The Punjab State Cooperative Bank Ltd Sector 34-A, Chandigarhpscb.in/Portals/0/DNIT Security...

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I have read and accept all terms/conditions/criteria/other aspects mentioned above on this page unconditionally

Signature (Authorized signatory/director of the Agency)

The Punjab State Cooperative Bank Ltd Sector 34-A, Chandigarh

DNIT/Tender Form for providing Security Services to

The Punjab State Cooperative Bank Ltd and DCCBs

1 Sealed tenders (bids) are invited in prescribed format from reputed professional Security Agencies

(bidder) for security services to the 'Bank', The Punjab State Cooperative Bank (PSCB)

Branches, offices, ATMs and District Central Cooperative Bank's (DCCB's) branches, offices and

ATMs in the State of Punjab.

2 'Bank' means the Punjab State Cooperative Bank and District Central Coop. Banks, Branches and

Offices/ATM site etc.

3 The Agencies/companies who are registered/empanelled with any Banks/Central/State Govt./

Semi Govt./ Govt. Undertakings/ Public Sectors/ Large Institutions/Corporate may be considered.

The security service providers who have sufficient experience, requisite infrastructure & trained

staff, branch office network of its own, for providing efficient security services in the State of

Punjab/Chandigarh may submit tender bids in the prescribed format as given at Annexure-III. The

eligibility Criteria, terms & conditions and scope of work are given at Annexure II.

4 The selection of Agency will be based on the ability and competence, track record, in rendering

good quality of services, in accordance with the scope of work. The agency should have all the

necessary valid statutory compliances. (In conformity with Govt guidelines/ instructions of the

Bank)

5 The Bank may take any decision related to the tender at any time, in the larger interest of the

Bank. The tenders containing false or inadequate information are liable for rejection. Any decision

in this regard by the Bank shall be final, conclusive and binding on the bidder. The Bank reserves

the right to accept or reject in part or full any or all the bids without assigning any reasons

whatsoever and may not avail any services from any vendor as a consequence of this

advertisement or tender.

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6. The eligible bidders may submit their Bids in form of ‘Technical Bid’ & 'Financial Bid' (in

separate envelops) for providing the security services. Format for forwarding letter is given at

annexure-I, The eligibility criteria, terms and conditions and scope of work are given at

Annexure II. Contents of the Technical Bid are given in Annexure-III. The tender forms may be

downloaded from the website (www.pscb.in) of the THE PUNJAB STATE COOPERATIVE

BANK Ltd . All details are displayed on the website. If Tender Form/ DNIT is downloaded from

the website, then bidder has to attach a draft of Rs.1000/- (cost of the tender form) issued in

favour of The Punjab State Cooperative Bank Ltd., payable at Chandigarh.

7. If the space in Bid Forms is insufficient for furnishing full details, such information may be

supplemented on separate sheet stating therein the part of Bid Form and serial number.

8. The Agency is advised to visit the Bank sites and thoroughly understand the nature and scope of

work and be familiar with the Bank sites, conditions before submitting the Bids / Tender.

9. Technical and Financial Bids should be reached in the office of AMD (B) of the PSCB at Sector

“Technical Bid and Financial Bid. Both bids should be submitted separately.

11. The envelops containing technical bid of the tender is scheduled to be opened on 17.12.2019 at

11.00 AM onwards or at a later date which will be intimated to all venders. Financial Bids will be

opened of technical qualified agencies / firms.

12. The Bank reserves the right to accept or reject any or all the offers, in part also, without assigning

any reasons.

34-A, Chandigarh on or before 13.12.2019 upto 05.00 PM.

10. The Technical & Financial Bids may be super scribed on each envelope, with reference as

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Annexure – I

Forwarding Letter

(To be submitted on Agency’s letterhead)

No……..………… Date.............

To

The Managing Director

The Punjab state Cooperative Bank Ltd.,

Sector 34-A, Chandigarh.

