THE COTTON CORPORATION OF INDIA LTD. (A Government of India Undertaking)

BRANCH OFFICE;16-07-109, V.L.Chittimalla Complex, 2nd & 3rd Floor, Laxmipuram, Near Old grain Market, Warangal - 506 002.

Phone No.0870 – 2565088, 2429394, Fax No.0870-2501451 Website: www.cotcorp.org.in. E-Mail: warangal@cotcorp.com

Ministry web: www.texmin.nic.in

REF:CCI/WGL/MKTG(TRANSP.)/2018-19/ DT:28.12.2018

SHORT TENDER NOTICE TRANSPORTATION OF F.P. BALES

Sealed Tenders are invited from reputed transporters for Transportation of F.P. Cotton Bales

from Pressing Factories located at following centres :

Warangal, Jangaon, Narsampet, Parkal, Nekkonda Ghanpur,Mahabubabad, Kesamudram,

Mulugu, Athmakur, Chityal, Torrur, Rayaparthy, Karimnagar, Gangadara, Gopalraopet,

Choppadandi, Vemulawada, Peddapalli, Kamanpur, Sulthanabad,Kataram,Manthani,

Jammikunta, Velgatoor, Husnabad, Huzurabad, Cheryal, Siddipet, Thogutta, Kondapaka,

Chinnakodur,Bejjanki, Gajwel, Doultabad, Jogipet, Vatpally,Sadashivapet, Raikode,

Suryapet, Thirumalagiri, Huzurnagar, Khammam, Nelakondapalli, Buragampadu,

Kothagudem, Enkoor, Madhira to Various godowns.

Tender form along with terms & conditions can be had from this office on on

submission of DD/PO of Rs..112/-(Rupees hundred and Twelve only) including GST

during working hours on any working day upto 12.00 PM on _03.01.2019_or can also

be downloaded from website www.cotcorp.org.in and www.eprocure.gov.in Those

who are downloading the tender forms from the website shall have to pay Rs.112/-

(Rupees Hundred and Twelve only ,including GST) by D.D/PO. in favour of “ The

Cotton Corporation of India Limited, Warangal” The tender form duly completed in

all respects along with EMD of Rs.50,000/- for each Pressing location/Centre separately

for Transportation of Bales in sealed cover superscribed as “Tender for Transportation

of F.P.Bales for 2018-19” addressed to the General Manager, should reach to the above

address on or before 2.30 PM on 03.01.2019 will be opened at 03.00 PM on the same

day, in the presence of tenderers who may wish to remain present.

(U.K.Singh)

General Manager

THE COTTON CORPORATION OF INDIA LTD. (A Government of India Undertaking)

BRANCH OFFICE;16-07-109, V.L.Chittimalla Complex, 2nd & 3rd Floor, Laxmipuram, Near Old grain Market, Warangal - 506 002.

Phone No.0870 – 2565088, 2429394, Fax No.0870-2501451 Website: www.cotcorp.org.in. E-Mail: warangal@cotcorp.com

Ministry web: www.texmin.nic.in

BID-I (TECHNICAL)

Tender form fees: Rs.112.

(Rupees One hundred Twelve only inclusive of GST)

Tender No.___________________

Last date of submission : 03.01.2019 upto 02.30 P.M.

Date of opening of Tender : 03.01.2019 at 03.00 P.M.

Short Tender for Transportation of F.P Bales for the cotton season 2018-2019.

