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GTASGOVERNMENTWIDE TREASURY ACCOUNT

SYMBOL ADJUSTED TRIAL BALANCE SYSTEM

September 2013


Rules for Webinar• Please do NOT take your phone off mute

• If your question is not answered during the Webinar, a GTAS representative will respond to your question via email by the end of the next business day

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Agenda Topics• System Issues and Updates• SF133 Report Updates• Guidance• Unposted USSGL Attribute Table Updates• Agency Readiness• Intragovernmental Updates• Resources• GTAS News and Training• Contact Information• Questions

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System Issues and Updates• Previously Identified Edit Issues Resolved

• Edit 2 sign issue with SF 133 Line 1823

• Issues Log Posted to GTAS Website• http://www.fiscal.treasury.gov/fsservices/gov/acctg/gtas/gtas_home.htm

• Domain Values for Attributes• Upcoming System Release 8 • Current FACTS II Edits Becoming Fatal in GTAS

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SF133 Report Updates• Code deployment expected on September 21, 2013 is

not complete• Revised deployment schedule is September 28, 2013• Extension of current test window

• June testing window extended to October 7, 2013• Testing agency files (First week in October)

• Realizing this is a busy time for agencies year end reporting, Fiscal Service is offering the opportunity to send us your test files

• Fiscal Service will load them into GTAS and send the resulting SF133 reports to agencies for their review

• Please email any files you would like loaded to [email protected]

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Guidance• TFM 4700

• Use of “Z” Attribute for Non-reciprocating Federal Activity• USSGL 640000• USSGL 221300

• Deposit Fund Guidance

• TAS Removal • Elimination from GTAS SMAF View

• Contact the Treasury Support Center at 877-440-9476 or at [email protected]

• Discontinuing TAS from the Central Accounting and Reporting System• TFM Part 2 Chapter 2000, Section 2025

• USSGL TFM Publish• Awaiting A136 Publication

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Unposted USSGL Attribute Table UpdatesUSSGL Authority

Type(+)

Apportionment Category Code

(+)

Borrowing Source

(+)

Fed/Non-Fed Indicator

(+)

Reimbursable Flag (+)

Fund Type (-)

412300 B

415100 P

415700 C

417600 P/S

419000 P/S

419600 P/S

419700 P/S

421500 A/B/E

438200 B/C F/P/T

438400 B/C

487200 F/N

640000 Z

421500 D/R

427300 EC,EM,ES,ET

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Agency Readiness• Full GTAS Reporting

• Follow GTAS Reporting Schedule posted on GTAS Website

• Continued FACTS II Reporting• Can split TAS submissions between GTAS and FACTS II• Submit ATB Files in GTAS • Submit Remaining ATB Files to FACTS II

• Fiscal Service will extract the submitted data from FACTS II after window closes

• Fiscal Service will load the extracted FACTS II file into GTAS• Agencies will be required to certify all ATBs in GTAS • Agencies will need to continue to submit a quarterly IRAS F-file for TAS

not submitted to GTAS

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Agency Readiness• Continued GTAS Testing Availability

• October 2013 to December 2013 (Go Live)• Web based testing environment available to agencies who would like to

continue testing efforts• Reporting window will be for June 2013 data• Please send an email to [email protected] containing the current

GTAS User ID of the individuals that will test so the proper SMAF will be available in the test region

• To obtain access to the test region by Oct. 8, the above information must be provided no later than Oct.1

• FY 2014 Testing • Web based testing environment will be available for agencies that are

continuing to work toward GTAS readiness

• GTAS Transition Plans • Basic outline was due September 1st

• Full plan due January 31st to OMB and Treasury

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Intragovernmental Updates• Known Issues within the Intragovernmental Module

• Calculation of differences within the module are not correct in all instances• Calculation of differences in the Intragovernmental reports are not correct

in all instances• The Material Difference Report is displaying all differences, not just those

at or above the set threshold• These known issues are expected to be resolved by December 2013 –

prior to the first quarter of intragovernmental reporting

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• Replacement of IFCS(Confirming with Authoritative Sources)• The Intragovernmental Fiduciary Confirmation System (IFCS) will be

decommissioned after Q4 2013• In GTAS, there will be two ways to confirm balances with the authoritative

sources:

