The QuarkXPress Insider...4 The QuarkXPress Insider Resample pictures The File Save Picture commands...
Transcript of The QuarkXPress Insider...4 The QuarkXPress Insider Resample pictures The File Save Picture commands...
The QuarkXPress InsiderVolume IA collection of tips and tricks for QuarkXPress 6.5.
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The QuarkXPress Insider
New to QuarkXPress 6.5 2
QuarkXPress basics 6
Working with type 9
Working with pictures 13
Prepress and printing 16
QuarkXPress for the Web 19
Contents
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The QuarkXPress Insider
NEW TO QUARKXPRESS 6.5
Primary new features in QuarkXPress 6.5
The three principal new features in the
QuarkXPress 6.5 update are QuarkVista (a picture
adjustment and effects XTensions), PSD Import
XTensions software powered by ALAP (a Photoshop
format import and layer selector XTensions module),
and QuarkXClusive (a variable content generator
XTensions module). These should be listed in your
UUttiilliittiieess Þ XXTTeennssiioonnss MMaannaaggeerr..
Getting started with QuarkVista
To get started with QuarkVista, select a picture you
have imported to a page and choose WWiinnddooww Þ
SShhooww PPiiccttuurree EEffffeeccttss to open the PPiiccttuurree EEffffeeccttss
palette. You will obtain better results if you import
the picture with a 32-bit preview.
Two sets of effects
The PPiiccttuurree EEffffeeccttss palette provides two sets of
effects. Each is accessible from the first two buttons
at the top of the palette. The left button contains
color adjustment effects and the right button con-
tains the filter effects.
Color pixel data
After you apply effects to a picture, you can click IInnffoo in
the PPiiccttuurree EEffffeeccttss palette and view the RGB and CMYK
values as you drag the mouse across the picture. To
activate the Info feature only, apply an effect without
making adjustments.
Speed performance when updating the preview
When you are using pictures that are physically large
on the page or on the screen with QuarkVista, you
can speed up performance by zooming out of the
layout so that the picture box appears smaller.
Toggle preview
Each effect that you can make a custom adjustment
on provides a PPrreevviieeww option. You can accelerate
performance by unchecking PPrreevviieeww while dragging
on the sliders, and then checking it again afterwards.
For example, adjusting the five sliders in the LLeevveellss
effect with PPrreevviieeww checked refreshes the preview
five times instead of just once.
Numeric values
To adjust the numeric values interactively in
QuarkVista’s effects dialog boxes, click in a numeric
field and press the up and down arrows on your
keyboard. The values will increase or decrease in
single increments.
Saving presets
You can save any combination of QuarkVista effects as
a reusable preset by clicking the SSaavvee PPrreesseett button
at the top of the Picture Effects palette. You can then
select another picture and click the Load Preset button.
Unchecked effects are included when saving presets.
Picture export
Adjustments applied in the PPiiccttuurree EEffffeeccttss palette
exist as part of the QuarkXPress project file — they
do not amend the original source pictures. To update
the effects in the original picture files, go to FFiillee Þ
SSaavvee PPiiccttuurree and choose SSeelleecctteedd PPiiccttuurree or AAllll
PPiiccttuurreess iinn LLaayyoouutt..
Rename pictures
When resaving your QuarkVista adjusted pictures to
disk using FFiillee Þ SSaavvee PPiiccttuurree,, check LLiinnkk LLaayyoouutt ttoo
NNeeww PPiiccttuurree in the PPiiccttuurree EExxppoorrtt OOppttiioonnss dialog
box. Remember to leave the OOvveerrwwrriittee OOrriiggiinnaall
PPiiccttuurree option unchecked to ensure that your origi-
nals are preserved.
New to QuarkXPress 6.5
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Resample pictures
The FFiillee Þ SSaavvee PPiiccttuurree commands give you the
opportunity to downsample each picture’s pixel res-
olution, so it has the correct resolution for the size
you have scaled it to on your page layout. This way,
you can create smaller, more efficient files without
sacrificing quality.
Bleed option
When using the FFiillee Þ SSaavvee PPiiccttuurree commands,
QuarkXPress crops the unseen areas beyond the
edges of each picture box. To allow for a margin of
error, increase the PPiiccttuurree BBooxx BBlleeeedd value in the
PPiiccttuurree EExxppoorrtt OOppttiioonnss dialog box.
Collect for Output
Go to FFiillee Þ CCoolllleecctt FFoorr OOuuttppuutt and click the VViissttaa
tab. Check the RReennddeerr PPiiccttuurree AAlltteerraattiioonnss option in
order to create picture files with the picture effects
applied, or leave it unchecked to have QuarkXPress
apply the effects during the final output stage.
QuarkVista usage
For an instant list of the pictures in a layout that
were adjusted with the PPiiccttuurree EEffffeeccttss palette, go to
UUttiilliittiieess Þ UUssaaggee and click the VViissttaa tab. Here you
can also select a picture and click RReennddeerr to save
the adjusted picture.
QuarkVista menus
You can apply QuarkVista adjustments without open-
ing the PPiiccttuurree EEffffeeccttss palette. Instead, go to SSttyyllee Þ
PPiiccttuurree EEffffeeccttss and apply them as menu commands.
This submenu also contains incremental UUnnddoo steps
for all of your PPiiccttuurree EEffffeeccttss adjustments.
QuarkVista XTensions software
QuarkVista is not a required XTensions module.
Someone using QuarkXPress 6.0 or 6.1 can open
your project file even if it contains pictures with pic-
ture effects applied. However, the picture effects are
no longer applied, and the pictures will print in their
original states.
Getting started with PSD Import XTensions software
To get started with PSD Import XTensions software,
draw a picture box, go to FFiillee Þ GGeett PPiiccttuurree,, choose
an Adobe Photoshop native picture to import and click
OOppeenn.. If you now go to WWiinnddooww Þ SShhooww PPSSDD IImmppoorrtt,,
the PPSSDD IImmppoorrtt palette opens.
PSD Import and standard pictures
PSD Import XTensions software is designed to work
with standard pictures saved in the Adobe Photoshop
PSD format that may or may not contain standard
transparent layers. If you select a Photoshop picture
that contains adjustment or blending layers, PSD
Import will treat it as a composite-layer picture.
Working with Adobe Photoshop (PSD) files
You can display imported PSD pictures with low-
or high-resolution previews by choosing IItteemm Þ
PPrreevviieeww RReessoolluuttiioonn as normal. However, you cannot
customize PSD pictures using the PPiiccttuurree EEffffeeccttss
palette. To use QuarkVista on these pictures, resave
them in a different format.
Layer visibility
The layers in a Photoshop picture display as thumbnails
in the LLaayyeerrss pane of the PPSSDD IImmppoorrtt palette. You can
show or hide individual layers by clicking the “eye”
icon to the left of each thumbnail. These selections
are respected when you print the layout, too.
Layer opacity
You can make selected layers transparent by using
the LLaayyeerrss pane of the PPSSDD IImmppoorrtt palette provides
an OOppaacciittyy slider. A Photoshop-like set of transparen-
cy blending modes (MMuullttiippllyy,, SSccrreeeenn,, etc.) are also
provided as a drop-down menu. These transparency
effects interact with other layers, but not with the
picture box background.
Revert layer
If you change your mind about changes you made
to a selected layer, channel, or path in the PPSSDD IImmppoorrtt
palette, click the palette menu button and choose
RReevveerrtt LLaayyeerr,, RReevveerrtt CChhaannnneell,, or RReevveerrtt PPaatthh.. Use the
RReevveerrtt AAllll command to apply the reversion to all layers,
channels, or paths in one step.
New to QuarkXPress 6.5
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Channel tints
You can adjust the overall tint setting of a selected
channel in the CChhaannnneellss pane of the PPSSDD IImmppoorrtt
palette, such as a spot ink channel in a Photoshop
duotone. To do this, choose CChhaannnneell OOppttiioonnss from
the palette menu and adjust the SShhaaddee slider
(which has a default setting of 100%).
Ink solidity
To change the opaque appearance of a channel in
the PPSSDD IImmppoorrtt palette, choose CChhaannnneell OOppttiioonnss from
the palette menu and adjust the Ink SSoolliiddiittyy setting.
