The Queens School (UK) SP 2010

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GOVERNING BODY STRATEGIC PLAN 2010-13



CHAIRMAN’S FOREWORD

I am pleased to introduce the Governing Body’s Strategic Plan for The Queen’sSchool Chester for 2010-13. This plan builds on the conclusions of a Governors’Away Day in November 2008 on priorities and the resulting outcomes of threeworking groups during 2009/10 on strategic matters affecting the School. Workingwith the Headmistress, this work has enabled Governors to look closely at what wedo and to identify areas for continuous improvement in our role in helping toachieve the School’s Vision.

This Plan confirms that Vision, sets out our values, and three year objectives withinour key areas of responsibility. It also sets out our action plan for 2010/11, whichwill be monitored by the Strategic Planning Committee with progress reportedagainst all actions to the full Governing Body in December and March 2011.

LIZ LUNNCHAIRMAN OF GOVERNORSTHE QUEEN’S SCHOOL, CHESTER

SEPTEMBER 2010



ContentsPage

How this Plan has been formulated 1

The Queen’s School Governing Body, Role and Functions 2-3

Vision, Objectives and Values 4

Key actions for 2010/11 related to objectives 5-7

Appendices

Constitution of the Governing Body and Governance 1

List of Governors, showing representation on Committees/Panels 2

Governors’ Links with Departments 3



1

How this Plan has been formulated

The Governors’ Plan sets out the actions for the Governors to deliver in their key roleof setting the strategic direction of the School and monitoring achievements againstthe objective of continuous improvement. It very much builds on the Development

Plan of the School, which is formulated by the Headmistress and her staff andcovers detailed improvements by Departments.

In developing this Plan the Governors have built in their findings from a Governors’seminar held in November 2008 and the outcomes of work completed since, by threeworking groups appraising the sixth form, public benefit and improvements tofacilities. The Plan has also been informed by work to prepare the School for re-inspection.

The key influences on the Strategic Plan are set out diagrammatically below:-



2

The Queen’s School Governing Body

The Governors derive their appointments from the terms of a Scheme agreedwith the Charity Commission, which in turn bestows upon the School theadvantages, largely financial, of qualifying as an educational charity. The

Scheme has been modified a number of times since its original establishment,but in its latest form it sets out the methods by which the present maximum of18 Governors are appointed. There is one Ex-officio Governor, eightGovernors who represent various bodies and nine co-opted Governors. Thestructure of the Governing Body and its governance arrangements are set outin more detail in Appendix 1. A full list of Governors, showing theirrepresentation on Committees and Panels is shown in Appendix 2, whilstAppendix 3 gives details of Governors’ individual links with Departments.

Key role and functions

The Queen’s School Governing Body is accountable to the CharityCommission for the effective strategic development of the School, itsgovernance, and stewardship of the School’s finances. In order to fulfil theseresponsibilities the Governing Body works very closely with the Headmistressand her Senior Management Team.

The Governing Body exercises a wide range of functions to ensure itdischarges these overarching responsibilities. The key ones are set outbelow:-

Strategic Development and performance evaluation

Set the Strategic Direction of the School and develop/monitor a three yearstrategic plan with key actions for continuous improvement, whichcomplements the more detailed School Development Plan

Keep the Marketing Strategy under continuous review to ensure theSchool is able to deliver its Vision

Ensure that the Strategic and Development Plan actions are delivered andthat the Queen’s School continues to improve its performance against

these Plans

Maintain excellent relationships with all stakeholders, particularly pupils,parents and staff, ensure feedback is sought regularly and used toimprove services

Oversee the resolution of any complaints raised with the School andensure necessary improvements are made

Oversee the educational curriculum and the delivery of teaching andlearning within the School to ensure the highest possible standards

Continuously appraise and improve the procedures and performance ofthe Governing Body.



3

Governance

Appoint an effective Head and to assist in the appointment of the SeniorManagement Team

Appoint the School’s Development Director and monitor the activities of the Development Department with regard to the procurement of bursaryfunding and capital project funding

Ensure compliance with the requirements of charitable status asdetermined by the Charity Commission, in particular the public benefit test

With the Head, prepare for inspection by the Independent Schools’Inspectorate and comply with their requirements

Operate effective risk management and in particular ensure the effectiveoperation of Health and Safety, Child Protection and safe recruitment/

employment procedures within the School

Maintain and improve the School’s facilities

Financial management

Set the School’s annual budget and fees, in the context of three year financial projections

Ensure arrangements are in place for proper financial management

Monitor financial performance in year against the budget

Approve and publish the annual accounts



5

Action Plan for 2010/11 linked to Objectives

Three year objectives Actions for 2010/11

1 Strategic Direction and

Performance Evaluation

3 year rolling plan to be inplace,. after reviewing prioritieswith incoming Headmistress on4 September 2010

Ensure School DevelopmentPlan is updated by incomingHeadmistress by Oct 2010.

