The Online Basics for the Compliance System – formerly PACTS Chantelle Rose and Lakshmi Nandula.
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Transcript of The Online Basics for the Compliance System – formerly PACTS Chantelle Rose and Lakshmi Nandula.
What is the Compliance System?
The Compliance System is a Web System located in your SAFE account. It was formerly known as PACTS – Program Audit and Compliance Tracking System.
Compliance System
To fulfill oversight responsibilities as required by the No Child Left Behind Act and ESEA
Monitors legal requirements
Procedure for Monitoring the Three-year Cohort
All districts are selected for compliance monitoring on a three-year cycle
Each year a third of the districts receiving grants under ESEA and IDEA legislations have to complete the Self Survey
Approximately 10% of districts are selected for an onsite visit and 20% for a telephone survey based on risk analysis
All users must have a SAFE account
The LEA OEDS-R administrator can give access
Compliance Self Survey
Telephone and Onsite
Question layout similar to the Self Survey
Schedule Tab
Compliance Docs Tab: Required documentation
marked with red asterisk
FY15 Telephone SurveysA+ Children's Academy
Academy of Educational Excellence
Adams County/Ohio Valley Local
Akron City
Akron Preparatory School
Ansonia Local
Ashtabula Area City
Austintown Local
Brown Local
Brunswick City
Cardinal Local
Cincinnati State STEM Academy
Claymont City
Cleveland Community School
Columbus City School District
Constellation Schools: Parma Community
Coshocton City
Crestwood Local
Crooksville Exempted Village
Cuyahoga Falls City
Dawson-Bryant Local
Dayton City
East Palestine City
Edgewood City
Elida Local
Entrepreneurship Preparatory School - Woodland Hills Campus
Euclid City
Federal Hocking Local
Findlay City
Fostoria City
Foxfire High School
Fremont City
Gallia County Local
FY15 Telephone SurveysGenoa Area Local
Girard City School District
Global Impact STEM Academy
Hamilton City
Hicksville Exempted Village
Hilliard City
Hillsboro City
Hope Academy Northwest Campus
Horizon Science Academy Columbus
Horizon Science Academy Denison Elementary School
Horizon Science Academy-Cincinnati
Huber Heights City
Indian Lake Local
Insight School of Ohio
International Acad Of Columbus
Jackson City
Jefferson Area Local
Jefferson Township Local
Kent City
Ledgemont Local
Liberty Center Local
Liberty Local
Liberty-Benton Local
Life Skills Center Of Hamilton County
Life Skills Ctr Of Cincinnati
Life Skills High School of Cleveland
London Academy
Madison Avenue School of Arts
Madison Local
Massillon Digital Academy, Inc
Miami Trace Local
Monroe Local School District
Mount Gilead Exempted Village
Napoleon Area City
Nelsonville-York City
FY15 Telephone SurveysNew Bremen Local
New London Local
New Philadelphia City
Newbury Local
Nexus Academy of Cleveland
Niles City
North Baltimore Local
Northwood Local Schools
Ohio Virtual Academy
Pinnacle Academy
Preble Shawnee Local
Promise Academy
Reading Community City
Richard Allen Academy
Riverside Local
Sandusky City
Shaker Heights City
South Range Local
Southeast Local
Springfield Academy of Excellence
Stow-Munroe Falls City School District
Strongsville City
Summit Academy Community School-Toledo
Summit Academy Toledo Learning Center
Tri-County North Local
Trimble Local
Troy City
Twin Valley Community Local
Union-Scioto Local
Van Wert City
Wadsworth City
Washington-Nile Local
West Branch Local
West Carrollton City
West Central Learning Academy II
Wilmington City
Xenia Community City
FY15 Onsite VisitsBellefontaine City
Chillicothe City
Cincinnati City
Dalton Local
Defiance City
Electronic Classroom Of Tomorrow
Elyria City Schools
Fairfield City
Gallipolis City
Great Western Academy
Greenon Local
Lancaster City
Lima City
Logan-Hocking Local
Maple Heights City
Marietta City
Marion City
Massillon City
Metro Early College High School
Middletown City
Mt Healthy City
New Lexington City
Norwalk City
Oak Hills Local
Princeton City
Richmond Heights Local
Riverside Academy
South Euclid-Lyndhurst City
South-Western City
Springboro Community City
Springfield City
Trotwood-Madison City
Virtual Schoolhouse, Inc.
Waverly City
Wellston City
West Clermont Local
Western Local
Willoughby-Eastlake City
Youngstown Academy of Excellence
Youngstown City Schools
Documents to Upload
District parent involvement policy
Homeless Policy
School parent involvement plan
Documents to Upload
School-Parent Compact
Parents Right to Know
HQT Principal’s Attestation Form
HQT Excel document
What NOT to Upload
Student Identifiable information
Do not upload large documents (financial/fiduciary, HQT worksheets for all teachers/tutors/paraprofessionals), etc.
Any large documents should be kept available on site
Compliance Documentation
Create an organization system for each category
Provide letters, surveys, data, assurances and other evidences needed to comply with the criteria
Review the Compliance document requirements
Non Public
Make sure to:
Collect evidence of consultation
Review process and collect all contracts for services provided to non-public schools
Goods and services procurement is at the district level
Prep The Principals
Make sure that the Principal understands Title I requirements and is able to articulate program design and implementation.
Noncompliance
• If items are not compliant- red X
• Issues/CAP items are created in the system by the Educational Specialist
Noncompliance• District will follow the Corrective Action Plan
and submit it through the system
• Follow-up with a Telephone Survey the next year
Collaborate
Some regions have meetings and share best practices, review materials, programs, documentation strategies, or navigation techniques for federal programs.