• Agency investments and borrowings balances will be verified against the authoritative sources via the following proposed analytical edits:

• Investments: Edits 56, 57, and 58

• Borrowings: Edits 59, 60, 61, 62, 63, and 64

• Department of Labor and Office of Personnel Management

• Reference reports will be available to view information provided by DOL and OPM for authoritative source balances

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Intragovernmental Updates



• Explanations for differences between an agency and the authoritative source are not required to be entered into GTAS (unless part of material differences)

• For the 35 verifying agencies, if an out of balance condition exists with an authoritative source, per the thresholds in the quarterly intragovernmental scorecard, the difference must be explained in the agency meeting and on a Targeted Difference Form

• Current IFCS points of contact for each agency will need access to GTAS, in order to run the reports containing the authoritative source information

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• Material Difference Reporting for Agencies in GTAS• All agencies reporting in GTAS as of Q1 2014 will enter and certify material

difference explanations within the intragovernmental module• If an agency has activity with a trading partner that is not reporting in GTAS

an explanation is still required for the differences

• “Agency X is not a GTAS reporter as of Q1 2014.”• Material Differences with non-GTAS reporters will be explained and certified

via the quarterly IGT Scorecard & Metrics process

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• Material Difference Reporting for Agencies NOT in GTAS• Access to GTAS is required to obtain the authoritative source balances.• Agencies not reporting in GTAS as of Q1 2014 are required to complete the

legacy IRAS trial balance file

• The file will be due to FRD by the 24th calendar day of the month following the quarter end

• Material Differences will not be available until the draft quarterly IGT Scorecard is released

• Agency CFO/Designee will be required to certify the Targeted Differences Forms produced during the IGT Scorecard & Metrics process

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• Quarterly Scorecards & Metrics in FY2014• In FY 2014, Treasury will collect two IGT data sets from agencies; however,

the scorecard process/methodology will not change


FY2014 IGT Reporting Process

Effective FY2014, agencies will be moving towards the GTAS

financial data submission process.

Most agencies will submit ATBs to GTAS. Any agencies

not using GTAS will continue to produce the “F”

file format and submit to Fiscal Service.

The final output is the IGT scorecard. Each scorecard will be universally

developed independent of the system used.

Each submission will be used to generate outputs. GTAS and “F”

files will be compatible.

Phas

e

Scorecard/Metrics Outputs

Federal Program Agencies (FPA)

GTAS FileGTAS File

“F” File“F” File

GTASGTAS


Resources• Bulk File Test Periods and Bulk File Format: http://

www.fiscal.treasury.gov/fsservices/gov/acctg/gtas/gtas_home.htm

• GTAS Enrollment Process: • http://www. fiscal.treasury.gov/fsservices/gov/acctg/gtas/

http:www.fiscal.treasury.gov/fsservices/gov/acctg/gtas/treas_supp_center.htm

• USSGL TFM Part 3 – Fiscal 2014 GTAS Implementation Testing: http://www.tfm.fiscal.treasury.gov/v1/supplements/ussgl/ussgl_part_3.html

• TFM Bulletin No. 2013-01 http://www.fiscal.treasury.gov/fsservices/gov/acctg/gtas/regulations.htm

• Process for BEA Category Code Discrepancies http://www.fiscal.treasury.gov/fsservices/gov/acctg/gtas/gtas_home.htm

• FY2014 GTAS Reporting Window http://www.fiscal.treasury.gov/fsservices/gov/acctg/gtas/reporting_schedule.htm

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GTAS News and Training • GTAS Homepage

• Messages posted to Homepage for issues and updates

• Webinars• Learn more about GTAS without leaving your office

• GTAS Newsletter• Look for the GTAS newsletter in your email inbox or online to find out the

latest news about GTAS• http://www.fiscal.treasury.gov/fsservices/gov/acctg/gtas/gtas_ho

me.htm

• Subscribe for GTAS web updates• https://www.fms.treas.gov/fmsweb/EmailSubscribeAction.do

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Contact Information

• Full Agency Contact Listing:• http://www.fiscal.treasury.gov/fsservices/gov/acctg/gtas/contacts.htm

• Presenters

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Todd Shafer 304-480-5183 Kim Poling 304-480-5242

[email protected] [email protected]

Kirstie Hart 304-480-5304

[email protected]


Questions?

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Thank You

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