MS Project Server 2010 Project Managers Project Web App Guide
The new Project - pminj.org · 3 Alexander Rodov, Microsoft MVP, PMP 17 Mar 2015 What is Project...
Transcript of The new Project - pminj.org · 3 Alexander Rodov, Microsoft MVP, PMP 17 Mar 2015 What is Project...
117 Mar 2015
The new ProjectLarge Scale ERP Deployments using Microsoft Project Portfolio Management Solution
Alexander Rodov,
Microsoft MVP, PMP
Trusted IT Group
Managing Partner
217 Mar 2015Alexander Rodov, Microsoft MVP, PMP
Agenda• Project Server Overview• Complex Scope• Multiple Workstreams• Multiple Owners• Multiple Trackers• Ultimate Matrix• Raffle• Q&A
317 Mar 2015Alexander Rodov, Microsoft MVP, PMP
What is Project Server?Microsoft Office Project ServerMicrosoft Office Project ServerMicrosoft Office Project ServerMicrosoft Office Project Server is a project management server solution made by Microsoft. It uses Microsoft SharePoint as its foundation, and supports interface from either Microsoft Project as a client application or by web browser connecting to its Project Web App (PWA) component.
Project Web App (PWA) initial screen A schedule shown in PWA Project Center
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An Overview on Project Server
• Microsoft extends the capabilities of Microsoft Project with Project Server and Project Microsoft extends the capabilities of Microsoft Project with Project Server and Project Microsoft extends the capabilities of Microsoft Project with Project Server and Project Microsoft extends the capabilities of Microsoft Project with Project Server and Project Web App (PWA, formerly Project Web Access). Web App (PWA, formerly Project Web Access). Web App (PWA, formerly Project Web Access). Web App (PWA, formerly Project Web Access).
• Microsoft Project Server stores project information in a central SQL Server database, Microsoft Project Server stores project information in a central SQL Server database, Microsoft Project Server stores project information in a central SQL Server database, Microsoft Project Server stores project information in a central SQL Server database, protected from unauthorized access and corruption. protected from unauthorized access and corruption. protected from unauthorized access and corruption. protected from unauthorized access and corruption.
• A Project Administrator can control security defining users and access rights.A Project Administrator can control security defining users and access rights.A Project Administrator can control security defining users and access rights.A Project Administrator can control security defining users and access rights.
517 Mar 2015Alexander Rodov, Microsoft MVP, PMP
An Overview on Project Server
• TheTheTheThe Project CenterProject CenterProject CenterProject Center supports reports across an organization at the project level. supports reports across an organization at the project level. supports reports across an organization at the project level. supports reports across an organization at the project level.
• Managers Managers Managers Managers can drill down into project details. can drill down into project details. can drill down into project details. can drill down into project details.
• TasksTasksTasksTasks, Projects and Resources can have Enterprise Custom Fields defined (similar , Projects and Resources can have Enterprise Custom Fields defined (similar , Projects and Resources can have Enterprise Custom Fields defined (similar , Projects and Resources can have Enterprise Custom Fields defined (similar to Custom Fields in the Microsoft Project desktop applicationto Custom Fields in the Microsoft Project desktop applicationto Custom Fields in the Microsoft Project desktop applicationto Custom Fields in the Microsoft Project desktop application).).).).
617 Mar 2015Alexander Rodov, Microsoft MVP, PMP
An Overview on Project Server
• The The The The project manager needs to communicate project plans and to distribute task project manager needs to communicate project plans and to distribute task project manager needs to communicate project plans and to distribute task project manager needs to communicate project plans and to distribute task assignments to team members. assignments to team members. assignments to team members. assignments to team members.
• The The The The assignment of tasks can be distributed to team member home pages in PWA. assignment of tasks can be distributed to team member home pages in PWA. assignment of tasks can be distributed to team member home pages in PWA. assignment of tasks can be distributed to team member home pages in PWA.