01. Name and full postal address of the

Transporter with Telephone Number/

Telegraphic address & Email Address :

02. No. of Pressing locations/Centres applied :

03. PAN No. (copy should be enclosed) :

(Name mentioned in the PAN No. should

corelate with either Transport Co /proprietor /

partner of firm )

04. GST No. ( Copy Should be enclosed) :

05. a) Name of the proprietor :

In case of firm,

b) Name of Partner & No.of Partners :

c) Registration No. & Date

:

(Copy of registration correlated Authority/

Registrar of companies)

06. Office Address :

07. Name and address of the local person responsible

with telephone no. & Mobile No. :

08. Whether the contractor is registered as MSME : Yes/ No

(if Yes, Pls. attach concerned valid

certificate)

09. If MSME under SC/ ST category : Yes/ No

(if Yes, Pls. attach concerned valid

certificate)

10. Whether the contractor is under

startup category. : Yes/ No

(if Yes, Pls. attach concerned valid certificate)

11. Please furnish details of minimum 5 own vehicles either

proprietor /Transport company/partner as under:-

( This is exempted for MSME, Startup registered Transport contractors)

Particulars of the vehicles owned and provided by the

applicant

A) No. of Vehicles and in whose name

The vehicles stands – Registration number :

B) Make / Company name and year of manfacture :

C)Registration number and R.C. Book(in Xerox)

In proof of ownership of the vehicle

(Copy should be enclosed) :

D) Fitness certificate from regional Transport Office

(copy Should enclosed) :

12. Details of EMD:

EMD of Rs.50,000/- for each Pressing Location: DD/PO. No________ Date________

(Cheques not accepted) Amount__________ Bank_________

( DD/PO of Nationalised Bank/

Scheduled Bank)

13. Cost of Tender :-

DD/PO. No________Date_______ Amount ___________Bank__

14. Whether Transportation work of the Corporation :

was done last three years

If yes, furnish details : 2015-16 2016-17 2017-18

_________ _________ _________

15. Experience cerficate of Minimum 3 yrs in Transportation of

F.P.Bales from G & P factory/ Mill to godowns

(Experience Certificate should be enclosed) :

(Expeience certificate is exempted for MSME, Startup registered Transport

contractors)

16. Details of Bank Account :

Name of account holder : ____________ Account No. _____________

Name of the Bank ___________. Branch Name _____________ IFSC Code__________

Note: In case any particulars are not furnished in the form the application is liable to

be rejected . Further the corporation will be at liberty to cancel the tenders submitted at

its discretion for any reason and call fresh Tenders. And the party will have no right of

any nature to dispute or raise any objection to the said acts.

Name & Signature of Tenderer with seal

Place:

Date:

TERMS AND CONDITIONS:-

1 Tenders should be submitted in the prescribed format in form of “Bid-I and Bid-II”. The

transporters should submit these two bids in separate sealed envelops duly marked as “Bid-I

(Technical) or Bid-II (Financial)” and then place the two sealed envelops into one envelop

duly sealed and superscribed as “ Short Tender for transportation of F.P.Bales for the crop

year 2018-2019”. Bid –I should submit tenderer duly sign along with EMD, cost of tender

& all other documents desired as per tender . Bid –II contains only financial bid .

2 The rate should be quoted per bale basis including unloading charges, and all other

expenses, inclusive of all taxes, excluding loading at factory & GST

3 The tenders will be considered to the transporter having own fleet of minimum 5 vehicles (Xerox copies of R.C.Book should be enclosed). However this is exempted for MSME & Startp registerd transport contractors.

4. The tender applicant should produce fitness certificate from RTI/ State Transport agency with respect to the vehicles proposed for transportation of goods belonging to the corporation.

3 The contract will be effective for till 30-09-2019 from the date of issue of the

confirmation letter.

4 Once rates are finalized no escalation in the rates will be accepted during the contracted

period for any reason and no extra charges will be paid by the Corporation on account of

detention of the trucks.

5 The party has to enclose EMD of Rs.50,000/- for each pressing Location/Centre separately by

way of D.D/P.O drawn(any nationalized bank/Scheduled bank) in favour of “THE COTTON

CORPORATION OF INDIA LIMITED” payable at “WARANGAL” along with the tender. MSME firms are exempted for EMD on production of valid MSME certificates.No interest will be paid on EMD and EMD will be refunded after satisfactory completeion of work.No interest will be paid on EMD.