Reducing this value makes the channel appear trans-
parent. This may be helpful when working with spot
varnish colors, for example.
Spot color switch
You can switch spot color channels in Adobe
Photoshop pictures to other colors using QuarkXPress.
Simply select the channel in the PPSSDD IImmppoorrtt palette,
choose CChhaannnneell OOppttiioonnss from the palette menu, and
choose a replacement color from the CCoolloorr drop-
down menu.
Indexed pictures
You can edit Adobe Photoshop pictures that have
been saved in IInnddeexxeedd CCoolloorr mode easily from the
PPSSDD IImmppoorrtt palette. Just click the CChhaannnneellss pane and
double-click the IInnddeexxeedd channel to open the IInnddeexxeedd
CCoolloorr OOppttiioonnss dialog box. You can then edit the indi-
vidual colors as you would in Photoshop.
Runaround and clipping
The PPaatthhss pane in the PPSSDD IImmppoorrtt palette offers a con-
venient visual representation of existing paths saved
in an Adobe Photoshop picture. Here, you can assign
paths for clipping and runaround purposes visually
rather than using the IItteemm Þ RRuunnaarroouunndd and IItteemm Þ
CClliippppiinngg menu commands.
Rename paths
To change the name of any path in an Adobe
Photoshop picture, Ctrl+click (Mac OS) or right+click
(Windows) its name in the PPaatthhss pane in the PPSSDD
IImmppoorrtt palette and choose RReennaammee PPaatthh from the
context menu. Then, enter a new name in the
RReennaammee PPaatthh dialog box.
Thumbnail size
To either increase or reduce the size of the thumbnails
in the LLaayyeerrss,, CChhaannnneellss,, or PPaatthhss panes of the PPSSDD
IImmppoorrtt palette, click the palette menu button and then
choose PPaalleettttee OOppttiioonnss.. You can choose an appropri-
ate thumbnail size, or even choose to remove the
thumbnail completely.
PSD Import XTensions software
PSD Import XTensions software is not a required
XTensions module. Someone using QuarkXPress 6.0
or 6.1 can open your project file even if it contains
Adobe Photoshop native pictures. However, those
pictures will only print as low-resolution previews.
Group tables
QuarkXPress 6.0 and 6.1 treated tables as independ-
ent objects on your page. With QuarkXPress 6.5, you
can group them with other objects, including text
boxes, pictures, and lines. To do this, select a table
and any other objects with the Item tool and choose
IItteemm Þ GGrroouupp..
Pasteboard guides
Ruler guides added to master pages always appeared
on layout pages based on those masters. This also
works with ruler guides dragged to the pasteboard
area around a master page in the QuarkXPress 6.5
update. This is useful for setting up a visual bleed area.
Missing Font
When you open a project that contains a font you don’t
have installed, QuarkXPress 6.5 provides a MMiissssiinngg FFoonntt
warning message. Click the BBuuyy MMiissssiinngg FFoonntt button in
the alert and you can browse an online font library and
store run by Linotype.
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QUARKXPRESS BASICS
Project files
QuarkXPress 6.0, 6.1, and 6.5 files are known as
“projects” rather than “documents.” Each project
file can contain one or more layout spaces which
can be print layouts or Web layouts. Understanding
this hierarchy is essential if you are to get the most
out of the program.
Create box first
You cannot choose a picture or text file to import to
a layout until you have created and selected a box.
Be sure to create boxes first, and then place content
(text and pictures) in them.
Change shape
Boxes, lines, and shapes are interchangeable items:
You can convert one to another instantly using the
IItteemm Þ SShhaappee commands.
Rounded corners
To change any ordinary rectangular box to a box with
rounded corners, enter a value in the CCoorrnneerr RRaaddiiuuss
field in the MMeeaassuurreemmeennttss palette. To return the box
to its original square corners, enter a zero in the field.
Context menus
Ctrl+click (Mac OS) or right+click (Windows) items in
your layout and you will open a context menu of com-
mands relevant to the selected item automatically. This
is especially useful if you are a beginner because it
saves you from navigating through the main program
menus for the right commands every time.
Text to pictures
Convert a picture box to a text box, or vice versa, by
using the IItteemm Þ CCoonntteenntt commands. Here you will
notice a content option named NNoonnee.. This is useful
for adding invisible boxes when you are fine-tuning
a text runaround.
Hide or lock other layers
In the Layers palette, Ctrl+click the “eye” icon next to
a layer. This will hide all of the other layers you have
been working on instantly, leaving just the layer you
have selected. If you Ctrl+click the LLoocckk icon, this will
ensure that all layers, except that one, are locked.
Experimental layers
You can place alternative versions of headlines or pic-
tures for a layout in different layers. You can also show
and hide the alternative versions interactively by click-
ing the “eye” icons in the LLaayyeerrss palette.
Experimental layers and hidden runarounds
If you are experimenting with alternative versions of
a layout, you may encounter problems with hidden
runaround on pictures or other items that affect
visible layers. To disable this on an individual layer,
double-click the layer in the LLaayyeerrss palette to open
its AAttttrriibbuutteess dialog box and uncheck the KKeeeepp
RRuunnaarroouunndd option.
Move locked items
You can adjust locked objects on your page
((IItteemm Þ LLoocckk)) without unlocking them. Simply
select the object with either the Item or Content
tool, then change its XX and YY position or WW and HH
values in the MMeeaassuurreemmeennttss palette.
Lock master pages
When you edit master page items on a layout page,
the link back to the master page breaks. To avoid
doing this inadvertently, lock the default layer and add
other layers for your actual layout. Locking the default
layer effectively locks all the master page items.
Backup master layer
As an alternative to preserving master page items
by locking the default layer, duplicate the default
layer (using the context menu in the LLaayyeerrss palette)
and click the new layer’s “eye” icon to hide it. Then,
use this hidden duplicate layer as a backup reposi-
tory for your master page items.
QuarkXPress basics
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Page numbering
To add a page number to any page in a layout
document, draw a text box and press Command+3
(Mac OS) or Ctrl+3 (Windows). If you do this on a
master page, all the layout pages based on that
master page will be numbered automatically.
Measurements palette
With an item selected in your page, press
Command+Option+M (Mac OS) or Ctrl+Alt+M
(Windows) to highlight the top-left field in the
MMeeaassuurreemmeennttss palette (usually the X co-ordinate).
You can then press Tab progressively to jump to
other fields or Shift+Tab to move backwards.
Deselect all
With the Item tool active, press the Tab key to deselect
everything. This will also work while you are using the
Content tool if you have selected two or more items on
the page.
Live scrolling
When you drag a layout window’s scroll bars,
QuarkXPress does not update the view by default until
you actually release your mouse button. To activate
real-time scrolling, go to QQuuaarrkkXXPPrreessss Þ PPrreeffeerreenncceess
(Mac OS) or EEddiitt Þ PPrreeffeerreenncceess (Windows), click
AApppplliiccaattiioonn Þ IInntteerraaccttiivvee and then check LLiivvee SSccrroollll..
Live scrolling on the fly
You can leave LLiivvee SSccrroolllliinngg unchecked in
QuarkXPress PPrreeffeerreenncceess and then activate it on the
fly with a keyboard modifier. To enable Live Scrolling
temporarily, simply hold down the Option (Mac OS)
or Alt (Windows) key while dragging the scroll bars.
Ruler guides
In addition to the page border and column guides
already in a layout, you can add more guides by drag-
ging them off of the horizontal and vertical rulers at
the top and left edge of your project window ((VViieeww Þ
SShhooww RRuulleerrss)).. To remove these ruler guides, simply
drag them back to the originating horizontal or
vertical ruler.
Delete all guides
If a layout is cluttered with unnecessary ruler guides,
you can delete them using simple shortcuts. To delete
all horizontal ruler guides, Option+click (Mac OS) or
Alt+click (Windows) in the horizontal ruler. To delete all
vertical ruler guides, Option+click (Mac OS) or Alt+click
(Windows) in the vertical ruler.
Edit column guides
You cannot edit page margins and column guides once
you have created a new layout using LLaayyoouutt Þ LLaayyoouutt
PPrrooppeerrttiieess.. Instead, choose PPaaggee Þ MMaasstteerr GGuuiiddeess..
Note that changing these settings will affect all layout
pages based on that particular master page.
