_the Operational Planning (1)
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Transcript of _the Operational Planning (1)
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The Operational
Planning Process
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Planning Dimensions
Planning Determining what you want to accomplish and
developing approaches to achieving yourobjectives.
Planning Dimensions:
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Planning Process The work plan process or cycle can be reduced to five
essential questions:
1. Where are we now? (management assessment)
2. Where do we want to be? (goals, objectives)
3. Generally, how will we get there? (strategies)
4. Specifically, what will we do? (activities, outputs,
resources, time)5. How will we know if we are making progress?
(support, monitoring, evaluation)
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Perhaps more than a cycle, planning is a continuum
made up of a series of whats and hows.
What are you going to do? Create a vision, identify goals,
establish objectives, and program outputs.
How are you going to do this? By drafting a mission, selecting
strategies, and scheduling activities.
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Planning Process (contd)
A Strategic Plan helps identify, in
general terms, how we will getwhere we want to go by identifyingthe general method (Question #3)
the organization will apply toprogress from the current situation
(Question #1) to the desiredsituation (Question #2).
Operational Plans, which translatethe general strategies outlined in
the strategic plan into acomprehensive package of specific
activities (Question #4) that willbest help us to implement the
strategies.
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Strategic and Operational
Planning
(by. Robert N Lussier) Strategic Planning
The process of developing a mission and long-range objectives and determining in advance
how they will be accomplished. Operational Planning
The process of setting short-range objectivesand determining in advance how they will be
accomplished. Strategy
A plan for pursuing the mission and achievingobjectives.
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Strategic and Operational Levels
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Operational Planningby.CORAT AFRICA) This is more routine to ensure daily
operations are running
It focuses on the day-to-day operations with
no more than a 12 month cycle
This is an annual work plan explaining how
the goals of the strategic plan will be
implemented and what budget andprocesses are required
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Operational planning cont
Focuses on adjusting and developing
controls, increasing efficiencies and reducing
time and costs
The purpose of an operational plan is toeffectively execute the goals identified in the
strategic plan
An operational plan shows where to focusattention
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Operational planning cont
Operational plans answer key questions like
who is doing what? What are the day to day
activities? What are the labor requirements?
What are the sources of raw materials?
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The Development of theOperational Plan A. The Process
B. Tools
C. Planning Worksheets
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The Processof theOperational PlanThe proposed operational planning process
consists of 4 steps:
1. Select Activities
Activities are the specific tasksneeded to fulfill the objectives, and
implement the strategies.
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2. Project Outputs
Outputs should provide clear evidence of
the successful execution of the activity or
cluster of activities.
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3. Assign Responsibilities and
Resources
Determine the person(s) who will be
responsible for executing each
activity or cluster of activities.
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4. Schedule Activities
The activity time line, also known as the
Gantt Chart, is an essential tool for
developing an operational plan. The
Gantt Chart is used to display the majoractivities in their planned chronological
sequence.
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Tools of the OperationalPlanA. The Activity Feasibility Checklist
The Activity Feasibility Checklist this is a
reality check, which helps to make sure
you select those activities which havethe greatest possibility for successful
execution.
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Example: The Feasibility Checklist
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Planning Worksheets
Objectives Objectives are specific, measurable, appropriate,realistic and time-boundachievements
you hope torealize. Each strategyshould have acorresponding set of 1-2objectives
Activities Activities are the tasks needed to fulfill the objectives. Activities should be expressed in
clear, concrete terms, and in chronological order. Each objective should have 1-3
corresponding activity
Outputs Outputs are the end results that are expected from the successful implementation of
the activities. They should be expressed in absolute terms, so that there is clear evidence
of their existence. Each activity or cluster of activities should have a corresponding
output
Responsible Here is where note the name(s) of the person(s) assigned to execute each activity or
cluster
of activities. When assigning a person to the activity, it is important to be as specific as
possible to ensure accountability, follow-up and support to that individual
Time line The Time line, or Gantt Chart, is used to display the major activities in their planned
chronological sequence. The Chart shows the month or quarter in which each activity, or
cluster of activities, will be carried out
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Planning Worksheets
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Operational Plan Format
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Support and Monitoring ofOperational Plans Support is provided by the higher levels of the system
to the lower tiers of the
Monitoring is done to assess the degree to which
outputs have been produced and to reveal and resolve
any problems impeding progress.
The results of the monitoring visits are used to identify
the support required during the next implementation
interval.
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Supporting the Implementation of the Operational Plan
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Supporting the Implementation of the Operational Plancont
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Monitoring the Implementationof the Operational Plan Monitoring is the process of measuring,
coordinating, collecting, processing, and
communicating information of assistance
to managers and decision-makers. It is a critical part of the implementation
phase of an operational plan, since it
provides feedback that can be used tomodify the plan and identify areas in
which additional support is required.
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SELE TED REFEREN ES Robert N Lussier, 2006, Management Fundamental,
University Of Alabama, Thomson Business And
Economics.
Corat Africa, Strategic Planning, OperationalPlanning And Business Planning, Module 5
Judith B. Seltzer, Peter N. Cross, Jan Hoey, Handbook
for Strategic and Operational Planning
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