6 Tenders should be submitted strictly in the prescribed tender form which can be had

from Branch Office during working hours on any working day by submission of DD/PO

of Rs.112/-(Rupees Hundred and Twelve only) inclusive of GST upto 12.00 PM on

03.01.2019. Those who are downloading the tender forms from the website shall

have to pay Rs.112/-(Rupees Hundred and Twelve only inclusive of GST) by D.D/PO. in

favour of “ The Cotton Corporation of India Limited, Warangal” and submit the same to

branch office along with tender form.

7 Tenders should be submitted in sealed covers duly superscribing “ Short Tender for

Transportation of F.P.Cotton Bales for 2018-19” addressed to Genaral Manager, CCI,

Warangal on or before 2.30 PM on 03.01.2019 and the Tenders shall be opened on

same day at 03.00 P.M. before the tenderers who wish to remain present.

8 All columns in the tender form should be filled clearly and legibly. Tender form found

incomplete in any respect is liable to be rejected.

9 Adequate vehicles should be placed on day to day basis according to corporation

requirement. Transporter should be able to place extra vehicles also, instantly in case of

demand.

10 The transporter will have to transport the bales within 24 hours from the intimation and in

case of failure the corporation will arrange the work through other transporters at their

discretion and the differenceof rate/ loss/damage/over heads if any sustained will be

recovered from the transporter in addition to the forefeiting the EMD.

11 The transporter will ensure proper safety of the goods being transported. In case of any

incidents to or tendering to lead to any loss or damage transporter will make it good to the

corporation.

12 The transporter is responsible for any complication because of excess/ short loading.

13 The transit loss if any observed shall be deducted proportionately.

14 Bales should be loaded lot-wise and no intermixing of lots will be allowed.

15 In transit the bales will have to be covered with tarpaulins and proper protection of stock

should be taken by the Transporter.

16 The vehicle should be clean and the vehicles carrying coal, cement, chemicals etc., which

cause damage to Cotton should not be used. 17. If any damage caused due to transportation of bales, then the recovery will be made from

concerned transporter as determined by the Corporation

18 In case of any accident or eventuality during the transit the same should be informed to BRANCH OFFICE,WARANGAL/concerned center incharge immediately, besides completing the formalities of lodging F.I.R. with police, investigation report, arrangement of Fire Brigade report and photographs etc., The transporter will be responsible for submitting copies of F.I.R. fire brigade report etc., wherever necessary. Without preliminary survey truck/ salvage should not be removed.

19 The bills accompanied with gate pass,L.R. along with Xerox copy of R.C. of the vehicle used

duly acknowledged by Centre Incharge should be submitted to Branch Office for settlement of

bills. 10% amount of the bill will be deducted towards security deposit along with Income Tax

and other taxes if any applicable from time to time. 10% security deposit shall be refunded on

satisfactory completion of work during the contracted period. However no interest will be paid on such security deposit.

20 The payment will be made through e payment (RTGS/NEFT etc.).

21 The transporter should contact Centre Incharge, Godown Incharge and Branch Office on

daily basis for ascertaining the requirement of vehicles.

22 The corporation reserves the rights to accept/ partly accept/ reject/ any/ all tenders or

negotiate in full or in part without assigning any reason whatsoever. 23 During the season transporter should transport any bursted/damaged bales from godowns to

factory and after repressing the repressed bales should transported to godowns as per finalized,

per bale basis rate, by the same transporter.

24. Godown locations may be excluded depending on availability and actual engagement of godowns.

25. Transporter must give undertaking that if TDS is not applicable, he is having lessthan 10 vehicles

alongwith copy of PAN card.

26. Transporter Should have 3 years experience in shifting goods from G & P Factory/ Mill to

godowns (Experience Certificate should enclose). However this is exempted for MSME & Startup registerd transport contractors.

27. FP bales should be unloaded at the Godowns , in the same condition as it was handed over

in the factories. Any damage to FP bales incurred in the form of burstage, bales being

discoloured due to materials in the trucks or any other damage, then the same will be made

good and cost incurred if any will be recovered from the transporters.

