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THE NUTCRACKER Guide 2014

Artistic Director: Peter Anastos

Ballet Master: Alex Ossadnik Rehearsal Directors: Peter Anastos, Alex Ossadnik and Emily Wallace

Academy Rehearsal Coordinator: Emily Wallace Marketing Director: Meredith Stead

Volunteer Coordinator: Leslie Asin Ticket Manager: Andrew Hanebutt Wardrobe: Ben Weigel

Academy Wardrobe Supervisor: Jocelyn Robinson Production: Rocky Love, Julie Bean

Important Information/ Rules & Regulations

Ballet Idaho’s production of The Nutcracker includes over 150 dancers. Organizations that

participate in the production include Ballet Idaho’s Artistic and Administrative staff, Company

dancers, Academy students, singers from Opera Idaho’s Children’s Chorus and a professional

production crew. In a collaboration this size, your child will be an important team player and we

assure you that the experience will be both exciting and educational. In order to ensure the

safety of all participants and to make this a smooth production from start to finish, please review

the following material.

Casting and Rehearsal Information

All rehearsals take place downtown at the Esther Simplot Performing Arts Academy (ESPAA) until

production week, which begins Wednesday, December 17th, 2014. On December 17th the entire

production moves into the Morrison Center.

The Nutcracker bulletin board is located near the front desk in the Annex Building. Please

check regularly for rehearsal schedules & updates and important announcements.

Initial Casting will be posted Monday, October 20th. This initial cast list will include ALL

dancers who are cast in The Nutcracker along with their part(s). The Final Cast List will be

posted Monday, November 17th. This list will include the multiple casts and their designated

performances (i.e., cast A, B and C when applicable). We encourage parents to purchase tickets

once this Final Cast List is posted. Please note that not all parts will have multiple casts so some

dancers will perform in each performance.

Ticket information and a ticket order form for parents is enclosed.

Rehearsal schedules will be posted each Tuesday for the following weekend. Schedules will be

sent via email, posted on The Nutcracker bulletin board and available online. Most rehearsals will

be on Saturdays with occasional Friday evening rehearsals. Rehearsals for each part are usually

in 1-2 hour blocks at first. Later, the allotted time for each part will taper off as we start running

the entire production with the Company. In the two weeks prior to production week, occasional

afterschool rehearsals will be called to have extra time with the Company.

**Rehearsals for some parts will begin Saturday, October 25. All other parts will be called

for rehearsal beginning either November 1 or November 8. Generally, students and parents

should anticipate rehearsals each Saturday for the duration except for the Saturday after

Thanksgiving.

IMPORTANT: REHEARSAL WILL BE CALLED Saturday, Nov. 22. There is NO REHEARSAL

Saturday, Nov. 27.

The Nutcracker is divided into two Acts, which contain the following Academy parts. It is

important that parents and cast members know in which Act(s) they perform.

ACT I: Party Scene (includes Garland Dance), Mini Mice, Battle Scene (Battle Mice

and Soldiers, Sled Soldiers)

ACT II: Sled Soldiers, Angels, Bakers, Mini Variations, Sailors

Rehearsal Attendance is mandatory. Students will be excused for illness and for other

extenuating circumstances on an individual basis. Please report all absences due to illness in

advance to the front desk: 343 - 0556. For questions or concerns regarding the absence policy or

regarding a potential absence, please email or call Emily: ewallace@balletidaho.org 343.0556

x27 Note that non-excused absences may result in losing a part.

Punctuality is important. All students should be ready to begin - dressed in proper dance attire

with hair up - 15 minutes prior to the scheduled time. It is disruptive to enter a rehearsal

already in session. Remember to take into consideration Saturday events, road closures, traffic

and parking at ESPAA.

Rehearsal Check-in is mandatory. Each dancer must check in before Saturday rehearsals.

Students may check in for all parts simultaneously unless they plan on traveling far from the

complex for an extended period of time between rehearsals. Caffé D’arte is okay!

