The Community Development Project for Returnees and ... · Handover (S-CB08) Before comm...

The Community Development Project

for

Returnees and Receiving Communities

In

Nangarhar Province, Afghanistan

Final Report

JAPAN INTERNATIONAL COOPERATION AGENCY

KATAHIRA & ENGINEERS INTERNATIONAL

June 2013

The Islamic Republic of Afghanistan Provincial Government of Nangarhar

　

　

　

JR

13-055

EI

PROJECT LOCATION MAP

i

Project Activity Photographs

i

SELECTION AND PLANNING OF PILOT PROJECT (1/6)

(MEETINGS)

Meeting with Director of IDLG, Mr. Girdiwal (2010/09/07)

Meeting with Surkhrod District Governor ( 2010/07/08)

Meeting with Beshud District Governor ( 2011/01/16)

Meeting with RRD Director (2010/07/05)

Meeting with Provincial Director of Public Health (2010/07/24)

Meeting with Education Director ( 2010/07/24)

ii

SELECTION AND PLANNING OF PILOT PROJECT（2/6）

(MEETINGS）

Meeting with UNHCRUNHCR ( 2010/08/08)

Meeting with Director of DORR ( 2010/07/21)

Meeting with Malik of Hada Akhunzada, Behsud

(2010/08/05)

Meeting with Malik of Char Bagh, Surkhrod

(2010/08/03)

Meeting with Malik of Girdi Kas, Behsud (2010/08/04)

Meeting with Mailk of Sultan Por Lower, Surkhrod

(2010/08/03)

iii


（MEETINGS, WORKSHOP & FILED SURVEY）

Meeting with Khushgumbad Village Chairperson, Behsud (2010/08/05)

Meeting with Malik and Villagers of Samarkhel, Beshud (2010/08/04)

Workshop on Social Survey

Workshop on Social Survey

Social Survey Activity

Social Survey Activity

iv


(MEETINGS / WORKSHOPS）

Meeting with School Headmaster (S-SPU01) (2010/10/12)

Meeting at Hospital (B-HA02) (2010/10/07)

Workshop on Strengthening Consensus Building (NRRC/FGA)

(2011/11/27/28)

Workshop on Strengthening Consensus Building (BCDC)

(2011/11/12)

Workshop on Strengthening Consensus Building (2011/11/13)

Workshop on Strengthening Consensus Building (NRRC/FGA→BCDC)

(2011/12/7)

v


(PCC MEETING & FIELD SURVEY）

Participants of PCC Meeting ( 2010/11/09)

Exchange of Agreement at PCC Meeting (2010/11/09)

Field Survey of B-SM01 (Samarkhel High School) (2010/10/09)

Field Survey of S-BB 05 (2010/10/05) (Rehabilitation of Entire Irrigation System)

Proposed Site for Clinic at Cemetery in Samarkhel / Unsuitable for construction of Clinic

Proposed site for School at Stream Site in Samarkhel / Unsuitable for School Construction

vi


(PCC MEETING & FIELD SURVEY）

Periodical Meeting with C/P

Periodical Meeting with C/P

PCC (2013/2/12)

PCC (2013/2/12)

Workshop for O&M and Manual for BCDC At Samarkhel Village(2013/2/24)

Workshop for O&M and Manual for BCDC At Bala Baph Village(2013/2/25)

vii

IMPLEMENTATION OF PILOT PROJECT

COMMUNITY-LED TYPE GROUP – I: B-GK05 (1/14)

Briefing at Site (B-GK05)

Before Project Implementation (B-GK05)

Implementation Progress of B-GK05

Completion of Retaining Wall ( B-GK05)

Completion of Culvert B-GK05

Project Handover Ceremony (B-GK05)

viii


COMMUNITY-LED TYPE GROUP – I: B-KB08 (2/14)

Before Project Implementation (B-KB08)

Start of Implementation of Pilot Project (B-KB08)

Implementation Progress (B-KB08)

Completion (B-KB08)

Completion (B-KB08)

Project handover Ceremony (B-KB08)

ix



Inauguration and Implementation Preparation (B-KB09)



Completion (B-KB09)

Completion (B-KB09)