Edit shape
To edit the shape of a rectangular text or picture
box, choose IItteemm Þ SShhaappee and select the FFrreeeehhaanndd
BBooxx thumbnail. At first it will appear that nothing has
changed, but now you can use the keyboard toggle
Shift+F4 to enable and disable the EEddiitt SShhaappee
attribute on the fly.
Merge union
You can create a complex box shape surprisingly
easily by combining several simple boxes. Draw any
number of overlapping rectangle, ellipse, Bézier,
and freehand boxes. Select them all and choose the
IItteemm Þ MMeerrggee Þ UUnniioonn command. To edit the
shape further, press Shift+F4.
Merge independent boxes
The IItteemm Þ MMeerrggee Þ UUnniioonn command also works
on boxes that do not overlap each other. Using this
method, you can select several independent boxes,
merge them using the UUnniioonn command, and then flow
a single text story across them or place a single picture
inside them all.
Color-coded layers
Each layer, except for the default layer, is assigned a
color code in the LLaayyeerrss palette. Go to VViieeww Þ SShhooww
VViissuuaall IInnddiiccaattoorrss to display this color coding in a layout.
Each item on the page is marked with a colored square
to indicate the layer where it sits.
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Merge layers
To merge two or more layers, Command+click (Mac OS)
or Ctrl+click (Windows) each of the layer names in the
LLaayyeerrss palette and click the MMeerrggee LLaayyeerrss button.
Choose the layers you want the other selected layers
to merge to (the destination layer) and click OOKK..
Move layer items
To move a selected item from one layer to another
without using the MMoovvee IItteemmss dialog box, click the
tiny dotted square to the right of the layer’s name in
the LLaayyeerrss palette, and drag it to a new layer name.
Copy pages
To copy pages from one project to another, open both
project windows side by side and view the pages as
thumbnails (Shift+F6). Then, Command+click (Mac OS)
or Ctrl+click (Windows) each page to copy and drag
them to the other window.
Copy master pages
You cannot drag and drop master pages between
projects because master pages cannot be viewed as
thumbnails. But by dragging a layout page thumbnail
to another project, you will copy the master page it is
based on and add it to the destination project’s list of
master pages automatically.
Compare styles
When editing CCoolloorrss,, DDaasshheess && SSttrriippeess,, or
PPrriinntt SSttyylleess in their individual dialog boxes (EEddiitt menu),
Command+click (Mac OS) or Ctrl+click (Windows) two
styles. Then, press Option (Mac OS) or Alt (Windows)
and click the CCoommppaarree button. You can compare the
two styles side by side.
XTensions software tips
QuarkXPress will launch more quickly if you have fewer
active fonts and use UUttiilliittiieess Þ XXTTeennssiioonnss MMaannaaggeerr
to reduce the number of active XTensions. The PPrriinntt
LLaayyoouutt dialog box will open more quickly if you use
UUttiilliittiieess Þ PPPPDD MMaannaaggeerr to turn off unnecessary Printer
Descriptions files as well. If you use specific XTensions
for different jobs, you may find it helpful to choose
which XTensions to run automatically at each launch.
Go to QQuuaarrkkXXPPrreessss Þ PPrreeffeerreenncceess (Mac OS) or EEddiitt Þ
PPrreeffeerreenncceess (Windows), click AApppplliiccaattiioonn Þ XXTTeennssiioonnss
MMaannaaggeerr,, and choose AAllwwaayyss under SShhooww XXTTeennssiioonnss
MMaannaaggeerr aatt SSttaarrttuupp..
Quick edit
By using Ctrl+click (Mac OS) or right+click (Windows)
in palettes, you can display a context menu for that
palette quickly. Command+click (Mac OS) or Ctrl+click
(Windows) on a color name or style sheet name in the
CCoolloorrss palette or SSttyyllee SShheeeettss palette and you will
open the EEddiitt dialog box for that item.
Layout versions
To produce multiple versions of a document, each
with only minor differences, create the different ver-
sions as hidden layers. To duplicate entire layouts,
rather than just certain items, use the LLaayyoouutt Þ
DDuupplliiccaattee command.
Temp node edit
While drawing a path or shape outline using the
BBéézziieerr drawing tools (LLiinnee,, TTeexxtt PPaatthh,, TTeexxtt BBooxx,, or
PPiiccttuurree BBooxx), hold down the Command (Mac OS) or
Ctrl (Windows) key after plotting a new point. You
can then move that last point and edit its BBéézziieerr
handles temporarily.
QuarkXPress basics
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The QuarkXPress Insider
Path corrections
If you make a mistake while drawing a Bézier path or
shape outline, just press the Delete or Backspace key.
This will delete the last point you plotted, effectively
jumping back one step, and you can continue the
path from that point.
Add tools
To add a tool from a pop-out menu to the TToooollss
palette, Ctrl+click (Mac OS) or right+click (Windows)
that tool when you select it. Send the tool back to
its original pop-out by Ctrl+clicking (Mac OS) or
right+clicking (Windows) it.
Gradient lines
You can apply color blends to lines and Bézier paths.
To increase the stroke weight, select IItteemm Þ SShhaappee
and choose the FFrreeeehhaanndd BBooxx thumbnail. The line
will turn to a hollow shape. You can then apply a
color blend as a background color.
Drag colors
When an object on your page is selected and the
CCoolloorrss palette is open, you can drag colors from the
palette to any other object or stroke. This is handy for
experimenting and for coloring multiple box frames
or single cells in a table quickly.
Program defaults
If you adjust QQuuaarrkkXXPPrreessss Þ PPrreeffeerreenncceess (Mac OS)
or EEddiitt Þ PPrreeffeerreenncceess (Windows) while a project file
is open, you will affect that file only. To change the
defaults for the entire program, and all subsequent
project files you create, simply adjust the PPrreeffeerreenncceess
while no files are open. Preferences listed under
AApppplliiccaattiioonn apply to your copy of QuarkXPress
regardless of whether any projects are open.
WORKING WITH TYPE
Navigating text
To skip forward or backward one word at a
time, press Command+Left/Right arrow (Mac OS)
or Ctrl+Left/ Right arrow (Windows). To jump one
paragraph at a time, press Command+Up/Down
arrow (Mac OS) or Ctrl+Up/Down arrow (Windows).
To jump to the beginning or end of a line, press
Command+Option+Left/Right arrow (Mac OS)
or Ctrl+Alt+Left/Right arrow (Windows).
Jump to the beginning or end of a story
Jump to the beginning of a story, even if it is on a
different page, by typing Command+Option+Up arrow
(Mac OS) or Ctrl+Alt+Up arrow (Windows). To jump to
the end of a story, press Command+Option+Down
arrow (Mac OS) or Ctrl+Alt+Down arrow (Windows).
With all text navigation shortcuts, press Shift at the
same time to select the text.
Selecting text
Select one word by double-clicking it, one line by
triple-clicking it, or a whole paragraph by quadruple-
clicking it. You can select an entire story by clicking
the text five times, although you could use the EEddiitt Þ
SSeelleecctt AAllll command.
Drag and drop
Mac OS users can enable drag-and-drop text on the
fly using a keyboard command. Select text, press
Command+Ctrl and drag the text to a new location.
If you hold down the Shift key, you can copy rather
than move the selected text.
Text size
You can decrease and increase the size of
selected text in 1-point increments by pressing
Command+Option+Shift+< or > (Mac OS) or
Ctrl+Alt+Shift+< or > (Windows). Use the same
keyboard commands without the Shift key to
change the text size by the preset sizes listed in
Size menus.
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Kern commands
Increase and decrease the kerning between two
characters in 1/20-em increments by inserting the
text-editing cursor between them and pressing
Command+Option+] and [ (Mac OS) or Ctrl+Alt+]
and [ (Windows). Press the Shift key at the same time
and you will alter the kerning in 1/200-em increments.
Leading commands
Increase and decrease leading for selected
paragraphs in 1-point increments by pressing
Command+Shift+’ and ; (Mac OS) or Ctrl+Shift+’
and ; (Windows). Press the Option (Mac OS) or Alt
(Windows) key at the same time and you will change
the leading in smaller 1/10-pt increments.
