The Performance Report and Annual Accounts

Of District Secretariat

Badulla

Year - 2011

Expenditure head – 276

Index

Page Number

• Introduction 01

• Vision, Mission and Key Procedurs 02

• Basic Statistical Data 03-08

• Administrative Structure 09

• Staff Particulars and Organizational Chart 10-11

• Annual Performance

Recurrent and Capital Expenditure 12-21

Source of Expenditure 22-24

Income of 2011 25

General Diposit 26

Advance Account of Public Officers 27

Annual Report of Imprest 28

Perfermance of 2011 related to Other Ministries/ Department

"Gama Naguma" Project 29

Implementation of DecentralizedBudget Programme 30

The Samurdhi Programme 31-32

Allocation, Expenditure and Balance of 2011 33

Main activities 34

• Rendering an Effective and Productive Public Service 35

The Divisional Secretariats of Badulla

district, 15 in number, and further divided

in to 567 Grama Niladhari divisions,

directly fall under the purview of the

Distict Secretary. Moreover, the district is

consisted of 1996 villages and 180 tea

estates where the Tamil estate workers

dwell. The local administration structure

is represented by 14 Pradesiya Sabhas, 02

Urben councils and 01 Minicipal council.

The total units of households

exceed 219307, with more than 874,000

members in them. Of this population,

only 414,786 are employed whereas 24,299

of the labour force is unemployed.

The district of Badulla is

predominantly characterized by

plantation agriculture and rural

economics, consequently increasing the

number of low income people in the area.

Under the Samurdhi” programme, nearly

62,242 persons have been benefited. The

number of government pensioners is

approximately 16,469.

Under the direction of the District

Secretary, the Divisional Secretariats play

a crucial role in different aspects. They

take effort to render their services for the

fulfillment of public expectations as well

as contributing at government level in

promoting the community life standards.

Their services further include the

implementation of government

consessional programmes such as

granting of Samurdhi” subsidies, payment

of pensions, redresses for disables and

active participation in community based

national worth projects, acting as the

government facilitator.

The total financial provision

received under District Secretary’s expenditure head in 2011 was Rs. 431

million while the allocation on recurrent

and capital expenditure respectively were

Rs. 365 million and Rs. 66 million. The

effective utilization was Rs. 426 million

which covered 99% of the total amount

received.

In addition, the divisional

Secretaries assist in various activities

pertaining to other ministries and

departments of the government. The

amount of allocation provided by those

departments and ministries in 2011 was

Rs. 3293 million, where an amount of Rs.

2789 million had been utilized that

represented 84% of the total allocation

received. The rest 16% remained unused

due to certain unfavourable situations.

The appriciable effort taken by the

District Secretariat along with its

divisional administration had been

accelerated the mechanism of regional

development by promoting life quality

and living standards of local

communities. Consequently, the

government sector contribution in

regional development activities stands

high in 2011.

Introduction

01

"The leader of Regional Administration launching towards

sustainable development through public delight."

Efficient Fulfillment of public needs ensuring just, fairness and politeness

through maximizing the use of available resources complying with the

government policies by means of better coordination among public

institutions, enabling the general public contribute in the effort of achieving

the district development goals."

Co-ordination of government activities.

Collection of revenues.

Implementation of Decentralized Budget programme &

“Gamanaguma” Programme .

Co-ordination of Election duties.

Serving as the government represntator in implementing the regional

level activities of other Ministries and Department.

Assist in provincial council affairs.

Our Vision

Our Mission

The Key Roles

02

Population Data

The total population of Badulla

District is approximately 886,000.

Gender wise, 49.6 % of the total amount

is represented by males and the rest

50.4% by the females. The minors below

the age of 18 are 350,612 in number.

49.6 50.4

2025303540455055

Male Female

886000

327705423514

To

tal

po

ou

lati

on

No

of

dep

en

den

ts

No

of

eco

no

mic

al

acti

on

Although 47% of the residents of this

district have been employed, the high

rate of dependency that reaches 54% of

the population is a fact for special

consideration .

Divisional Secretariat

GramaNiladhari division

Extent of Land

(sq.m.)

Sectoral Population

TotalUrban

populationRural

populationEstate

Population

Badulla 35 601 - 76,449 0 76,449

Soranathota 42 431 - 51,766 213 51,979

Meegahakiula 20 105 - 18,530 2,655 21,185

Kandaketiya 26 157 - 24,335 1,216 25,551

Redeemaliyadda 25 79 - 20,624 5,230 25,854

Mahiyanganaya 41 136 - 33,454 22,422 55,876

Passara 28 144 - 16,564 21,011 37,575

Lunugala 29 51 46,527 22,547 10,702 79,776

Hali-ela 57 165 - 66,681 32,685 99,366

Ella 68 138 - 74,738 12,187 86,925

Bandarawela 64 188 - 95,585 11,645 107,230

Haputhale 35 71 8,278 50,025 10,158 68,461

Haldummulla 32 111 - 33,112 15,612 48,724

Uvaparanagama 26 72 3,671 33,357 20,603 57,631

Welimada 39 412 - 26,355 17,063 43,418

Total 567 2,861 58,476 644,122 183,401 886,000

Basic Statistical Data (Badulla District )

03

Employment

Of the district’s total population,

51% is included in the labour force, that

is 439,085 in figures and, 414,786

individuals among them are employed

at present. Accordingly, the rate of

employment remains at 95% in Badulla

district. However, it should be noted that

this particular situation, the said high

rate of employment had occurred due to

the large number of employees in

plantation agriculture who represent

64% of the entire occupants.

Sector Employment

Agricultaral 256,330

Industrial 45,995

Service delivery 104,298

406””,623

The total extent of land in the district is

286,100 hectares and 67,258 of this land,

which covers 34% of the total area, is

used for paddy, tea, rubber, coconut and

other extra crop cultivation. The area

used for chena cultivation and home

gardening is about 67,745 hectares and

the total land under cultivation exceeds

165,075 hectares.

