The Keys To A Sustainable SharePoint Strategy - Microsoft SPC12

@RHarbridge #SPC101 #SPC12

Who am I?

Boston

Washington

http://www.packtpub.com/microsoft-sharepoint-for-business-executives-guide/book

Why Does A

Sustainable

Strategy Matter?


If You Aren‟t Working Toward The

Future You Will Fall Behind

How Do You Sustain

A SharePoint Strategy?


You Need Agreement On What You Are

Working Towards

What are our winning

conditions for SharePoint?

What are our objectives

for SharePoint?


1. Achieve Shared Understanding Of Objectives

2. Remain Focused On Achieving Objectives

3. Plan For SharePoint Challenges & Risks

Why Am I

Here Today?


Have You Seen The New DirectTV

Commercials?


When You Implement SharePoint

Without A Strategy…

Hi!


Can SharePoint ___?Yes!

You Might Assume SharePoint

Does Everything…


And That SharePoint Is The

Perfect Fit!


And So… You Install SharePoint

On A Single Server.


You Start Climbing Up To Success!


Things Started Out Simple

Visual Concept By Virgil Carroll

http://www.linkedin.com/in/vcarroll

@RHarbridge #SPC101 #SPC12Visual Concept By Virgil Carroll

http://www.linkedin.com/in/vcarroll


Decision Makers Can No Longer

Agree…Not as much as a

kitten picture rotator!We need a records

management solution!


The CFO Watches Costs Increase

Actually that

requires a

third party

product..

Easy! Just need

to customize

one thing…

That requires

enterprise CALs…


IT Services Can‟t Support The

Flood Of New Requests


People Are Having More

Trouble Finding What They

Need

And


As A Result You Are No Longer

Climbing Towards Success…


Don‟t let this be you.


Don‟t implement

SharePoint without

a good Strategy.

1. Shared Understanding

Of Objectives

@RHarbridge #SPC101 #SPC12Concept Courtesy of Andrew Jolly

1 2

3

4

5

6 7 8 9

10

Abundance Of Helpful Data

1. Area Map

2. Our Direction

3. Our Route

4. Points Of Interest

5. Our Route Risks

6. Upcoming Action

7. Distance/Time To Goal

8. Estimated Duration

9. Current Speed/Limit

10. Current Road

The Destination Matters

What If We Haven‟t

Identified Our

Destination/Goal?

http://www.linkedin.com/in/andrewjolly


These are not good objectives!


We would like to automate and imp e our

„paper based ‘legal’ ‘contract mngmt’’

„contract rvew processes. Specifically we would

like to „imprv request rspnse e’ by…


• Contract Review Workflow

• Request Contract Review Form

• Integration with ClientDB

• Client Contracts Site


The Simplest Prioritization

Formula Ever…

Estimated

ValueEstimated

Difficulty


I have a difficult solution. It‟s an 8 in difficulty (out of 10).

I have an easy solution. It‟s a 2 in difficulty (out of 10).

The expected value of the difficult solution is 4 (out of 10).

The expected value of the easy solution is 6 (out of 10).

Estimated Value

Estimated Difficulty


S.M.A.R.T


Ensure everyone

understands the

objectives.

2. Remain Focused On

Achieving Objectives


Implemented Legal Contracts Solution!

Have we achieved our objective?

Implemented SharePoint!


Primary among the mission's scientific goals

is to search for and characterize a wide

range of rocks and soils that hold clues to

past water activity on Mars.

@RHarbridge #SPC101 #SPC12Concept Courtesy of Andrew Jolly

http://www.linkedin.com/in/andrewjolly


Pre

LaunchLaunch

Don‟t blow up!


Don‟t focus on a

successful launch.


Pre

LaunchLaunch Flight Landing

Have we succeeded in

gaining adoption?

Have we achieved

our objectives?

What are our

objectives?

How will we

achieve them?

Don‟t blow up!

What feedback

are we getting? How should

we adjust our

trajectory?


Be focused on a

successful landing

(again and again).


Achieved

Primary

Objective


Launch

How many people understood

how much was involved in

planning for launch?

How many people understood how

much was involved after launch?

Post Launch

3. Plan For SharePoint

Challenges And Risks


Strategy Is A Plan Of Action

Designed To Achieve Objectives

A strategy must specify what

action will happen in each

contingent state… e.g. if the

opponent does A, then take

action B, whereas if the

opponent does C, take action D.


Sustainable Strategies Prepare

For Challenges And Risks


You Need A Comprehensive

Strategy.


Do you have a Business Strategy?


Do you have a Technology

Strategy?

https://www.nothingbutsharepoint.com/sites/eusp/Pages/SharePoint-is-not-a-Silver-Bullet.aspx


Visible Costs

Hidden Costs Implementation

Hardware

Customization

IT Personnel

Maintenance

Training

Do you have a Cost Management

Strategy?Software Licenses


Do you have a Governance

Strategy?

SharePoint

Standards

Online

SharePoint

Governance

Documents

http://www.spstandards.com/



http://www.rharbridge.com/?page_id=726




Do you have a Business Process

Strategy?


Do you have an Infrastructure

Strategy?

Do You Have Documentation For

Deviating From Default Settings?


Do you have a Backup and

Recovery Strategy?


Do you have a Performance

Strategy?If we can save 2 seconds of loading time does it matter?

Let‟s say you are a law firm and you have 300 attorneys. The

typical Attorney bills at $300.00 per hour. Attorneys visit this

page roughly 50 times per day and we assume a Calendar

year of 280 billable days (because we all work too much)…

That is roughly $700,000.00 worth in billable time saved

per year to deliver more value to clients. ($25.00 per second for 28,000 seconds per year).


Do you have a Support

Strategy?

SharePoint

Standards

Online





Do you have a Development

Strategy?

Customizations

Ahead


Do you have an Integration

Strategy?

When I Say “SharePoint

Integration” You Probably Think

Of This...


Do you have an Adoption

Strategy?

Adoption

Activities

Listing





Do you have a Staffing Strategy?

Building A

SharePoint

Team

http://www.rharbridge.com/?p=624




Do you have a Mobile Strategy?


Do you have a Search Strategy?


Do you have a Social Strategy?

Eight Key

Considerations




70+ Cloud Evaluation Questions:

https://www.nothingbutsharepoint.com/sites/itpro/Pages

/Evaluating-Cloud-Providers-Tools-and-Questions.aspx

Do you have a Cloud Strategy?

FPWeb Whitepaper: On Premise vs. Cloud - SharePoint Hosting ROI Comparison

https://www.nothingbutsharepoint.com/sites/itpro/Pages/Evaluating-Cloud-Providers-Tools-and-Questions.aspx












http://www.rharbridge.com/wp-admin/www.fpweb.net/support/microsoft-sharepoint/white-papers/ROI-cloud-vs-on-premise/








You Need A Comprehensive

Strategy.


It‟s a lot to think about.

Think about it.

Why Are We

Here Today?

Do Over


Let‟s Try That Again With A Strategy

Remember What Happened

Without A Strategy?


When You Implement SharePoint

With A Good Strategy…

Hi

Again!


You Have Prioritized S.M.A.R.T. Objectives


SharePoint Is Part Of Your

Overall Enterprise

Technology Plan


You Are Climbing Your Way To

Your Objectives!

Destination 300 meters ahead…


You Are Focusing On What’s Next!

Destination 300 meters ahead…

Launch Post Launch


You Plan For The

Challenges/Risks In Your Way.

Richard‟s

AWESOME

PowerPoint

SlideDeck


And As A Result?


Decision Makers Have

Enough Information


The CFO Succeeds In

Reducing Costs.


IT Services Can Support New

Requests


People Are Actually Finding

What They Need

And


You Go Home Feeling

Awesome.


Be the person with a

good SharePoint

strategy.


Questions? Ideas? Feedback? Contact me:

Twitter: @RHarbridge

Blog: http://www.RHarbridge.com

Email: [email protected]

Resources:

Win a Microsoft Surface! bit.ly/PortalSolutions

700+ SharePoint IA Slides.. PracticalIntranet.com

130+ SharePoint Standards.. SPStandards.com

15 Pages of Important Questions.. SharePointDiagnostics.com

80+ Downloadable Presentations.. SlideShare.com/RHarbridge

What About Your Strategy?Are you prepared for the future and current needs of your business?

http://www.twitter.com/rharbridge

http://www.twitter.com/rharbridge

http://www.rharbridge.com/

http://www.rharbridge.com/

mailto:[email protected]

http://bit.ly/PortalSolutions



http://www.practicalintranet.com/


http://www.sharepointdiagnostics.com/

http://www.slideshare.net/rharbridge

http://www.slideshare.net/rharbridge


Win A Windows Surface!This exclusive contest is for people who have reviewed

this slide deck in it‟s entirety (that are awesome enough

to make it all the way through).

We want to give you a free Surface! Why?

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The Keys To A Sustainable SharePoint Strategy - Microsoft SPC12

Technology

Transcript of The Keys To A Sustainable SharePoint Strategy - Microsoft SPC12