Project Handover Ceremony (B-KB09)

x



Inauguration and Implementation Preparation (B-KB11)



Completion (B-KB11)

Completion (B-KB11)


xi


COMMUNITY-LED TYPE GROUP – I: B-M07 (5/14)

Before Project Implementation (B-M07)Start of

Implementation of Pilot Project (B-M07)

Implementation Progress (B-M07)

Completion (B-M07)

Completion (B-M07)

Project Handover Ceremony (B-M07)

xii


COMMUNITY-LED TYPE GROUP – I: B-SR12 (6/14)

Before Project Implementation (B-SR12)

Start of Project Implementation (B-SR12)

Implementation Progress (B-SR12)

Completion (B-SR12)

Completion (B-SR12)

Project Handover Ceremony (B-SR12)

xiii


COMMUNITY-LED TYPE GROUP – I: S-BB05 (7/14)

Start of Project Implementation (S-BB05)

Before Project Implementation (S-BB05)

Completion (S-BB05)

Completion (S-BB05)

Completion (S-BB05)

Project Handover Ceremony (S-BB05)

xiv


COMMUNITY-LED TYPE GROUP – I: S-CB15 (8/14)

Inauguration and Implementation Preparation (S-CB15)

Before Project Implementation (S-CB15)

Implementation Progress (S-CB15)

Completion (S-CB15)

Completion (S-CB15)

Project Handover Ceremony (S-CB15)

xv


COMMUNITY-LED TYPE GROUP – I: S-CB-17 (9/14)

Inauguration and Implementation Preparation (S-CB17)



Completion (S-CB17)

Completion (S-CB17)

Project Handover Ceremony (S-CB17)

xvi


COMMUNITY-LED TYPE GROUP – I: S-SPL03 (10/14)

Before Project Implementation (S-SPL03)

Start of Project Implementation (S-SPL03)

Implementation Progress (S-SPL03)

Completion (S-SPL03)


Project Handover Ceremony (S-SPL03)

xvii


COMMUNITY-LED TYPE GROUP – I: S-SPL07 (11/14)

Before Project Implementation (S-SPL07)

Start of Project Implementation (S-SPL07)




Project Handover Ceremony (S-SPL07)

xviii


COMMUNITY-LED TYPE GROUP – I: S-SPU11 (12/14)

Before Project Implementation (S-SPU11)

Start of Project Implementation (S-SPU11)

Implementation Progress (S-SPU11)

Completion (S-SPU11)


Project Handover Ceremony (S-SPU11)

xix


COMMUNITY-LED TYPE GROUP – I: S-SPU12 (13/14)







xx


COMMUNITY-LED TYPE (GROUP – I): S-SPU15 (14/14)







Beefore Project I

Implementat

Comp

IMP

COMMU

Implementatio

ion Progress (

letion (S-FA0

PLEMENTA

UNITY-LED

on (S-FA07)

(S-FA07)

07)

xxi

ATION OF PI

D TYPE GRO

ILOT PROJE

OUP – II: S-F

Start of Pro

C

C

ECT

A07 (1/2)

oject Impleme

Completion (S

Completion (S

entation (S-FA

S-FA07)

S-FA07)

A07)

xxii


COMMUNITY-LED TYPE GROUP – II: S-SPU08 (2/2)

Inauguration of Pilot Project (S-SPU08)





Completion (S-SPU089

xxiii


COMMUNITY-LED TYPE GROUP – III: B-GK07 (1/8)

Before commencement (B-GK07)

Start implementation (B-GK07)

Implementation Progress (B-GK07)

Completion (B-GK07)

Completion (B-GK07)

Handover (B-GK07)

xxiv


COMMUNITY-LED TYPE GROUP – III: B-GK09 (2/8)

Start implementation (B-GK09)

Implementation Progress (B-GK09)

Completion (No. 4, B-GK09)



Handover (B-GK09)

xxv


COMMUNITY-LED TYPE GROUP – III: B-SM14 (3/8)

Before commencement (B-SM14)

Start implementation (B-SM14)

Implementation Progress (B-SM14)

Completion (B-SM14)

Completion (B-SM14)

