The other terms and modes of transportation

Any Mode of Transportation Sea and Inland Waterway Transportation

EXW: Ex WorksFCA: Free CarrierCPT: Carriage Paid ToCIP: Carriage and Insurance PaidDAT: Delivered At TerminalDAP: Delivered At PlaceDDP: Delivered Duty Paid

FAS: Free Alongside ShipFOB: Free On BoardCFR: Cost and FreightCIF: Cost, Insurance, and Freight

 

PREPARING EXPORT DOCUMENTATIONSa) Declaration Documents

Form Type Description

Export Declaration K2A standardised export document for the exporter wishing to ship goods abroad

containing compliance, administrative and statistical information.

This form is required by the government whenever the value of the shipment

exceeds a certain minimum amount or, whenever a duty drawback is claimed.

Document is issued by freight forwarder

Export Permit JK59 A document issued by the government granting an exporter to export specified

goods to specified countries

For further information, please contact MATRADE or Royal Malaysian Customs.

b) Supporting Documents

Form Type Description

Pro Forma Invoice An invoice presented by the exporters to importers for payment of goods prior to

their dispatch. The document is for:

Custom purposes

Advanced payment (partial or full payment)

Commercial InvoiceA document describing the commercial transaction between the exporters and

importers. The key items found in a commercial invoice include:-

Dates of billing and shipping

Invoice number

Terms of sale

Terms of payment

Buyer’s name

Seller’s name

Transportation method

Transportation details

Description of goods

The document is issued by exporter for buyer to make payment.

Bill of LadingA Bill of Lading is a document of title issued by a shipper to a carrier. It functions

as an acknowledgement of receipts of goods (cargo) at a name port / port of

loading to a legal holder. The details include:

Conditions

Limitations of liability

Shipping instructions

Description of commodity

Applicable transportation charge

Need to recheck

The document is issued by the freight forwarder to the importer for clearing of

goods.

Airway BillAn Airway Bill is a non-negotiable transport document, similar to a bill of lading for

the transportation of air freight. The details include:

Conditions

Limitations of liability

Shipping instructions

Description of commodity

Applicable transportation charge and

Need to recheck

The document is issued by the freight forwarder to the importer for clearing of

goods.

Packing List A document describing the types and quantities of merchandise in a particular

shipment. Issued by the exporter.

Certificate of OriginA document certifying the place of manufacture or origin of goods specified and,

is required whenever preferential duties are claimed. The document is issued by:

Preferential

Ministry of International Trade and Industry (MITI) Non-Preferential

Federation of Malaysian Manufacturers (FMM)

Trade Associations

Chambers of Commerce

Insurance Document A document stating the insurance coverage of a particular shipment to cover the

loss or damage to cargo while in transit, in the form of policy or a certificate. The

document is issued by insurance company.

Strategic Trade ActThe Strategic Trade Act (STA) 2010 [Act 708] is the legislation that controls the

export, transshipment, transit and brokering of strategic items and technology,

including arms and related material, as well as activities that will or may facilitate

the design, development, production and delivery of weapons of mass

destruction. This Act is consistent with Malaysia’s national security and

international obligations.

The list of Strategic Items can also be viewed in MITI‘s website via the link

www.miti.gov.my under the STA 2010.

It is the responsibility of exporters to determine if their products are listed as

strategic items and to obtain a permit prior to export of such items.