28 Transporter has to raise the E- Way bill at origin centre before dispatching of bales.

DECLARATION

I/We hereby undertake to abide by all the above terms and conditions of the tender supplied

by the Corporation and a copy annexed herewith duly signed. The rates quoted are per bale

basis including unloading charges and all other expenses, inclusive of all taxes,

excluding loading at factory & GST.

I/We agree with the above Terms and Conditions.

Name & Signature of the

Tenderer With Seal

DATE:

PLACE:

Witness: 1. Name of the Witness:

& full address

2. Name of the Witness:

& full address

CHECK LIST FOR TENDERERS

1 Whether Tenders are e submitted in the prescribed format in

form of “Bid-I and Bid-II”. Whether submitted these two bids

in separate sealed envelops duly marked as “Bid-I (Technical) or

Bid-II (Financial)” and then place the two sealed envelops into

one envelop duly sealed and superscribed as “ Short Tender for

transportation of F.P.Bales for the crop year 2018-2019”

: YES/NO

2 Whether copy of PAN card Xerox is enclosed(Name mentioned

in PAN No. should correlate with Transport

Co/Proprietor/partner of firm .)

: YES /NO

3 Whether copy of GST registration Certificate is enclosed : YES /NO

4 In case of partnership / Firm then firm registration with

registrar of Firms is enclosed Book

: YES /NO

5 DD/PO of Rs. 50,000/- for each pressing location : YES /NO

6 Whether tender form cost DD/PO is enclosed : YES /NO

7. Under taking should be submit if, transporter is having

lessthan 10 vehicles

: YES /NO

8 Copy of vehicles registration certificate - RC Book : YES /NO

9 Copy of Fitness certificate : YES /NO

10. Whether experience certificate is enclosed : YES /NO

11. If party is registered under MSME, valid certificate should

enclose

: YES /NO

12. If party is registered Startup, valid certificate should enclose : YES /NO

BID-II (FINANCIAL BID)

F.P.BALES TRANSPORTATION FROM PRESSING LOCATION TO VARIOUS

GODOWNS FOR THE COTTON SEASON 2018-2019

RATE PER BALE (INDLUDING UNLOADING CHARGES AND ALL OTHER

EXPENSES INCLUSIVE OF ALL TAXES EXCLUDING LOADING AT FACTORY

AND GST)

From : ------------------

------------------

------------------

To

The General Manager,

The Cotton Corporation of India Ltd.,

WARANGAL.

Dear Sir,

Sub: Short Tender for transportation of F.P.Cotton Bales for the season 2018-19 -reg.

With reference to your tender notice dated 28.12.2018, we hereby submit our

lowest rate for transportation of F.P. Cotton Bales from various Pressing factories at

Centres to different godowns as per the details shown below:

No.of Pressing Locations apllied : ___________

S.

N

o.

From Pressing Locations/Centres in

& around

S.

No

.

To Godonws at

(CWC/SWC/SOCIET

Y/PRIVATE/AMC &

ANY OTHER

GODOWNS AT)

Rate per bale incuding

unloading charges

Rs.

1 Warangal 1 Huzurnagar

Warangal 2 Bhadulapuram

Warangal 3 Dorakunta (Kodad)

2 Jangaon(Nellutla/Yeshwanthapur) 1 Akkaram(gajwel)

Jangaon(Nellutla/Yeshwanthapur) 2 Huzurnagar

Jangaon(Nellutla/Yeshwanthapur) 3 Bhadulapuram

Jangaon(Nellutla/Yeshwanthapur) 4 Dorakunta (Kodad)

3 Obulkeshavapur (Jangaon) 1 Akkaram(gajwel)

Obulkeshavapur (Jangaon) 2 Huzurnagar

Obulkeshavapur (Jangaon) 3 Bhadulapuram

Obulkeshavapur (Jangaon) 4 Dorakunta (Kodad)