Copy attributes
To copy paragraph attributes (including style sheets)
from one paragraph to another, position the cursor
anywhere in the paragraph where you want to apply
attributes and then press Option+Shift+click (Mac OS)
or Alt+Shift+click (Windows) in the paragraph from
which you are copying the attributes.
Style sheet shortcuts
When assigning a numeric keypad number as a
“Keyboard Equivalent” (keyboard shortcut) in a style
sheet in the EEddiitt CChhaarraacctteerr or EEddiitt PPaarraaggrraapphh SSttyyllee
SShheeeett dialog box, include a modifier key such as Shift
or Alt/Option. This way you will avoid applying style
sheets when typing plain numerals by mistake.
Compare styles
You can compare two style sheets side by side.
When editing SSttyyllee SShheeeettss,, HH&&JJss,, or LLiissttss in their
dialog boxes under the EEddiitt menu, Command+click
(Mac OS) or Ctrl+click (Windows) on two style names.
Press Option (Mac OS) or Alt (Windows) and click the
CCoommppaarree button.
Hanging punctuation
QuarkXPress can mimic a hanging punctuation effect
on a column of justified text. Just paste a white-colored
period at the beginning and end of each line that does
not end with punctuation.
Quick indent
To create a hanging indent quickly, insert the text-
editing cursor in a paragraph and press Command+\
(Mac OS) or Ctrl+\ (Windows). All lines of text below
in the same paragraph will be indented to this point.
Discretionary hyphens
Discretionary hyphens remain invisible until a word
needs to split at the end of a line. The discretionary
hyphen tells QuarkXPress where you prefer to split
the word. You can insert discretionary hyphens
between characters using the keyboard shortcut
Command+hyphen (Mac OS) or
Ctrl+hyphen (Windows).
Nonbreaking hyphens
A nonbreaking hyphen is a visible hyphen that
will not break at the end of a line. To insert a non-
breaking hyphen, use Command+= (Mac OS) or
Ctrl+= (Windows).
Hyphenation exceptions
QuarkXPress hyphenates words according to a built-
in dictionary automatically. If you do not like the way
it hyphenated a particular word, go to UUttiilliittiieess Þ
HHyypphheennaattiioonn EExxcceeppttiioonnss and type in the word com-
plete with hyphens in their positions. These excep-
tions override the QuarkXPress hyphenation dictionary
automatically.
Turn off paragraph hyphenation
To turn off a paragraph’s hyphenation completely,
first go to EEddiitt Þ HH&&JJss,, then click NNeeww,, uncheck AAuuttoo
HHyypphheennaattiioonn,, and enter a name such as “No hyphens.”
Then, click OOKK and SSaavvee.. Finally, select the paragraph,
go to SSttyyllee Þ FFoorrmmaattss and choose “No hyphens” from
the HH&&JJ drop-down menu.
Nonbreaking space
A nonbreaking space is a space between two words
that cannot be split over two lines. To insert a non-
breaking space, simply press Command+5 (Mac OS)
or Ctrl+5 (Windows).
Working with type
11
The QuarkXPress Insider
Changing font
To activate the font field in the MMeeaassuurreemmeennttss
palette while editing text, type Command+Alt+Shift+M
(Mac OS) or Ctrl+Alt+Shift+M (Windows). You can then
type a font name immediately and press the Return
(Mac OS) or Enter (Windows) key to apply that new
font to the selected text.
Font scrolling
By selecting text and then typing Option+F9
(Mac OS) or Ctrl+F9 (Windows) repeatedly, you can
apply each font from your font list in order. The font
names display in the MMeeaassuurreemmeennttss palette as they
change. Hold down the Shift key at the same time
and you will work your way back up the list.
Proofreading printouts
To print a hard copy of your work for proofreading,
go to FFiillee Þ PPrriinntt and click the OOppttiioonnss tab in the
PPrriinntt LLaayyoouutt dialog box. In the PPiiccttuurreess section, select
Rough from the OOuuttppuutt drop-down menu. The pictures
will not print and, as a result, the layout will print
quicker and you can focus on the text.
Proofing Rough layouts
If printing RRoouugghh layouts makes proofreading hard
copy difficult because of criss-cross boxes, switch to
the Item tool, Shift+click the various picture boxes,
then choose IItteemm Þ MMooddiiffyy,, click the PPiiccttuurree tab, and
check SSuupppprreessss PPiiccttuurree OOuuttppuutt.. The selected pictures
will not print regardless of the OOuuttppuutt setting.
Create clean proofs
To create clean proofs quickly, create the layout with all
of the pictures placed on a layer of their own. Double-
click the layer name in the LLaayyeerrss palette and check
the SSuupppprreessss OOuuttppuutt option.
Greek text
To speed up the performance of QuarkXPress on high-
resolution displays, greek (gray out) font sizes that are
too small to read properly. Choose QQuuaarrkkXXPPrreessss Þ
PPrreeffeerreenncceess (Mac OS) or EEddiitt Þ PPrreeffeerreenncceess (Windows),
click PPrriinntt//WWeebb LLaayyoouutt Þ DDiissppllaayy,, check GGrreeeekk TTeexxtt
BBeellooww,, and enter a point size.
Break text links
To remove a text box from a text chain without
breaking the links, delete the box. If you do not
want to delete the box, select the Unlinking tool
and hold down the Shift key as you click the tail
feathers of the linking arrow that points to the box
you want to remove.
Ad to chain
To add an empty text box to the beginning of an
existing text chain, click once with the Linking tool in
the first box of the chain and then click in the new,
empty box. Then, reselect the Linking tool, click once
in the new box, and then click in the original box.
Adding index text
To add words to a QuarkXPress index, select text
in the layout and press Command+Option+Shift+i
(Mac OS) or Ctrl+Alt+Shift+i (Windows) to add that
text to the index instantly. The index entry is added
according to the current settings in the IInnddeexx
palette (WWiinnddooww menu).
Break a column
To separate several linked text boxes containing
a story to independent boxes, each containing its
respective column of text, duplicate each box in turn
using Command+D (Mac OS) or Ctrl+D (Windows).
Note that the new, duplicated boxes may contain the
text overflow symbol because they will contain any
remaining text from the story that did not fit in the box.
Text to box
Select text, hold down the Option (Mac OS) or Alt
(Windows) key, and choose the SSttyyllee Þ TTeexxtt TToo BBooxx
command. This converts the selected text to com-
pound shapes without copying or moving it to a new
position. You can then fill the text shapes with a picture
or gradient. To fill the text-shaped boxes with text, use
IItteemm Þ CCoonntteenntt Þ TTeexxtt..
Working with type
12
The QuarkXPress Insider
Text around box
QuarkXPress can flow text along a path, but not
around a box. To use convenient text box shapes —
rectangles or ellipses, for example — as text paths, cut
the box using the Scissors tool. You can now run text
around the shape.
Split type shapes
After you convert selected text to shape objects
using the TTeexxtt ttoo BBooxx command from the SSttyyllee menu,
the shapes will be a compound group by default. To
make them separate editable boxes, choose IItteemm Þ
SSpplliitt OOuuttssiiddee PPaatthhss..
Foreign dictionary
Although QuarkXPress is supplied as a single-language
product (unless you buy QuarkXPress Passport Edition),
the user-defined spell-check dictionary ((UUttiilliittiieess Þ
AAuuxxiilliiaarryy DDiiccttiioonnaarryy)) contains foreign language and
accented words. Use it to check and correct common
phrases in French, German, Spanish, and Latin.
Quick style edit
Ctrl+click (Mac OS) or right+click (Windows) in the
SSttyyllee SShheeeettss palette to display a context menu for
creating a new style sheet or editing, duplicating, or
deleting the style sheet you clicked. Command+click
(Mac OS) or Ctrl+click (Windows) on any paragraph
or character style sheet name in the SSttyyllee SShheeeettss
palette to open the EEddiitt dialog box for that style.
Skip box
Force a text chain that runs across several text boxes
to skip a box using this one-click technique. With the
Unlinking tool active, simply Shift+click the link arrow
tail feathers at the bottom-right of the box you want
to skip.
Right-flush tab
When entering tabbed text for a simple list without
using a table, press Option+Tab (Mac OS) or Alt+Tab
(Windows) before the last column. This will create a
right-aligned tab that is flush with the right edge of
the text box.