Rehearsal Pick-up Please stay on call when your student is in rehearsal. Oftentimes rehearsals

finish early and it is important that we are able to reach you. For the last rehearsal of the day,

MAKE SURE TO ARRIVE ON TIME (or even in anticipation) FOR PICK UP!

Absolutely no food is allowed in studios, dressing rooms or bathrooms. When rehearsing in the

Annex Building, food should be contained in the back lounge area. Please do not leave open

containers and drinks in the front lobby! When rehearsing in the Philharmonic Building, food

should be contained in the lounge area outside studios A and B. All food wrappers, empty soda

cans and trash MUST BE discarded. Please be respectful of this facility.

Rehearsal Etiquette Students are expected to remain quiet in the dressing rooms, studios,

corridors and lobbies and maintain a professional behavior throughout the production run. All

belongings should be kept in order. Young children are to remain in designated studios at all

times with assigned chaperones.

Rehearsal Attire Students are expected to dress neatly in dance attire with proper shoes and

hair up in a bun (when applicable) for all rehearsals. Females: leotards, pink tights and ballet

slippers (Angels en pointe) Males: black or grey tights or jazz pants, solid tee-shirt and ballet

slippers

Production Week at the Morrison Center

The Morrison Center is a professional theatre space. Visitors are not permitted backstage. The

backstage area is controlled by the Stage Manager, who gives the cues for sets to be moved and

cues dancers when it is safe to proceed to the stage. Only performers, stage crew and designated

volunteers are permitted onto the stage or backstage in the wings (areas right off the stage).

Backstage areas such as the Green Room, professional company dressing rooms, orchestra room,

choir room and technical crew rooms are off limits to academy students in The Nutcracker.

TECHNICAL REHEARSAL & PERFORMANCE DATES for 2014 Season

Wednesday, Dec. 17th – Technical Rehearsal - Morrison Center Time TBA

Thursday, Dec. 18th – Full Dress Rehearsal - Morrison Center Time TBA

Friday, Dec. 19th – 8PM performance - Morrison Center

Saturday, Dec. 20th –2PM and 8PM performances – Morrison Center

Sunday, Dec. – 21st Noon and 4PM performances - Morrison Center

Morrison Center Etiquette

- Drop off Students should arrive at their designated CALL TIME, enter through the

backstage entrance and proceed down the hall to the check-in table, where stage security

and a Ballet Idaho volunteer will check them in. The enclosed map, although dated, shows

where the Academy Drop off is. Young children should be escorted to the check-in table

by a parent or guardian. A volunteer will escort your child from the check-in area to

his/her assigned dressing room. Morrison Center policy DOES NOT allow parents to escort

children past the check-in point. Parents are responsible for signing their child in and out

and will be requested to leave a contact number, where they can be reached during the

duration of the rehearsal/production call.

- Pick up Students should be picked up at the check-in table by a parent or guardian.

When possible, specific pick-up times will be listed on the schedule.

- Parking For all rehearsals, the Brady Parking Garage will be available to parents, cast

members and volunteers. You will be issued a parking code prior to production week that

will enable free parking.

- ALL ACADEMY STUDENTS must be in dance attire with hair up for the Wednesday

tech/spacing rehearsal at the Morrison Center.

- Students must stay in their assigned dressing rooms and remain quiet in dressing rooms,

hallways and backstage

- All students must be respectful and listen to volunteers and chaperones at all times

- Food, Drink and Organization of… Please make sure that your child has had a

nutritious meal and is well hydrated before every rehearsal and performance. All food and

drink brought to the theatre should be labeled with student’s name and will be kept by the

check-in table. Dancers will be able to eat at designated times and in designated areas.

No food or drink, except water, is allowed in dressing rooms.

- For those interested we will provide food for the Cast and volunteers between both the

Saturday shows and the Sunday shows. Our Nutcracker Food committee will plan a

healthy and diverse menu, call for and manage all donations. In order to take advantage

of this, we ask for a minimum contribution of $5.00 per child. Please note that in a

production such as The Nutcracker, which requires long hours in the theatre, students will

benefit from healthy foods with sustenance.

