The Matrix Reloaded

Matrix Update

General Information

• Matrix is required for all ESE students. • Students who are Gifted and Speech only need

only initial placement Matrix.• 5 Cost Factors

– 251, 252, 253, 254, 255• 5 Levels

– 1, 2, 3, 4, 5• Parents do not have to be present for matrix

completion

General Information

• Any time an IEP meeting results in a change of services, a new matrix must be completed.

General Information

• When an IEP meeting is held, services do not change, and the matrix is less than 3 years old a new matrix does not have to be completed.

• Reviewers should date and initial matrix form in these cases.

Matrix Of Services Form

• Use most recent form available– New 2004 form is now available on district

website.– Only two changes:

• Page one: Peers, and three years.

– All Cost Factors and Levels remained the same.

Matrix of Services Form

• Complete all the information on the form– District – 50 or Palm Beach– Date completed– Name– Student ID– Date of Birth– Grade– School– DO NOT FILL OUT MINUTES.

Matrix of Services Form

• Check services that will be provided (based upon the IEP) and check the box indicating the highest level of service (domain rating)

• Check appropriate Special Considerations• Omniform will add totals for you.• If not using Omniform be sure to add

correctly.

Notes and Cautions

• Matrix must be based on information contained in IEPs, or EPs.

• Services MUST BE based on individual needs resulting from a student’s disability.

• Do NOT check services offered to all students in a particular class or program unless it is based on individual need and is documented by the IEP or EP.

Notes and Cautions

• Appropriate places for documentation on IEP– Present Level of Performance– Measurable Annual Goals– Short-term Objectives– Modifications/Accommodations– Related Services

Notes and Cautions

• Each service should be checked in only one domain. Do not check the same service in multiple domains.

Levels

• Five levels• Factors determining levels

– Frequency– Intensity– Qualifications

Level 1

• The student requires no services or assistance beyond those normally available to all students.

Level 2

• The student is receiving assistance on a periodic basis or receives minor adaptations, assistance, or services.– Consultation– At least monthly– Adaptations

Level 3

• The student is receiving modifications to the learning environment that are more complex or services on a more frequent schedule– Weekly– Collaboration– Assistance with some learning activities

Level 4

• The student is receiving more extensive modifications to the learning environment or use of specialized approaches, assistance or equipment for the majority of learning activities.– Very specialized or different programs– Daily or very frequent services– Assistance needed for majority of activities

Level 5

• The student is receiving continuous and intense assistance, multiple services. Or substantial modifications for most learning activities.– Continuous, constant interventions/assistance– Intensive or individualized approaches– Services for most of the day– Multiple services

Special Considerations

• +3 for student identified as VI or DSI• +1 for students with a score of 17 total

points and who are rated Level 5 in three of five domains.

• +1 for students who have a score of 21 total points and who are rated Level 5 in four of the five domains

NOTE:

NOTE:

DO NOT add additional point unless

the rating of 5 is in place for three or four domains.

Do not give additional point just because the total is 17 or 21. Must meet domain criteria.

Domains

• Examples of service– Check marks

• Prerequisite for checking the service– REQUIREMENT– Arrow

Domains

• Domain A – Curriculum and Learning Environment

• Domain B – Social/Emotional Behavior• Domain C – Independent Functioning• Domain D – Health Care• Domain E - Communication

Changes Since 1998 Handbook

• Preface • Introduction• Front page of Matrix of Services Form

– Minutes per Week with Nondisabled Peers – Matrix Reviews after Interim IEP Meeting

• The matrix is less than three years old

What Hasn’t Changed

• Logistic for completing the Matrix of Services Form.

• The domains• The levels• The special considerations

Reminder: Major change

• If services change as a result of an IEP team decision, a NEW matrix must be completed

• Due to audit reasons you can not make changes on the matrix by crossing out, changing, initialing, and dating

Matrix on OmniForm

• OmniForm - PBSD2000• Automatically adds• If not adding correctly on Omni complete

the following steps:– Close all forms, but leave Omni Form Filler

open– Click on Tools in the menu bar– Click on Options in the drop down menu

Matrix on OmniForm

– Click on Filling in the Options Dialogue Window

– Make sure there is NO check mark next to “Enable Client Profile:

– Click “OK”

Need help?

• Contact Nancy Woolcock – 434-7322– PX47322– Email – nwoolcock@palmbeach.k12.fl.us