Delete tabs
To delete all custom tab settings for selected text, press
Command+Shift+T (Mac S) or Ctrl+Shift+T (Windows)
to display the TTaabbss pane. Then, Option+click (Mac OS)
or Alt+click (Windows) the tab ruler above the text box.
All tabs are deleted instantly.
Table navigation
QuarkXPress tables do not act like Excel tables.
For example, you can’t skip from one cell to the next
using the Tab key. Instead, use Ctrl+Tab (Mac OS and
Windows). Press Ctrl+Shift+Tab to skip between cells
in the reverse direction.
Table striping
To color alternate rows or columns in a table,
Command+click (Mac OS) or Ctrl+click (Windows)
every second row or column, then apply the color. You
can use this keyboard command to make noncontigu-
ous selections for editing.
Same size tables
To add a row or column to a table without increasing
its physical size, go to IItteemm Þ MMooddiiffyy,, click the TTaabbllee
tab and then check MMaaiinnttaaiinn GGeeoommeettrryy.. This will force
existing rows and columns to adjust themselves to fit
without expanding the whole table.
Pivot data
To pivot tabbed text so that the columns become
rows and the rows become columns, highlight the
text and choose IItteemm Þ CCoonnvveerrtt TTeexxtt TToo TTaabbllee.. Click
the CCeellll FFiillll OOrrddeerr drop-down menu and choose the
way to flow the data, then click OOKK..
Spell check
To check the spelling of selected words, press
Command+L (Mac OS) or Ctrl+L (Windows). To spell
check an entire story, press Command+Option+L
(Mac OS) or Ctrl+Alt+L (Windows). To spell check the
entire layout, press Command+Option+Shift+L
(Mac OS) or Ctrl+Alt+Shift+L (Windows).
Working with type
13
The QuarkXPress Insider
WORKING WITH PICTURES
Picture formats
With a standard installation of QuarkXPress 6.5, you can
import TIFF, EPS (bitmap or vector), JPEG, GIF, PNG,
Scitex CT, PhotoCD, and PDF pictures to any picture
box. (Some of these file formats require an import filter
to be active.) If any of these are not working in your
copy of QuarkXPress, use UUttiilliittiieess Þ XXTTeennssiioonnss
MMaannaaggeerr to ensure that its import XTensions soft-
ware has not been disabled.
PDF pages
When importing an Adobe PDF document as a
graphic to a picture box, click the PPDDFF IImmppoorrtt tab in
the GGeett PPiiccttuurree dialog box and enter a page number
in the PPDDFF PPaaggee field. Click the file name to update
the thumbnail preview.
Drag and drop
The Windows version of QuarkXPress 6.5 supports
drag-and-drop picture import. You can create a picture
box on a page, click a picture file icon on the Windows
desktop or in a folder window, and drag it straight to
the picture box in the QuarkXPress window.
Picture usage
Choose UUttiilliittiieess Þ UUssaaggee and click the PPiiccttuurreess tab
to view a list of pictures in the layout. If a picture has
changed since you imported it, use the UUppddaattee button
to reimport it while preserving the existing box, color,
position, scale, rotation, and skew settings.
Verify if pictures have changed
You can set QuarkXPress to tell you automatically if
pictures have changed since you last opened a proj-
ect file. Go to QQuuaarrkkXXPPrreessss Þ PPrreeffeerreenncceess (Mac OS)
or EEddiitt Þ PPrreeffeerreenncceess (Windows), click PPrriinntt//WWeebb
LLaayyoouutt Þ GGeenneerraall,, and then click VVeerriiffyy under AAuuttoo
PPiiccttuurree IImmppoorrtt..
Reimport pictures
To force QuarkXPress to reimport all the pictures in a
project file, first close the project. Then, use the FFiillee Þ
OOppeenn command, navigate to the file, and then hold
down the Command (Mac OS) or Ctrl (Windows) key
as you click the OOppeenn button.
Fitting box and picture
After importing a picture to a picture box, resize
the picture to fit inside the box by using the SSttyyllee Þ
FFiitt PPiiccttuurree TToo BBooxx (Proportionally) command. Then
use SSttyyllee Þ FFiitt BBooxx TToo PPiiccttuurree..
Fitting context menu
When you select a picture box, the context menu,
displayed by Ctrl+clicking (Mac OS) or right+clicking
(Windows), provides quick access to the FFiitt PPiiccttuurree TToo
BBooxx and FFiitt PPiiccttuurree TToo BBooxx ((PPrrooppoorrttiioonnaallllyy)) commands.
FFiitt BBooxx TToo PPiiccttuurree,, however, is only in the SSttyyllee menu.
Fitting shortcuts
You can apply picture fitting commands using
keyboard shortcuts. To use FFiitt PPiiccttuurree TToo BBooxx
((PPrrooppoorrttiioonnaallllyy)),, press Command+Option+Shift+F
(Mac OS) or Ctrl+Alt+Shift+F (Windows). To fit the
picture non-proportionally, press Command+Shift+F
(Mac OS) or Ctrl+Shift+F (Windows).
Crop a picture
To crop a picture, drag any of the handles on the
picture box. To adjust the position of the picture in
that crop, click inside the box with the Content tool
and drag the picture accordingly.
Picture resolution
To ensure that a picture’s original resolution is
appropriate when imported to a QuarkXPress page,
first open it in Adobe Photoshop and use the IImmaaggee Þ
IImmaaggee SSiizzee command to set the resolution according
to your output intent — 300 ppi for print or 72/96 ppi
for Web, for example.
Working with pictures
14
The QuarkXPress Insider
Resizing shortcuts
To resize a picture in 5% increments using
keyboard shortcuts, press Command+Option+Shift+>
(Mac OS) or Ctrl+Alt+Shift+> (Windows) to enlarge,
and Command+Option+Shift+< (Mac OS) or
Ctrl+Alt+Shift+< (Windows) to reduce.
Scale pictures
To scale a picture box and its picture simultaneously,
hold down Command+Option+Shift (Mac OS) or
Ctrl+Alt+Shift (Windows) and drag any corner handle
of the picture box. If you click and wait a couple of
seconds before dragging, you will see the picture
rescale as a live preview.
Scale picture box
To scale a picture box proportionally without scaling
the picture in it, hold down Option+Shift (Mac OS) or
Alt+Shift (Windows) and drag the box’s corner handle.
Pressing Shift by itself as you drag will force equal
height and width values for the box.
Scale nonproportionally
You should not scale a bitmap picture nonproportion-
ally, but doing so with vector graphics can be useful
and effective. Hold down the Command (Mac OS)
or Ctrl (Windows) key and drag any handle on the
picture box.
Center pictures
Using either of the SSttyyllee Þ FFiitt PPiiccttuurree TToo BBooxx com-
mands you can center a picture in its box. But you
can also center any picture in its box without resizing
or fitting it by pressing Command+Shift+M (Mac OS)
or Ctrl+Shift+M (Windows).
Picture rotation
You can rotate a picture box and the picture inside it
independently. Use the RRoottaattiioonn tool or the AAnnggllee field
in the middle of the MMeeaassuurreemmeennttss palette to rotate
the box. Use the AAnnggllee field on the right side of the
MMeeaassuurreemmeennttss palette to rotate only the picture.
Picture shear
You can skew a picture box and the picture inside
it independently. Use the SSkkeeww field in the BBooxx pane
((IItteemm Þ MMooddiiffyy)) to skew the box. Use the SSkkeeww field
on the right side of the MMeeaassuurreemmeennttss palette to
skew only the picture.
Nudging content
When you select a picture using the Content tool, you
can nudge the picture around inside its box using the
four cursor keys on your keyboard. The left, right, up,
and down keys each move the picture by 1 pt. By hold-
ing down Option (Mac OS) or Alt (Windows), you can
move the picture more precisely (by 0.1 pt).
Flipping and reversing
You can flip pictures horizontally and vertically using
the FFlliipp HHoorriizzoonnttaall and FFlliipp VVeerrttiiccaall commands in the
SSttyyllee menu, the Flip Horizontal and FFlliipp VVeerrttiiccaall check
boxes in the PPiiccttuurree pane ((IItteemm Þ MMooddiiffyy)),, or the
arrow icons on the MMeeaassuurreemmeennttss palette.
