The Indiana Department of The Indiana Department of CorrectionCorrection

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New Employee New Employee OrientationOrientation

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Designation of Uniformed Staff

Custody, Physical Plant, and PENProducts Operational Staff at allfacilities, with the exception of Level 1facilities, shall wear the Departmentuniform.

The Class A uniform shall be considered the standard custody uniform for most custody posts, unless otherwise authorized in Policy02-03-104. 2

The information in this module was developed according to Policy 02-03-104

Legal ReferencesIC 11-8-2-5 (a)(1)IC 11-8-2-5 (a)(8)

Related Policy/Procedures02-03-102 04-03-10302-03-111 04-03-10904-01-101 04-03-110

Other References:Executive Directive #12-24

Dress Standards for Uniformed Staff

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The Commissioner, or designee, shall designate the staff in Department facilities that shall be required to wear the Department uniform and the type of uniform to be worn.

The purpose of staff wearing a uniform is to promote discipline, order, self-respect, confidence, efficiency, and morale among staff working in a facility. The uniform is to be worn to project a dignified image in order to foster confidence and respect by the public and offenders.

The Department shall develop procedures for the issuing of uniforms to all staff designated to wear these uniforms. Additionally, these procedures shall provide for the replacement of uniforms and uniform parts when they are no longer serviceable or do not permit the staff person to present a neat, clean and professional image.

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Performance Objectives

At the conclusion of this module, potential employees will be able to identify which staff have been designated by the Commissioner or designee to be issued Department uniforms.

Upon completion of this module, potential employees will be able to identify uniforms issued to Department staff.

Upon completion of this module, potential employees will be able to demonstrate proper protocol for the wearing of Department issued uniforms/badges/ insignias and equipment.

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Authority

The Facility Head or designee shall have the authority to enforce the uniform dress code established by Policy 02-03-104.

Specifications

All uniforms and uniform parts shall be in accordance with specifications established for the Department uniforms and approved by the Deputy Commissioner/ Operations.

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Types of Uniforms

Class B Uniform: The style of uniform worn by the Emergency Squads, K-9 and Special Emergency Response Teams (SERT) and Cadre.

Class C Uniform: The style of uniform worn by the Physical Plant and PEN Products Operational Staff and shall be grey in color.

Class D Uniform: Worn for an Honor Guard assignment.Class E Uniform: The style of uniform worn by boot campOperations.Special Issue Uniform Parts: Uniform Parts that are issued forshift duties that require special clothing or footware.

Class A Uniform: The Class A uniform shall be considered the standard custody uniform for all posts, unless otherwise authorized in Policy 02-03-104.

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Class A Uniform Issue

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Items New Issue

Cap, Utility, IDOC Emblem(Optional)

1

Cap, Stocking, IDOC Emblem(Optional)

1

Shirt, Dark Navy Blue, UniformShort Sleeve w/Emblem or Uniform, Dark Navy Blue, S/S Polo w/Emblem, Adult Facilities (Supervisors – Grey Polo)

3

Shirt, Uniform Dark Navy Blue, L/S Polo w/Emblem, Juvenile Facilities

3

Shirt, Uniform Dark Navy Blue,L/S Polo w/Emblem, Adult Facilities (Supervisors – Grey Polo)

2

Sweater, Military, Navy Blue (Optional)

N/A

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Class A Uniform IssueAmerican Flag Pin N/A

Name Plate (silver) Adult Facilities 1

Multi-Seasonal Jacketw/Emblems

1

Pants, Uniform, Tactical, Navy Blue 3

Belt, Web, Trouser, Velcro Closure, Black

1

Belt, Web, Overlay, Duty, Black 1

Keepers, Belt, Web, Duty, Black 4

Holder, Key, Web, Flap Guard, Snap Ring

1

Holder, Web, Medical Soft Pack, Black

1

Holder, Cuff Case, Web, Black 1

Holder, Mace Case, Web, Black (Optional)

1

Holder, Radio, Web, Black 1

Boots, 6” Leather Black 1

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Class B Uniform IssueItems E-Squad Staff SERT, Cadre, K-9