Dear,

Submission of Tender for Security Services

1. This has reference to your Tender Notice for providing Security Services. We have examined the

tender document consisting of Procedure for submission of tender, Eligibility Criteria, Scope of

Work and General terms & conditions. We have understood the provisions of the said tender

document and thoroughly studied the requirement of security services at various locations of Bank in

Chandigarh and DCCBs branches in state of Punjab. We hereby submit our Tender along with

required documents for the same as detailed in Tender Notice. We agree to provide our security

services as per ‘scope of work’ mentioned in the Tender documents in the event of selection.

2. We are pleased to enclose our Technical Bid as per Annexure III in sealed envelopes We confirm

our unconditional acceptance of the Scope of Services and terms and conditions as per Annexure II.

3. Financial Bid (Rate of service charges) is enclosed in the separate envelop as per Annexure IV.,

4. I/We hereby undertake that the statements made herein and the information given in the tender

document are true in all respects and that in the event of any such statement or information being

found to be incorrect in respect of any of particulars, the same may be construed to be a

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misrepresentation entitling the Bank to disqualify the tender or terminate the contract and we will

compensate the Bank for any loss/damage caused due to such misrepresentation and the Bank may

also, at its discretion blacklist our agency.

4. Cost of tender form has been paid on dated............ in cash or by DD No............. Date...................

OR

Detail of Tender Form Cost (if download from website)

(a) DD/Pay order No. Date..................... Payable at Chandigarh

(b) Amount

(c) Name of the issuing Bank........................

5. Detail of EMD draft/DD No./Pay Order No.................... dated................ amount Rs.1.00 lac, (payable

at Chandigarh) Name of the issuing Bank......................

6. The Bank if unavoidable only, may add or remove any term or conditions, commonly applicable to all

vendors, as the case may be, in case it becomes an inescapable requirement in the larger interest of the

Bank.

Yours faithfully,

Signature –Authorized Signatory

Name:

Designation

Company seal

Address

Contact Number

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Annexure II

A. Basic Eligibility criteria

1. The agency/firm should have minimum experience of 5 years for providing manpower / security

services.

2. The firm/agency should have average turnover of Rs. 100.00 crores in last 3 financial years.

3. The agency/firm should have atleast 5 work orders of Govt. / Private sector in hand, each should

have value of 10.00 crore each.

4. The agency/firm should be net profit in balance sheet in last 3 financial years.

5. The agency/firm should have in hand Govt. / Private work orders in atleast 3 States of minimum

2500 manpower.

6. The agency/firm should have ISO Certificate.

7. The agency/firm should be partnership, proprietor firm or any private limited company.

8. In the case of Armed Guards, all the respective Arms (guns) should have proper valid licenses

and all necessary statutory compliances in all respects.

9. Agency should have license to engage in the business of Private Security Agency-issued by the

Competent Authority of the Govt.

10. Registration numbers & certificates for ESIC, EPF, GST, and registration with labour

Department of the Govt.

11. The Agency should not have been /or currently be, blacklisted by any bank, Govt, semi-Govt, or

any other organization. The agency would also be required to give details of any litigation with

its own present/past employees/directors/guards etc. In case of suppression of any information

and if any such undisclosed cases come to light later, it may lead to termination of

contract/rejection of bid.

B. Credentials of Private Security Agency (PSA)

The basic mandatory requirements/valid compliances, for empanelment are as follows:-

a. Agency should have own, effective Infrastructure for the Training of the Guards.

b. Agency should have owned, Credible Supervisory Infrastructure and office network

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c. Agency Should have License under "The Private Security Agencies (Regulation) Act

2005".

d. Agency should have a Certificate of Registration with Registrar of Companies or Registrar

of Firms.

e. Agency should have Income Tax Clearance Certificate (latest) &PAN No.

f. Agency should have Audited his latest Annual Accounts i.e. Audit Balance Sheet, Profit /

Loss Accounts and Auditor's Report.

g. Agency should have Registration under Shops & Establishment Act and Certificate from

ESI Corporation(latest).

h. Agency should have Certificate from EPF Organization.

i. Agency should be registered with the Govt. under Contract Labour Act (Regulation &

Abolition) 1970.

j. Agency should have Registration with appropriate Authority for GST.

k. Agency should have documents providing compliance of Minimum Wages Act 1948 and

Central Rules (latest).

l. Agency should enclose performance feedback from the existing organisation to which the

agency has provided the security services.

