THE NEXT GENERATION INFORMATION EXCHANGE SOLUTIONS

WHAT IS INFORMATION EXCHANGE? Information Exchange facilitates efficient, secure, and compliant exchange of information inside and outside of your organization. Traditional information exchange practices have long consisted of ad hoc arrangements of fragmented systems that do NOT talk to each other, potentially increasing business costs and security risks while slowing down transactions.

Canon Solutions America and OpenText deliver comprehensive Information Exchange solutions of tightly integrated products (hardware and software) that accelerate document exchange and processing times. Whether in the cloud, on-premises, or a hybrid of the two, Information Exchange Solutions from Canon Solutions America enable businesses to accelerate and control how information is delivered – increasing the security and reliability of sensitive or complex communications. Organizations can now act on shared information (inbound and outbound) quickly, easily, and with a higher level of confidence.

INFORMATION EXCHANGE SOLUTION SUITE FROM CANON SOLUTIONS AMERICA EASILY CAPTURE, FAX, PROCESS, AND RETRIEVE YOUR DOCUMENTS

1 2 3

ON-RAMP FOR HARD COPY DOCUMENTS

FAX OPERATIONS MANAGEMENT

INFORMATION AND WORKFLOW MANAGEMENT

MULTIFUNCTION PRINTER (MFP)

OPENTEXT RIGHTFAX

THEREFORE

Use your imageRUNNER ADVANCE for all of your print,

copy, scan, and fax needs.

Send, receive, track, and automate fax

communications using scalable, secure,

and integrated fax solutions.

Store, retrieve, manage, index, and trigger

process-based workflows to manage your vital

fax transmissions.

FEATURED PRODUCTS:

UNLOCK THE POWER OF THE CANON IMAGERUNNER ADVANCE

Canon imageRUNNER ADVANCE MFPs can serve as on-ramps to Information Exchange solutions for hard copy documents.

Information Exchange Solutions can help to: • Reduce the support burden on internal IT staff• Minimize requirements for expensive phone

lines required for distributed fax solutions (phone lines can cost up to $35 per line/month)

Integrate Information Exchange into your document workflow to:

• Enhance security through user authentication• Enable activity tracking and reporting• Provide audit trails of fax details and user activity• Enable advanced fax functionality and optional features

Information Exchange Solutions from Canon Solutions America can help to enhance the performance of fax-based communications, while enhancing security and minimizing costs.

USE A MULTIFUNCTION PRINTER (MFP) FOR ALL OF YOUR PRINTING, COPYING, SCANNING, AND FAXING. Using your imageRUNNER Advance device as a direct on-ramp for hard copy documents into a robust workflow-based business process enables your organization to streamline fax operations and get the most out of your MFP investment.

An intuitive, interactive interface on the touch screen of the MFP makes it easy for users to send faxes quickly and securely.

Badge swipe authentication or “log in” options are available so that fax history is linked to a user and logged into the audit trail. This option allows users to access personal phonebooks, coversheets, billing codes, and other user preferences at the MFP.

AN INTEGRATED FAX SOLUTIONMultiple MFPs can connect to a single fax server or cloud fax service. Once the user faxes from their MFP, RightFax sends the fax job to any fax receiving device, whether fax machine or other fax server/service.

BENEFITS• Reduce Costs – Leverage the scanning function of your MFP to get

hardcopy documents into a fax-based workflow. Minimize the need

for dedicated phone lines at individual fax machines and MFPs.

• Easy to use – It can be as easy as: scan documents, enter a fax

number, and hit send.

• Centralize control and visibility of faxing – Integrating MFPs

with a fax solution makes it easy to track fax activity.

• Comply with regulations – Address compliance and corporate

security policies using built-in security, history, and audit

trail capabilities.

IMAGERUNNER ADVANCE DEVICES

FAX SERVER/FAX APPLIANCE

PHONE NETWORK FAX MACHINE

LAN

1 USE YOUR MFP AS AN ON-RAMP FOR HARD COPY DOCUMENTS

FAX SERVICES

RIGHTFAX DEPLOYMENT OPTIONS

RightFax has four deployment options available, depending on the needs of your organization.

1. Fully on-premises RightFax system using on-premises telephony connectivity for faxing.

2. On-premises RightFax system using cloud connectivity for faxing.

3. On-premises RightFax system using a combination of telephony and cloud connectivity.

4. Fully hosted RightFax system managed and maintained by the experts at OpenText.

Fully on-premises RightFax system using on-premises telephony for faxing.