Handover (B-SM14)

xxvi


COMMUNITY-LED TYPE GROUP – III: S-CB08 (4/8)

Before commencement (S-CB08)

Completion (S-CB08)


Completion (S-CB08)

Completion (S-CB08)

Handover (S-CB08)

Before comm

Implementati

Compl

IMP

COMMU

mencement (S

ion Progress (

letion (S-CB1

PLEMENTA

UNITY-LED

S-CB13)

S-CB13)

3)

xxvii

ATION OF PI

TYPE GRO

ILOT PROJE

UP – III: S-C

Start i

C

H

ECT

CB13 (5/8)

implementatio

Completion (S

Handover (S-C

on (S-CB13)

S-CB13)

CB13)

xxviii


COMMUNITY-LED TYPE GROUP – III: S-CB18 (6/8)

Confirmation of the Well Location (S-CB18)


Completion (No.1, S-CB18)

Completion (No. 7, S-CB18)

Completion (No. 21, S-CB18)

Handover (S-CB18)

xxix


COMMUNITY-LED TYPE GROUP – III: S-FA14 (7/8)

Start implementation (S-FA14)

Implementation Progress (S-FA14)

Completion (No. 5, S-FA14)



Handover (S-FA14)

xxx


COMMUNITY-LED TYPE GROUP – III: S-SPL04 (8/8)

Before commencement (S-SPL04)

Start implementation (S-SPL04)




Handover (S-SPL04)

xxxi


CONTRACT-OUT TYPE GROUP – I: BIDDING

Pre-bid Meeting (2010/12/11)

Bidding Progress (2010/12/18)

Signing of Contract (2010/12/19)

Signing of Contract (2010/12/19)

xxxii


CONTRACT-OUT TYPE GROUP –II: BIDDING

Pre-bid Meeting (2011/08/16)

Bid Opening (2011/09/13)

Bid Opening (2011/9/13)

Announcement of Bidding Result /Lot-8 (2011/09/19)

Announcement of Bidding Result /Lot-8

(2011/09/19)

Contract Signing Ceremony

(2011/10/05)

xxxiii


CONTRACT-OUT TYPE GROUP – I: B-KB01 (1/5)

Inauguration Ceremony (B-KB01)



Completion (B-KB01)

Completion (B-KB01)


xxxiv


CONTRACT-OUT TYPE GROUP – I: B-SM01 (2/5)

Before Project Implementation (B-SM01)

Start of Project Implementation (B-SM01)

Implementation Progress (B-SM01)

Completion (B-SM01)

Completion (B-SM01)

Project Handover Ceremony (B-SM01)

xxxv


CONTRACT-OUT TYPE GROUP – I: B-SR01 (3/5)




Completion (B-SR01)

Completion (B-SR01)


xxxvi


CONTRACT-OUT TYPE GROUP – I: B-SR02 (4/5)




Completion (B-SR02)

Completion (B-SR02)


xxxvii


CONTRACT-OUT TYPE GROUP – I: S-FA01 (5/5)

Gathering Before Starting of Project Implementation (S-FA01)

Before Project Implementation (S-FA01)


Construction Completion (S-FA01)

Construction Completion (S-FA01)

Project Handover Ceremony (S-FA01)

xxxviii


CONTRACT-OUT TYPE GROUP – II: B-HA01 (1/11)

Before Project Implementation (B-HA01)

Implementation Progress (B-HA01 / Phase I)

Implementation Progress (B-HA01/ Phase I)

Completion (B-HA01 / Phase II))

Construction Completion (B-HA01 / Phase II)

Construction Completion (B-HA01 / Phase II)

xxxix


CONTRACT-OUT TYPE GROUP – II: B-GK_02 (2/11)

Before Project Implementation (B-GK01_02)

Implementation Progress (B-GK01_02 /Phase I)

Implementation Progress (B-GK01_02 / Phase I)

Completion (B-GK01_02 / Phase II)



xl


CONTRACT-OUT TYPE GROUP–II: B-KB02_03 (3/11)

Before Project Implementation (B-KB02_03)

Implementation Progress (B-KB02_03 /Phase I)

Implementation Progress (B-KB02_03/ Phase I)