C. Terms and Conditions

The Agency shall have following responsibilities

i. To provide disciplined, courteous, trained and quality manpower to be engaged for the

purpose of guarding the premises of the Bank .

ii. Regular training of the manpower provided atleast once in a quarter.

iii. To ensure that all rules and regulations and bye laws of the State Government /Central

Govt are implemented in letter and spirit.

iv. To ensure that the manpower deployed by them do not in any way cause hindrance to

Bank's Customer Service.

v. To ensure that manpower deployed by them are alert & vigilant during their duty hours.

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vi. To ensure immediate corrective actions on receipt of any complaint against the services

provided or against any individual deployed by them in the Bank.

vii. To have a Reserve Pool of Guards to cater for quick replacement of absentees / leave.

Details of such Guards with due police verification should also be made available at the

commencement of contract.

viii. The agency considered to be eligible for allotment of the work shall have to become a

nominal member of the Bank as per provision of its Bye-laws before signing of contract

agreement and start of providing its services.

D. Scope of work

The scope of security services to be rendered include:-

1. The Agency shall deploy trained and experienced security staff at the Banks Branches/ offices/

ATM Sites establishments as per the Banks requirements:-

(a) Security Guards(SG),

(b) Security Armed Guards (Gunmen).(SAG)

(c) Security Supervisors/Officials/ Officers/ specialized staff- (SSO)(may be, required).

2. The Agency shall provide weekly off / Holidays to its personnel as per appropriate applicable

laws/labour laws, as the case may be, but it will be responsibility of the Agency to ensure

uninterrupted security services on all days. The Agency shall provide relievers for the security

personnel on weekly off /Holidays.

3. The Agency shall provide security services on round-the-clock basis (in three shifts of 8 hours per

shift) on all days throughout the year including Sundays and holidays to ensure surveillance and

guarding, reporting -of the entire premises .The deployment of security personnel, round the clock

and per shift/point will be decided as per the requirements of the Bank from time to time.

4. Checking and verifying the entry / exit of personnel, baggage, materials, vehicles etc.

5. Monitoring and reporting of breach/breakage in fencing, encroachment, trespassing, incidents of

crime, defacement of wall, putting up of banners/posters, laying of cable lines etc along boundary

wall of the premises.

6. To safeguard the property against theft, damage, misuse, etc.

7. Goods, materials, equipment etc. shall not be permitted to be taken out of the premises without

valid gate pass.

8. Security personnel shall, at all times, be polite, courteous, respectful and responsive to officers,

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participants, visiting faculty, guests, service providers etc.

9. Contract period will be for one year which can be extended upto three years on yearly basis, if the

services are satisfactory. However, Bank can terminate the contract by giving one month notice to

the security agency.

10. The guard on duty shall be asked to carry out patrolling throughout the premises as decided by the

Bank, and record his observations in the register maintained.

11. The SG deployed at particular location shall move around the area and inform concerned officer if

any abnormal/suspicious activities are noticed in the premises.

12. No security personnel shall leave the Bank premises unless properly relieved by the next security

personnel. The security posts/places shall not be left unmanned at any time during the period of

the contract.

13. In the event of accidents, injuries, fire, short-circuit; leakage of water, security personnel shall

report the matter immediately to the concerned officer and also take appropriate action.

14. In case of any theft/trespassing, the Agency shall assist the Bank in lodging FIR with police,

conduct investigation and submit the report on findings to competent authority of the Bank.

15. The Agency should act upon the orders/directions from the authorized representative/Branch

Heads/Security Officers, of the Bank for day-to-day performance of job and ensure

implementation of proper security measures.

16. An authorized representative of the Agency shall visit the premises on a weekly basis to review

the security services rendered, apprise the same to concerned officials of the Bank and submit the

weekly report. They shall perform any other relevant work that may be assigned to them by the

Bank from time to time.

