The Office of the PCCGraham Hooper, Chief Executive Kent police Authority

Association of Police Authority Chief Executives and Police Authority Treasurers’ SocietyAssociation of Police Authority Chief Executives and Police Authority Treasurers’ Society

Joint Seminar13, 14 September 2012

Graham Hooper,

Chief Executive Kent Police Authority

Office of the Police & Crime Commissioner – Staff Structures

Your chance for some …

• This is a ‘you show me yours; I’ll show you mine’ - sort of

thing.

• Nothing prescriptive here – just sharing ideas.

• Local circumstances differ, ideas on ‘new’ police governance differ, the attitudes of members & officers differ – all this means organic structures will emerge.

• But notwithstanding the above, there may still be some commonality amongst us – and that’s worth capturing.

Purpose Of This Session

On this issue, we all agree form follows function, but we need to have regard to the….

The ‘Chief Exec’s Dilemma’:

Do nothing on staffing and have a PCC’s

office not initially capable of fulfilling

the PCC’s wishes OR

Recruit/re-engineer the PCC’s office

for Day 1 based on assumptions of what a PCC will need – only to find they don’t like it!

Some Rambling Thoughts From Me on PCC’s Office Structure

• The costs of police governance – the ‘love’ that not dare

not speak its name?

• Why has arguably one of the most important

issues to do with the success of these

reforms been so little discussed? Hmm….

• What do we have to grasp on to here?

The famous PQ!

Some Rambling Thoughts From Me on PCC’s Office Structure

• Hey, I consulted with members and, yes, the force too on the size and shape the interim PCC’s office - and guess what they said?

Some Rambling Thoughts From Me on PCC Office Structure

The position of forces/chief’s to emerging PCC offices is interesting here. Watch out for:

Some Rambling Thoughts From Me on PCC’s Office Structure

• Atavism - ‘I’m losing staff so you should lose too’

• The zero-sum game & and the ‘credit note’ arising from the end of police authorities

• The deliberate translating the costs of police governance into the emotional currency of police posts

The position of forces/chief’s to emerging PCC offices:

• The damaging consequences for the PCC of public

‘exposure’ to any plans to increase the costs of police

governance (on the alter of ‘bobbies on the beat’)

• To what extent does the obvious conflict of interest a force has on this subject inhibit them from commenting upon it?

Some Rambling Thoughts From Me on PCC’s Office Structure

PCC’s attitude to the size & shape of his/her office?

Ideology? They may be predisposed to reducing the size of the PCC’s office – simply as an end in itself.

A PCC may have already stated their intention to reduce the costs of police governance in their campaign (can’t/won’t go back on it even if business case suggests they should).

Their own ideas of governance will have consequences upon the staffing structure (e.g. the ‘one organisation’ model)

Some Rambling Thoughts From Me on PCC Office Structure

PCC’s attitude to the size & shape of his/her office?

PCC’s may be very sensitive to public perceptions of the size of their office.

All this means that it’s hard to have rational conversations about the costs of ‘new’ police governance.

Some Rambling Thoughts From Me on PCC Office Structure

PCC Staffing Structure - The Picture in the Garden of England

My 180 seconds starts NOW!

PCC Staffing Structure - The Picture in the Garden of England

PCC Staffing Structure - The Picture in the Garden of England

General Admin Support Clerk

(A)

General Admin Support Clerk

(A)

Modern Apprentice 1

Modern Apprentice 1

Admin Support Officer (PT) (D) Admin Support Officer (PT) (D)

Modern Apprentice 2

Modern Apprentice 2

Correspondence Officer (C)

Correspondence Officer (C)

Research, Information &

Analysis Officer 1 (G)

Research, Information &

Analysis Officer 1 (G)

Governance Officer 1 (F)Governance Officer 1 (F)

Governance Officer 2 (F)Governance Officer 2 (F)

Case Worker 1 (E)

Case Worker 1 (E)

Case Worker 2 (E)