Extend clipping path images beyond picture box
You can force clipping path images to extend beyond
their picture boxes. To do this, choose IItteemm Þ CClliippppiinngg
to open the MMooddiiffyy dialog box, pick a clipping path
from the TTyyppee drop-down menu, then uncheck RReessttrriicctt
TToo BBooxx at the bottom of the CClliippppiinngg pane.
Alpha channels
Instead of preparing cut-out images using Adobe
Photoshop paths, create a simple mask, paint out the
image background with easy brush tools, and then save
the mask as an alpha channel. When you import the
picture to a QuarkXPress page, you can select alpha
channels as clipping paths in the TTyyppee drop-down
menu under IItteemm Þ CClliippppiinngg..
Working with pictures
15
The QuarkXPress Insider
Eliminate halos
If a cut-out (clipping path) image suffers from a white
halo around its edges, open IItteemm Þ CClliippppiinngg and
reduce all the TToolleerraannccee values to zero. Then, enter a
small negative measurement, such as –0.5 pt, as the
OOuuttsseett value.
Shaped text
In Adobe Photoshop, save alpha channels or clipping
paths to a totally blank image. Place this picture on a
page over text. Under IItteemm Þ CClliippppiinngg,, select the
channel or path from the TTyyppee drop-down menu and
check IInnvveerrtt.. Do the same in the RRuunnaarroouunndd pane and
click OOKK.. The text should now flow inside the irregular
path shape.
Multiple paths
It’s always worth saving more than one Adobe
Photoshop path or alpha channel with a picture. This
way, when you place the picture on a QuarkXPress
page, you can use one path or channel as a cut-out
clipping path and a completely different path or
channel for the text runaround.
Visible clipping path
You can edit all clipping paths in QuarkXPress manual-
ly as Bézier paths using the Content tool. To reveal
a picture’s clipping path for editing purposes, press
Option+Shift+F4 (Mac OS) or Alt+Shift+F4 (Windows).
Or, use the IItteemm Þ EEddiitt Þ CClliippppiinngg PPaatthh command.
Checking modified picture times
If you share pictures over a server and QuarkXPress
tells you they have been modified under UUttiilliittiieess Þ
UUssaaggee Þ PPiiccttuurreess,, there might be a difference between
your computer’s clock and the server’s clock. You can
resolve this by asking your network manager to syn-
chronize the clocks on all computers.
Picture layers
Keep all pictures in a QuarkXPress layout on their
own layer, separate from the rest of the layout, and
speed up performance — especially when scrolling.
Use the LLaayyeerrss palette to show or hide the pictures
with a single click.
Greeking pictures
When working with many large pictures in a layout, you
can speed up performance by greeking (graying out) all
non-selected pictures. Open the PPrreeffeerreenncceess dialog
box from the QQuuaarrkkXXPPrreessss (Mac OS) or EEddiitt (Windows)
menu, click PPrriinntt//WWeebb LLaayyoouutt Þ GGeenneerraall,, and check
GGrreeeekk PPiiccttuurreess at the top right.
Preview quality
Save memory, improve performance, and create small-
er project files by importing low-resolution previews for
pictures. To do so, open the PPrreeffeerreenncceess dialog box
from the QQuuaarrkkXXPPrreessss (Mac OS) or EEddiitt (Windows)
menu, click AApppplliiccaattiioonn Þ DDiissppllaayy,, and change the
CCoolloorr TTIIFFFFss drop-down menu setting to 16-bit or 8-bit.
Open at 36 dpi
When using the GGeett PPiiccttuurree command (FFiillee menu),
hold down the Shift key when clicking the OOppeenn
button. This brings the picture in the layout with a
low-resolution 36 dpi preview for faster performance.
This will work regardless of the current default
preview setting.
Full resolution preview
Unless you use the previous tip, QuarkXPress
imports all pictures with a 72 ppi preview. To obtain
a more accurate preview in a selected picture box,
choose IItteemm Þ PPrreevviieeww RReessoolluuttiioonn Þ FFuullll RReessoolluuttiioonn..
(The original picture must have a higher resolution
than 72 ppi to see a difference.)
Working with pictures
16
The QuarkXPress Insider
Selected full resolution
To speed up QuarkXPress performance when
using FFuullll RReessoolluuttiioonn PPrreevviieeww, open the PPrreeffeerreenncceess
dialog box under the QQuuaarrkkXXPPrreessss (Mac OS) or EEddiitt
(Windows) menu, click AApppplliiccaattiioonn Þ FFuullll RReess PPrreevviieeww,,
and change AAllll FFuullll RReessoolluuttiioonn PPrreevviieewwss to SSeelleecctteedd
FFuullll RReessoolluuttiioonn PPrreevviieewwss..
Convert to grayscale
When using the GGeett PPiiccttuurree command (FFiillee menu) to
place a color TIFF picture in a picture box, hold down
the Command (Mac OS) or Ctrl (Windows) key when
clicking the OOppeenn button. This will bring the picture
in the layout as grayscale, although it will not change
the source picture file.
Fake duotones
You can colorize an imported grayscale picture by click-
ing a color name in the CCoolloorrss palette. If the color is a
percentage mix of black and another process ink, the
colorized grayscale picture will appear as a duotone.
Prevent spot color import
Hold down the Command (Mac OS) or Ctrl
(Windows) key as you click the OOppeenn button when
importing a vector EPS graphic to a picture box ((FFiillee Þ
GGeett PPiiccttuurree)).. This imports the graphic without adding
any spot colors it contains to the CCoolloorrss palette. The
spot colors in the graphic will print as CMYK.
Vector background
EPS vector graphics do not have a background color
unless one was created in the original picture. White
areas of the graphic will display according to the box
color, which is None by default. To make sure the
graphic does not have a transparent background, go
to IItteemm Þ MMooddiiffyy,, click the BBooxx tab, and choose WWhhiittee
or another color from the BBooxx CCoolloorr drop-down menu.
PREPRESS AND PRINTING
Print dialog box overrule
The PPrriinntt LLaayyoouutt dialog box ((FFiillee Þ PPrriinntt)) should over-
rule all other printer settings. You can use the PPaaggee
SSeettuupp button to confirm that you are printing to the
correct printing device, but avoid clicking the PPrriinntteerr
button unless you are enabling special features such
as duplexing.
Print spreads
By default, QuarkXPress will always print pages individ-
ually. To print a double-page spread as a combined
unit, check the SSpprreeaaddss option in the LLaayyoouutt section of
the PPrriinntt LLaayyoouutt dialog box. This is useful when objects
such as pictures and headlines run across the gutter.
Usage panes
In the Usage dialog box ((UUttiilliittiieess Þ UUssaaggee)),,
you can jump between the FFoonnttss,, PPiiccttuurreess,, VViissttaa,,
OOPPII,, PPllaacceehhoollddeerrss,, and TTaabblleess panes by pressing
Command+Option+Tab (Mac OS) or Ctrl+Alt+Tab
(Windows). Hold down Shift at the same time and
you will jump back in the opposite direction.
Faux styles
Bold and italic text will often output from
QuarkXPress as Roman. This is caused by the “faux”
font styles for Bold and Italic included in SSttyyllee Þ
TTyyppee SSttyyllee submenu and in the MMeeaassuurreemmeennttss palette.
Always choose the precise bold and italic fonts from
SSttyyllee Þ FFoonntt submenu or the FFoonntt drop-down menu in
the MMeeaassuurreemmeennttss palette. For example, apply Futura
Oblique instead of applying Futura and italic type
style. If you apply bold and italic sporadically through-
out a layout, create a character style sheet.
Adjust page size and rescale pictures, not fonts
To adjust your page layout on Mac OS to fit a new
page size while rescaling pictures but not fonts, switch
to the Item tool and choose EEddiitt fifi SSeelleecctt AAllll.. Choose
SSccrriippttss fifi BBooxx TToooollss fifi SShhrriinnkk OOrr GGrrooww AAtt CCeenntteerr.. Enter
a resizing measurement, choose SShhrriinnkk oorr GGrrooww, then
select PPrrooppoorrttiioonnaall SSccaallee..