17. Strength of security staff may be increased/decreased by the bank.

18. The outsourced security staff will be the staff of the service provider (private security agency) for

all purposes. They will never claim to be the employees of the Bank.

19. Uniform to security staff will be provided by security agency at its own cost.

20. Police verification of security staff will be done by security agency before their appointment.

21. The tenderer shall attach a DD of earnest money amount of Rs.1.00 lac in favour of "The Punjab

State Cooperative Bank Ltd., Chandigarh" payable at Chandigarh. Tenders not accompanied by

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the required amount of earnest money & requisite documents shall be out rightly rejected. Earnest

money (EMD) of successful tenderers shall be released on execution of agreement and furnishing

of bank guarantee as per Clause 26 of tender terms towards security. EMD of unsuccessful

tenderers shall be returned after evaluation of financial bids without any interest. EMD of

successful tenderers will be kept as security.

22. Rates of service/administrative charges shall be quoted by the security agency as a percentage of

the wages (without EPF, ESI, Service Tax and other statutory payments) payable to the security

agency. To avoid quotations of parties in unlimited decimal figures, a minimum rate is fixed in

two decimal points i.e. 0.01. In case more than one party quotes the same lowest rates, the same

shall be decided by draw of lots. Further, as per latest instruction issued by Department of

Finance, Government of Punjab vide No.7/74/2018-1FPI/1539232/1 dated 01.8.2019 the

maximum service charges paid to the service provider/contractor shall in no case be more than

2-1/2 % (Two and half percent) of the amount of contract. These wages for the purposes of

calculation of service charges payable to the security agency, shall also include the wages of

Supervisors appointed by security agency as per norms prescribed in Rules of Punjab Private

Security Agencies Rules 2007 and wages of workers engaged on weekly holiday. National

holidays, casual leave and earned leave. The EPF, ESI and Service Tax in respect of all the

workers including those deployed during weekly holiday, National holidays, casual leave and

earned leave shall, however, be reimbursed to the security agency by Punjab State Cooperative

Bank and District Central Coop. Banks after deposit of the same with the concerned authority

and on furnishing the proof of such payment.

23. The contractor shall be liable for non-compliance of provisions of any Act, laws and rules/

regulations over the engagement of the work force. He/they should indemnify PSCB or concerned

DCCBs against all actions/proceedings, losses, damages etc. that may arise under :-

(a) Workers Compensation Act (b) Minimum Wages Act (c) Industrial Dispute Act

(d) Fatal Accident Act (e) Employees State Insurance Act (f) Shops & Establishment Act

(g) Provident Fund Act (h) Contract Labour (Regulation & Abolition) Act (i) Family

Pension & Deposit Linked Insurance Scheme;

(i) Any other Statutes/Acts/Enactment/Notifications/Circulars not mentioned herein.

PSCB or concerned DCCBs will be free to adjust/set off any amount due to the

contractor against the amount so paid or payable in respect of any of the above said

Acts, laws and rules/regulations.

(ii) Contractor should obtain requisite license/s at his own cost from appropriate

licensing authorities, before undertaking the contract. All licenses/provisions

should be kept under valid during contract.

25. The Tenderer, whose tender is accepted, shall be paid by PSCB or concerned DCCBs only the

minimum wages in respect of various categories of workers deployed by him. Further, the

tenderer shall pay not less than minimum wages to the security guards engaged by him as notified

by appropriate authority from time to time, failing which penal action shall be taken against him

in accordance with the law. Rates will be paid according to the Asstt. Labour Commissioner rate

list or DC rate list (as fixed/revised from time to time) which ever is lower.