Completion (B-KB02_03 / Phase II)

Completion (B-KB02_03 / Phase II)

Taking-over ceremony

xli


CONTRACT-OUT TYPE GROUP – II: B-M01 (4/11)

Before Project Implementation (B-M01)

Implementation Progress (B-M01 / Phase I)

Implementation Progress (B-M01 / Phase I)

Completion (B-M01 / Phase II)



xlii


CONTRACT-OUT TYPE GROUP – II: B-M03 (5/11)

Inauguration Ceremony (B-M03)

Before Project Implementation (B-M03)



Completion (B-M03)

Completion (B-M03)

xliii


CONTRACT-OUT TYPE GROUP – II: B-SR03 (6/11)

Inauguration Ceremony (B-SR03 / Phase I)

Before Project Implementation (B-SR03 / Phase I)

Implementation Progress (B-SR03 / Phase I)


Completion (B-SR03 / Phase II)


xliv


CONTRACT-OUT TYPE GROUP – II: B-SR05 (7/11)

Inauguration Ceremony (B-SR05)






xlv


CONTRACT-OUT TYPE GROUP – II: B-CB01_02 (8/11)

Before Implementation (S-CB01_02)

Implementation Progress (S-CB01_02 / Phase I)

Implementation Progress (S-CB01_02 / Phase I)

Completion (S-CB01_02 / Phase II)

Completion

(S-CB01_02 / Phase II)

Taking-over Ceremony (S-CB01_02 / Phase II)

xlvi


CONTRACT-OUT TYPE GROUP – II: B-CB07 (9/11)

Before Project Implementation / Starting Point

(S-CB07)




Completion (S-CB07)

Completion (S-CB07)

xlvii


CONTRACT-OUT TYPE GROUP – II: S-SPL10_11 (10/11)

Inauguration Ceremony ( S-SPL10_11 / Phase I)

Implementation Progress (S-SPL10_11 / Phase I)

Implementation Progress (S-SPL10_11 / Phase I)

Completion (S-SPL10_11 /Phase II)



xlviii


CONTRACT-OUT TYPE GROUP – II: S-SPU01 (11/11)

Inauguration Ceremony (S-SPU01)


Implementation Progress (S-SPU01 / Phase I)

Implementation Progress (S-SPU01 / Phase I)

Completion (S-SPU01 / Phase II)

Completion (S-SPU01 / Phase II)

C

Be

Befo

CONTRACT

fore Project Im

Implementati

ore Project Im

IMP

-OUT TYPE

mplementatio

ion Progress (B

mplementation

PLEMENTA

GROUP – II

n (B-HA02)

B-HA02)

(B-SR01_02)

xlix

ATION OF PI

I (SMALL SC

)

ILOT PROJE

CALE): B-HA

Impleme

C

Com

ECT

A02 & B-SR0

entation Progr

ompletion (B-

mpletion (B-S

01_02 (1/4,2/4

ress (B-HA02

-HA02)

SR01_02)

4)

)

l


CONTRACT-OUT TYPE GROUP – II (SMALL SCALE): S-BB01_02 & (S-FA02 (3/4,4/4)

Before Project Implementation (S-BB01_02)

Implementation Progress (S-BB01_02)

Completion (S-BB01_02)

Before Project Implementation (S-FA02)


Completion (S-FA02)

The Community Development Project for Returnees and Receiving Communities in Nangarhar Province, Afghanistan

Final Report

Table of Contents

Project Location Map

Project Activity Photographs

Page

1. Outline of Project ............................................................................................................................ 1

1.1 Background .............................................................................................................................. 1

1.2 Framework of Project ............................................................................................................... 1 1.2.1 Project Purpose ................................................................................................................. 1 1.2.2 Outputs ............................................................................................................................. 1 1.2.3 PDM ................................................................................................................................. 2

2. Activities ......................................................................................................................................... 2