This 100% on-premises deployment installs RightFax on an on-premises server and uses on-premises telephony for electronic faxing. RightFax can connect with virtually any type of telephone network: analog lines (POTS/DID), digital lines (T1, E1, PRI, BRI), and VoIP.

On-premises RightFax system using cloud connectivity for faxing.

This is a hybrid option where RightFax is installed on-premises and uses RightFax Connect (cloud service) to send and receive faxes. This removes the burden of connecting RightFax to your telephone network.

RightFax Connect is the only cloud-based transmission method built by the experts at OpenText to work with RightFax software. With virtually unlimited capacity, it handles spikes and peaks in volume with no fax traffic congestion. Since this option does not require fax channels, it helps remove the capacity limitations of RightFax fax channels by using the cloud for fax transmission.

On-premises system using a combination of on-premises telephony and cloud connectivity.

This is an alternate hybrid option where RightFax can be connected to both on-premises telephony and RightFax Connect for cloud-based transmission. This allows the best of both worlds, whatever your needs are. This scenario is perfect for remote employees, branch offices, and retail locations which are connected to headquarters and use RightFax Connect. This option also easily supports failover and disaster recovery options.

Fully hosted RightFax system managed and maintained by the experts at OpenText.

This managed fax solution option moves RightFax from an on-premises deployment to a location managed and hosted by OpenText. The software and feature set remain the same, but this option removes the complexity of managing and maintaining an on-premises deployment. This option keeps your data and content isolated and protected.

2 FAX OPERATIONS MANAGEMENT

OpenText RightFax is a centralized, computer-based fax solution that provides enterprise-grade faxing capabilities across an entire organization. RightFax integrates fax and document distribution with email, desktop, and document management applications, and enables high-volume fax delivery from CRM, ERP, and other host applications.

Failure to find critical documents quickly can hurt employee productivity, slow down critical business processes, and impair your organization’s overall performance.

Timely document archival and retrieval is becoming more important than ever, and fax communications are no exception. The RightFax – Therefore integration helps users to improve accountability, compliance, security, and retrieval options of vital fax transmissions.

More laws and regulations govern business communications today than any other time in history. Your faxed documents can become a high value document required as evidence in an audit, financial dispute, legal proceeding, or regulatory enforcement action.

The RightFax – Therefore integration provides:

• Automated Workflows• Search and Retrieval Options • Advanced Indexing Capabilities • Compliance and Audit Readiness

3 IMPROVE PRODUCTIVITY, SECURITY, COMPLIANCE, AND SEARCH WITH RIGHTFAX + THEREFORE

A COMPREHENSIVE INFORMATION EXCHANGE SOLUTIONEASILY CAPTURE, ROUTE, LOCATE, AND RETRIEVE YOUR DOCUMENTS

SOURCE ANDDESTINATION OF FAX DOCUMENTS

CONNECTIVITY

HOW DOCUMENTSARE DELIVERED

RIGHTFAXFAX SERVER CONNECTS TO

RIGHTFAXCONNECT

INDEXED,STORED ANDSECURED IN

DELIVERED AS

CERTIFIED DELIVERY VIA WEB

ENCRYPTED PDFVIA EMAIL

FAX

ON-PREMISESTELEPHONY

SCANNING SOLUTIONS

UTILIZE RIGHTFAX TO ITS FULL POTENTIAL WITH PROFESSIONAL SERVICES FROM

CANON SOLUTIONS AMERICAWhether your business is large or small, remaining competitive in the

global economy means you need to concentrate on what makes you successful—your core business. When selecting and implementing

new technology, a highly skilled technical team makes the difference for a successful deployment.

Canon Solutions America has the team of experts you need to help you acquire the right technology, solutions, and services

for your organization. From pre-sales analysis to post-sales support, our team of technical professionals draws upon

decades of technical expertise and real-world experience to ensure you obtain the maximum benefit from your

technology investment.

Canon is a registered trademark of Canon Inc. in the United States and elsewhere. All other referenced product names and marks are trademarks of their respective owners and are hereby acknowledged.

© 2016 Canon Solutions America, Inc. All rights reserved.

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For more information, call or visit 1-800-815-4000 CSA.CANON.COM