26. The Tenderer, whose tender is accepted, shall furnish within 15 days of the acceptance of his

tender, security deposit in the shape of Bank guarantee of Rs.10.00 lacs valid for 18 months from

the date of agreement failing which the contract shall be liable to be cancelled and EMD amount

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deposited shall be forfeited. The bank guarantee will only be released to the contractor on

satisfactory performance of the services and on submission of No Demand Certificate from PSCB

or concerned DCCBs and PF, ESI, Income Tax, GST and Service Tax clearance etc., subject to

such deductions from the security as may be necessary for making of the PSCB or concerned

DCCBs claims against the contract. The PSCB shall have absolute rights and powers for forfeiture

of security deposits revoking the Bank Guarantee in case of breach of any clause of the agreement

and no claim whatsoever on this account shall be entertained.

27. If any dispute arises between the service provider/security agency and Banks, the same shall be

referred to and subject adjudication under The Punjab Cooperative Societies Act, 1961.

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Annexure – III

Technical BID Form - Tender for providing Security Services

PART-1 - (BASIC INFORMATION)

( FILL IN BLOCK CAPITALS ONLY)

1 Name of the Agency

2 Year of establishment

3 Type of Firm whether proprietorship, partnership or private limited company etc. (Enclose document for proof)

4 Official Address for Correspondence with Telephone & Mobile Nos. as recorded in official documents. (Copy of proof)

5 Name of the Proprietor / Partners / Directors in Agency (Please furnish

Contact details of CEO/ Directors/

Managing Director/Partners) Name,

address, Email, Contact No

6 Name(s) of Key Personnel with their Position and Contact Number

7 a) Details of Labour License obtained from the Competent

Authorities and attested copies of

letters to the vendor of all penalties

imposed by Govt labour Authorities.

(A copy of each to be enclosed).

Please Give details of

any penalties imposed

during last two years

and present status if

any litigation is

pending

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8 a) Permanent Account Number (Copy of

the PAN card to be enclosed).

b) Details of EPF No. (enclose a copy of

the certificate competent Authority)

c) Details of ESIC No. (enclose a copy

of the certificate competent

Authority)

d) Details of Service Tax

No.(enclose a copy of the certificate competent Authority)

9 Whether registered / empanelled with any of the Bank, Govt., Semi

Govt., Govt. Undertaking, Public Sectors

etc. as approved security

provider/contractors and if so, furnish

details.

Please attach copies of letters of

empanelment.

10 Total strength/numbers of security personnel of the Firm.

11 If involved in any litigation with any organization/own 1. employees/directors etc, please 2.

submit the details and give present status 3.

Signature of the Contractor / Authorized person on

behalf of the Agency

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PART – 2 (STATUTORY CERTIFICATIONS) (FILL IN BLOCK CAPITALSONLY)

Sr.

No.

Particulars Details

1 Whether registered with the Registrar of

Companies / Firms. Or Proprietor. If so, mention

No.& date (Documentary Proof Necessary) Furnish

also copy of relevant Certificates / Deeds.

YES/NO

2 Whether registered for GST If so, mention number

and date. Attach copies of relevant registration

certificate.

YES/NO

3 Whether registered with Govt. under Contract

Labour Act (Regulation & Abolition) 1970.

Furnish date of registration and copy

YES/NO

4 Whether PSA has been granted a license by the

Competent Authorities under "The Private

Security Agencies (Regulation) Act 2005 Furnish

copy of the same

YES/NO & Details

5 Own Training Infrastructure. Give details.

6 Experience (No of Years).

7 No of Major Clients (List enclosed). a)

b)

c)

8 Average Turnover in last three financial years

9 Audited Balance Sheet of the last 3 Financial

Years, attested by registered CA with seal. (Attach

copies)

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10 Copies of the latest work orders and performance

certificates should be enclosed

11 Any other documents you wish to attach

Signature of the Contractor / Authorized person on


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Annexure – IV

Financial Bid

Minimum wages/rates will be according to Assistant Labour Commissioner's rate list OR DC rate list (as

revised from time to time) which ever is lower.

Sr.

No.

Particulars %

1 Services Charges

(Quoted by the firm/agency)

Signature of the Contractor/Authorized person on


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Transcript of The Punjab State Cooperative Bank Ltd Sector 34-A, Chandigarhpscb.in/Portals/0/DNIT Security...