Case Worker 2 (E)

Policing Standards &

Integrity Manager (H)

Policing Standards &

Integrity Manager (H)

Communications & Public

Engagement Manager (H)

Communications & Public

Engagement Manager (H)

Office and Business

Manager (F)

Office and Business

Manager (F)

Governance Manager (H)Governance Manager (H)

Communications Officer (D)

Communications Officer (D)

Public Engagement

Officer (F)

Public Engagement

Officer (F)

Police & Crime CommissionerPolice & Crime Commissioner

DeputyPCC

DeputyPCC

PA to PCC & DPCC (D)

PA to PCC & DPCC (D)Chief

ExecutiveChief

ExecutivePA to Chief Exec & Chief Finance

Officer (D)

PA to Chief Exec & Chief Finance

Officer (D)

Chief Finance Officer

Chief Finance Officer

Chief Executive’s recommended Office Structure to support the Police and Crime Commissioner

Research, Information &

Analysis Officer 2 (G)

Research, Information &

Analysis Officer 2 (G)

Kent

PCC Staffing Structure - The Picture in the Garden of England

For more information contact:

Graham HooperChief Executive, Kent Police AuthorityTel: 01622 604488Email: graham.hooper@kent.pnn.police.uk

PCC Staffing Structure - The Picture in the Garden of England

What does your future hold?

We’re about to jump through the PCC portal!

Avon & Somerset

Draft Interim Office of PCC Structure from 22 November 2012Version 3 – September 2012

Police & Crime Commissioner (PCC)

Chief Executive CFO

Deputy PCC

PA to PCC, DPCCChief Executive & CFO

Executive Officer

Office/HR Manager

Resources Officer Administration Officers

CommunicationsPublic Contact

& StandardsCustody Visiting & Volunteering

Commissioning Team

Head of Community Safety and Community Engagement

Head of CJS, Youth and Health

Head Strategic Planning & Performance

Commissioning and Partnerships Co-ordinator

Head of Custody Visiting and Volunteering

Head of Public Contact& Standards

Head of Communications

Cambridgeshire Police Authority – Executive Team

Becomes Chief Finance Officer under Schedule 1

PR&SR Act 2011. Role also developing to be increasingly outward-

facing for commissioning approach

Becomes Chief Executive under Schedule 1 PR&SR Act 2011 and overall lead

for commissioning approach

New additional resource to provide resilience in direct

administrative support for

Commissioner and across team

Previous Committee support roles refocused on broader

decision-making support and understanding linkages with

commissioning

Role refocused on broader partnership working and strategy-setting through

strategic and needs assessments and Police and

Crime Plan development

Previous engagement officer role bolstered and

broadened to provide stronger linkages between

engagement, policy and governance

Current focus on transition project management and policy

development

• Partnership working towards joint commissioning approach• Refining focus of team as this develops

PCCPCC

CEOCEOOPCC Executive Support

OPCC Executive Support

Strategic Management

Strategic Management

Chief Financial Officer

Chief Financial OfficerDeputy CEDeputy CE

PerformancePerformanceCommunity

Engagement & Partnerships

Community Engagement & Partnerships

Business Support

Business Support

Strategic HR Support

Strategic HR Support

Strategic Legal Support

Strategic Legal Support•PA

•Communications/media•Executive Support

•Treasury Management•Audit/Budget•Business Appraisal•IT•Estates•VfM•Asset Management•Budget Management

Data ProtectionStandardsPension ForfeitureParalegal SupportComplaintsFoIAGovernance/Decision SheetsCommittee SupportInfo ManagementRecords ManagementCustomer ContactEnvironment/sustainabilityFunctional/technical HR

Community EngagementPartnershipICVConsultation

ScrutinyPerformance AnalysisHMIC/Audit & LearningNCRS

PolicyPlanning and collaborationCommissioningStrategic Risk ManagementEquality & DiversityChildren & Safeguarding

