THE PROCESS OF PREPARING EFFECTIVE BUSINESS MESSAGES

PRESENTED BY:

ASAAD SALAM FAROOQI ZUBAIR YASEEN SHOAIB ASHRAF WAQAS TAHIR ZUBAIR BAJWA

LAYOUT:

INTRODUCTION

PLANNING STEPS

BASIC ORGANIZATIONAL PLANS

PERSUASIVE REQUEST PLAN

LAYOUT CONTINUING….

OPENING AND CLOSING OF PARAGRAPHS

COMPOSITION THE MESSAGE

CONCLUSION

INTRODUCTION

In this topic we will discussed the process of preparing the effective business messages. whether planning a message it needs to plan,organize,draft and proofread.

PLANNING STEPS

Identify your purpose

Analyze your audience

Choosing your ideas

Collect data to support your ideas

Organize your message

BASIC ORGANIZATIONAL PLANS

Direct (deductive) organizational plans

Main idea

Explanation

Courteous close GOOD NEWS PLAN

Explanation

positive friendly close

INDIRECT(INDUCTIVE) ORGANIZATIONAL PLANS

BAD NEWS PLAN

Explanation

Decision

Positive friendly close

BEGINING AND ENDING

OPENING PARAGRAPH Choose an appropriate for the message

purpose and for the reader. Make the opening considerate, courteous,

concise and clear.

Check for completeness.

At the end it should be check that whether it is complete.

CLOSING THE PARAGRAPH

Make action request clear and complete with five w’s and H.

End on a positive courteous close Last paragraph should be concise and

correct

COMPOSING THE MESSAGE

Drafting the message

Revising your message

Editing and proofreading your message

CONCLUSION

At the end I may conclude that in this

topic all the contents are very important

and by applying one can achieve its goals.

And one’s communication can be improved with the help of these points.

Questions/answers session

Remarks of teacher

Thank You