Working with pictures
17
The QuarkXPress Insider
Adjust page trim size
There are several ways to adjust the items in a layout to
fit a new page size. First, select the Item tool, choose
EEddiitt fifi SSeelleecctt AAllll, and then choose IItteemm fifi GGrroouupp to
group everything on the page into one big group. You
can then resize the group as a whole to fit the new
page size. To resize the group while maintaining the
page’s aspect ratio, drag the group’s corner handle
while holding down Command+Option+Shift (Mac OS)
or Ctrl+Alt+Shift (Windows). To resize the group with-
out maintaining the page’s aspect ratio, drag the
group’s corner handle while holding down Command
(Mac OS) or Ctrl (Windows). You can also resize the
group by dragging its corner handle with no keys
pressed or by entering new dimensions for the group
in the HH and WW fields of the MMeeaassuurreemmeennttss palette, but
this will not change the size of text and will likely result
in reflow. An alternative method of resizing a page is
to save it as an EPS file using FFiillee fifi SSaavvee PPaaggee aass EEPPSS,
import the EPS to a picture box the size of the new
page, and then scale the image to fit the box.
Instruction stickies
Create a layer in the LLaayyeerrss palette called “Notes,”
double-click the layout to display its AAttttrriibbuutteess dialog
box, and then check SSuupppprreessss PPrriinnttoouutt.. You can use
this layer for annotating your layout with comments or
output instructions (be sure to use non-runaround text
boxes) for your design or production departments.
Printer descriptions
The most important setting in the PPrriinntt LLaayyoouutt dialog
box is the PPrriinntteerr DDeessccrriippttiioonn drop-down menu in the
SSeettuupp pane. If you fail to select your printer from this
list, many of the other settings in the dialog box will
be incorrect and produce print errors as a result.
Paper size
Do not confuse the PPaappeerr SSiizzee drop-down menu in the
PPrriinntt LLaayyoouutt dialog box with your layout trim size as
defined under LLaayyoouutt Þ LLaayyoouutt PPrrooppeerrttiieess.. Depending
on your output purpose and method, the paper size
should normally be bigger than your layout size in
order to accommodate crop marks.
Print to fit
For proofreading purposes, it may be necessary for
you to output to a desktop laser or inkjet printer. For
occasions when the finished layout is bigger than the
paper size supplied by these devices, check FFiitt iinn PPrriinntt
AArreeaa in the SSeettuupp pane of the PPrriinntt LLaayyoouutt dialog box.
Print area back to 100%
If you check FFiitt iinn PPrriinntt AArreeaa for printing quick
proofs, uncheck the option and resave the project
before sending it for professional output. Even if you
generate your own PDFs, be sure they have not been
scaled down.
Preferred bleed measurements
Page items that are supposed to run to the trimmed
edge of a page are said to “bleed.” Bleeds should
extend beyond the edge, allowing for variances in
the trimming, but should not go beyond 4 mm. Your
service bureau or printer will give you their preferred
bleed measurements.
Bleed settings
Limit the extent of your page bleeds by entering a
specific value in the BBlleeeedd pane of the PPrriinntt LLaayyoouutt
dialog box. Choose SSyymmmmeettrriicc from the BBlleeeedd TTyyppee
drop-down menu to set one measurement for all edges
or choose AAssyymmmmeettrriicc to enter different values for
each edge.
Uncompressed TIFFs
Most service bureaus are happy to accept QuarkXPress
projects that incorporate pictures in a variety of file
formats, including TIFF. However, if you choose to use
TIFF, these service bureaus may prefer that you not
enable this format’s built-in compression option.
TIFF subsampling
By default, QuarkXPress subsamples the resolution of
TIFF pictures to double the line screen value. You can
set this in the OOuuttppuutt pane of the PPrriinntt LLaayyoouutt dialog
box. To override this for 1-bit line art TIFFs, click the
OOppttiioonnss tab and check FFuullll RReessoolluuttiioonn TTIIFFFF OOuuttppuutt..
Prepress and printing
18
The QuarkXPress Insider
Do not rename pictures
If you use pictures in a layout that are low-resolution
FPO (for position only) scans produced by a service
bureau, do not rename them either before or after
importing them. Doing so breaks the link to the high-
res scan back at the service bureau and will cause
output errors.
Check colors
Icons in the CCoolloorrss palette indicate whether colors are
spot or process. Control+click (Mac OS) or right+click
(Windows) to convert a color by choosing Make
Process or Make Spot from the context menu.
Separation options
In the PPrriinntt LLaayyoouutt dialog box, click the LLaayyoouutt pane
and check SSeeppaarraattiioonnss.. Then, click the OOuuttppuutt tab
and use the PPllaatteess drop-down menu to determine
which separation plates to output. This drop-down
menu includes an option to convert all spot colors
to process.
Selective separations
You can choose separations to output by checking
SSeeppaarraattiioonnss in the OOuuttppuutt pane of the PPrriinntt LLaayyoouutt
dialog box. To test a “special” spot ink but not the
process inks, for example, uncheck all the inks in
the list other than that spot color.
Selective layers
Even if you have hidden certain layers in your layout,
you can use the PPrriinntt LLaayyoouutt dialog box to show and
hide individual layers. Click the LLaayyeerrss tab and check
the layers to print. Check AAppppllyy TToo LLaayyoouutt to update
these layer visibility settings to the layout.
Faster proofs
Whether printing to a PostScript laser printer or to a
high-quality inkjet proofer, QuarkXPress will output your
files more quickly if you ensure the DDaattaa drop-down
menu in the OOppttiioonnss pane of the PPrriinntt LLaayyoouutt dialog
box is set to BBiinnaarryy rather than AASSCCIIII..
Print styles
Prepare custom print styles that incorporate all of
the settings for a printer, job, or client using the
EEddiitt Þ PPrriinntt SSttyylleess command.
Non-PostScript print styles
Although print styles are intended for use with specific
types of print jobs, you can use them with any printer,
including a non-PostScript machine such as a desktop
inkjet. You may be warned about unavailable options,
but otherwise the print style will work.
Preview thumbnail
The PPrreevviieeww pane in the PPrriinntt LLaayyoouutt dialog box pres-
ents a print summary and basic visual idea of how your
layout pages will fit on the selected printer’s media.
Click the “?” button underneath the thumbnail to see
an explanation of the colored rectangles.
Print thumbnail
As a design aid, you may find it helpful to print out a
set of page thumbnails to view side-by-side. To do this,
go to FFiillee Þ PPrriinntt,, click the LLaayyoouutt tab, and then check
TThhuummbbnnaaiillss.. Print your layout as you normally would.
Negatives and back-to-front printing
To print pages as negatives (typically as film separations
for some types of platemaker), check NNeeggaattiivvee PPrriinntt in
the OOppttiioonnss pane in the PPrriinntt LLaayyoouutt dialog box. The
BBaacckk TToo FFrroonntt option in the LLaayyoouutt pane, on the other
hand, will simply reverse the output page order.
Print pages
You can specify nonsequential pages (for example,
1, 7, 38) and page ranges (for example, 3–10), or both
in combination in the PPaaggeess field at the top of the
PPrriinntt LLaayyoouutt dialog box. You can also print only the
odd or even pages using the PPaaggee SSeeqquueennccee drop-
down menu in the LLaayyoouutt pane.
Prepress and printing
19
The QuarkXPress Insider
Save as PostScript
Mac OS users can create a raw PostScript file from a
layout. In the PPrriinntt LLaayyoouutt dialog box, click the PPrriinntteerr
button to open the PPrriinntt dialog box. Select a PostScript
printer from the PPrriinntteerr drop-down menu, then in
OOuuttppuutt OOppttiioonnss check SSaavvee AAss FFiillee and choose
PPoossttSSccrriipptt from the FFoorrmmaatt drop-down menu.
Smooth Shading blends
When printing to a PostScript Level 1 or Level 2 device,
QuarkXPress blends are converted to a sequence of
static halftone objects. When printing to a PostScript 3
device, QuarkXPress automatically employs the
SSmmooootthh SShhaaddiinngg feature.
Spot varnish layer
For print designs with a spot varnish, create the spot
varnish areas as non-runaround page items colored
with one spot color at 100%. Keep all of these items
together on their own layer so you can show and
hide the layer while editing the layout.
Spot varnish check
To check if all of your spot varnish items are collect-
ed in the same layer, go to FFiillee Þ PPrriinntt and click the
LLaayyeerrss tab. Click each layer name in the list to show
a summary of the separation inks used in each.