- Absolutely no eating or drinking in costume (except water)

- Backstage volunteers WILL NOT BE allowed to watch from the wings during any

performance unless authorized by Ballet Idaho staff

- Closed rehearsals It is the policy of both Ballet Idaho and the Morrison Center that all

rehearsals remain closed to the public

- Young Dancers are assigned to specific dressing rooms where they remain the majority

of the time when not on stage. The dressing room chaperones escort young children to

and from the bathrooms and to and from snack breaks. At least one chaperone MUST

remain in each dressing room at all times while children are present. Runners will escort

children to the stage entrance door when directed to do so by the Academy Director or

other designated person. Runners will then escort them back to their dressing rooms after

their part on stage is finished. During this process children must remain quiet and

attentive to all directions.

- Costumes, hair and make-up Please see the enclosed costume, hair, make-up and

accessory guide for each part

o Party Scene Ringlets are required for all Party Scene girls. Ringlet hairpieces may

be rented from Ballet Idaho for $5.00 or purchased individually by the

student/parent. Further details will be provided.

o Costumes are not to be removed from backstage

- Further Production Information with a detailed schedule of theatre call times and

other directions pertaining to the Morrison Center will be provided prior to production

week.

Volunteer opportunities

It takes several volunteers to staff the needs of The Nutcracker. In order to volunteer, it is

required that you become a member of our Guild! Please see Leslie, our volunteer coordinator, if

you are interested and she will provide details. While rehearsing at Ballet Idaho, we may need

Check-in volunteers on Saturdays, and we’ll need chaperones once we start running the ballet in

completion with the Company. At the Morrison Center, chaperones, check-in staff, runners, mini-

mouse assistants, boutique set-up and sales staff, costuming assistants and food assistants are

needed for ALL performances.

Photographs

A designated photographer will take posed and candid pictures during rehearsals and

performances at the Morrison Center and these will be made available for purchase. Details will

follow.

TICKET ORDER INFORMATION:

There are no parent or Guild discounts for The Nutcracker, but we do offer parents the convenience of ordering and picking up tickets through the Ballet Idaho offices rather than directly through the Morrison Center.

Groups wanting to purchase 11 tickets or more for one performance will receive a 25% discount.

It is Morrison Center policy that all individuals attending a performance have their own seat/ticket regardless of age. If you are a parent of a mini-mouse and it is your intention to pick your child up at intermission so he/she can join you for Act 2, you will need to purchase a ticket for your child. Your child cannot sit on your lap.

The Nutcracker performances tend to sell out so we strongly encourage you to order your tickets once the final casting has been posted.

In order to ensure your seats are together, please place one order when ordering with another family member or Academy family. You should also place your orders as early as possible to ensure that the desired number of consecutive seats is still available.

Ticket order forms are available in this packet and should be returned to Andrew Hanebutt ahanebutt@balletidaho.org

Tickets ordered through Andrew may be picked up at the front desk. Please allow up to 5 business days for your ticket order to be processed and ready for pickup.

It may not be possible to accommodate last minute ticket changes or exchanges, so please contact Andrew as early as possible if you need to adjust a ticket order.

There are no refunds for ticket orders.

THE NUTCRACKER 2014 – Parent Ticket Order Form

Name:_____________________

___________________

Child’s Name

:__________________________

__________________

Address:____________________

__________________

___________________________

__________________

Email:______________________

__________________

Phone:_____________________

_________________

Credit

Card:_______________________

_______________

Exp Date________________

Security

Code:_________________

Dec 19, 8pm: __________

Dec 20, 2pm: __________

Dec 20, 8pm___________

Dec 21, NOON__________

Dec 21, 4pm____________

Single Ticket Pricing: (all ticket

prices include 6% and BSU

Parking Fee)

Section A (Rows AA- M):

$62.92

Section B (Rows N-V):

$47.08

Section C (Rows X-Z):

$41.78

Group Rate Pricing: 25% off 11

or more tickets- tickets must be

for the same performance (prices

include $2.50 ticket fee)

Section A:

$46.00

Section B:

$34.75

Section C:

$31.00

Number of Tickets: __________

Section: ______________