2.1 Phase-I ...................................................................................................................................... 2 2.1.1 Preparation and discussion of inception report ................................................................. 2 2.1.2 Contract with FP ............................................................................................................... 2 2.1.3 Study on the security condition and conflict prevention in Nangarhar province ............. 3 2.1.4 Social survey in 11 target villages .................................................................................... 4 2.1.5 Confirmation of Construction Status, Study on execution structure ................................ 5 2.1.6 Consensus Building Structure .......................................................................................... 6 2.1.7 Discussion on Work Plan (Phase-1) ................................................................................. 9 2.1.8 Selection and Planning of Pilot Projects (Group-1) ....................................................... 10 2.1.9 Implementation of Pilot Projects (Group-1) ................................................................... 11 2.1.10 Assist on the Operation and Maintenance for the Pilot Project (Group-1) ..................... 19 2.1.11 Preparation of Draft Manuals ......................................................................................... 19 2.1.12 Selection and Planning of Pilot Projects (Group-2) ....................................................... 21 2.1.13 Implementation of Pilot Project (Group-2) .................................................................... 23 2.1.14 Survey on Development Needs in Behsud and Surhrod district ..................................... 30 2.1.15 Preparation of Project Progress Report for Phase-1 ....................................................... 30

2.2 Phase-2 ................................................................................................................................... 30 2.2.1 Discussion on Work Plan(Phase-2) ................................................................................ 30 2.2.2 Contract with FP ............................................................................................................. 30 2.2.3 Implementation of Contract-out type Pilot Projects (Group-2) ...................................... 31 2.2.4 Assist on Operation and Maintenance for the Pilot Project (Group-1&2) ..................... 35

2.2.5 Selection and Planning of Pilot Project (Group-3) ......................................................... 35 2.2.6 Implementation of Community-led type Pilot Projects (Group-3) ................................. 36 2.2.7 Assist on Operation and Maintenance of Pilot Project (Group-3) .................................. 38 2.2.8 Selection and Planning of the GA Project “Further Activities of NRRC” ..................... 38 2.2.9 Updating and Dissemination of Manuals ....................................................................... 38 2.2.10 Evaluation of Pilot Projects ............................................................................................ 41 2.2.11 Defect Liability Inspection for Contract-out type Pilot Project (Group-2) .................... 43 2.2.12 Preparation of Final Report ............................................................................................ 43

2.3 Activities throughout the entire contract period ..................................................................... 43 2.3.1 Continuation of survey on security condition ................................................................. 43 2.3.2 Meeting for sharing information (incl. PCC) ................................................................. 43

3. Challenges and Lessons Learnt through Project Implementation ................................................. 44

3.1 Study on the security condition and conflict prevention in Nangarhar province ................... 44

3.2 Social Survey in 11 Target Villages ....................................................................................... 45

3.3 Confirmation of Construction Status, Study on execution structure ...................................... 46

3.4 Establishment of Consensus Building Structure in each villages .......................................... 46

3.5 Selection and Planning of Pilot Projects ................................................................................ 47

3.6 Implementation of Pilot Projects ............................................................................................ 48 3.6.1 Implementation of Community-led type Project ............................................................ 48 3.6.2 Implementation of contract-out type projects ................................................................. 48

3.7 Assist on the Operation and Maintenance .............................................................................. 49

3.8 Survey on Development Needs in Behsud and Surhrod district ............................................ 50

3.9 Remote Control Supervision .................................................................................................. 50 4. Achievement of Project Purpose ................................................................................................... 52

4.1 The 1st Progress Monitoring Mission .................................................................................... 52 4.1.1 Progress and further activities of the Project .................................................................. 52 4.1.2 Dissemination of outputs of the Project ......................................................................... 52

4.2 The 2nd Progress Monitoring Mission ................................................................................... 52

4.3 Terminal Evaluation ............................................................................................................... 53 4.3.1 Evaluation Results .......................................................................................................... 53 4.3.2 Recommendations and Lessons Learned ........................................................................ 54

5. Recommendation for achievement of Overall Goal ...................................................................... 54 6. Appendices .................................................................................................................................... 56

6.1 PDM Ver.-1 ............................................................................................................................ 56

6.2 Activity Flow Diagram .......................................................................................................... 57

6.3 Work Breakdown Structure (WBS) ....................................................................................... 58

6.4 Assignment Schedule ............................................................................................................. 61