?Criminal Justice?Victim Care

Customer Service

Devon & CornwallFOR COMMENT

DorsetChief Executive

Chief Finance Officer

PA to PCC

Executive Support Officer & ICV

Scheme Administrator

Commissioning & Partnership

Manager

Community Engagement

Officer

Media & Communication

Manager

Administrative Support Officer

Information Research Officer and Data Analyst

Dyfed-Powys

PCC

Chief Executive

Finance LegalCommunications

andEngagement

Commissioningand

Governance

Info Manager/Case Worker/

ICV Co-ordinator

PA

Chief FinanceOfficer

Office of the PCC

Chief Constable

Deputy ChiefConstable

Gloucestershire

Greater Manchester

Chief Executive

Chief Finance Officer (CFO) & Deputy Chief Executive

Finance •Office Manager & PCC Support•PCC’s Executive Assistant•Admin Support and PA to PCC, DPCC & Ch Exec•Admin Assistant

Administration & PCC Support

Performance & Research Officer

Performance & Research

Assistant Chief Executive (internal) –Governance & Policy

Governance & Policy

Contracted•Media•Legal•Audit (Internal & external)Secondments•From Probation•From Force (P&C Plan)Partnered•With Probation – Preferred Provider Assistant Commissioners?•(volunteers?)

Contracted, temporary

appointments, secondments &

partnered

Assistant Chief Exec (External) - Partnerships

Local Auth & Criminal Justice Partner Liaison Consultation,

Communications & Community Support Officer

Consultation, Comms &

Communities

Performance Focused

Cleveland

Humberside Functions of the Office

AssuranceStrategy / Planning

Finance, Governance & Administration

Relationships & Public

Functions: Environmental scan, needs assessment, Police and Crime plan, Policy / strategy development with Force.

Functions:Assurance / performance framework (risk based) Force and partners, evaluation of outcomes. “Force, CSPs and CJS efficient and effective?”

Functions:Single point of contact for local delivery (people, partners & stakeholders) inc media / communications

Functions:Financial monitoring, management & planning.

Functions:Records, publication & transparency, office management inc postbag, liaison with panel etc.

Chief Executive / Treasurer

Merseyside Police Authority

Deputy Chief Executive / Monitoring Officer

Performance Manager

Policy & Performance Officer

Policy & Performance Assistant

PA/Member ServicesOfficer

PA to Chief Exec/Treasurer

PA to Deputy Chief Executive

Assistant Treasurer

Internal Audit Manager

Principal Auditor x 2

Senior Auditor x3

Principal Officer Communications s &

Media

Committees & Admin Manager

Principal Officer Citizen Focus

Communications & Engagement Officer x

3 FTE

Vacant

Communications Assistant

Deputy Committees & Admin Manager

Admin Officer

Clerical Assistant*

* - Providing Assistance across Unit

Merseyside

Projects Officer

Staffordshire

Deputy PCC?

Senior Policy Officer – p/t•Police and crime plan•Operational policing•Performance•Research/ analysis

Chief Finance Officer – p/t

•Audit Committee•OPCC finances•Force / Partner financing

Communications Manager

•Comms strategy•Press and media•Publc Engagement

Support Officer•Complaints oversight•Equality and diversity•Force HR issues

ICV Scheme Manager – p/t

•Oversee ICV Scheme

PA/Support Officer•PA/ diary for PCC/DPCC•FOI•Website / Press support

OPCC DRAFT STRUCTURE – DAY 1November 2012

Partnerships Policy Officer

•Partnership working•Commissioning

Chief Executive•Support PCC•Strategic planning•Links with COG•Business planning

PCC

ICV Volunteers.Approx 50 volunteers for custody visiting

Policy Officer – p/t•Post Transition projects•Consultation•Policy Support

p/t – part timeCurrent staff = 8.2 FTE

PA/ Office Manager•PA CEX/CFO•Office management•Complaints / contact log

Surrey

Wiltshire