The Groves Community Development District

Board of Supervisors’ Meeting November 12, 2019

District Office: 5844 Old Pasco Road, Suite 100

Wesley Chapel, FL 33544 813-994-1001

www.thegrovescdd.org

THE GROVES COMMUNITY DEVELOPMENT DISTRICT

The Groves Civic Center, 7924 Melogold Circle, Land O’ Lakes, FL 34637

Board of Supervisors Bill Boutin Chairman Richard Loar Vice Chairman Jimmy Allison Assistant Secretary Donald Cooley Assistant Secretary Christina Cunningham Assistant Secretary District Manager Angel Montagna Rizzetta & Company, Inc. District Counsel John Vericker Straley Robin & Vericker District Engineer Katie Vander Meade Landmark Engineering & Surveying Corp.

All cellular phones must be placed on mute while in the meeting room. The Audience Comment portion of the agenda is where individuals may make comments on matters that concern the District. Individuals are limited to a total of three (3) minutes to make comments during this time. Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is asked to advise the District Office at least forty-eight (48) hours before the meeting/hearing/workshop by contacting the District Manager at (813) 933-5571. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955-8771 (TTY) 1-800-955-8770 (Voice), who can aid you in contacting the District Office. A person who decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered at the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which the appeal is to be based.

THE GROVES COMMUNITY DEVELOPMENT DISTRICT DISTRICT OFFICE 5844 OLD PASCO RD SUITE 100 WESLEY

CHAPEL, FL 33544 WWW.THEGROVESCDD.ORG

Board of Supervisors The Groves Community Development District

November 4, 2019

Dear Board Members:

The regular meeting of the Board of Supervisors of The Groves Community Development District will be held on Tuesday, November 12, 2019 at 6:30 p.m. at The Groves Civic Center, located at 7924 Melogold Circle, Land O’ Lakes, Florida 34637. The following is the agenda for this meeting.

1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. AUDIENCE COMMENTS 4. BUSINESS ADMINISTRATION

A. Consideration of Minutes of the Board of Supervisors’ Meeting held on October 1, 2019……………………………………Tab 1

B. Consideration of Operation & Maintenance Expenditures for September 2019……………………………………………………….Tab 2

5. BUSINESS ITEMS A. Presentation of Aquatics Report……………………………………..Tab 3 B. Discussion Regarding Proposal to Add Fish to the Ponds C. Consideration of Proposal to Treat Algae on Rim Ditches..………Tab 4 D. Consideration of Yellowstone’s Landscape Proposals……………Tab 5 E. Discussion Regarding Micro Surfacing of the Roads……………..Tab 6

6. STAFF REPORTS A. District Counsel B. District Engineer

1. Update Regarding Trovita/Eustis Road Repair C. Clubhouse Manager

1. Review of Monthly Report……………………………………….Tab 7 2. Discussion Regarding Bingo Tables, Stove, Freezer, Banquet Tables, and Pool Maintenance Contract…………….Tab 8

D. District Manager 1. Discussion Regarding Vegetation Overgrowth

7. SUPERVISOR REQUESTS 8. ADJOURNMENT We look forward to seeing you at the meeting. In the meantime, if you have any

questions, please do not hesitate to call us at (813) 933-5571.

Sincerely, Angel Montagna District Manager

Tab 1

THE GROVES COMMUNITY DEVELOPMENT DISTRICT October 1, 2019 Minutes of Meeting

Page 1

1 MINUTES OF MEETING 2 3 Each person who decides to appeal any decision made by the Board with respect to 4 any matter considered at the meeting is advised that person may need to ensure that a 5 verbatim record of the proceedings is made, including the testimony and evidence upon 6 which such appeal is to be based. 7 8

THE GROVES 9 COMMUNITY DEVELOPMENT DISTRICT 10

11 The regular meeting of the Board of Supervisors of The Groves Community 12 Development District was held on Tuesday, October 1, 2019 at 10:00 a.m. at The 13 Groves Civic Center, located at 7924 Melogold Circle, Land O’ Lakes, Florida 34637. 14

15 Present and constituting a quorum: 16 17

Bill Boutin Board Supervisor, Vice Chairman 18 Donald Cooley Board Supervisor, Assistant Secretary 19 Jimmy Allison Board Supervisor, Assistant Secretary 20

21 Also present were: 22 23 Richard Loar Board Supervisor, Assistant Secretary 24 (via conference call) 25 Christina Cunningham Board Supervisor 26

Angel Montagna District Manager, Rizzetta & Company, Inc. 27 John Vericker District Counsel, Straley, Robin & Vericker 28 Katie Vander Meade District Engineer, Landmark Engineering 29 Stephen Fowler Operations Manager 30 Patrick Brophy Representative, Aquatic Systems 31 Brian Kimble District Manager, Rizzetta & Company, Inc. 32