Staff

Cap, ACU, Winter, Black OD

1 1

Cap, ACU, Summer, OD

1 1

Shirt, Fatigue, OD 3 3

Patch, Conversion Kit w/two Emblems

1 1

Jacket, Fatigue w/Emblem, w/Liner OD

1 1

Pants, Fatigue OD 3 3

Belt, Trousers, Web, BK

1

Belt, Overlay, Duty, Web Nylon

1

Class B Uniform Issue

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Holder, Cuff Case 1

Holder, Mace Case, Leather (Web Nylon)

1

Boots, 8” Black Tactical

1 1

Blouser, Boot 2 2

Suspenders, (K-9 uniforms only)

1

Gloves, Leather & Nylon, Black

1 1

Jacket, Rain, Black

1 1

Pants, Rain, Black 1 1

Class C Uniform Issue

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Items New Issue

Cap, Utility, w/Emblem (Optional)

1

Cap, Stocking, w/Emblem (Optional)

1

Shirt, Short Sleeve w/Emblem, Grey or Uniform S/S Grey Polo w/Emblem

3

Uniform L/S Grey Polo w/Emblem

2

Name Plate N/A

Jacket w/emblems, Black w/Emblem

1

Multi-Seasonal Jacket w/Emblems, Grey

1

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Class C Uniform Issue

Pants, Uniform Grey 5

Belt, Web, Trouser, Black 1

Belt, Web, Overlay, Duty 1

Keepers, Belt, Duty 4

Holder, Key, Flap Guard, Snap Ring

1

Holder, Medical Soft Pack 1

Holder, Radio 1

Boots, 6” Leather Black 1

Staff assigned to work labor lines that incur environments that could require the wearing of Class D – 10” jump boots may request them in place of the 6” boot.

The Old Style Class C uniform shall be utilized for the following assignments:

1. Offender Road Crew Supervisors2. Firing Range Training Officers3. Sanitation Supervisors (custody staff only)4. Locksmith Officer5. Armory Officer6. Rear Entrance Officer7. Tool Control Officer8. Labor Lines9. Segregation Unit Officers10.Yard Officers (only those assigned to Grounds Maintenance, not

security patrol)11.RDC Transportation Officer transporting multiple offenders by bus

at the discretion of the Facility Head12.RDC offender receiving officers who are providing searches and

showering 14

Class D Uniform Issue

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Items New Issue

Cap, w/Cover, 8pt. Cloth, Navy Blue

1

Shirt, Uniform Long Sleeve w/Emblem, Fr. Blue

1

Shirt, Uniform Short Sleeve w/Emblem, Fr. Blue

1

Ties 1

Tie Clip (males only) 1

Ascot, White 1

Name Plate 1

Shoulder cord: parade white

1

Pants, Uniform Navy Blue w/Fr. Blue Stripe (unbloused, hemmed)

1

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Class D Uniform Issue

Belt, Web, Trouser, Velcro Closure, Black

N/A

Belt, Pistol, White, Leather military style

1

Laces, White, pair 1

Boots, Jump 10” Leather Black

1

Blouser, Boot 1

Gloves, Parade white 1

Overcoat, Uniform, Navy Blue, w/Emblems

1

Blouse, Uniform, Navy Blue, w/Emblems

1

Class E Uniform IssueBoot Camp Operations

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Items New Issue

Cap, BDU, Winter, Black 1

Cap, BDU, Summer, Black 1

Shirt, Fatigue, Olive Drab w/Emblem

3

Patch conversion kit, w/two Emblems

1

Pants, Fatigue, Olive Drab 3

Belt, Trousers, Web, Black 1

Belt, Overlay, Duty, Web Nylon, Black

1

Holder, Cuff Case, Web Nylon, Black

1

Holder, Mace Case, Web Nylon, Black

1

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Class E Uniform IssueBoot Camp Operations

Holder, Key, Web, Flap Guard, Snap Ring

1

Holder, Radio, Web, Black 1

Holder, Web, Medical Soft Pack, Black

1

Keepers, Belt, Web, Duty, Black

1

Boots, 10” Leather, Black 1

Blouser, Boot 1

The Class E uniform shall be worn with a military style web pistol belt, key holder, handcuffs and case from a Class A uniform issue. Trouser legs shall be bloused.

