The Overcrowding Relief Grant (ORG) The State Allocation Board & The Office of Public School...
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Transcript of The Overcrowding Relief Grant (ORG) The State Allocation Board & The Office of Public School...
The Overcrowding Relief Grant (ORG)
The State Allocation Board
&
The Office of Public School Construction
Presented by Lina Lyda
Overview
• Falls under the provisions of the School Facility Program (SFP)
• Allows for the creation of new school sites• Must result in a reduction of the number of portable
classrooms in the district• Requires the district to remove the replaced portables
from K-12 classroom use and from any ORG eligible school sites (doesn’t preclude use of portables as administration, preschool, storage, etc.)
• Cannot be used to replace any portables funded under the Class Size Reduction Program (Chapter 6.10 of the Ed. Code)
Eligibility Criteria
• Does not require new construction eligibility
• Does not result in reduction to SFP New Construction eligibility
• Based upon district-wide and site-specific eligibility
Getting Started
• Districts that are interested in the ORG should first begin the process by submitting their district-wide eligibility form (the Overcrowding Relief Grant Pupil Eligibility Determination, Form SAB 50-11)
• Districts should also work with the CDE to determine which school sites in their district will qualify for the ORG.
District-wide Eligibility
• Established on a district-wide or High School Attendance Area (HSAA) basis
• Requires submittal of Forms SAB 50-01, 50-02, and 50-03 (if the district has not established SFP new construction eligibility)
• Based on a district-wide or HSAA inventory of portable classrooms that were present at the time SFP eligibility was established
• Determined on the Form SAB 50-11
Form SAB 50-11
Section I
Captures information from the Form SAB 50-02 that was used to establish the district/HSAA new construction eligibility
Form SAB 50-11 (continued…)
Section IIEstablishes the total District-wide or HSAA ORG eligibility; based upon the total portables identified in Section I multiplied by the State loading standard
Site Specific Eligibility
• School sites are eligible if the pupil population density is 175% of that recommended by the CDE (based upon 2005/2006 CBEDS)
• The density calculation must take into account:– multistory construction, and – approved new construction projects, unless the district can prove
that the new construction projects do not relieve overcrowding at the site (i.e., the new construction projects that address multi-track or bussing issues)
• Must be reduced by a prorated number of Class-Size Reduction (CSR) portables at sites that serve grades K-3
• Will be determined on the CDE ORG Pupil Adjustment form and the ORG Eligibility Determination form
Class-Size Reduction Prorate
• Created to simplify the certifications made by the district regarding the current placement of CSR portables
• Prorate is reduced from all school sites that serve grades K-3, regardless of ORG eligibility
• The total district-wide/HSAA reductions cannot exceed the capacity the CSR portables in the district (number of CSR portables x 25 pupils)
Class-Size Reduction Prorate Example
Assume that the district received funding under the CSR program for 1,250 K-3 classrooms. The CSR prorate would be calculated accordingly:
1. Determine the number of K-3 portables funded = 1,2502. Determine the total number of schools in the district/HSAA that serve
grades K-3 (could be “span” schools) = 3403. Divide line (1) by line (2), and round up to the nearest whole number:
1,250 divided by 340 = 3.676, or 44. Multiply the amount determined in (3) by the K-6 State loading standard,
or 25:5. 4 x 25 = 100
The District would have to reduce the eligible pupils foreach school site that serves grades K-3 by 100 pupil grants.
Form SAB 50-11 (continued)
Section III
Determines the number of Class-Size Reduction portables that should be reduced from schools serving K-3 students
Funding
• Based upon the current new construction per-pupil grant for each grade level
• Does not have to be requested according to the type of school/project; similar to a “use of grants”
• Site acquisition funding available, based on the eligible pupil grants, if the district will be adding acreage or buying a new site and moving the classrooms there
• May request any NC grants that the project qualifies for (i.e., site development, excessive cost hardship grants, etc.)
• May not be used toward the construction, acquisition, or transportation of portable classrooms (may be used toward demolition)
• Will be funded in order of density at each funding cycle (most dense projects will be funded first)
Funding Limitations
• Projects are limited in the amount of pupil grants that may be requested:– By the amount of pupil grants that will reduce the site
density to 150% of the CDE recommended density– The capacity of portables being replaced in the project
(determined according to type of project and State loading standard)
– The district-wide available eligibility– The site specific available eligibility
Components of the Funding Application
The Application for Funding (Form SAB 50-04)– Indicating the pupil grant request, type of project, ORG school
site(s), number of classrooms, site acquisition, Additional Grant requests, Excessive Cost Hardship Grant requests, overcrowding relief narrative, certifications
DSA-Approved plans & specs Cost Estimate Real Estate documentation CDE Site/Plan Approvals CDE Eligibility documents Financial Hardship Approval
Application Processing
• OPSC Staff receive a complete application packet • Requests additional information, if necessary,
through 15-day and 4-day letters• Counsels district to maximize funding• Processes application to SAB for approval
according to the funding cycles• Adjusts the modernization eligibility, if necessary
Funding Cycles
• Semi-annual apportionments; with highest density projects funded first
• 3 apportionments, with the possibility for a 4th apportionment if funds remain
• Each funding cycle will roll over any remaining funds, which will become available at the next funding cycle.
Application Filing Deadlines Funds to be AllocatedJanuary 31, 2008 $500 MillionJuly 31, 2008 $300 MillionJanuary 30, 2009 $200 Million
Other Considerations
• No 60% Commensurate requirement• Financial Hardship
– No separate design or site apportionments– Districts may set aside design/site funds or acquire bridge
financing• No Environmental Hardships• Certifications on the Form SAB 50-04• Audits (Form SAB 50-06)• Portable removal (within 6 months of occupancy)• Signing contracts (grandfathering provision)• Savings to be captured at close-out
Questions…