(Hectares)

Land use pattern

Extent of

Land

(Hectares) %

1. Cultivated paddy land

1. Irrigation 23141.0 8.1

11. rain water 6494.0 2.3

2. Tea 34042.0 11.9

3. Rubber 412.0 0.1

4. Coconut 3608.0 1.3

5. Cinnamon 241.0 0.1

6. Other cultivation 22731.0 7.8

7. Forest

1. Densed forest 47782.0 16.7

11. Open forest 26646.0 9.3

111. Cultivation forest 7034.0 2.58. Shablands and chena cultivation 46951.0 16.49. Marshlands

165.0 0.110. Home gardens

23485.0 8.211. Reservours

6109.0 2.112. Buildings

795.0 0.313.Sand/Rock lands

4731.0 1.714. Barren lands and abandent lands 31733.0 11.1

286100.0 100.0Total

Land use patterns of the District.

Emplome

nt 96%

Unemplo

yment

4%

132000134000136000138000140000142000144000146000148000150000

Lan

d u

nd

er

cu

ltiv

ati

on

(in

clu

din

g

ho

me

04

Health and Education

Mortality rate (per one thousand) 5. 2

Birth rate (per one thousand) 20.9

Infant mortality rate 9.9

(per thousand live births)

Maternity death rate 27.5

(per lakh live births)

Hospitals Medical

Centers No of Hospitals

No of workerProvincial General

Hospitals 01 1475

Base Hospitals 03 615

Regional Hospitals 30 1238

State Dispensaries 13 104

No of Schools 574

No of Teachers 12,368

No of Students 182,211

Teacher - student ratio 15

05

Poverty level of the district

Badulla has been recognized as

one of the districts in which the highest

poverty levels exist. The high

percentage of dependency and the low

level of per capita income had adversely

affected the rural economy. As

mentioned before, the majority of the

labour force has been engaged in

agricultural industries, and on the

contrary a noticeable number of them

are not in a position even to satisfy the

basic needs of thier lives.

Poverty by divisional secretariats

according to 2002 census.

Population below the

official poverty line

(%)

Number of Households below the

official poverty line

Sri Lanka 22.7 3,206,800

Badulla District 37 241,697

Mahiyanganaya 38.57 24,989

Redeemaliyadda 51.15 22,891

Meegahakiula 46.50 8,478

Knadaketiya 46.10 10,183

Soranathota 34.24 7,533

Passara 34.88 15,395

Lunugala 38.82 12,616

Badulla 17.19 11,205

Hali-Ela 34.58 29,672

Uvaparanagama 33.35 25,054

Welimada 29.19 26,698

Bandarawela 21.61 12,363

Ella 28.04 11,665

Haputhale 24.42 11,241

0

10

20

30

40

2002 2007

Srilanka

BadullaDistrict

Refering to data obtained, it is

identified that 37% of the population in

Badulla district had been suffering from

poverty in year 2002, and the number of

poors were approximately 241697. The

division of Redeemaliyadda is still

known to be the poorest division and

51% of its population stand below the

official poverty line.

The census carried out in

2006-2007 showed that the poverty level

of the distict had been declined up to

23.7% and conversely, this rate seems

very high when compared with the

prevailing average poverty level of

15.2% in the country. This situation

arises the question whether the projects

implemented so far in the purpose of

poverty eradication had any how

achieved their expected development

targets. Therefore, it should be

considered repeatedly, a proper updated

mechanism for eradication of poverty is

an urgent requirement in the district.

06

Main Agricultural products of the district

Paddy cultivation is the main

agricultural product in the district. The

yield of paddy in year 2009 was 108,338

metric tones and that of 2010 had been

147,406 metric tones.

Comparatively, an adequate

improvement in agricultulal production

had not taken place within this period,

mainly due to the conventional

methodologies followed by the farmers,

which consequently leads to low

productivity levels in local agriculture.

108338

147406

2009 2010

In addition to the agricultural crops

such as tea, coconut and rubber, other

minor crops, namely arricunut, pepper

and cardamom are cultivated in these

areas.

Tea

90%

Rubber

9%

coconut

1%

Cultivation of agricultural crops by

divisions

Divsional

Secretariat

Tea

Rubber

Coco

nut

Mahiyanganaya - - 1310.8

Redeemaliyadda - - 963.4

Meegahakiula 693 20.4 133.5

Knadaketiya 1330 - 233.0

Soranathota 691 66.8 107.5

Passara 3224 0.4 117.4

Lunugala 3929 97.8 116.8

Badulla 819 - 106.0

Hali-Ela 5880 - 112.2

Uvaparanagama 2483 - 107.9

Welimada 3564 - 13.0

Bandarawela 2505 - 10.8

Ella

Haputhale 3608 - 48.6

Bandarawela 2670 - 3.8

Ella 2646 226.7 223.3

Total 34042 412.1 3608.0

07

Production of Major Crops

Crop

Extent of cultivated land (Hec) Production 2010

Unit No of unit

cinnamon 258.40 Kg 190,364

coffee 313.62 Kg 230,171

cocoa 13.60 Kg 8,638

Pepper 2755.28 Kg 2,381,817

caradamom 3.00 Kg 1,912

clove 31.00 Kg 22,086

Aricanut 1,029.91 Kg 6,917,240

Cashew 510.04 thousand 36,088

Orange 375.35 number 7,249,200

Leman 440.93 number 15,737,313

Mango 709.70 number 21,216,616

Jack 1,500.57 number 6,955,994

Bredfrait 163.86 number 1,925,324

Sugarcane 74.00 Kg 3,516,117

Banana 1,709.15Number of bunches 1,407,323

Papaw 221.72 number 2,752,431

Pine apple 99.68 number 1,091,002Passion fruit 9.70 number 172,408

betels 43.20 thousand 26,465

Since an agricultural economy is

predominant in the district, the production

process of paddy, tea, coconut and rubber

including other crops should be driven

towards income generating targets.