The Class E uniform shall be issued only as duty wear for K-9 handlers. The Class E uniform shall only be worn when performing K-9 duties. On days when the handler is not assigned a post with the K-9, The handler shall not wear the Class E uniform.

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Special Issue Uniform Parts

Each facility shall utilize a control point for shift issuance and return of the following uniform parts distributed to staff on an as needed basis:

1. Class A – Jump Suit – Utilized to replace any class uniform pants or shirt that has been rendered useless during a shift.2. Class A – Coverall – Insulated Coveralls designed to protect staff from cold temperatures while performing outside yard work or related duties.3. Class A – Raincoat – Black raincoat used to protect staff during rainy conditions.

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On-Duty Use of the Uniform

Only the authorized uniform, uniform parts, accessories and/or equipment issued and listed in administrative procedure 02-03-104 or authorized in writing by the Commissioner or designee shall be worn.

A neat and well groomed appearance is fundamental to a uniformed custody staff person. Well-groomed custody staff enhances pride, esprit de corps, self-confidence and morale.

Uniformed staff shall be groomed in accordance with administrative procedures for Policy 04-03-109, “Grooming Standards for Department of Correction Staff”. The uniform shall be neat, clean, pressed, well-fitting and maintained in serviceable condition at all times. Authorized footwear shall be clean and shined/polished to a luster appropriate for the design of the footwear.

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By all Custody, Physical Plant, and PEN Products Operational staff to whomissued while on duty, except as otherwise noted in these procedures:

The wearing of short sleeve shirts and the Class B long sleeve shall require the wearing of a plain white t-shirt. The t-shirt shall be clean and free from worn or fraying material.

In its entirety, as presented in these procedures and visible articles of civilian or unauthorized clothing shall not be worn when wearing a uniform.

Only with insignias and awards authorized by the Commissioner or designee.

Articles carried in the pockets shall not protrude from or bulge the pocket excessively.

Worn with black socks or combination black/white socks with only the black portion of the socks visible.

The Facility Head may exempt some staff from wearing the uniform when assigned to duties out of class.

The Uniform shall be worn:

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The facility Custody, Physical Plant and PEN Products Operational Supervisor shall ensure that the uniform is clean, worn properly and replaced when necessary. The Shift Supervisor or designee shall enforce the dress and grooming standards of staff:

1. Supervisor shall conduct a formal inspection daily.2. Documentation of all formal inspections shall be kept on file

for future reference and shall include the name of the inspecting supervisor and the date and time of the inspection.

Short sleeve shirts shall not be altered to shorten sleeves from the manufacturer’s specified length. All shirts shall be fitted at the collar to be snug and be no more than ½” inch larger than the neck with the collar properly buttoned and to minimize exposure of the t-shirt.

When wearing the 10” inch jump or 8” inch tactical boots trousers shall be properly bloused.

If staff must wear white socks or hose for medical reasons, they shall wear the black socks over the white socks while in the Class A uniform.

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Staff who make trips to or visit a hospital must wear hospital or Department I.D. cards affixed to their uniform or clothing.

Shirts shall not be removed nor is staff allowed to wear only the T-shirt with the Class A or Class C uniforms.

Caps and jackets may be removed when working an inside post. If the cap or jacket is removed, these articles must be placed in a secure area to prevent loss or damage.

Staff shall be required to reimburse the Department for the careless loss or damage to the uniform.

Exceptions To Authorized Uniform Utilization

Alteration of Uniform and Uniform Parts:Uniforms shall not be altered, such as shortening the shirt sleeves or making the shirt a “fitted” shirt, except as provided in these administrative procedures. Any exceptions to the authorized uniform shall be approved by the Deputy Commissioner of Operations.