• They They They They need to communicate status and changes to keep the project manager up need to communicate status and changes to keep the project manager up need to communicate status and changes to keep the project manager up need to communicate status and changes to keep the project manager up to date. to date. to date. to date.
• Project Project Project Project Server supports electronic communication over the web via PWA. Server supports electronic communication over the web via PWA. Server supports electronic communication over the web via PWA. Server supports electronic communication over the web via PWA.
• Team Team Team Team members can update their tasks' status via PWA and the My Tasks list or via members can update their tasks' status via PWA and the My Tasks list or via members can update their tasks' status via PWA and the My Tasks list or via members can update their tasks' status via PWA and the My Tasks list or via a Time Sheeta Time Sheeta Time Sheeta Time Sheet....
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An Overview on Project Server• Resource Resource Resource Resource workloads can be analyzed by project and by resource with theworkloads can be analyzed by project and by resource with theworkloads can be analyzed by project and by resource with theworkloads can be analyzed by project and by resource with the Resource Resource Resource Resource
CenterCenterCenterCenter, allowing organizations to forecast future resource requirements and make , allowing organizations to forecast future resource requirements and make , allowing organizations to forecast future resource requirements and make , allowing organizations to forecast future resource requirements and make more efficient use of resourcesmore efficient use of resourcesmore efficient use of resourcesmore efficient use of resources....
• The view definition is easier to understand and more robust with PWA than with The view definition is easier to understand and more robust with PWA than with The view definition is easier to understand and more robust with PWA than with The view definition is easier to understand and more robust with PWA than with Microsoft Project. Views can be protected to assist standardization. Microsoft Project. Views can be protected to assist standardization. Microsoft Project. Views can be protected to assist standardization. Microsoft Project. Views can be protected to assist standardization.
• Project Project Project Project Server stores custom calendars, views, tables, filters, and fields, in an Server stores custom calendars, views, tables, filters, and fields, in an Server stores custom calendars, views, tables, filters, and fields, in an Server stores custom calendars, views, tables, filters, and fields, in an Enterprise Global area where users have access to the latest version every time Enterprise Global area where users have access to the latest version every time Enterprise Global area where users have access to the latest version every time Enterprise Global area where users have access to the latest version every time they restart Microsoft Projectthey restart Microsoft Projectthey restart Microsoft Projectthey restart Microsoft Project....
• For each published project in Microsoft Project a Project Workspace can be For each published project in Microsoft Project a Project Workspace can be For each published project in Microsoft Project a Project Workspace can be For each published project in Microsoft Project a Project Workspace can be created. A Project Workspace is a Microsoft SharePoint created. A Project Workspace is a Microsoft SharePoint created. A Project Workspace is a Microsoft SharePoint created. A Project Workspace is a Microsoft SharePoint Team site Team site Team site Team site where the Project where the Project where the Project where the Project team can share documents, issues and risks.team can share documents, issues and risks.team can share documents, issues and risks.team can share documents, issues and risks.
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Project Server History
2000
Project Central
2002
Project Server 2002
2003
Office Project Server 2003
2007
Office Project Server 2007
2010
Project Server 2010
2013
Project Server
2013 and Project Online
20… ?
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Business challenges Our teams work from virtually
anywhere.
I need the flexibility to manage without up-front infrastructure costs.
Our company can compete only if we align investment with business priorities.
We want more visibility and control over what people are working on.
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Business Case – Large ERP Deployment
1117 Mar 2015Complex Scope
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Complex Scope
Define
Lock
Control
Keep it simple
Important steps to get started are identified. Scope Controls
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Complex Scope
Familiar experiences
Work within familiar applications such as SharePoint.
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Complex Scope
Sync Scoping Items with your Schedules
See your plan right away with the timeline.
