The comprehensive HR management solution

The comprehensiveHR management

solutionAn innovative solution which utilizes cutting-edge

technology to save your company time and cost

Introduction Why do you need terra?

How does terra support your company?

High quality and top-notch customer support

Terra provides comprehensive and effective solutions for all your HR challenges

Compatibility of terraTerra will integrate seamlessly and effectively with your current systems

Through automated, cloud based, process management solutions that save time and increase precision

Terra offers innovative, convenient, effective solutions at a competitive price from a Japanese provider

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Comprehensive human resource management – terra2

3terra – Comprehensive human resource managementWHY?

Exclusively using Excel to calculate salary

Using stand-alone software to calculate salary

You’re looking for a full stack HRM application

Requires excessive amounts of valuable time to be spent on collecting information

Excel fails to deliver consistently dependable correct results

Lack of an overall Human Resource management tool

Difficulty generating internal reports

Only the HR department has the ability to access the system

Multiple steps are required for interdepartmental transactions resulting in wasted time

Limited software functionality results in a requirement for manual inputs and further wasted time

High end solutions like ERP often come with high costs in order to meet your current workload

Many online solutions implement hidden costs when you purchase extra functions

Many applications provide one size fits all solutions which results in charges for functions you don’t need or can’t use given your individual situation

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Do you expeRience any of tHe following cHallenges?

HOW?

DEsign COnCEPtsterra is designed to provide comprehensive, automated HR

management solutions tailored to your individual needs

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terra provides not only software but a complete HR management system which has been developed and refined based on the professional experiences of the consultants of VPO, a subsidiary of i-glocal – a consulting firm from Japan

terra combines cloud-based convenience and reliability with fully automatic

functionality, to maximize the transparency of related processes, optimize internal

communication efficiency, and minimize the workload of the HR department

terra’s functions are specifically designed to meet the needs of the standard HR cycle: Recruitment, training Attendance, Payroll, Leave, social insurance and HR Evaluation

terra terra charges a simple and consistent flat fee covering all functions,

including future upgrades, with no hidden or additional fees, ever!


terra is designed to meet all your HR needs from recruiting until off-boarding (1) together with relevant functions in terra (2)

RECRUITMENTMANAGEMENT

TRAINING MANAGEMENT

PERfoRMANCE MANAGEMENT

SoCIAl INSURANCE

MANAGEMENT

PAyROLL

ATTENDANCE

EmployEE INformATIoN mANAgEmENTCandidate

Data(2)

COMPREHEnsiVE MAnAgEMEnt systEM

Recruitment Training Salary and Insurance Evaluation Resignation(1)

Attendance

5terra – Comprehensive human resource management

EmployEE INformATIoNmANAgEmENT

ATTENDANCEpErformANCE

mANAgEmENT

TImE off AND ovErTImE pErmIssIoN mANAgEmENT

TrAININg mANAgEmENT

lAbor CoNTrACT mANAgEmENT

pAyroll CAlCulATIoN

rECruITmENTmANAgEmENT

soCIAl INsurANCE mANAgEmENT

CoMPREHENSIVE MANAGEMENT

SYSTEM

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1. Employee Information Managementterra conveniently manages all relevant employee information from recruitment until off-boarding including

Data accessibility to both employees and management increases transparency and reduces the risk of mistakes or fraud associated with only the HR Department managing the information.

the employee information management system also makes it effortless to remain in compliance with current labor laws.

PERsOnAL EMPLOyEE infORMAtiOn, sALARy infORMAtiOn AnD insuRAnCE infORMAtiOn

tRAining REsuLt REPORts

PERfORMAnCE REPORts



Monitoring attendance is of course, one of the most important actions in collecting data for payroll calculations but this can be extremely time-consuming and the risk of fraud is a concern. terra provides a range of automated attendance collection methods to increase efficiency and accuracy

Ability for employees to clock in and out directly through terra, suitable for those working from home or out of the office

Ability to input Excel file records via a fingerprint machine

Wi-fi check in solution, which assigns the office’s wifi router

as a check point, enabling employees to connect with wifi and check in by terra’s

mobile apps

The ultimate solution! Employee check in via

an AI camera with facial recognition software

2. Attendance

3. Time off and overtime permission Managementthis action probably seems routine and easy to manage even by email or old-fashioned paper forms, but the reality is that doing this manually can be extremely labor-intensive. Our customizable system allows you to request leave and or overtime hours according to the specific procedures of your company more smoothly and efficiently

fACIlITATEs ThE sImplE AND CoNvENIENT sET-up of ApprovAl proCEDurE for All EmployEEs

ThE sysTEm Works oN boTh pErsoNAl CompuTEr (WEb) AND mobIlE Apps

AuTomATIC DATA CollECTIoN sAvEs vAluAblE hr TImE

mANAgEs ovErTImE ACCorDINg To CurrENT ApplICAblE lAbor lAWs To ENsurE ComplIANCE



Payroll calculation is one of terra’s primary functions. users can create a payroll system based on templates catering to company specific needs and operate the system online

Ability to export salary reports

and for users to edit the report’s

template

pay-slips can be sent by the

system directly to the employee’s account.

