The day the MUSI C DIDNT DIE saving MIT’s analog music sound recordin gs Peter Munstedt Cate...

the day theMUSICDIDN

T DIEsaving MIT’s

analog music sound

recordings

Peter MunstedtCate Gallivan

Tricia Patterson

My Presentation For NEMLA

It’s Awesome

HISTORICAL PERSPECTIVEThe Lewis Music Library’s collection accumulated over time as formats

went extinctThe Institute Archives and Special Collections have curated collections

COMBINING TWO GREAT COLLECTIONS INTO ONE PROJECT

Pooling staff resources, donor resourcesUse one system to capture inventory information

Use one workflow to digitize items from both collections

THE LEWIS MUSIC SPECIAL COLLECTIONSSome prep work was necessary before the inventory could begin:1. Determine which recordings were out of the scope of this project2. Organize materials by performing group3. Label shelves so that individual items could be located

HOW THE INVENTORY WAS WON

TOOLS OF THE TRADEiPad with Logitech keyboard for capturing inventory information on site,

taking photos of items, email, internet, Candy Crush

BARCODES TO TRACK INDIVIDUAL ITEMS

BARCODES ON THE REELS, NOT THE HOUSING

Screenshot of FileMaker inventory

FEELING OVERWHELMED2,776 individual audio items to evaluate for digitization

How do we track items once they’ve left the shelf?What kind of digital files do we need?

How do we check for digitization quality? Content quality?How do we share our digital files?

GIANT SOLUTIONSINTRODUCING … THE WORKFLOW

(obligatory Giant Squid slide)

PEACE RETURNS TO THE PROJECT, BALANCE TO THE WORLD

ANALOGDIGITAL

from

TO

And beyond

Goals : WHATDocument workflow

for digitizing analog

audio

Document workflow

for Managing digital

audio

Evaluate access

platforms for

streaming digital

audio content

GOALS : WHYClarify roles and

responsibilities

Illuminate where

workflow could be

automated / more

efficient

Clear foundation to

move through

larger batches

Leverage for

additional funding

Transparency

among disparate

departments

FACILITATE

SUSTAINABLE

ACCESS

work

flow

: H

IGH

LE

VEL

P

A

D

work

flo

w :Tr

ansf

orm

analo

g

to d

igit

al

work

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w :M

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Workflow Resources

dpmworkshop.org/workshops/

management-tools

Audio streaming platform

comparative review43

2

1

0

bare essential

showstopper

Required, but flexible

Desired, not required

Might be nice

Audio streaming platform

comparative review

Where we areWhere we’re going

Generalize the workflow to accommodate general

collections, special collections, archives

Digital audio use

caseDcm workflow

documentation

Finish review

Peter munstedt

[email protected]

Cate Gallivan

[email protected]

Tricia patterson

[email protected]

Questions

?

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