6.5 Minutes of PCC ...................................................................................................................... 63

Table 2.1-1 Summary of Contract with FP .................................................................................. 2 Table 2.1-2 Proposed Implementation Structure .......................................................................... 5 Table 2.1-3 The Basic Process of Consensus Building in Group-1 ............................................. 7 Table 2.1-4 The Basic Process of Consensus Building in Group-2 ............................................. 7 Table 2.1-5 Activities for Strengthening the Consensus Building Process .................................. 9 Table 2.1-6 Selection Criteria for Pilot Project (Group-1) ......................................................... 10 Table 2.1-7 List of Pilot Project (Group-1) ................................................................................ 10 Table 2.1-8 Training Summary for community-led type Pilot Project (Group-1) ..................... 12 Table 2.1-9 Roles of the Party Concerned .................................................................................. 13 Table 2.1-10 Summary of Community-led type Pilot Project (Group-1) ................................... 14 Table 2.1-11 Bidding Process for Pilot Project (Group-1) ......................................................... 15 Table 2.1-12 List of Contractors for Pilot Project (Group-1) ..................................................... 16 Table 2.1-13 Condition of the Contract for Pilot Project (Group-1) .......................................... 16 Table 2.1-14 Training Summary for Contract-out type Pilot Project (Group-1) ........................ 16 Table 2.1-15 Summary of Contract-out type Pilot Project (Group-1) ........................................ 18 Table 2.1-16 Table of Contents of Implementation Manual ...................................................... 20 Table 2.1-17 Table of Contents of Supervision Manual ............................................................ 21 Table 2.1-18 Selection Criteria for Pilot Project (Group-2) ....................................................... 21 Table 2.1-19 List of selected Pilot Project (Group-2) ................................................................ 22 Table 2.1-20 Summary of Community-led type Pilot Project (Group-2) ................................... 25 Table 2.1-21 Bidding Summary for Pilot Project (Group-2)...................................................... 27 Table 2.1-22 List of Contractors for Pilot Project (Group-2) ..................................................... 27 Table 2.1-23 Condition of Contract for Pilot Project (Group-2) ................................................ 28 Table 2.1-24 Summary of Contract-out Type Pilot Projects (Group-2) ..................................... 29 Table 2.2-1 Summary of Contract with FP ................................................................................ 30 Table 2.2-2 Bidding Process for the remaining Contract-out type Pilot Projects (Group-2) ..... 31 Table 2.2-3 List of Contractors for Pilot Projects (Group-2) ..................................................... 32 Table 2.2-4 Condition of Contract for Pilot Project (Group-2) .................................................. 32 Table 2.2-5 Summary of Contract-out type Pilot Project (Group-2) .......................................... 34 Table 2.2-6 List of the workshop for maintenance ..................................................................... 35 Table 2.2-7 Selection Criteria for Group-3 Pilot Projects (Community-led type) ..................... 35 Table 2.2-8 List of Selected Pilot Projects (Group-3) ................................................................ 36 Table 2.2-9 Summary of Community-led type Pilot Project (Group-3) ..................................... 37 Table 2.2-10 Structure of Supervision Manual / community-led type ....................................... 38 Table 2.2-11 Structure of Supervision Manual / community-led type ....................................... 39 Table 2.2-12 Structure of Implementation Manual .................................................................... 40 Table 2.2-13 Dissemination of Manuals .................................................................................... 40 Table 2.2-14 Evaluation of Pilot Projects ................................................................................... 42 Table 2.3-1 Description of PCC ................................................................................................. 43

Table 4.3-1 Evaluation Result .................................................................................................... 53

Figure 2.1-1 Executing organization for Community-led type Project ...................................... 12 Figure 2.1-2 Executing Organization flow for Contract-out type Pilot Project (Plan) ............... 15 Figure 2.1-3 Executing Organization flow for Contract-out type Pilot Project (Plan) ............... 26 Figure 2.1-4 Executing Organization for Contract-out type Pilot Project (Actual) ................... 26

1

1. Outline of Project

1.1 Background

Total population of Afghanistan is estimated 24.5 million and around 5.6 million of them are

returnees. Besides, repatriation of 1.2 million IDP is progressing. Return of refugees and displaced

persons to their homes will continue for some time in the future because there are 2.2 million Afghan

refugees in Pakistan and 0.9 million in Iran. Repatriation of returnees is concentrated in Central

region mainly Kabul and Eastern region mainly Nangarhar province. Especially more than half of

population of Nangarhar province is accounted by returnees.