4 Nelapogula (Jangaon) 1 Akkaram(gajwel)

Nelapogula (Jangaon) 2 Huzurnagar

Nelapogula (Jangaon) 3 Bhadulapuram

Nelapogula (Jangaon) 4 Dorakunta (Kodad)

5 Raghunathapally (Jangaon) 1 Akkaram(gajwel)

Raghunathapally (Jangaon) 2 Huzurnagar

Raghunathapally (Jangaon) 3 Bhadulapuram

Raghunathapally (Jangaon) 4 Dorakunta (Kodad)

6 Ghanpur 1 Akkaram(gajwel)

Ghanpur 2 Huzurnagar

Ghanpur 3 Bhadulapuram

Ghanpur 4 Dorakunta (Kodad)

7 Narsampet 1 Huzurnagar

Narsampet 2 Bhadulapuram

Narsampet 3 Dorakunta (Kodad)

8 Nekkonda 1 Huzurnagar

Nekkonda 2 Bhadulapuram

Nekkonda 3 Dorakunta (Kodad)

9 Parkal 1 Tadvai

Parkal 2 Venkataram

Parkal 3 Huzurnagar

Parkal 4 Bhadulapuram

Parkal 5 Dorakunta (Kodad)

Parkal 6 Singaram

Parkal 7 Mellacheruvu

Parkal 8 Sitarampuram

10 Athmakur 1 Suryapet

Athmakur 2 Tadvai

Athmakur 3 Venkataram

Athmakur 4 Huzurnagar

Athmakur 5 Bhadulapuram

Athmakur 6 Dorakunta (Kodad)

Athmakur 7 Singaram

Athmakur 8 Mellacheruvu

Athmakur 9 Sitarampuram

11 Rayaparthy 1 Huzurnagar

Rayaparthy 2 Bhadulapuram

Rayaparthy 3 Dorakunta (Kodad)

12 Mulugu 1 Tadvai

Mulugu 2 Venkataram

Mulugu 3 Huzurnagar

Mulugu 4 Bhadulapuram

Mulugu 5 Dorakunta (Kodad)

Mulugu 6 Singaram

Mulugu 7 Mellacheruvu

Mulugu 8 Sitarampuram

Mulugu 9 Suryapet

13 Chityal 1 Tadvai

Chityal 2 Venkataram

Chityal 3 Huzurnagar

Chityal 4 Bhadulapuram

Chityal 5 Dorakunta (Kodad)

Chityal 6 Singaram

Chityal 7 Mellacheruvu

Chityal 8 Sitarampuram

14 Kataram 1 Tadvai

Kataram 2 Venkataram

Kataram 3 Huzurnagar

Kataram 4 Bhadulapuram

Kataram 5 Dorakunta (Kodad)

Kataram 6 Singaram

Kataram 7 Mellacheruvu

Kataram 8 Sitarampuram

Kataram 9 Suryapet

15 Mahabubabad 1 Huzurnagar

Mahabubabad 2 Dorakunta (Kodad)

Mahabubabad 3 Bhadulapuram

16 Kesamudram 1 Huzurnagar

Kesamudram 2 Dorakunta (Kodad)

Kesamudram 3 Bhadulapuram

17 Torrur 1 Huzurnagar

Torrur 2 Dorakunta (Kodad)

Torrur 3 Bhadulapuram

18 Elabotharam(Karimnagar) 1 Bejjanki

Elabotharam(Karimnagar) 2 Chepparthy

19 Renikunta(Karimnagar) 1 Bejjanki

Renikunta(Karimnagar) 2 Chepparthy

20 Malkapur(Karimnagar) 1 Bejjanki

Malkapur(Karimnagar) 2 Suryapet

Malkapur(Karimnagar) 3 Chepparthy

21 Rukmapur(Choppadandi) 1 Bejjanki

Rukmapur(Choppadandi) 2 Chepparthy

22 Velichala(Gangadhara) 1 Bejjanki

Velichala(Gangadhara) 2 Chepparthy

23 Jammikunta 1 Bejjanki

Jammikunta 2 Chepparthy

Jammikunta 3 Siddipet

24 Elkaturthy(Huzurabad) 1 Bejjanki

Elkaturthy(Huzurabad) 2 Akkaram

Elkaturthy(Huzurabad) 3 Chepparthy

Elkaturthy(Huzurabad) 4 Siddipet

25 Vemulawada

(Sankepally/Nampally/Suddala)

