The Critical Importance of Business Continuity Planning for Treasury

Part ll: The Critical Importance of Business Continuity Planning for TreasuryJune 13th, 2017

Ed Saavedra | Senior Implementation Consultant | KyribaBob Stark| Vice President, Product Strategy| Kyriba

http://info.kyriba.com/critical-importance-of-business-continuity-planning-evrazna

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1) What is Business Continuity?

2) Business Continuity scenarios

3) Business Continuity Plans in practice

4) Evaluating technology to support BCP

5) Questions and Answers

Today’s Discussion


Who manages Treasury’s Business Continuity Planning at your organization?

a) Treasury

b) Finance

c) CIO and/or IT

d) Collaboration of multiple teams

e) I have no idea

Polling Question

What Is Business Continuity?


Business Continuity Planning (BCP) is a collaborative, organization-wide exercise, often led by CIO / CTO / CISO

Treasury’s BCP must take into account unique requirements

1)Treasury must have seat at the planning table

2)Treasury must understand BCP vocabulary and structure

Business Continuity


Business Continuity Plans have multiple components, executed over initial days of an emergency condition

Business Continuity Defined

Emergency Response Action Plan (ERAP)

0 - 72 hours

Disaster Recovery Plan (DRP)3 - 30 days

Business Continuity Plan

Business Continuity & Continuance (BCC)

30+ days

Business Continuity – Scenario Planning


Business Continuity

Loss Conditions Scenarios

1) Loss of personnel Treasury team wins the lottery and tenders resignation from a beach

2) Loss of facilities Company offices unusable

3) Loss of services Company offices lose key services such as power or internet

4) Loss of access Unable to reach company offices if there is a snowstorm


Business Continuity

Loss Conditions

Goal Perform treasury from other alternate locations

What does atreasury system offer?

• Datacenters for Cloud TMS reside in different locations than company offices

• Same workflows can be run anywhere in the world by authorized users

• Treasury system can be accessed via mobile device and/or low speed web connection

• Additional security can be implemented for access outside of company office

Business Continuity Plans in Practice


Do you have a Business Continuity Plan for Treasury in place? If so, when was the last time it was tested?

a) No plan in place

b) Tested within last 1-3 months

c) Tested within last 4-6 months

d) Tested within last 7-12 months

e) Plan in place, but not tested

Polling Question


Business Continuity: Employee Cross Training

Basic knowledge of essential daily tasks Cash Positioning / Wires / FX / Investment / Borrowing etc.

Performed frequently Ideally once per week

Schedule to actually perform tasks

Incorporate into KPI’s


Business Continuity: Procedure Documentation

Detailed process instructions for all essential tasks Include screen shots -> New employee level of detail

Contingency plans (Manual cash position / Call in wires etc.)

Accessible during event Hard copy at home / Save on desktop

Update / review frequently Update as appropriate / review quarterly


Business Continuity: Working Remotely

Do it! Only way to properly test your plan

Other considerations How will “Event” be communicated/initiated? (Messaging system / Email / Text etc.)

What device(s) will be used? (Laptop / BCP laptop kept at home / Company Phone / Personal)

Critical contact information documented (Employees / Counterparties / Automated Services)

Evaluating Technology to Support BCP


Evaluating Technology to Support Business Continuity

Loss Conditions

Goal Perform treasury from other alternate locations

What does atreasury system offer?

• Datacenters for Cloud TMS reside in different locations than company offices

• Same workflows can be run anywhere in the world by authorized users

• Treasury system can be accessed via mobile device and/or low speed web connection

• Additional security can be implemented for access outside of company office


Treasury system providers plan to avoid service disruptions

Datacenter locations are in low risk areas

One datacenter will backup another, with full replication– “Full replication” = data, bank connections, ERP interfaces, login protocols, etc.



Two key metrics in disaster recovery:

– Recovery Time Objective (RTO): how much time is lost

– Recovery Point Objective (RPO): how much data is lost


* Treasury’s RTO/RPO will be very different than rest of organization


When evaluating treasury technology, consider:

SLA – especially RTO/RPO/availability metrics

SOC2 Type II report (read it!)

What exactly is replicated – data, interfaces, security, URL?

Locations of primary and backup datacenters

In the cloud - Fully virtualized w/ no additional plug-ins

Security – flexibility based on where software is accessed

Costs to manage internally


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In Conclusion

Business Continuity challenges

Collaborating with teams that don’t understand treasury’s requirements

Planning for all ‘treasury’ loss conditions

When processes are manual, difficult to replicate processes and reporting

ROI will be much easier as CIO has already done this many times

Questions?

Bob [email protected]

@treasurybob

Ed [email protected]

mailto:[email protected]

mailto:[email protected]


Additional Resources

AFP Treasury in Practice Guide: Business Continuity Planning -Why Treasury Needs a Plan B eBook: Making the business case for supply chain financeGet PDF at: info.kyriba.com/AFP-TIP-Guide-KDC

eBook: 7 Competitive Advantages of a Modern Treasurer

Get PDF at: info.kyriba.com/AFP-TIP-Guide-KDC

http://info.kyriba.com/AFP-TIP-Guide-KDC

http://info.kyriba.com/7-competitive-advantages-of-a-modern-treasurer-eBook

http://info.kyriba.com/AFP-TIP-Guide-KDC


Thank You for Attending

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The Critical Importance of Business Continuity Planning for Treasury

Economy & Finance

Transcript of The Critical Importance of Business Continuity Planning for Treasury