The Ideal State Postsecondary Data System 15 Essential Characteristics and Required Functionality
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Postsecondary Data Postsecondary Data System System 15 Essential 15 Essential Characteristics and Characteristics and Required Functionality Required Functionality Hans P. L’Orange State Higher Education Executive Officers Camille Brown South Carolina Commission on Higher Education John Porter State University of New York April 18, 2008
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The Ideal State Postsecondary Data System 15 Essential Characteristics and Required Functionality. Hans P. L’Orange State Higher Education Executive Officers Camille Brown South Carolina Commission on Higher Education John Porter State University of New York April 18, 2008. - PowerPoint PPT Presentation
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The Ideal State The Ideal State Postsecondary Data SystemPostsecondary Data System
15 Essential Characteristics and 15 Essential Characteristics and Required FunctionalityRequired Functionality
Hans P. L’OrangeState Higher Education Executive Officers
Camille BrownSouth Carolina Commission on Higher Education
John PorterState University of New York
April 18, 2008
Framing thoughts…Framing thoughts…
Moving from a sorting and Moving from a sorting and selecting system of higher selecting system of higher education to……education to……
…….An environment designed to .An environment designed to increase overall capacity.increase overall capacity.
1.1. What does the overall “flow” of students What does the overall “flow” of students through the pipeline look like?through the pipeline look like?
2.2. What experiences affect student success?What experiences affect student success?
3.3. What facilitates successful student What facilitates successful student transitions?transitions?
Data are needed to document the Data are needed to document the achievements of students, schools, achievements of students, schools,
and colleges:and colleges:
State Student Unit Record SystemsState Student Unit Record Systems An individual electronic record for each An individual electronic record for each
student enrolled for each termstudent enrolled for each term
Collect a range of demographic and Collect a range of demographic and performance data at regular intervalsperformance data at regular intervals
Can be merged with other files to investigate Can be merged with other files to investigate student behavior and successstudent behavior and success
Certain characteristics and functionality are Certain characteristics and functionality are essential in the ideal systemessential in the ideal system
Interest is high and growingInterest is high and growing
DQC 10 Essential ElementsDQC 10 Essential Elements1.1. Unique statewide student identifier Unique statewide student identifier
2.2. Student-level enrollment, demographic and program participation Student-level enrollment, demographic and program participation informationinformation
3.3. Ability to match individual students’ test records from year to year Ability to match individual students’ test records from year to year to measure growth to measure growth
4.4. Information on untested students Information on untested students
5.5. Teacher identifier system with ability to match teachers to Teacher identifier system with ability to match teachers to students students
6.6. Student-level transcript information, including information on Student-level transcript information, including information on courses completed and grades earned courses completed and grades earned
7.7. Student-level college readiness test scoresStudent-level college readiness test scores
8.8. Student-level graduation and dropout dataStudent-level graduation and dropout data
9.9. Ability to match student records between the Pre-K-12 and post-Ability to match student records between the Pre-K-12 and post-secondary systemssecondary systems
10.10. State data audit system assessing data quality, validity, and State data audit system assessing data quality, validity, and reliabilityreliability
Characteristics of an Ideal State Characteristics of an Ideal State Postsecondary Data SystemPostsecondary Data System
Student CharacteristicsStudent Characteristics
1.1. A unique privacy protected idA unique privacy protected id
2.2. Common Enrollment, Completion, and Common Enrollment, Completion, and
Demographic dataDemographic data
3.3. Financial Aid dataFinancial Aid data
4.4. Transfer dataTransfer data
5.5. Persistence and Graduation dataPersistence and Graduation data
Characteristics of an Ideal State Characteristics of an Ideal State Postsecondary Data SystemPostsecondary Data System
Course CharacteristicsCourse Characteristics
6.6. Remediation data & Development Remediation data & Development
Education participation and successEducation participation and success
7.7. Course / Transcript level dataCourse / Transcript level data
8.8. Assessed AchievementAssessed Achievement
Characteristics of an Ideal State Characteristics of an Ideal State Postsecondary Data SystemPostsecondary Data System
Operational CharacteristicsOperational Characteristics
9.9. Privacy protectionPrivacy protection
10.10. Link to K-12Link to K-12
11.11. Link to Labor and Workforce DevelopmentLink to Labor and Workforce Development
12.12. Includes Independent and For-ProfitsIncludes Independent and For-Profits
13.13. Single system for all Public InstitutionsSingle system for all Public Institutions
Characteristics of an Ideal State Characteristics of an Ideal State Postsecondary Data SystemPostsecondary Data System
Data Governance CharacteristicsData Governance Characteristics
14.14. Data Audits: quality, validity, and reliabilityData Audits: quality, validity, and reliability
15.15. Alignment with State Goals andAlignment with State Goals and Demonstrating Usability and SustainabilityDemonstrating Usability and Sustainability
RecommendationsRecommendations
Very challenging but attainableVery challenging but attainable If you ask for average, that’s what If you ask for average, that’s what
you getyou get Sets goals without requiring specific Sets goals without requiring specific
stepssteps Requires state-specific decisionsRequires state-specific decisions Common characteristics lead to a Common characteristics lead to a
level of commonalitylevel of commonality
Panel ResponsePanel Response
Reactions to the proposalReactions to the proposal• Is it worth trying?Is it worth trying?• Can it be done?Can it be done?• What should be different?What should be different?
How close is your state to the ideal?How close is your state to the ideal?• What would it take to make it happen?What would it take to make it happen?
1.1. A unique privacy protected idA unique privacy protected id
2.2. Enrollment, Completion, and DemographicsEnrollment, Completion, and Demographics
3.3. Financial Aid dataFinancial Aid data
4.4. Transfer dataTransfer data
5.5. Persistence and Graduation dataPersistence and Graduation data
6.6. Remediation data & Development EducationRemediation data & Development Education
7.7. Course / Transcript level dataCourse / Transcript level data
8.8. Assessed AchievementAssessed Achievement
9.9. Privacy protectionPrivacy protection
10.10. Link to K-12Link to K-12
11.11. Link to Labor and Workforce DevelopmentLink to Labor and Workforce Development
12.12. Includes Independent and For-ProfitsIncludes Independent and For-Profits
13.13. Single system for all Public InstitutionsSingle system for all Public Institutions
14.14. Data Audits: quality, validity, and reliabilityData Audits: quality, validity, and reliability
15.15. Alignment with State Goals, Usability and SustainabilityAlignment with State Goals, Usability and Sustainability
