The Maersk Mc-Kinney Moller InstituteStaff Meeting

May. 7. 2010

Det Tekniske Fakultet

Mærsk Mc-Kinney Møller Instituttet

Staff Meeting Agenda, May 7th. 2010

Coffee and breakfast rolls

Research and DevelopmentThe Robo Trainer Project, Kasper Hallenborg

Messages and questions from the floorFrom Institute, Faculty and University

Purchasing policyStatus on the bibliometric listStatus on the new faculty building

Messages and Questions From the Floor

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Message from the floor in Alaska

- vi er jo en stor gruppe af sted på konference her i Alaska og har kæmpet hårdt i "ICRA planetary contingency challenge" mod hold fra Harvard, MIT, og University of Washington. Som I kan se endte det med en klar sejr til det ene af vores hold (dem som brugte ATRON robotten), og det er vi jo egentlig ret stolte af,…

(Ulrik)

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Message from Alaska (2)

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Bibliometry

• The list of journals and conferences is now processed.• The SDU library has helped qualifying the items on the list• The last update from the bibliometric committee (Christian

Koch) is that we can expect to have many of the suggested publication channels accepted

• A project with special focus on conference proceedings is under way

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SDU Purchasing Policy

Quotation from the SDU purchasing policy:“...The university purchases are based on signed agreements

that are coordinated and rules in force for the entire university. It is the duty of the local buyer(s)* to honour the agreements in order to ensure that all purchases are done on equal conditions and equal net prices. This way purchasing is optimized with respect to “best buy at the best price”.”

* A few members of staff.

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SDU Purchasing PolicyFor obvious reasons we need to comply with the university

rules, so when you need components equipment of any sort (including IT) contact the institute technical support group:

 http://www.sdu.dk/Om_SDU/Institutter_centre/Mmmi_maersk_mckinney_moeller/Medarbejdere/Nyttige%20links/Teknisk%20support.aspx That is, you can contact either Richard, Charlotte, Carsten,

Anders or Michael. 

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ObservationsWe have observed that- Equipment is bought without being properly registered- Equipment and components have not been bought at best

price (discounts not utilised)- The SKI contracts are violated- To much has been paid in vat and custom- Lack of knowledge of inventory has resulted in purchase of

equipment that we already have in house.

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Seven good reasons to follow the rules for purchase Compliance with SKI agreement when applicable Compliance with international shipment deals, VAT and duty Better service, repair and support on products Registration and theft marking of the purchase (easier to locate invoice, warranty

claims, theft registration and knowledge of in-house components) Ease the overall administrative tasks:

Reduce the delivery time - correct department each time (Campus or NBA) Enter into the accounts upon delivery and correct payment details Ease on follow up on credit card purchases

Great discounts from some companies when orders are made through the same account

Shared knowledge of where to find the best prices according to purchase history and experience

(This applies to all purchases - EAN and credit card orders)

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A request to follow

Staff members that so far have purchased directly from the Internet using the Institute’s Eurocards, are now requested to place their orders with the persons mentioned above, by e-mail, indicating name of company, price, item, time of delivery and accounting details. Conference registration and travel tickets are exempted from this request.

Students can only place orders with the persons mentioned

above if they bring a written note from their teacher/advisor listing the name of their project as well as the relevant item and accounting details.

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The New Faculty building

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The New Faculty building

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The New Faculty building

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Remember that:The first thing you do when you get involved in an

application is to contact Vibeke.Vibeke will give you an internal application number,

valuable help in the budgeting phase and register you project in the Panda2 database, which is mandatory.

So early birds get a smoother flight.  

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