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Exemptions From Wearing The Uniform:

Exemptions from wearing the uniform may be for medical reasons and documented by a medical statement from the attending medical doctor detailing the specific reason the issued uniform cannot be worn be the staff person. The medical statement shall be submitted to the Supervisor for review and then forwarded to the Facility Head for approval/denial. If approved, the staff person shall be required to provide written monthly re-evaluation statement from the attending medical doctor (unless the statement is for a shorter period of time) indicating the continued need for uniform exemption. The re-evaluation statement shall be submitted to the Supervisor who shall forward it to the Facility Head for approval/denial. Authorization shall expire on the last day of each month. 25

Maternity Attire:

Maternity uniform clothing shall be made available by the Uniform Distribution Center (UDC). When a female officer

condition is to a point that the maternity uniform clothing is no longer appropriate, she may request to the Facility Head or

designee to permit the wearing of other maternity clothing. In the event that the UDC can not supply maternity clothing, staff shall be encouraged to wear conservative maternity clothing and should be close in color and style to the regular uniform.

Assignments during pregnancy should be appropriate for the staff person’s condition with consideration given to the staff

person’s health and safety.

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Exemptions From Wearing The Footwear:

Only authorized, issued footwear shall be worn, exceptions to the issued footwear shall be documented by a medical statement from the attending medical doctor specializing in foot/bone medicine. The medical statement shall detail specific reason(s) the issued footwear cannot be worn by the staff person. The medical statement shall be submitted to the Shift Supervisor for review and then forwarded to the Facility Head for approval/denial.

If the medical statement is approved, the special shoes must be leather, black plain-toed similar in appearance to the issued shoe. The cost of such special footwear shall be shared by the Department and the staff person. The Department shall only pay an equal amount to the cost of the regular issued footwear. Any additional cost shall be the responsibility of the staff person. The Department’s financial responsibility for replacement of medically prescribed footwear shall be limited to the cost of one pair standard issued every six-months.

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Exemptions From Wearing The Footwear (continued)

The staff person shall be required to provide re-evaluation every ninety (90) days from the date the staff person was seen by the attending medical doctor unless the statement is for a shorter period of time. Documentation of the re-evaluation shall indicate the continued need to wear special footwear. The re-evaluation shall be submitted to the Supervisor who shall forward it to the Facility Head. If the staff person has not presented a re-evaluation before the ninety (90) days has lapsed the exception shall expire.

If the reason for the exception is based on a permanent condition/disability, the staff person shall be required to provide the facility with a statement from the appropriate attending medical doctor. This statement must indicate the reason the exception is permanent in nature. The medical reason shall be presented to the Custody Supervisor in accordance with the above procedures. It shall not be necessary fro the staff person to provide additional statements every ninety (90) days. If the condition/disability improves to the point that the staff person could wear the regular issue footwear, it is the responsibility of the staff person to immediately notify the Supervisor.

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Exemptions From Wearing The Socks:

Staff required wearing non-black socks (i.e. medical white hosiery) due to medical

reasons shall be allowed to wear the medical type hosiery nearest the foot with a black

sock over the medical white hosiery.

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Proper Wearing of Equipment:

The position of approved equipment on the Web or Leather Duty Belt for Class A,B, and C uniforms shall be as follows:

A. Radio and holder on left side over seam of trousers.B. Chemical agent streamer case just behind or one inch from the radio case.C. Key holder on right side over seam of trousers.D. Handcuff case placed over the right hip pocket (Class A and C), Handcuff

case may be worn in the small of the back on Class B uniforms.E. Handgun holster on the strong side over seam of trousers. When located

on right side, key holder shall be moved forward; when located on the leftside, radio holder will be moved rearward.

F. Speed loader case on right side, above front pocket (only when authorizedby Custody Supervisor for trips).

G. Black mini-mag type flashlight and plain black nylon or leather holder on right side behind key holder (not authorized for E-Squad)

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H. Belt keepers shall be distributed evenly on the Sam Browne belt as follows:1. On left side over left front pocket.2. On left side over left hip pocket.3. On right side over right front pocket just in front of pager (if pager is state issued).4. On right side over right hip pocket.

I. Shot shell pouch on the left side over the left front pocket, placed to the left of the front belt keeper (only when authorized by the Custody Supervisor for trips, escapes, searches, etc.)J. Pager holder shall be worn on the right side, over right front pocket of the belt keeper (only state issued pagers are authorized).K. Soft pack, personal protective safety equipment placed in the small of the back centered between the two belt keepers.

Use or Possession of Alcoholic Beverages While Wearing the Uniform

A Department uniform, either in full, or in part, shall not be worn while consuming, handling, purchasing, or otherwise possessing alcoholic beverage. The uniform shall not be worn in a package liquor store, bar, nightclub, or lounge.

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Seasonal Wearing of the Uniform:

Stocking or utility caps, if issued, shall be optional, but if worn must be stateissued.

Personally purchased items may be worn if appropriate and in compliance withSpecifications listed below:

1. Gloves: Black or Navy Blue.2. Neck scarves, black or navy blue and worn inside the jacket, except during extremely inclement weather when it may be pulled up around and over the face and neck, or not when wearing the winter jacket.3. Navy blue is considered to be the color of the dark blue on the uniform shirt, uniform trousers or winter jacket collar. Only those items very close to those colors are approved for uniform wear.4. Sleeves shall not be rolled up on any style jacket.5. Boots and overshoe boots shall be made available to staff on an as needed basis, as determined by the Supervisor.6. Jackets (with or without liners) may be worn as appropriate for weather conditions for Class A, B, C, or D uniforms.7. Class B uniform sleeves shall be rolled up in 2 ½” folds, 1 turn above the elbow, but shall not expose any other shirt sleeve underneath. 32

Seasonal Wearing of the Uniform (continued)

Class B shirt sleeves shall only be rolled up only:

a. Between April 15 and October 15 as directed by the Custody Supervisor.

b. When not involved in emergency situations as defined by Policy

02-03-102 “Emergency Response Operations”.

The Facility Head may authorize staff persons to remove the BDU shirt on Class B uniforms during training provided that the staff wear the shirt to

and from the training, there is adequate security for the shirt and the staff person is not involved in an emergency situation as defined by Policy 02-

03-102 “Emergency Response Operations”.

Wearing of CapsStandards for wearing caps include:

A. Worn in a dignified manner, level on the head with the bill parallel to the ground.

B. Worn with the DOC emblem directly centered above the forehead.C. Hair styles shall not interfere with the wearing and sizing of the headgear.

Headgear shall fit the head not the hair style.D. Shall be removed when appearing in a court of law.

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Department Uniform Patch

The uniform patch shall be worn on both shoulders on all shirts, jackets, andcoats. The patch shall be affixed one-half inch (½”) from the top of the patch to theseam.

Badges, Nameplates and Bar Awards

Staff shall only be authorized to wear nameplates issued by UDC to ensure proper size and style. The metal nameplate shall be worn centered one-eighth (1/8”) inchabove the left breast pocket of the shirt or blouse. Awards presented or authorized by the Commissioner may be worn above the left breast pocket of theshirt or blouse or on pocket flaps as designated. Only the highest award in anycategory shall be worn on the uniform at any one time. A maximum of three (3) barawards shall be worn above the uniform at any one time. A maximum of three (3)pins may be worn on the pocket flap at any one time. Certification/training mustbe kept current to wear pins or badges. Special duty insignias authorized by the Department and other approved insignia are:

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1. CTI bara. Authorized for staff that have successfully completed

CTI’s Preservice Academy.b. Gold for Sergeants and above.c. Silver for Correctional Officers.d. Worn centered and one-eighth (1/8”) above left breast

pocket

2. I.L.E.A. Bar (Indiana law Enforcement Academya. Authorized for staff with completion of 160 or more

hours of training at I.L.E.A. b. Gold for Sergeants and above. c. Silver for Correctional Officers. d. Worn centered and one-eighth (1/8”) above the CTI Bar over the left breast pocket. 35

3. CPR and First Aid Pins a. Authorized for wear by staff currently certified in CPR or First Aid. b. The CPR pin shall be worn on the left pocket flap one-eighth (1/8”) inch above the button and one (1”) inch from the right side of the pocket. c. The First Aid pin shall be worn one-eighth (1/8”) above the button and one (1”) inch from the left side of the pocket.

4. Special Awards a. State of Indiana Years of Service Pin; pin shall read “Serving since XXXX”. b. Worn centered on the left breast pocket flap one-eighth (1/8”) inch above the button.

These Procedures are applicable to all uniformed staff at Department Facilities.

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You have now completed this section of the Indiana Department of

Correction“New Employee Orientation”

Please advance to the next module.

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