1 Bejjanki

Vemulawada

(Sankepally/Nampally/Suddala)

2 Chepparthy

26 Stambampalli 1 Bejjanki

Stambampalli 2 Chepparthy

27 Kothapet(Velgatoor) 1 Bejjanki

Kothapet(Velgatoor) 2 Chepparthy

Kothapet(Velgatoor) 3 Siddipet

28 Peddapalli 1 Bejjanki

Peddapalli 2 Chepparthy

29 Sulthanabad 1 Bejjanki

Sulthanabad 2 Chepparthy

30 Velikatta 1 Bejjanki

Velikatta 2 Chepparthy

31 Duddeda (Thogutta) 1 Bejjanki

Duddeda (Thogutta) 2 Chepparthy

32 Ibrahimnagar(Siddipet) 1 Bejjanki

Ibrahimnagar(Siddipet) 2 Chepparthy

33 Gajwel 1 Bejjanki

Gajwel 2 Chepparthy

34 Jagadevpur(Gajwel) 1 Bejjanki

Jagadevpur(Gajwel) 2 Chepparthy

35 Doultabad 1 Bejjanki

Doultabad 2 Chepparthy

36 Cheryal 1 Bejjanki

Cheryal 2 Chepparthy

37 Bejjanki 1 Bejjanki

Bejjanki 2 Akkaram

Bejjanki 3 Suryapet

Bejjanki 4 Chepparthy

38 Husnabad 1 Bejjanki

Husnabad 2 Chepparthy

39 Jogipet 1 Chepparthy

Jogipet 2 Bejjanki

40 Vatpally 1 Siddipet

Vatpally 2 Chepparthy

Vatpally 3 Bejjanki

41 Sadashivapet 1 Siddipet

Sadashivapet 2 Chepparthy

Sadashivapet 3 Bejjanki

42 Raikode 1 Siddipet

Raikode 2 Chepparthy

Raikode 3 Bejjanki

43 Thirumalagiri 1 Dorakunta(Kodad)

Thirumalagiri 2 Badulapuram

44 Suryapet 1 Dorakunta(Kodad)

Suryapet 2 Badulapuram

45 Huzurnagar 1 Dorakunta(Kodad)

Huzurnagar 2 Badulapuram

46 Khammam 1 Enkoor

Khammam 2 Dorakunta (Kodad)

Khammam 3 Huzurnagar

Khammam 4 Badulapuram

47 Patharlapadu(Khammam) 1 Enkoor

Patharlapadu(Khammam) 2 Dorakunta (Kodad)

Patharlapadu(Khammam) 3 Huzurnagar

Patharlapadu(Khammam) 4 Badulapuram

48 Karepally (Khammam) 1 Mellacheruvu

Karepally (Khammam) 2 Singaram

Karepally (Khammam) 3 Sitharampuram

Karepally (Khammam) 4 Badulapuram

49 Thallada 1 Enkoor

Thallada 2 Dorakunta (Kodad)

Thallada 3 Huzurnagar

Thallada 4 Badulapuram

50 Madhira 1 Enkoor

Madhira 2 Dorakunta (Kodad)

Madhira 3 Huzurnagar

Madhira 4 Badulapuram

51 Kothagudem 1 Enkoor Kothagudem 2 Dorakunta (Kodad) Kothagudem 3 Huzurnagar Kothagudem 4 Badulapuram 52 Bhadrachalam 1 Badulapuram

Name & Signature of Tenderer with seal

Place:

Date: