Planning for PETS and Next RY Continues

The

OLYMPIANS The Official Newsletter of the Rotary Club of Makati OLYMPIA

VOL. 01 NO. 23 • JANUARY 2011

The President’s Corner

My dear

Fellow

Olympians,

This is the last issue for January 2011.

It seems like only a few days ago that

I was preparing my New Year's

message but time flies so fast that the

first month of 2011 is almost gone.

Like all the previous months, however,

January gave many "firsts" to us.

We have successfully put in place a set

of operating guidelines for our

Presidents and Club Leaders through

the RCMO Presidents Manual. We

have started with our Hand Holding

Program. On Tuesday, we had a

workshop on the administration and

operation of our Club. The main

objective of all these is to ensure that

our gains as a club will continue to

progress to the next Rotary year and

beyond. Simply put, we want to

Cont’d on page 2…

Now on its second week, the Hand Holding Program continued with the recently held brainstorming and planning session of CP Rose Acoba and PE Jay Bataclan. One whole day was devoted for the planning for the upcoming PETS, the last six months of the current rotary year (RY) and the whole of next RY. The current status of the club based on the Planning Guide for Effective Rotary Clubs were evaluated and action plans for each area were put in place. At the end of the day-long one-on-one, it was agreed that a Club Team Training and Workshop will be done on January 25, 2011 so that all club leaders, incumbent and incoming, will have a hands-

PE Jay’s Corner

My dear

Fellow

Olympians,

As we turn a new

leaf for the year that was 2010,

may we all be reminded of all

the great things that happened

to our Club. The birthing of

Rotary Club Makati Olympia, its

ideals and mission in relation to

its founders and dynamic

members is like the seeds cast to

fertile land. Much is said and

done, and some actions have

exceeded expectations. Now, it

is time to rekindle the fire of

Service Above Self... with a

grateful heart. Cont’d on page 2…

on learning on club governance and administration especially doing the reportorial requirements like the Planning Guide for Effective Rotary Clubs, Presidents Monthly Report, Semi Annual Report and on-line reporting via Members Access. Committees shall review their roles and responsibilities for better club operation. As to the role of the President in connection to the District, CP Rose briefed PE Jay on the District structure and how they will support the clubs as they operate during the Rotary year. The RCMO Presidents' Manual which was approved during the January 4 Board meeting was also thoroughly discussed to guide PE Jay and prepare him for the Presidency.

The President’s Corner cont’d from p.1

have a club built like a house on rocks

with its leaders and members in unity

with each other no matter what the

Rotary year is and regardless of who sits

as its president. The foundation has been

laid, the die has been cast.

As I write this, I am particularly

inspired by a passage in today's Gospel,

"A house divided against itself will not

remain standing for long." We are

ONE club and we are on the right

track. This year, I hand hold with PE

Jay as he will next year with PN Renny,

as she will with PN Designate Wilbert

two years from now, as PND Wilbert

will for Sabine 3 years from now...

My fellow Olympians, all of us are

leaders. Each of us will have the time to

be at the helm to lead. Answer the call

when that time comes. You will not

falter. You are assured that somebody

will always be there to hold hands with

you.

I am very sure, God is holding our

hands.

On to the next Rotary Year… Go,

Olympia, Go!

Using the guide for planning effective Rotary Clubs, Rotary Club of Makati Olympia came up with action plans. These are to be implemented this second semester until the next Rotary Year. The goal is for RCMO to capitalize on its strong start and sustain these gains in the succeeding years. Keys to these are committed leadership, Rotarized and dedicated membership and good relationship among all members and the Rotary family as a whole, including our partners in service, benefactors and beneficiaries. On membership: Year-round recruitment will be done through: A. Institutionalizing tête-à-tête by: 1. Making a course outline of the whole range of topics which the mentor will discuss with the mentees. 2. Doing a suggested/templated discussion plan so that all mentors will have the same matters to be taken up (but maybe personalized as they please). Mentees will also get the same information no matter who the mentor will be. 3. Periodic program evaluation through sharing of experiences during fellowship nights during the last Tuesday of the month. 4. Debriefing every evaluation period. B. Institutionalizing Continuing Leadership Training for Club Leaders and Members. Members who are motivated and Rotarized will be more committed. We shall therefore do leadership workshops based on the suggested Rotary Leadership Development Program but will be suited for a new club like ours.

PE Jay’s Corner cont’d from p.1

As your President – Elect, my

term as President starts mid-year

this 2011. However, with our

"Hand-holding Program" being

institutionalized, CP Rose Acoba

will mentor me and the rest of

the already filled-up successors

(till 2014) for a seamless

transition between terms. I

salute your magnanimity,

Madam President. ;-)

As for our valued partners in the

private and public sector, our

Youth, the Communities and

the Sister Clubs in Rotary, thank

you for sharing your time,

talents and treasures.

Let’s continue the momentum of

growth not only in numbers but

in spirit.

At your service with a grateful

heart. ;) ~ Jay

Bataclan

SHORT AND MEDIUM TERM PLANS OF RCMO

PE Jay, PND Wilbert and CP Rose, as well as all fellow members who are facilitators, shall prepare materials on the following: 1. Visioning for Strategic Planning 2. Goal Setting and Accountability 3. Leading and Motivating

Volunteers 4. Effective Communication 5. Building Consensus and Teamwork All of these will be done with invited Reactors. After February 1, the first workshop on Visioning will be done. On service projects: Projects started at JMES, Brgy. Olympia and Pateros will be continued. For youth development endeavors, the following projects have been identified: 1. Peace and Conflict Forum to celebrate Interact Week 2. Peace Camp complete with all its components like coastal bay cleaning, community service, peace forum, cultural night, team building and group dynamics, etc. These will be done with matched clubs of our sponsored Rotaractors, both local and foreign. This will be the Rotaract week project. 3. Global Peace Festival in February. We are, however, planning a twist on the project that will be done this year so that it will indeed be Global. Therefore, we ask all our members to help our sponsored youth groups find match clubs not only locally but internationally as well. 4. Participation in the Subic Asia Pacific Region Rotaract Convention (APRRC) in September. These activities are on top of all the RI mandated activities like the District Rotaract and Interact Assembly (DRIA) and the Rotary Youth Leadership Awards (RYLA).

Cont’d on page 3…

Short and Medium-Term Plans cont’d from

p.2

For the signature project on the President's advocacy, PE Jay asks to work with Senyas Kamay Pilipinas for the hearing-challenged children. Community work in Pateros to train the youth on traditional medicine (hilot) as a source of livelihood will also be done.

On TRF RCMO shall continue to be an EREY Club. It shall participate in the GSE and DSG program. A matching grant is being prepared which we envision to materialize by July. On Club Administration To ensure continuity, PE Jay and CP Rose agreed that since our officers will not serve a complete

term for this RY, they shall carry on with their duties and responsibilities except for the Club Secretary and the IPP for which all of these are guided by our Constitution. PE Jay shall announce his choice of the Director who will sit as Membership Dir. as this post will be vacated by PND Wilbert who will then assume the position of PN/Club Secretary and Chair for International Service as PN Renny will then be the PE/VP. All the rest shall continue with their positions. For the incoming team/s a Club Team Training and Workshop on January 25 will be held in lieu of the regular meeting. This shall be a hands-on workshop on the club administration especially on the reportorial requirements for presidents and secretaries by the

District and RI like the Planning guide, PMR, and SAR. Members Access will be discussed as well. On Fund Raising As early as now, we shall be doing our fundraising endeavors which are: 1. Solicitation for our Charter Anniversary and Induction Ceremonies on Aug. 9, 2011. 2. Possible activities like Fun Run, concert of our local and/or international talents, movie premiere 3. Other innovative ideas to raise funds On PR Continue The Olympians and quadri-media exposure for RCMO and its activities.

Katie Ischkin, president and founder of the Rotary

Club of South Metro Minneapolis Evenings,

Minnesota, USA, believes in a new approach to

Rotary.

Her Rotary club,

chartered in June,

has already grown

to 25 members,

including 12 new

Rotarians who were

recruited in a three-

month period. The

club has signed up

for its first Matching

Grant and

international

service project and

has participated in

more than 10

community service

or hands-on

volunteer efforts.

Ischkin shared her ideas on how to attract young

professionals to Rotary during the International

Assembly, an annual training event in San Diego,

California. As a "proud, young, female Rotarian,"

she is among only 2 percent of club members

worldwide under the age of 30, and only 11

"We need to focus on generating interest in young

people for the future success of Rotary," she said.

"We are faced today with the need to grow not just

for the sake of numbers but to create strong, young,

global leaders who are going to help continue the

success of the Rotary organization."

Ischkin advocates a new outlook on membership

and a different approach to club structure. As a

change management consultant, she said she

understands people's fear of change. But she

stressed that her approach doesn't mean altering

the core pieces of the organization or losing what

Rotarians hold dear.

"What does change are what I call surface-level

elements," she said. "The pieces that individual clubs

have the power to shift and redesign, such as

meeting times and locations, program structures,

club member involvement, and committee

formats."

Manage expectations

Ischkin's club meets in the evening and lowers costs

by not having meals. And it doesn't hold a

traditional meeting every week: The third meeting of

the month is a happy hour/networking event at

different locations in the city, and the fourth

meeting is a hands-on volunteering opportunity. Cont’d on page 4…

Katie Ischkin, president and founder of

the Rotary Club of South Metro

Minneapolis Evenings, Minnesota, USA,

talks about attracting younger members

to Rotary. Rotary Images

international NEWS

A NEW APPROACH TO ROTARY

Changemaker Award to recognize clubs that make an impact

by Joseph Derr

ROTARY international NEWS

RI President-elect Kalyan Banerjee will introduce a new recognition, the Changemaker Award, to accompany the Presidential Citation during the 2011-12 Rotary year.

Banerjee, who said he will encourage Rotarians to focus on change, explained that the Changemaker Award will recognize Rotary clubs that make an extraordinary impact through their work in the Avenues of Service.

To qualify, clubs will choose from a menu of activities and complete a minimum number for each avenue. All activities must be undertaken and completed between 1 July 2011 and 1 March 2012. District governors will select three clubs in the district -- the top-performing small, medium, and large clubs -- to be entered into a zone and international competition, culminating in the opportunity to be recognized onstage at the 2012 RI Convention in Bangkok, Thailand.

Activities include demonstrating a net gain in membership over three straight years (2009-12) for Club Service and conducting a career counseling or vocational training program in the community for Vocational Service.

The 2011-12 Presidential Citation will recognize achievements related to membership development and contributing to The Rotary Foundation, and will feature club and district recognition categories. The top 15 districts and 15 clubs certified by governors and validated by RI will be recognized onstage at the 2012 convention.

RI President-elect Kalyan Banerjee will

introduce a new recognition, the

Changemaker Award, to accompany the

Presidential Citation during the 2011-12

Rotary year.

Clubs will select from criteria such as increasing the number of younger professionals in the club by 2 percent and inducting RI or Rotary Foundation program alumni. Districts will choose from a variety of goals, including 100 percent participation in the Annual Programs Fund. For Banerjee, the Changemaker Award and Presidential Citation reinforce the work of each Rotarian throughout the year to make the world a better place through service.

A New Approach to Rotary cont’d from

p.3

Ischkin added that it's

important to understand the

mindset of the new

generation and manage

expectations accordingly.

Younger people are "always

on the go and truly

connected," she explained,

whether it’s through social

networking, text messaging,

or other means. They face a

lot of pressure to be involved

in multiple endeavors and to

balance work and personal

life. As a result, they may be

"on call" with their careers, but

they are no less dedicated to

service.

"When you’re trying to recruit

younger members or even

sponsor and start a New

Generations Rotary club, take

time with your club and

committee to outline what

your expectations are and

whether they will align with

the younger generation you

are trying to attract and work

with," she said. "Not every

Rotary club can quickly shift

gears to attract younger

members; it takes time and

baby steps."

But for many clubs, she said,

"all it takes is opening up your

minds and starting to think

differently about the future of

your club's membership."

editorial team:

adviser Rose Acoba •••• editor Joel D. Adriano

Write us your ideas and thoughts or contribute articles that you think is interesting and will be beneficial to our organization. Contact us at (0917)545-6171 and (0917)891-4695 or email us at rmacoba@yahoo.com.