Specially, the government involvement and

government incentives are of much crucial

in persuading the farmers to use modern

technology instead of conventional

methods.

Although the level of poverty in

2007 has shown a decrease than that of

2002, from 37% to 22.7% respectively, it is

yet questionable whether the real situation

was revealed only by those issues based on

data analysis. Hence, the flow of services

merely doesn't indicate the real degree of

poverty prevails in a certain society.

Therefore, in order to keep the said

favourable conditions running ahead and to

bring down the poverty levels, a

sustainable development in production

economy is clearly a must. So that, timely

steps should be taken to uplift the

production economy under the guidance

and assistance of the government sector.

08

The districtSecretariat Of Badulla

Presently, the number of

divisional secretariats functioning under

the District Secretary is 15, which had

been further devided in to 567 Grama

Niladhari Divisions, including 1996

villges and 186 estates within. The local

government administration is carried

out under 13 pradeshiya Sabhas, 02

Urban Councials and 01 Municipal

Council.

Bandarawela

Kandaketiya

Ella

186Estates

Uvaparanagama

Haputhala

Passara

567 Grama Niladhari Divisionas

Hali-ela

Redeemaliyadda

Haldummulla

1996 Villages

Soranathota

15 Divisional Secretariats

Mahiyanganaya

Badulla District

0

20

40

60

80

100

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

East

West

North

Lunugala

3 Towns

Meegahakiula

Badulla

Welimada

Divisional Secretariats of Badulla

09

Administrative Structure

Staff Particulars and Organizational Chart

Approved cadre details .

Designation Approved

Cader

Actual cadre as

at 2010.12.31

Senior Level District Secretary (S.L.A.S.1) 1 1Additional district Secretary(S.L.A.S.1) 1 1

Divisional secretary (S.L.A.S.1) 15 14Chief Accountant (S.L.Acc.S.1) 1 1District Engineer (S.L.eng.11/11) 1 1Asst.District Secretary (S.L.A.S.11/11) 1 1Asst.Divisional Secretaries (S.L.A.S.11/11) 15 10Accountant (S.L.Acc.S – 11/11) 16 12Sub Total 51 41Tertiary LevelAdministrative officer (Mana.Asst./Service supra) 16 10Admin/grama Niladhari (Management Asst.S.Supra. 15 7Language Translator 5 2Sub Total 36 19 Secondrary level Budget Assistant 2 2Development coordinator 16 10Public management Assistants (Pub. Ma. Asst service 1,11,111) 385 360

Data Entry Operator 17 8Techinical Officer 26 19Draftman 5 1Grama Niladhari –( 1, 11) 567 415Sub total 1018 815 Primary Level Driver – (1, 11) 33 31K.K.S. – (1,11) 75 86Watcher 21 31Sanitory Labourer 16 7Sub Total 145 155 Total 1250 1030

10

Under district secretary's

expenditure head, one main operational

programme has been implemented

which includes the following projects.

General Administration and

Institutional services of District

Secretariat.

Divisional Secretariats

Mahiyangana and Binthenna

divisions.

The total allocation received

under District Secretary's expenditure

head in 2011 was Rs. Million 431.1 and of

this amount, the allocations for recurrent

expenditure and capital expenditure

were Rs.365.4 million and Rs. 65.7

million respectively.

In 2011, the effective utilization

out of the recurrent allocation was Rs.

363.8 million which equaled 99% of the

received total amount. The utilized

amount of capital allocation was 95%

while the rest 5% remained unused.

Recurrent allocation (Rs.million.)

345365

336364

91

0 200 400 600 800

2010

2011

A llo catio n E x p en d itu re Balan ce

Capital Expenditure

74 66

69 62

5 4

01020304050607080

2010 2011

A llo catio n E x p en d itu re Balan ce

Compared with 2010, the

recurrent expenditure of 2010 and 2011

indicated no hike except the increment

of living allowance which caused the

rise of recurrent cost to Rs.336 million in

2010, whereas the incurring was Rs. 364

million in 2011.

Annual Performance

12

DGSA 1

Appropriation Account - 2011Expenditure Head No. 276

Name of Ministry / Department / District Secretariat: Badulla

Prog

ram

me

Num

ber

give

n in

Ann

ual E

stim

ates

Title of the Programme given in Budget Estimates

(1) (2) (3) (4) (5) (6)

Page

No.

(Ref

eren

ce to

re

leva

nt D

GSA

2 fo

rmat

)

Provision in Budget

Estimates

Supplimentary Provision

and Supplimentary Estimate Allocation

Transfers in terms F.R. 66 and 69

Total Net Provision (1+2+3)

Total Expenditur

e

Net Effect Saving/(Excess)

(4-5)

Rs. Rs. Rs. Rs. Rs. Rs.

Recurrent

01 Operational Activities 359,450,000 6,000,000 0 365,450,000 363,818,469 1,631,531

Sub Total (Recurrent) 359,450,000 6,000,000 0 365,450,000 363,818,469 1,631,531

Capital 01 Operational Activities 65,650,000 0 0 65,650,000 62,008,855 3,641,145 Sub Total (Capital) 65,650,000 0 0 65,650,000 62,008,855 3,641,145

Total of Recurrent 359,450,000 6,000,000 0 365,450,000 363,818,469 1,631,531 02

Total of Capital 65,650,000 0 0 65,650,000 62,008,855 3,641,145 02 Grand Total 425,100,000 6,000,000 0 431,100,000 425,827,324 5,272,676

Detailed Programme Appropriation Accounts and other detailed Accounting Statements in DGSA format Numbers 2 to 11 presented in pages from 2 to 19 and other Notes presented in pages from 20to 29 form an integral part of this Appropriation Account.