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Complex Scope
Sync Scoping Items with Schedules
Scoping items Tasks
Scoping IDScoping IDScoping IDScoping ID Task Scoping IDTask Scoping IDTask Scoping IDTask Scoping ID
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Multiple Workstreams
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Line Up WBS and Use top levels for Program View
Multiple Workstreams
Within Top Levels – NO Changes
Beyond Top Levels – Workstream PMs have autonomy
Outline Level 1 SYNCed across Program Projects
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Line Up WBS and Use top levels for Program View
Multiple Workstreams
Within Top Levels – NO Changes
Beyond Top Levels – Workstream PMs have autonomy
Outline Level 1 SYNCed across Program Projects
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Resource Load
Multiple Workstreams
Balance Resources
Assign Resources across Program Projects
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Multiple Workstreams
Effectively manage resources
Time management
Administrative lines enable people to record time for everyday work and non-working time.
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Assess Resource Plans and Costs
Run Reports
Drive Business Decisions
Multiple Workstreams
Evaluate portfolio investment and select optimal project portfolios.
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Multiple Owners
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• Workstream Owners
• Program Owners
• Risks and Issues Owners
• Process Integration Owners
• Change Management Owners
Multiple Owners
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• Setup Cadence and Hierarchy
Multiple Owners
Portfolio
Program
Project
Workstream
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• Workstream Owners
• Program Owners
• Risks and Issues Owners
• Process Integration Owners
• Change Management Owners
Multiple Owners
… for what she is accountable – respective Workstream
Portfolio
Program
Project
Workstream
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Discover and share information
Effectively share
Share and discuss progress with others quickly.
Multiple Owners
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Make data-driven decisions
Collaborative decision making
Team members and trusted business partners are equipped with the information they need to make informed and data-driven choices.
Multiple Owners
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Make data-driven decisions
Improve visibility
Stay informed and make better decisions with portfolio, project and timeline views in PWA.
Multiple Owners
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Make data-driven decisions
Business intelligence
Mine data and glean insight across a collection of projects, a particular program or portfolio.
Multiple Owners
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Make data-driven decisions
Rich reporting
Rich reporting tools with a familiar Excel-like experience help you quickly and easily measure progress.
Multiple Owners
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Multiple Trackers
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Spreadsheet Hell
Multiple Trackers
Some of the Project Data could be supplied from
Trackers, but it should be minimum
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Project Online and Project Pro for Office 365 offer 24/7 service and support.
Improve IT management
Secure and available
Increase agility and control
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Improve IT management
Simplified administration
Increase agility and control
Project offers an integrated admin experience with SharePoint so you can easily get set up, add resources, and adjust permissions.
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Improve IT management
Business vs. IT settings
Increase agility and control
Manage business settings without requiring additional assistance from IT.
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Ultimate Matrix
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“Ultimate Matrix” Approach
Setup Relationships
2
Build the Ultimate Matrix
3
Decompose down to Manageable sizes.
1
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Decompose
Principle:A complex object A complex object A complex object A complex object could be represented could be represented could be represented could be represented as a combination of 2 as a combination of 2 as a combination of 2 as a combination of 2 simpler objects.simpler objects.simpler objects.simpler objects.
Simple
Simple
Complex
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Setup Relationships
• Resources
• Schedules
• Issues
• Risks
• External Dependencies
• Constraints
• Etc.
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Build the Ultimate Matrix
AAAA = Schedule TableBBBB = Indexed Complexity Table based on Risk Assessment
C = etc.C = etc.C = etc.C = etc.
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Build the Ultimate Matrix
Objectives/CriticalMilestones
Start Finish
Initiate 1/12 2/17
Plan 1/12 2/17
Execute 1/12 2/17
Test 1/12 2/17
Close 1/12 2/17
Workstream 1Metrics
WorkStrieam2Metrics
… Workstream NMetrics
59% 75% 75%
95% 75% 95%
95% 75% 59%
59% 59% 59%
95% 95% 95%
Aggregated Metrics
75%
95%
75%
59%
95%
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Raffle
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Thank you
Alexander Rodov, Microsoft MVP, PMP, MCTS, CSMManaging Partner at Trusted IT Group
www.trusteditgroup.comCell: +1 347 873 8397