33 Audience: Present 34 35 FIRST ORDER OF BUSINESS Call to Order and Pledge of 36

Allegiance 37 38

Mr. Boutin called the meeting to order and Ms. Montagna performed roll call, 39 confirming that a quorum was present. 40

41 Mr. Boutin led all those present in reciting the Pledge of Allegiance. 42 43

SECOND ORDER OF BUSINESS Audience Comments 44 45 Mr. Boutin asked if there were any audience comments. Audience comments 46 were entertained regarding the hedges on US 41, the hot tub and pool chairs that are in 47 bad shape. 48 49

THE GROVES COMMUNITY DEVELOPMENT DISTRICT October 1, 2019 Minutes of Meeting

Page 2

A letter was received from the Vice President of the Master Association regarding 50 golf carts being registered. Attached as (Exhibit “A”). 51

52

53 District Counsel will review the letter. 54 55 Comments were also entertained regarding the gates and the pool umbrellas. 56 57 THIRD ORDER OF BUSINESS Administer Oath of Office to Christina 58

Cunningham 59 60

Ms. Montagna, a Notary Public in the State of Florida, administered the Oath of 61 Office to Christina Cunningham. Ms. Cunningham swore and affirmed to the oath and 62 executed it. Ms. Cunningham opted to receive compensation for meeting attendance. 63

64 FOURTH ORDER OF BUSINESS Review of Form 1 and Sunshine 65

Amendment 66 67

Ms. Montagna gave Ms. Cunningham a new Supervisor packet and Mr. Vericker 68 briefly reviewed the Form 1 requirements and the Sunshine Amendment. 69

70 The Board discussed holding a CDD 101 Workshop at their November Board 71

meeting. 72 73 FIFTH ORDER OF BUSINESS Consideration of Resolution 2020-01, 74

Designating Officers of the District 75 76

Ms. Montagna presented and reviewed Resolution 2020-01, Designating Officers 77 of the District. Ms. Cunningham made a motion to appoint Richard Loar as Chairman 78 and Mr. Cooley seconded the motion. The motion failed 2-3. Mr. Allison made a motion 79 to appoint Bill Boutin as Chairman and Mr. Cooley seconded it. 80

81 Mr. Boutin made a motion to appoint Don Cooley as Vice Chair and Mr. Allison 82

seconded it. The motion failed 2-3. Ms. Cunningham made a motion to appoint Richard 83 Loar as Vice Chairman and Mr. Cooley seconded it. 84

85

86

On a Motion by Mr. Boutin, seconded by Mr. Cooley, followed by a vote of all in favor, the Board of Supervisors accepted into record the Memo from Geraldine Mayerman for The Groves Community Development District.

On a Motion by Mr. Allison, seconded by Mr. Cooley, followed by a vote of all in favor the Board of Supervisors approved Resolution 2020-01, Designating Officers of the District as follows: Bill Boutin – Chairman, Richard Loar – Vice Chairman, and Donald Cooley, Jimmy Allison, Christina Cunningham and Angel Montagna – Assistant Secretaries for The Groves Community Development District.

THE GROVES COMMUNITY DEVELOPMENT DISTRICT October 1, 2019 Minutes of Meeting

Page 3

SIXTH ORDER OF BUSINESS Consideration of Minutes of the 87 Board of Supervisors’ Meeting held 88 on September 17, 2019 89

90 Mr. Boutin presented the minutes of the Board of Supervisors’ meeting held on 91

September 17, 2019. There were changes made to line 46, 57 and 163. 92 93

94 SEVENTH ORDER OF BUSINESS Consideration of Operations and 95

Maintenance Expenditures for August 96 2019 97

98 Mr. Boutin presented the Operation and Maintenance Expenditures for August 99

2019 to the Board. Ms. Montagna read the O&M amount to be $90,930.35. There was 100 a brief discussion regarding Serv Pro and Lake Doctor invoices. 101

102

103 EIGHTH ORDER OF BUSINESS Presentation of Aquatics Report 104 105

Mr. Brophy presented and reviewed the Aquatics Report dated September 16, 106 2019. A brief discussion ensued regarding the aquatic maintenance. 107 108 NINTH ORDER OF BUSINESS Consideration of Yellowstone’s 109

Landscape Proposals 110 111

Ms. Montagna presented the landscape maintenance proposals from 112 Yellowstone. A discussion ensued. The Board approved the following proposal: 113

114

115 The Board tabled the remaining proposals until their November meeting. 116

117 118 119

On a Motion by Mr. Allison, seconded by Mr. Cooley, followed by a vote of all in favor, the Board of Supervisors approved the minutes of the Board of Supervisors’ meeting held on September 17, 2019 as amended for The Groves Community Development District.

On a Motion by Mr. Loar, seconded by Mr. Cooley, followed by a vote of all in favor, the Board of Supervisors received and filed the Operation and Maintenance Expenditures for August 2019 ($90,930.35) for The Groves Community Development District.

On a Motion by Mr. Cooley, seconded by Mr. Allison, followed by a vote of four in favor and one opposed (Richard Loar), the Board of Supervisors approved Yellowstone’s proposal #17881 for Sod Removal and Installation ($9,316.00) on the Board of Supervisors for The Groves Community Development District.

THE GROVES COMMUNITY DEVELOPMENT DISTRICT October 1, 2019 Minutes of Meeting

Page 4

TENTH ORDER OF BUSINESS Discussion Regarding Tennis 120 Agreement 121

122 Mr. Cooley spoke regarding this topic. 123 124

125 ELEVENTH ORDER OF BUSINESS Discussion Regarding Adding fish to 126

the Ponds 127 128

Mr. Brophy reviewed the process regarding adding fish to the ponds. He discussed 129 triploid carp, carp barriers, and Florida Wildlife Conservation. The Board requested a 130 proposal for carp for their next meeting. 131

132 TWELFTH ORDER OF BUSINESS Consideration of Aquatic Systems’ 133

Proposal to Add Site #19 to the 134 Maintenance Program 135

136 Mr. Brophy presented Aquatic Systems’ proposal to add Site #19 to the 137

Maintenance Program for a total of $311.00/monthly. A discussion ensued. Mr. Brophy will 138 revise the proposal to include the other rim ditches. 139

140 THIRTEENTH ORDER OF BUSINESS Further Discussion Regarding 141

Alternative Approaches to the 142 District’s Roads 143

144 Mr. Boutin reviewed information regarding alternative approaches to the District’s 145

Roads that he had researched. No Board action was taken. 146 147 FOURTEENTH ORDER OF BUSINESS Staff Reports 148 149

A. District Counsel 150 Mr. Vericker will work on the follow- up items. 151 152

B. District Engineer 153 No report currently. 154 155

C. Clubhouse Manager 156 Mr. Fowler presented the Clubhouse Manager report for September 2019. 157 158 It was decided that the proposal from Fence Pro for the gates was not needed. 159 160 Mr. Fowler presented the Inspection Report form the Division of Alcoholic 161 Beverages and Tobacco. He stated that Catered by Vesh passed the inspection 162 report without any issues. 163

164

On a Motion by Mr. Cooley, seconded by Mr. Allison, followed by a vote of all in favor, the Board of Supervisors approved rescinding the Tennis Agreement with Blake Mallick for The Groves Community Development District.

THE GROVES COMMUNITY DEVELOPMENT DISTRICT October 1, 2019 Minutes of Meeting

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D. District Manager 165 Ms. Montagna noted the next scheduled meeting is scheduled for November 166 12, 2019 at 6:30 p.m. at The Groves Civic Center, located at 7924 Melogold 167 Circle, Land O’Lakes, FL 34637 with the CDD 101 Workshop prior to the 168 Board meeting at 5:30 p.m. 169 170 Ms. Montagna presented the proposal for the District’s insurance renewal. 171

172

173 Ms. Montagna presented the First Addendum to the District Services Contract 174 Attached as (Exhibit “B”). 175

176

177 FIFTEENTH ORDER OF BUSINESS Supervisor Requests 178 179

Ms. Montagna asked if there were any Supervisor requests. 180 181

Mr. Boutin spoke about gold cart security and safety checks, the Vesh vehicles, 182 and trustee fees. 183 184 Ms. Cunningham spoke about the ADA website. 185 186 Mr. Loar spoke regarding finances, the Reserve Study vendor, and a security 187 update. 188 189 SIXTEENTH ORDER OF BUSINESS Adjournment 190 191

Mr. Boutin requested a motion to adjourn the meeting of the Board of 192 Supervisors’ for The Groves Community Development District. 193 194 On a Motion by Mr. Cooley, seconded by Mr. Loar, and followed by a vote of all in favor, the Board of Supervisors adjourned the meeting at 11:29 a.m. for The Groves Community Development District.

195 196 197 198 Secretary/Assistant Secretary Chairman/Vice Chairman 199

On a Motion by Mr. Allison, seconded by Mr. Cooley, followed by a vote of all in favor, the Board of Supervisors ratified the proposal from Egis for the District’s Insurance Renewal for The Groves Community Development District.

On a Motion by Mr. Cooley, seconded by Mr. Allison, followed by a vote of all in favor, the Board of Supervisors approved the First Addendum to the District Services Contract as presented for The Groves Community Development District.