We hereby certify that the figures in this account, other detailed statements and Notes are correct and relevant accounts were reconciled with Treasury Books of Account and found correct.

Chief Accountant Accounting Officer

Chief Accounting Officer

Name :

Name :

Name :

Date : Designation :

Designation :

Date Date :

The required allocation on

recurrent and capital expenditure for the

district secretariat has been provided

under the code of "General

Administration and Institutional

Service”s." Accordingly, the amount

allocated was Rs. 26.1 million, from

which Rs.17.3 million had been spent on

personal emoluments and the rest 8.8

million on other recurrent expenditure.

With regard to recurrent allocation, 99%

was utilized.

01 Project

Allocati

onRs

Mli,

26.12

Expendi

ture Rs.

Mln,

26.09 Balance

Rs. Mln,

0.3

The second project, namely the

Divisional Secretariat Programme” has

been provided with an allocation of

Rs.242 million in 2011, which included

Rs. 219 million and Rs. 23 million on the

expenditure of personal emoluments and

other recurrent expenses respectively.

During the concerned period, 99% of the

recurrent allocation had been utilized.

Selected 10 divisional secretariats are

included in this project, namely Badulla,

Passara, Hali-ela, welimada,

uvaparanagama, Haputhale and

Lunugala.

02 Project

Allocati

on Rs

Mli, 242

Expendit

ure Rs.

Mln, 219 Balance

Rs. Mln,

23

In the third project, which has

been focused on Mahiyangana and

Binnthanne area, 5 divisions called

Mahiyangana, Redeemaliyadda,

Meegahakiula, Kandaketiya and

Soranathota have been included. This

project received a total amount of Rs.97

million in 2011, as Rs.87 million on

salaries and wages and Rs.10 million on

other recurrent expenditure, where the

total utilization equaled to Rs. 96.7

million.

03 Project

Allocati

on Rs

Mln,

97.3

Expendit

ure Rs.

Mln,

96.7Balance

Rs. Mln,

0.6

14

DGSA 2

Appropriation Account by Programme - 2011

Expenditure Head : 276 Name of Ministry /Department: District Secretariat BadullaProgramme No. & Title : 01 . Operational Activities

Summary of Recurrent and Capital Expenditure

Nature of Expenditure with DGSA format Reference

(1) (2) (3) (4) (5) (6)

Page

No.

(Ref

eren

ce to

re

leva

nt D

GSA

form

at)

Provision in Budget

Estimates

Supplimentary Provision and Supplimentary

Estimate Allocation

Transfers in terms of the F.R. 66 and

69

Total Net Provision (1+2+3)

Total Expenditure

Net Effect Saving/(Excess)

(4-5)

Rs. Rs. Rs. Rs. Rs. Rs. (a) Recurrent (DGSA 3) 359,450,000 6,000,000 0 365,450,000 363,818,469 1,631,531 03

(b) Capital (DGSA 4) 65,650,000 0 0 65,650,000 62,008,855 3,641,145 04/05/06

Total 425,100,000 6,000,000 0 431,100,000 425,827,324 5,272,676

DGSA - 3

Recurrent Expenditure by Project

Expenditure Head : 276 Name of Ministry /Department: District Secretariat Badulla

Programme No. & Title : 01 . Operational Activities

project No/Name, personel emoluments and all other projects and

other charges

(1) (2) (3) (4) (5) (6)

Provision in Budget

Estimates

Supplimentary Provision and Supplimentary

Estimate Allocation

(+/-)

Transfers in terms of the F.R.

66 and 69 (+/-)

Total Net Provision (1+2+3) Total Expenditure

Net Effect Saving/(Excess)

(4-5)

Rs. Rs. Rs. Rs. Rs. Rs.

01. General Administration And Establishment Services- District Secretariat Badulla

Personal Emoluments 17,000,000 300,000 - 17,300,000 17,285,714 14,286 Other Charges 8,825,000 0 - 8,825,000 8,805,871 19,129

Sub Total 25,825,000 300,000 - 26,125,000 26,091,585 33,415

02. Divisional Secretariats

Personal Emoluments 210,000,000 5,700,000 3,058,500 218,758,500 218,092,639 665,861

Other Charges 25,550,000 0 (2,282,500) 23,267,500 22,913,223 354,277

Sub Total 235,550,000 5,700,000 776,000 242,026,000 241,005,862 1,020,138

03 . Mahiyangna & Binthanna Division

Personal Emoluments 85,000,000 0 2,050,000 87,050,000 86,723,361 326,639 Other Charges 13,075,000 0 (2,826,000) 10,249,000 9,997,661 251,339

Sub Total 98,075,000 0 (776,000) 97,299,000 96,721,022 577,978

Grand Total 359,450,000 6,000,000 0 365,450,000 363,818,469 1,631,531

Capital Expenditure

by project.

The allocation under this object

code in 2011 was Rs. 65.6 million and an

amount of Rs. 62 million had been

utilized effectively. Of the allocation

received, Rs.14.8 million had been spent

on renovation of buildings, Rs.0.74

million on reparing of machinery and

equipment and Rs. 3.9 million on

maintainance of vehicles. The

expenditure incurred on acquiring

capital assets in 2011 was Rs.37 million

and Rs 3.8 million had been spent on

purchasing of office equipments. The

cost on construction of buildings was

Rs. 28.7 million in 2011 and Rs. 0.8

million had been spent on Training

Programmes and skill development

activities.

Rehabilitation and mprovement.

In 2007, the amount spent on

construction work was Rs. 88.6 million

and about 82% of this money was utilized

for the construction of new district

secretariat complex. The total cost

estimate of this work, which

commenced in 2006, was Rs. 332.9

million.