This minimizes the risk of salary information

being leaked

Easily generate salary reports for internal purposes

such as for accounting and

management

4 payroll Calculation

5. social Insurance Management

Employees rarely have exact information about their social

insurance participation. terra supports both the HR

department and employees to effectively manage the

social insurance process terra allows the company to conveniently manage all employee’s social insurance requirements during working time

The system auto generates social insurance reports to reduce the manual steps, saving time and increasing accuracy

Employees can quickly and conveniently

update their social insurance status

Employees can easily request initiation of

social insurance claims in the system and track

the claim progress



6. recruitment Managementterra provides the tools needed to efficiently manage employee’s information beginning with data capture during recruitment and automatic data utilization in every step thereafter

EAsIly mANAgE ThE ENTIrE rECruITmENT proCEss WITh All rElEvANT DETAIls IN ThE sysTEm

provIDE rECruITINg sITEs To CollECT INformATIoN from CANDIDATEs AND rEDuCE TImE spENT by hr for ThIs sImplE proCEss

EAsIly mANAgE CurrENT rECruITmENT DETAIls, WITh ThE rEsulTs AuTomATICAlly upDATED IN EACh sTEp of ThE hr CyClE

AuTomATICAlly TrANsfEr CANDIDATE’s INformATIoN To smooThly fACIlITATE ThE oN-boArDINg proCEss

7. labor Contract Managementthe Labor contract is the most important document in detailing the agreement between employees and a company. it can also be used as evidence to explain labor costs during a tax inspection. terra provides general management support and enables digital transformation to E-contracts as below:

Ability to mass generate labor

contracts by inputting employees’ information

files. the system also provides a built-in excel template to efficiently

input data

terra enables users to sign

E- contracts with tokens (from other partners) to reduce

time and cost

storage is securely maintained in servers.

this also facilitates maximum ease for

searching and preview functions

the system automatically

sends notifications alerting the HR dept of the expiration day

of labor contracts

terra – Comprehensive human resource management 13


training is a key factor when it comes to increasing employee performance, but some companies run training courses without clear management system direction. those issues will be solved with terra’s training management process as follows:

EAsIly sET up TrAININg CoursEs CusTomIzED To suIT your CompANy sITuATIoN

offEr TrACkINg hIsTory AND ANAlyzE rEsulTs DurINg ThE TrAININg To opTImIzE ThE EffECTIvENEss

CollECTs survEy fEEDbACk from EmployEEs for

moNITorINg AND CoNTINuously

ImprovINg TrAININg CoursE quAlITy

AlloWs EmployEEs To sElf-mANAgE ACTIvE

TrAININg CoursEs

8. Training Management

TRAINING

9 performance ManagementPerformance evaluations

must be done at their designated time and for many companies, this is

not a time of year they look forward to. Especially

those, that, for lack of a professional tool, use

Excel to create evaluation forms or simply use paper

forms. unfortunately, these methods cost management

valuable time in terms of data collection, create storage headaches and make it inconvenient to

review an employee’s historical performance. With terra, users can optimize this

process as follows:

system allows users to create customized hr

evaluation templates to meet your

specific needs

Track results step by step (self-evaluations,

direct manager evaluations, director-

evaluations...)

Conveniently manage the

evaluation history of employees throughout

their entire career at company


Ho Chi Minh office Address: 11th floor, tnR tower, 180-192 nguyen Cong tru street, nguyen thai Binh Ward, District 1, Ho Chi Minh City, Viet name-mail: [email protected] Tell: +84 28 7102 0608 Ext: 101, 102

Ha Noi officeAddress: Room 1206, 12th floor, indochina Plaza Ha noi tower, 241 Xuan thuy street, Dich Vong Ward, Cau giay District, Ha noi, Viet nam e-mail: [email protected] Tell: +84 28 7102 0608 Ext: 201

A solution of VINA PAYRoll oUTSoURCING Co., lTD. (VPo)

The comprehensive HR management solution

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