The Nuts and Boltsof Compiling a Good

Promotion and Tenure Packet

Emily Freeman

Faculty Appointments and Database ManagerOffice of Faculty Affairs

The P & T Committee

• Who are they?

• How are they chosen?

• When do they meet?

• How do they make decisions?

• What happens next?

Numbers to Remember

• 18 – copies of the packet• 4 – packets with reprints (when required)

• 5 – reprints (BS, CS – Associate Professor)

• 10 – reprints (BS, CS – Professor)

• ? – reprints (CE for Associate or Professor)

Let’s talk Binders!!

• Secure– Must hold papers when turned upside

down

• Compact– Give the committee only what they need

• Sturdy– Can be moved without concern of falling

apart

Binder Styles

• Do’s– 3 – Ring binders – Ecco binders– Spiral

Binder Styles

• Don’ts– Heavy duty staples– Clasp binders– Binders assembled incorrectly

Binder Labels

• Required information:Name

Candidate for (rank)With/Without TenureOn the ---- Pathway

Department of ------October 2006

With Publications**

Binder Labels

• Cover and spine

Basic Tips

• Appendix• Summary• Less is more• Dividers/Tabs• Number the pages• Be sure the CV is current• Double space, 12 point font• Use the P&T cover page as a guide for table

of contents

Secondary Appointments

• Include letter from Chair of secondary department

• Note on cover of binder

• List on Table of Contents

Top 5 Problems

• Lack of documentation

• Activities don’t reflect time reported on cover sheet

• No, or inadequate, evaluations of teaching

• Outside letters inadequate, inappropriate

• Wrong track

Outside Letters

• Associate Professor– “…at least TWO letters of recommendation

obtained by the Chairman from recognized national authorities in a candidate's special field of interest not involved in prior training or employment. Other letters of recommendation are encouraged.”

– Author should be a Professor

Outside Letters• Professor

– “At least THREE letters of reference must be obtained by the Chairman and submitted to the Dean of the College of Medicine prior to the decision to promote the faculty member to this senior rank. Letters for basic and clinical scientists should come from outside the institution and from recognized authorities in the candidates special field of interest not involved in prior training or employment.”

– Author must be a Professor

Completed Packets

• Deliver to: Emily Freeman

Faculty Appointments and Database Manager

Office of Faculty Affairs

University Hospital 4D40

• Monday, October 5, 20094:30 p.m. - FIRM