Acquirment of capital assetsOffice

equipmen

t

10%

Machiner

y

12%

Building

constrons

Rs. 61.7 million had used on this

construction in 2006 wich had increased

to Rs. 72.5 million in year 2007

The amount spent on this in 2008 was

Rs. 84.00 million under the District

Seretarys expenditure head while

another Rs. 5.00 million too, had been

alloated under the expenditure code of

Ministry of Public Administration. the

cost incurred on the construction in 2009

amounts to Rs. 80.00 million and the

construction of the new building has

been completed by now.

So as to overcome the problem of the

inadequacy of office equipment in

divisional secretariats, and in the

purpose of promoting the quality and

efficiency of services, those divisional

offices had been provided with office

tables and chairs, computers, photo

copiers, Riso machines and etc.

Although many defects existed in the

buildings that belong to both the district

secretariat and the divisional

secretariats, the allocation received on

02

4

68

10

1214

16

2001 2002 2003

17

4,236,624

296,192193,000

renovations under the capital

expenditure head in 2011 was limited to

Rs. 5 Million.

As it was expected to get the

repairs done as for as possible within

the frame, it is the insufficiency of

release of imprest from the general

treasury and the suspension of

renovation work with accordance to the

circulars issued on financial control,

which had left the expected

renovationsn below the target. However

Rs.91 million had been incurred on

building repairs in 2011.

Since the allocations for the training

programmes were allocated under

recurrent expenditure until 2007, from

there on, it had been transferred to the

expenditure head of capital assets

considering them to be human resource

development investments. Accordingly,

Rs. 400,000, Rs. 300,000 and Rs.

200,000 had

been spent in

2011, on

the projects

identified as No.

01, 02 and 03

respectively for

trainings and skill development

activities. Those provisions were

utilized on training progammes

designed for several number of officers

in the district secretariat and the officers

in the divitions as well.

Undre the same, a large number of

offcials were trained in the Distance

Education Centre of Sri Lanka Intitute

of Development Administration which

is being maintained under Badulla

district secretariat. Some of the courses

included in the training are ;

1. "Computer Driving License"

2. Priliminary Courses in Computer

3. Computerized Accounting

Programme

4. Diploma in Computer

Additionally, the officers were

persuaded to take part in some

programmes that had been organized to

upbring the productivity of public

service through successive atitudinal

changes.

New District Secretariat complex under

contruction

Existing District Secretariat Building

18

DGSA 4

Capital Expenditure by ProjectExpenditure Head : 276 Name of Ministry /Department: District Secretariat Badulla

Programme No. & Title : 01 . Operational Activities

Project No. & Title : 01 General Administration And Establishment Services- District Secretariat Badulla

Obj

ect C

ode

No.

Item

No.

Fina

nced

by

(Cod

e N

o.)

Description of Items

(1) (2) (3) (4) (5)

Provision in Annual Estimates

Transfers in terms F.R. 66 and 69 and Supplementary Provision and Supplimentary Estimate Allocation

Total Net Provision (1+2) Total Expenditure

Net Effect Saving/(Excess)

(3-4)

Rs. Rs. Rs. Rs. Rs.

Rehabilitation and Improvement of Capital Assets

2001 11 Buildings and structures 7,000,000 9,100,000 16,100,000 14,878,357 1,221,643 2002 11 Plant, Machinery and Equipment 750,000 - 750,000 746,149 3,851 2003 11 Vehicles 3,000,000 1,000,000 4,000,000 3,976,464 23,536

Sub Total 10,750,000 10,100,000 20,850,000 19,600,969 1,249,031

#REF! - Acquisition of Capital Assets -

2102 11 Furniture and Office Equipment 4,000,000 - 4,000,000 3,864,512 135,488 2103 11 Plant, Machinery and Equipment 3,000,000 1,700,000 4,700,000 4,653,689 46,311 2104 11 Buildings 40,000,000 (9,100,000) 30,900,000 28,771,131 2,128,869 2104 1 11 District Secretariat Bulding Badulla - - - - -

2104 2 11 Divisional Secretariat Bulding Bandarawela - - - - -

3 11 Divition Sec - Haputale 11,000,000 (11,000,000) - - -

4 11 Ass.Div Sec Quarters- Badulla 5,000,000 31,000 5,031,000 5,030,083 917

5 11 Ass.Div Sec Quarters-Haliela 5,000,000 (347,000) 4,653,000 4,428,781 224,219 6 11 Acc. Quarters-Div Sec Ella 5,000,000 - 5,000,000 5,000,000 -

7 11 Acc. Quarters-Div Sec Bandarawela 5,000,000 316,000 5,316,000 5,315,079 921 8 11 Ass.Div Sec Quarters- Ella 5,000,000 - 5,000,000 4,681,111 318,889

9 11 Other construct 4,000,000 1,900,000 5,900,000 4,316,077 1,583,923

Sub Total 47,000,000 (7,400,000) 39,600,000 37,289,333 2,310,667

Capacity Building 2401 1 11 Training & Capacity Building 400,000 - 400,000 392,736 7,264

2 11 Development Activity -Tranning 7,000,000 (2,700,000) 4,300,000 4,236,624 63,376

7,400,000 (2,700,000) 4,700,000 4,629,360 70,640

Total 65,150,000 - 65,150,000 61,519,663 3,630,337

DGSA 4

Capital Expenditure by Project

Expenditure Head : 276 Name of Ministry /Department: District Secretariat Badulla

Programme No. & Title : 01 . Operational ActivitiesProject No. & Title : 01 General Administration And Establishment Services- District Secretariat Badulla

02. Divisional Secretariats

Object Code No.

Item No.Financed by (Code No.)

Description of Items

(1) (2) (3) (4) (5)

Provision in Annual Estimates

Transfers in terms F.R. 66 and 69 and Supplementary Provision and Supplimentary Estimate Allocation

Total Net Provision (1+2)

Total Expenditure Net Effect Saving/(Excess) Rs. Rs.

Capacity Building

2401 11

Training & Capacity Building

300,000 - 300,000 296,192 3,808

Total 300,000 - 300,000 296,192 3,808

DGSA 4

Capital Expenditure by Project

Expenditure Head : 276

Name of Ministry /Department: District Secretariat Badulla

Programme No. & Title : 01 . Operational ActivitiesProject No. & Title : 01 General Administration And Establishment Services- District Secretariat Badulla

Object Code No.

Item No.

Financed by (Code No.)

Description of Items

(1) (2) (3) (4) (5)

Provision in Annual Estimates

Transfers in terms F.R. 66 and 69 and Supplementary Provision and Supplimentary Estimate Allocation

Total Net Provision (1+2)

Total Expenditure

Net Effect Saving/(Excess) (3-4)

Capacity Building

2401 11Training & Capacity Building

200,000

- 200,000

193,000 7,000

Total 200,000

- 200,000

193,000 7,000

RecurrentProject 03

Rs, 96,721,022

Project 02 RS,

241,005,862

Project 01 Rs,

26,091,915

Source of Expenditure

The funds allocated under Annual

Appropriation Act, for expenditure in

connection with the projects of Badulla

District Secretariat are restricted to

domestic funds. That means, financial

provition for utilization of foreign aid

projects are not permitted under District

Secretary””””'s expenditure head.

Under the said object code, the recurrent

expenditure incurred in 2011 was Rs. 363

million while the capital expenditure

was Rs. 62 million, and the source of

expenditure had been totally domestic

funds.

Capital

61519663

296192193000

0

10000000

20000000

30000000

40000000

50000000

60000000

70000000

Projec 01 61519663

Projec 02 296192

Projec 03 193000

22

DGSA 5(i)

Financing of Expenditure (Total Capital and Recurrent expenditure Projects of a Programme)

Expenditure Head : 276

Name of Ministry /Department: District Secretariat Badulla

Name of Ministry /Department: District Secretariat Badulla

Programme No. & Title : 01 . Operational Activities

Financing Project 01 Project 02 Project 03 Programme Total/Page Total*

Code Source Net Provision Actual Expenditure Net Provision Actual

Expenditure Net Provision Actual Expenditure Net Provision Actual

Expenditure Rs. Rs. Rs. Rs. Rs. Rs. Rs. Rs.11 Domestic Funds 91,275,000 87,611,248 242,326,000 241,302,054 97,499,000 96,914,022 431,100,000 425,827,324

12 Foreign Aid - Loan

13 Foreign Aid - Grant

14 Reimbursable Foreign Aid - Loan

15 Reimbursable Foreign Aid - Grant

16 Counterpart Fund

17 Foreign Aid related Domestic Funds

21 Special law Services

Total 91,275,000 87,611,248 242,326,000 241,302,054 97,499,000 96,914,022 431,100,000 425,827,324

DGSA 5

Summary of Financing Expenditure

Expenditure Head : 276 Name of Ministry /Department: District Secretariat BadullaProgramme No. & Title : 01 . Operational Activities

Financing Programme 01* Total Percentage of

Code SourceNet Provision**

Actual Expenditure

Net Provision ** Actual Expenditure Expenditure

1 2 3 4 (4÷3)x100 Rs. Rs. Rs. Rs. 11 Domestic Funds 431,100,000 425,827,324 431,100,000 425,827,324 99

12 Foreign Aid - Loan

13 Foreign Aid - Grant

14 Reimbursable Foreign Aid - Loan

15 Reimbursable Foreign Aid - Grant

16 Counterpart Fund

17 Foreign Aid related Domestic Funds

21 Special law services

Total 431,100,000 425,827,324 431,100,000 425,827,32499

Income Of 2011

Collection of revenue under different

revenue heads assigned to each

accounting officers is one of the major

responsibilities of the District

Secretariat and its divisional secretariats.

The total collection of revenue was Rs.

95 million in 2011. Out of this income,

Rs. 22,232,116 had been the remmitances

by the public officers for their loan

interests and the contribution of

"Widows and Orphans”" pensions

scheme. So that the actual collection of

revenue becomes Rs. 73 millon.

.

The details of revenue collected under

defferent income codes are furnished below.

The revenue Description Total Revenue

head (Rs)

1003-07-02 Registration Fee

relevant to the

department of

Register Genaral's 161,640

1003-07-03 Private timber

transport 852,768

1003-07-05 License Fees relevant

to the min: of public

security, law & order 254,630

1003-07-99 Other License Fees 209,318

2002-01-01 Rent govt. buildings

and housing 1,789,475

2002-01-02 Rent of crown

forests 432,475

2002-02-99 Loan Interest 5,157,580

2003-01-00 Departmental sales 142,265

2003-02-07 Fees on passport

visa and dual

citizenship . 3,182,462

2003-02-13 Examination and

other Fees 2,587,525

2003-02-14 Fees under motor

Traffic Act and

other receipts 39,108,140

2003-02-99 Sundries 18,454,300

2003-03-00 Fine and Forfeits 1,620,656

2003-99-00 Other receipts 4,160,984

2004-01-00 Widows and Orphans

Pension 17,074,536

Grand Total 95,188,751

Rs.51,081,618

Rs.83,849,000

Rs.41,777,617

0

10,000,00

0

20,000,00

0

30,000,00

0

40,000,00

0

50,000,00

0

60,000,00

0

70,000,00

0

80,000,00

0

90,000,00

0

100,000,0

00

2009 2010 2011

25

Genaral Doposit Account

The credits and payments of other

Ministries and Departments are

maintained under the general deposit

account of Badulla District Secretary,

bearing No: 6003/0/0/22/0

The financial interactions between the

district secretariat and the divisions

occur across this account, specially

when a divisional office requires to act

at its regional level. Thus it is expected

to deliver public services more

efficiently through mutual assiatance

and inter-relationship between

government institutions.

Summary of Genaral Deposit Account - 2011

Deposit No 6003/0/0/22/0

Opening Balance Total debits during Total credits Closinig balance

as at 01.01.2011 (Rs)the yr. (Rs) during the yr. at the end of yr.

41,856,364 41,856,364 - -

Deposit No 6003/0/0/52/0

Opening Balance Total debits during Total credits Closinig balance

as at 01.01.2011 (Rs)the yr. (Rs) during the yr. at the end of yr.

84,061,394 149,186,137 267,657,779 202,533,036

26

36.1 35.9 35.4

127.1

02040

6080

100120

140

Allocation

Debit

Credit

Balance

Year 2011 ( Rs Mli)

The Advance Account of Public Officers – 2011

The government loans and receipts of

advance account activities in connection

with the public officers in the divisional

secretariats are maintained under

District Secretary's Advance "B"

account – 27601.

In concern of government loans, the

accounting of credits and debits falls

under the account 276011 and the debit

balance between expenditure heads are

settled under the account bearing No:

276012.

Public Officer's Advance Account – 2011

(Rs)

The Debit limit for the year 36,100,000

Annual debit (payments) 35,955,318

Annual Credits 35,485,248

Total debit balance

as at the end of the year 127,146,575

Among the type of government loans,

the public servents are mainly benefited

under the distress loan, the festival

advance and the special advances.

27

2124

3101

175 269

2299

3370

0

500

1000

1500

2000

2500

3000

3500

Treasury

Other

soures

Payment

Year 2010 (Rs Mn) Year 2011 (Rs Mn)

Imprest Report - 2011

Under the direction of the District

Secretariat, relevant imprest had been

released to the Divitional Secretariats to

meet the financial requirements of the

various development projects and

welfare activities which were

implemented in 2011. But, due to the

unfavourable situation of present

economy, sufficent imprests had not

been released from the Genaral

Treasary.

However, the Treasury had

released Rs. 3,101 million as imprest in

2011. The receipts of cash by the District

Secretariat and the Divisional

Secretariats were Rs. 268 million. The

annual closing balance of the imprest

report was nil as the total imprest had

been effectively unilized in 2011.

Imprest- Receivings & Payments

Month

Impreset received

(Treasury) Rs.million

Receipts from other

sources

Rs.million

Total receipt Rs.million

Total Payment

Rs.million

January 122 11 133 78February 192 7 199 111March 199 100 299 173April 123 15 138 142May 403 13 416 155June 121 12 133 434July 150 11 161 166August 413 22 435 434September 123 19 142 181October 246 14 260 163November 779 27 806 581December 229 18 247 752Total 3101 269 3370 3370

28

Activities relevant to other Ministries and Departments – 2011

District Secretariat is the Co- –

ordination centre for most of the

Divisional level activities carried out by

other Ministries and Departments.

Through District Secretary,

required financial provisions are

provided to the Divisional Secretaries

while the financial management is

controlled by the District Secretariat.

In the year 2011, provisions were

collected under 32 ministries and

departments which were utilized on

various activities.

Those programmes were the

"Gama Neguma" project under the

Minisrty of Nation Building and Estate

Insfratracture Development, the

Samurdhi Programme implementing

under the Commissioner Genaral of

Samurdhi and other programmes

implemented under the Ministry of

Social Development and Social Inequity

eradication and the Ministry of Child

Development and Empowering Women.

Rs

million,

3293

Rs

million,

2789

Rs

million,

512

Total allocation Total expenditure

Balance

Implemention of"Gama Naguma" project

In Oder to boost the social

economy of the rural communities

by improving rural infrastructure

facilities, the Ministry of Nation

Building and Estate Insfrastructure

Development had taken interest in

launching this programme. Since

this is an islandwide programme,

the district level co-ordination of

the activites was done by each

Disrtict Secretariat and the

responsibility of implementation

was held by the Divitional

Secretariats.

This programme has covered 1146

projects within the district spending a

total amout of Rs. 178 millions.

Different types of projects in connection

with access roads, drinking water,

irrigation work, bridges, culverts,

buildings and electricity are included in

the programme of "Gama Naguma".

29

“Gamanaguma Project””

Projects Implemented in - 2011

No of

Project

Expen Rs

Mn

Mahiyanganaya 93 16.7

Redeemaliyadda 84 17.9

Meegahakiula 35 7.9

Kandaketiya 45 6.5

Soranathota 39 6.2

Badulla 49 16.3

Passara 58 14.8

Hali-Ela 167 12.3

Welimada 102 11.9

Uvaparanagama 59 13.6

Bandarawela 123 7.6

Ella 94 11.8

Haputale 83 7.1

Haldummulla 64 10.1

Lunugala 51 16.7Total 1,146 178.1

Decentralized Budget Programme – 2011

Regional development projects are annually implemented utilizing the funds allocated for each Member of Parliament, under decentralized budget programme.

On a total cost of Rs. 40.2 million, 605 projects had been already implemented out of the 588 projects proposals submitted in 2011.

166

3

79

9

61

223

615

32

0

50

100

150

200

250

Access

ro

ad

s

Irri

gati

on

Dri

nk

ing

wate

r

Ele

ctr

icit

y

Ed

ucati

on

Welf

are

Ag

ricu

ltu

ral

Sk

ille

d e

mp

loy

men

t

Oth

er

Number of projects

Decentralized Budget Programme

Projects Implemented in - 2011

Implementation ofSamurdhi Programme

The Samurdhi Authority, in the purpose of upgrading the social and economical aspects of rural communities, had perserved the "Samurdhi Development Programme" for many years.

In 2011, the total expenditure incurred under this programme was Rs. 476 million and the amount spent under the expenditure head of Samurdhi Commissioner Genaral was Rs. 458 million approximately.

Expenditure incurred under Samurdhi Commissioner Genaral's expenditure head

Rs. Million

Samurdhi subsidies 428.6

Nutrition Coupons 25.5

Other 3.9

Total 458.0

428.6

25.53.9

0

50

100

150

200

250

300

350

400

450

Sam

urd

hi

Ker

osi

ne

Subdit

y

Oth

er

Rs. Million

Meegahakiula 25 1.58

Kandaketiya 21 1.35

Soranathota 27 1.71

Badulla 72 4.06

Passara 25 1.69

Hali-Ela 65 3.74

Welimada 47 3.76

Uvaparanagama 52 3.22

Bandarawela 42 2.71

Ella 37 2.89

Haputale 28 2.41

Haldummulla 18 1.32

Lunugala 17 1.06Addmi. cost 0.61Total 588 40.24

No of

Project

Expen Rs

Mn

Mahiyanganaya 60 4.26

Redeemaliyadda 52 3.82

One of the principal tasks monitored

under Samurdhi authority was the

programme on developing 3060 selected

Grama Niladhari divisions in the

country, which had been implemented

with the programme of Gama Naguma

under the Ministry of Nation Building

and Estate Infrastructure Development.

Badulla district includes 132 of its

Grama Niladhari divisions in this

programme and the following were the

goals expected to achieve.

1. Implemention of infrastructure

development programmes

2. Implemention of livelihood

development programmes

3. "Diriya Piyasa" housing

development programme and

Moral uplifment programmes.

The number of projects implemented

under the programme was 3096 and as a

whole, about Rs. 125.78 million had been

spent in 2011.

Expenditure

(Rs.Mn)

Infrastructure Development

Projects 6.1

Samurdhi livelihood

Development 89.76

"Diriya Piyasa" housing

project 28.92

Total 125.7832

Activities relevant to other Ministries and Departments

Number

Subject code Ministry/ Department

Allocation (Rs) Expenditure (Rs) Balance (Rs)

01 101 Ministry of Religan 400,000 396,679 3,321

02 103 Ministry of Defence 349,854 339,269 10,585

03 105 Ministry Economic Development 2,065,685,918 1,595,581,436 470,104,482

04 106 Ministry Disaster Management 14,180,645 13,383,908.96 796,736.04

05 110 Ministry of Justice and Law Reforms 1,896,300 1,757,400 138,900

06 118 Ministry of Agriculture 210,000 86,286 123,714

07 120 Ministry of Child Development and Women’s Affaris . 22,668,857.49 20,380,673.76 2,288,183.73

08 121 Ministry of Public Asdministration and Home Affairs 5,309,102.68 5,101,575.33 207,527.35

09 124 Ministry of Social Services 19,730,820 19,675,472.57 55,347.43

10 133 Ministry of Technolagy and Research 6,869,201,23 3,111,350.33 3,757,850.90

11 134 Ministry of National Languages and Social Integration 3,114,857.08 2,809,034.59 305,822.49

12 177 Ministry of Cultural Affairs 10,331,088 8,789,306.70 1,541,781.30

13 117 Ministry of Highways 40,000 29,590.50 10,409.50

14 152 Ministry of Irrigation and Water Resources Management 1,623,892.08 1,462,848.71 161,043.37

15 153 Minitry of Land and Land Development 4,996,455.70 4,982,967.77 13,487.93

16 156 Minisrty of Youth Affairs 942,850 937,555.22 5,294.78

17 160 Minisrty of Environment 525,000 115,957 409,043

18 201 Department of Buddist Affairs 15,744,088.55 15,032,492.91 711,596.36

19 328 Department of Labour 530,600 519,071 11,529

20 179 Department of Agrarian Dev 110,000 76,642.50 33,357.50

21 210 Department of Information 8000 1727 6263

22 216 Department of Socail Services 6,112,648.38 6,078,024.96 34,623.42

23 327 Department of Land Use 5,194,003.23 5,067,136.47 126,866.76

24 218 Department of Commisioner Genaral of Samurdhi 463,868,205 457,736,323.55 6,131,881.45

25 311 Department of National Physical Planning 1,002,843.60 957,001.88 45,841.72

26 252 Department of Census and Statistics 12,695,829.50 5,988,224.27 6,707,605.23

27 253 Department of Pensions 632,645,085.65 615,523,221.42 17,113,614.23

28 284 Department Of Wildlife Conservation 3,559,837.70 2,185,658.60 1,374,179.10

29 307 Department of Mortor Vehicle 458,640 424,004.21 34,635.79

Total 3,293,935,422 2,788,530,840 512,265,523

33

Activities relevant to other

Ministries and Departments – 2011

Implementation of “Gama Neguma” Project

Implementation of Decentralized Budget Programme

Implementation of “Maga Neguma” project.

Implementation of Community Based Rehabilitation (C.B.R.)

programme

Implementation of Pension Schemes

Implementation of the Samurdhi Programme

Implementation of Disaster Management programme

Activities on Land Acquisitions

Registration of Births /Deaths/ Marriages

Land Affairs

Issuing of Revenue Licenses and related affairs

Programmes for differently abled persons.

Rural Industries Development Programmes.

Rural industries and self Employment promotion programme.

Health programmes.

Programmes on Child care and empowering women.

National Security Programmes.

Environmental Conservation Programmes.

34

Implementation of Citizens Charter.

Regularization of external institutional relationships.

Public participatory development planning in Regional Development.

Customer requirement based problem solving.

Customer convenient rearrangements in office system.

Creating a pleasant office environment both for employees and

customers.

Improving employee welfare activities.

Establishment of Information Centers.

Training Programmes for employees.

Attitude and skill Development Programmes.

Implementation of 5-S concept.

Formation of Productivity Quality Circles in order to improve the

service productivity.

35