Update and approve 3 year plan bySeptember 2010.

Monitor progress against Governors’action plan and School DevelopmentPlan at each Strategic Planning meeting

with onward report to full GoverningBody.

2 Marketing

Maintain and if possibleincrease pupil numbers byeffective marketing.

Review Marketing Strategy throughreconfigured Governor/Staff MarketingForum, to continue to ensure strategicfocus on retention and new entry at keypoints.

Quarterly report back on progress to be

made to the full Governing Body. 3 Teaching and Learning

Ensure the School providesexcellent teaching and learningopportunities, by attracting andretaining well-qualified and wellmotivated staff.

Establish an effective EducationCommittee to oversee the quality ofteaching and learning within the Schooland strategic curricular developments toenable girls’ potential to be maximised.

Report back on progress to be made tothe Strategic Planning Committee withan onward report to full Governing Body.



6

4 Bursary funding

To increase the provisionof bursary funding to

meet specific targets.

Development Committee to keep undercontinuous review the progress of the

Commemoration Appeal launched in May 2010,in delivering agreed targets.

Quarterly report back on progress to be madeto the full Governing Body.

5 Nurturing and caringenvironment

Governors linked to Lower School and PastoralLeads in Senior School to monitor progressthrough meeting those staff and to reportquarterly to Strategic Planning Committee.

6 Partnership with otherschools and thecommunity

Progress to be monitored by Marketing Forumand reported quarterly to Strategic PlanningCommittee.

7 Improved facilities

Sixth form facilities.

Other facilities.

Oversee effectively, through quarterly feedbackfrom the Clerk to the Governing Body, theimprovements to sixth form facilities and byconducting post implementation andsatisfaction reviews.

Oversee replacement of the senior schoolboilers and fulfil 3 year scheduled maintenanceplan

The Governing Body will consider during the2010/11 academic year any furtherimprovements to facilities and the means offunding, so as to inform budget and fee settingin Spring 2011.



7

8 Governance

Ensure successfulintegration of newHeadmistress.

Succession plans.

Inspection:

Governor oversight.

Self evaluation learningand development.

Chairman to meet regularly with Headmistressto lend support and advice to enable her tomeet her personal objectives.

Succession plan for new Chairman ofGovernors to be in place by December 2010and for the Director of Studies’ maternity leaveby September 2010.

Ensure by the start of the Autumn Term 2010that all school staff and governors are as wellprepared as possible for an Inspection by theIndependent Schools Inspectorate and that allpreparatory work, briefing and training is

completed promptly and to good standards.

Ensure by start of Autumn Term 2010 thatGovernor oversight of complaints, saferecruitment of staff, and child protection isadequate and effective, and Governors havebeen adequately trained.

Strategic Planning Committee to developduring Autumn Term 2010 formalised processfor Governing Body self evaluation andimprovement.

9 Financial management

Financial rigour without jeopardising quality ofeducation and minimisingfee increases.

Finance Committee to consider all aspects ofthe cost base and income of the School tomaximise savings/income. To provide a 3 yearfinancial plan to the Governing Body in March2011 for the purposes of efficient and effectivemedium term budget and fee setting.



APPENDIX 1

CONSTITUTION OF THE GOVERNING BODY ANDGOVERNANCE

CONSTITUTION

The Chairman, Deputy Chairmen, and Clerk to the Governing Body, inSeptember 2010, are set out below.

Chairman : Mrs E J Lunn BA CPFADeputy Chairmen: Mr S Denton BSc CEng FIMMMMr E A Elliott BSc MRICS

Clerk to the Governors: Mr B Dutton FCA

Governors compriseOne Ex-officio Governor, who is the Lord Bishop of Chester for the time being.The present Bishop is the Rt. Rev. Dr. Peter Forster. He is also President ofthe Council of the University of Chester.

Eight Representative Governors, who are appointed to serve for three years,one from each of the following institutions, except the Parents’ Associationwhich appoints two:

The Educational Foundation of Dr. Robert Oldfield has appointed Father

David Chesters, Rector of Chester (St Peter with St. John the Baptist) andWriter to The Queen's Remembrancer, Queen's Bench Division, RoyalCourts Of Justice.