Color management
When activating Quark CMS in the program’s
PPrreeffeerreenncceess,, try to replicate the source and destination
profile setup you already use in Adobe Photoshop as
closely as possible.
QUARKXPRESS FOR THE WEB
External CSS
When exporting a Web layout as HTML, you can
export the style sheets as a separate document. To do
so, choose FFiillee Þ EExxppoorrtt Þ HHTTMMLL and check EExxtteerrnnaall
CCSSSS FFiillee in the EExxppoorrtt HHTTMMLL dialog box. This CSS data
is embedded in the HTML file.
Preview a Web page
To preview a Web page in your default Web browser
without first exporting it to HTML, click the HHTTMMLL
PPrreevviieeww button at the bottom of the Web layout
window. Or, select PPaaggeess Þ HHTTMMLL PPrreevviieeww and
choose the browser name from the submenu.
More in alternative browsers
To convert the HHTTMMLL PPrreevviieeww button at the
bottom of the Web layout window to a drop-down
menu of alternative browsers, go to QQuuaarrkkXXPPrreessss Þ
PPrreeffeerreenncceess (Mac OS) or EEddiitt Þ PPrreeffeerreenncceess (Windows),
click AApppplliiccaattiioonn Þ BBrroowwsseerrss,, and use the AAdddd but-
ton to locate any other Web browsers installed on
your computer.
Safari printing workaround
Choosing File Þ Print in a Web layout will preview the
page in your default browser and then open its PPrriinntt
dialog box. However, Mac OS users may be prevented
from completing this when working in Apple’s Safari
browser. As a workaround, click the HHTTMMLL PPrreevviieeww
button and then choose FFiillee Þ PPrriinntt in Safari.
Site directory
You can work on Web layouts on the fly, but for larger
jobs it is worth establishing a root directory for your
Web site. Go to QQuuaarrkkXXPPrreessss Þ PPrreeffeerreenncceess (Mac OS)
or EEddiitt Þ PPrreeffeerreenncceess (Windows), click WWeebb LLaayyoouutt Þ
GGeenneerraall,, and then select a location next to SSiittee
RRoooott DDiirreeccttoorryy..
Prepress and printing
20
The QuarkXPress Insider
Folder name for pictures
If you are creating Web pages to insert in an existing
site, you may need to conform to a specific naming
convention for the folder containing all of the pictures.
In QuarkXPress PPrreeffeerreenncceess,, click WWeebb LLaayyoouutt Þ
GGeenneerraall,, and then enter the name in the IImmaaggee
EExxppoorrtt DDiirreeccttoorryy field.
Cascading menus
To work with the cascading menus feature, you
must do things in the right order. First, go to EEddiitt Þ
CCaassccaaddiinngg MMeennuuss and build your menus there. Next,
draw a picture box (or a rasterized text box), go to
IItteemm Þ CCaassccaaddiinngg MMeennuuss,, and choose the menus
you created.
Pop-up menus
Pop-up menus are created in a completely different
manner. Use the PPoopp--uupp MMeennuu tool to draw a starting
box on your page, then go to IItteemm Þ MMooddiiffyy and click
the FFoorrmm tab. Choose NNeeww from the MMeennuu drop-down
menu, and then click AAdddd to start building the
menu itself.
Reusing menus
Like style sheets, colors, and other editable style
content, you can copy cascading menus from one
QuarkXPress project to another. Go to EEddiitt Þ
CCaassccaaddiinngg MMeennuuss and click the AAppppeenndd button to
locate the project file that contains the menu set
to copy.
Picture export formats
Pictures in a Web layout are converted to JPEG
by default when the layout is exported to HTML. To
change this preference to GIF or PNG, select the pic-
ture box, go to IItteemm Þ MMooddiiffyy and click the EExxppoorrtt tab.
Image maps
You can prepare image maps using many graphic pack-
ages, however, you will find that the Image Map tool in
QuarkXPress is much easier to use and it creates image
maps that are more convenient to edit on the page.
Avoid vector graphics
Although you can import vector EPS graphics to pic-
ture boxes in a Web layout, they do not always convert
very well to JPEG, PNG, and GIF formats when export-
ing the layout to HTML. Remember to convert them
to a bitmap format in your illustration program before
importing them to QuarkXPress.
Actual size pictures
Before importing pictures to a Web layout, prepare
them in your graphics software at actual size and crop
them tightly so there is no empty space around them.
This saves you from rescaling or cropping the pictures
on the QuarkXPress page.
Runaround text
Although QuarkXPress Web layouts allow overlapping
items on a Web page, live text runarounds are dis-
abled. To reproduce the effect of a runaround quickly,
simply select the text box, go to IItteemm Þ MMooddiiffyy and
then check CCoonnvveerrtt ttoo GGrraapphhiicc oonn EExxppoorrtt..
Clipping paths
Take care when importing pictures with clipping
path to a Web layout. To ensure the area outside of
a clipping path is interpreted as transparent, select
the picture box, go to IItteemm Þ MMooddiiffyy,, click the EExxppoorrtt
tab, and choose GIF or PNG from the EExxppoorrtt AAss drop-
down menu.
QuarkXPress for the Web
21
The QuarkXPress Insider
Alternative fonts
It is likely that some people who view your Web pages
will not have the fonts you specify installed. To specify
alternative fonts, go to EEddiitt Þ CCSSSSFFoonnttFFaammiilliieess,, click
NNeeww,, and build a custom set of alternatives for your
Web layout.
Rollover buttons
To create a rollover button, select a picture or raster
text box and go to IItteemm Þ BBaassiicc RRoolllloovveerr Þ CCrreeaattee
RRoolllloovveerr.. To create a remote rollover, go to IItteemm Þ
22--ppoossiittiioonn RRoolllloovveerrss Þ CCrreeaattee22--ppoossiittiioonn TTaarrggeett and link
it to an origin box using the RRoolllloovveerr LLiinnkkiinngg tool.
Web-safe colors
To add any of the 216 Web-safe colors to your Colors
palette, first go to EEddiitt Þ CCoolloorrss,, click NNeeww,, and then
choose WWeebb SSaaffee CCoolloorrss from the MMooddeell drop-down
menu. There is also a WWeebb NNaammeedd CCoolloorrss model
for your convenience, but this does not include
all 216 variants.
Custom anchor color
It is very important that you make hyperlink anchors
visible while editing a Web layout. To customize
the display color of anchors, go to QQuuaarrkkXXPPrreessss Þ
PPrreeffeerreenncceess (Mac OS) or EEddiitt Þ PPrreeffeerreenncceess (Windows),
click WWeebb LLaayyoouutt Þ GGeenneerraall,, and then click AAnncchhoorr
CCoolloorr under HHyyppeerrlliinnkkss..
Convert a Web layout to a print layout
To convert a Web layout to a print layout, first go to
LLaayyoouutt Þ LLaayyoouutt PPrrooppeerrttiieess and choose PPrriinntt from the
LLaayyoouutt TTyyppee drop-down menu. You can also copy and
paste between layouts, drag items between projects,
or drag items to a library and drag them back to a
different layout or project.
Synchronized text
When designing Web and print layouts together,
you will save a great deal of time and effort if you
use the SSyynncchhrroonniizzeedd TTeexxtt palette to run the same
text stories across both layouts simultaneously rather
than copying and pasting the text. This way, text will
update automatically.
Unsynchronized text
After adding text stories to the SSyynncchhrroonniizzeedd TTeexxtt
palette and copying them to another layout, you can
still sever the link. To do this, select a text box that
contains synchronized text and click the UUnnssyynncchhrroonniizzee
AAllll button in the palette. The text will become inde-
pendent of other layouts.
Converting Web content to a print layout
When converting Web content to a print layout, HTML
and raster text boxes become ordinary text boxes, but
you cannot convert form boxes. Images with rollover
and image map features are treated as ordinary pic-
tures and their Web functions are discarded.
Convert a print layout to a Web layout
When converting a print layout to a Web layout, be
aware that all of the text boxes are set to rasterize
when generating the HTML. To change this for each
selected text box, go to IItteemm Þ MMooddiiffyy and uncheck
CCoonnvveerrtt ttoo GGrraapphhiicc oonn EExxppoorrtt at the bottom of the
MMooddiiffyy dialog box.
QuarkXPress for the Web