The Council of the University of Chester has appointed Ms SaraShepherd-Walwyn, Faculty Administrator for the Faculty of Education andChildren’s Services.

The Council of the University of Liverpool's nominee is Mrs ElizabethLunn, a former pupil at the school, now a parent; she is Treasurer to theCheshire Police Authority.

Cheshire West and Chester Council has appointed Councillor AdrianWalmsley as its representative governor.

The Chester Municipal Charities have appointed Mr Mark Fearnall, aFreeman of the City of Chester and a commercial property consultant.

The Dean and Chapter has appointed the Reverend Canon ProfessorLoveday Alexander, a lecturer in biblical studies at the University ofSheffield.

The Queen’s School Parents’ Association has appointed Mr Nicholas

Canning, a director of a major national food retailer, and Mrs MarionArdron, a portfolio director for a private equity fund.



There are nine Co-opted Governors, appointed by the Governors for a term offive years. Co-opted Governors currently serving are:

Mr Steve Denton, a mining engineer who currently works for the Healthand Safety Executive as HM Inspector of Mines.

Mr Euan Elliott, a Chartered Building Surveyor with a Chester practice.

Dr Christine Laine, a retired consultant radiologist.

Dr Mary McDonald, a retired Deputy Headmistress.

Mr David Mason, a solicitor with a Chester Practice.

Mrs C M E Mosley, a director of a local company and a former City

Councillor.Mrs Margaret Yorke, formerly Head of Health and Hospitality at DeesideCollege and a past Chair of the Queen’s School Association.

Mrs Anna Unett, a past pupil and former Head Girl, who is a solicitor

GOVERNANCE

The Governing Body has a comprehensive committee structure whichenables it to fulfil its wide ranging roles.

The Governors meet as a full body four times a year to review and approve

reports and recommendations put to them by individual Governors and by avariety of working parties and sub-committees. They are assisted at thesemeetings by the Headmistress, Deputy Headmistress and the Clerk to theGovernors.

In addition a number of standing sub-committees, held on a regular basis,provide the opportunity for Governors to meet with appropriate members ofstaff to review a range of issues. Governors’ sub-committees are Finance;Strategic Planning; Audit and Risk Management; Foundation; Design Liaison,while staff sub-committees on which the Governors are represented deal withMarketing and Health & Safety. In addition, the Governors meet regularly with

representatives of staff through the Joint Consultative Committee, with theparents through the Queens School Parents’ Association (QSPA), and withformer pupils through the Development Department.

There are link arrangements in operation whereby each Governor has aparticular contact with one or more of the school departments. Finally,individual Governors are responsible for relations between the school andCheshire West and Chester Council, the City MP, local industry andcommerce, the QSPA and the Development Department, as well as otherentities external to the school.



APPENDIX 2

LIST OF GOVERNORS

Term(Years)

Date TermExpires Background

CommitteeMembership

The Right Reverend TheLord Bishop of ChesterDr P Forster

-Ex Officio Lord Bishop of

Chester andPresident of theCouncil of theUniversity ofChester

Representative Governors

Cheshire West and ChesterCouncilCllr A P Walmsley

3 February2013

Fellow of theChartered Instituteof PersonnelManagement andDevelopment

Audit and RiskManagementCommittee

Dean and ChapterThe Reverend Canon

ProfessorLoveday Alexander MA DPhil

3 December

2011

Lecturer in biblical

studies at theUniversity ofSheffield

Oldfield CharityFather David Chesters OBEFRSA FSA Scot BA (Hons)

3 February2012

Rector of Chester(St.Peter with St.John the Baptist)and Writer to TheQueen’sRemembrancer,

Queen’s BenchDivision, RoyalCourts of Justice



University of LiverpoolMrs E J Lunn BA (Hons)CPFA

Term(Years)

3

Date TermExpires

June 2012

Background

Chairman ofGovernors

Former pupil ofthe school andnow a parent of agirl at the School.

Treasurer to theCheshire PoliceAuthority

CommitteeMembership

GovernorAppointmentsCommittee(Chairman)

Finance Committee(Chairman)

Joint ConsultativeCommittee(Chairman)

Strategic PlanningCommittee(Chairman)

University of ChesterMs S Shepheard-WalwynBA(Hons) MSc

3 June 2013 FacultyAdministratorFaculty ofEducation andChildren’sServices

The Queen’s SchoolParents’ Association

Mr N Canning BA 3 February2012

Director of a majornational foodretailer

Finance Committee

School MarketingCommittee

Mrs M E Ardron BA (Hons)Oxon

3 February2013

Portfolio directorfor a private equityfund

Finance Committee

Chester MunicipalCharitiesMr M Fearnall FNAEA FICBA

3 June 2011 Freeman of theCity of Chesterand a commercialpropertyconsultant

Strategic PlanningCommittee




Term(Years)

Date TermExpires Background

CommitteeMembership

Co-opted Governors

Mr S Denton BSc C EngFIMMM

5 February2011

Vice- Chairmanof Governors

Mining engineerwho currentlyworks for Healthand SafetyExecutive as HMInspector of Mines

GovernorAppointmentsCommittee

Audit & RiskManagementCommittee(Chairman)

Finance Committee

Joint ConsultativeCommittee


Mr E A Elliott BSc MRICS 5 February2012

Vice- Chairmanof Governors

Chartered buildingsurveyor with aChester practice


Design LiaisonGroup(Chairman)

Finance Committee

FoundationCommittee(Chairman)

Joint ConsultativeCommittee


Dr C H Laine MSc FRCR 5 September2013

Consultantradiologist at theWrexham MaelorHospital

Audit & RiskManagementCommittee

Finance Committee




Co-opted Governors

Dr M McDonald BSc PhD

Term(Years)

5

Date TermExpires

November2013

Background

Retired DeputyHeadmistress

CommitteeMembership

Audit & RiskManagementCommittee

Mr D G Mason LLB 5 December2012

Solicitor with aChester Practice

Mrs C M E Mosley MA LLBBA (Hons) DIP M

5 July 2014 Director of a localcompany and aformer CityCouncillor


Mrs M R Yorke M.Ed 5 December2014

Formerly Head ofHealth andHospitality atDeeside collegeand a past Chairof the Queen’sSchoolAssociation


FoundationCommittee


School Health &Safety Committee

Mrs A L Unett 5 March 2015 Former pupil andHead GirlSolicitor withprivate clientexperience



APPENDIX 3

GOVERNORS’ LINKS WITH DEPARTMENTS

Subject Head of Department Governor

Lower School Mrs F A Taylor Mr N Canning/Mrs C M E Mosley

Mathematics Mr I J Armstrong Mr D G Mason

English/Drama Mr R P Ainsworth/ Mrs K T P R

Larder

Mrs C M E Mosley

Modern Languages Ms L A Ketchell Mrs M E Ardron

Chemistry Mrs F A Costigan Mrs A L Unett

Biology Mrs J C Dillamore Dr M McDonald

Physics Mrs P Steventon Mr S Denton

Psychology Dr J Russell Mr S Denton

History Miss N Jarvis Mrs M R YorkeGeography Mr E Palfreyman Ms S C Shepheard Walwyn

Music Mrs J Healey Mr M A H Fearnall

Classics Mrs P A Tolley Dr C H Laine

Religious Studies Ms H Daniels Father D N Chesters

Information

Technology

Mr D McKeown Dr M McDonald

Design Technology Mrs S Bright Mr S Denton

Art Mr A Tucker Father D N Chesters

Food and Nutrition Mrs G J Hoyle Mrs M R Yorke

Physical Education Mrs C E Moore Mr M A H Fearnall

Business Studies/Economics

Mrs B Edwards Mr N Canning

Careers Mrs V Carpenter Mrs C M E Mosley

Personal and Social

Education

Mrs G J Hoyle Mr M A H Fearnall

Head of Sixth Form Mrs J Coupland Dr M McDonald

Special Needs Mrs S Hazzledine Mrs E J Lunn

Gifted and Talented Mr E Palfreyman Mrs E J Lunn

Library Ms G Mayes Mrs M R Yorke

Catering Mrs L Aspden Mrs M R Yorke

Administration Mrs M E Kelly Mr E A Elliott

Maintenance Mr B Weaver Mr E A Elliott

Technical Staff Mrs T Powell Mr D G Mason

Director of ICT Mr P R Foster Dr C H Laine

Development

Director

Mr P Virgo Mrs M R Yorke

Child Protection Mrs I Jones Dr M McDonald

Health and Safety Mrs I Jones/Mrs T Powell Mrs M R Yorke

Pastoral – Years

7/8/9

Mrs G J Hoyle Revd Canon Professor L C A

Alexander

Pastoral – Years

10/11

Mrs S C Chafer Dr C H Laine

The Queens School (UK) SP 2010

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