The enormous influx of returnees has been posing as a serious threat to the social stability,

rehabilitation and economic development of Afghanistan. Therefore reintegration of returnees is

considered as one of the most important issues of Afghanistan.

In the situation mentioned above, UNHCR has supported repatriation of refugees and humanitarian

aid for livelihood in their hometown with cooperation of Ministry of Refugees and Repatriation.

However, improvement of living condition and enhancement of social and economic infrastructure is

necessary to support sustainable reintegration of returnees. Particularly in Nangarhar province, it's

imperative to improve community infrastructure since returnees from Pakistan are centered there.

MRRD has been implementing NSP, which supports establishment of CDC in rural community and

aims organizational strengthening and capacity development of CDC through implementation of

community development project with support of World Bank. However, various problems such as

poor performance of contractor, deficiency of contract based business practice and supervising

system, immature decision making process of community have been preventing smooth

implementation of the project and further support and assistance are required.

1.2 Framework of Project

1.2.1 Project Purpose

An environment conducive to implement projects for improvement of basic infrastructure at

community level in Behsud and Surkhrod districts is developed in order to improve the living

environment of the returnees and receiving communities

1.2.2 Outputs

1. To compile current situation and development needs of Behsud and Surkhrod District in

Nagarhar Province.

2. To select pilot projects and prepare implementation plan with participation of local community.

3. To develop a system to be able to implement projects for improvement of basic infrastructure in

community level by local residents.

4. To develop a system to be able to implement projects for improvement of basic infrastructure in

community level by local contractor.

2

5. To develop an operation & maintenance system of basic infrastructure in community level.

1.2.3 PDM

Outputs and Activities of the project are shown in draft PDM version 1, (Appendix 6.1). PDM

version 1 has been finalized after approval of Project Coordination Committee.

2. Activities

2.1 Phase-I

2.1.1 Preparation and discussion of inception report

The inception report has been prepared in English and Pashto and distributed to Nangarhar

provincial governor office, relevant ministries, District Governors, JICA Afghanistan office and

JICA Jalalabad liaison office, UNHCR from 14 to 17 July, 2010. NRRC expert team visited relevant

organizations in July and August 2010, then explained and obtained agreement on contents of the

inception report, such as the outline of the project, basic policy, methodology and implementation

schedule.

2.1.2 Contract with FP

Facilitating Partner (FP) was selected in accordance with the JICA procurement guideline in Jun.

2006. The contracts were concluded as per Table 2.1-1.

Table 2.1-1 Summary of Contract with FP

Date of Contract

Contract Period

Contents of Contract ContractNumber

Aug. 16, 2010

Aug. 16, 2010

～

Aug.31, 2011

ToRs are as follows.

1. Survey on security condition

2. Socio Survey for 11 villages

3. Consensus building structure & Selection and planning of Pilot Projects（Group-1,2,3,4）

4. Needs Survey in two districts

5. Detailed design and supervision for community-led type Project (Rate : 26% of project cost)

6. Detailed design and supervision for contract-out type Project（Rate : 9.19％ of project cost）

FPC

#01

Jul.25, 2011

Jul.25, 2011

～

Mar. 31, 2012

The original contract FPC#-01 has been revised as FPC#-01-2 according to the contract revision with JICA dated on Jul.15, 2011.

1. Survey on security condition（Time extension）

2. Socio Survey for 11 villages (No Revision)

3. Consensus building structure & Selection and planning of Pilot Projects（Group-1,2,3,4）

4. Needs Survey in two districts（No Revision）

FPC

#01-2

Nov. 30, Nov. 30, Based on the confirmation of Group-1 project list, the contract FPC#02 has been concluded in order to implement those

FPC

3

Date of Contract

Contract Period


2010 2010

～

Aug. 31,

2011

projects. The rates in the contract FPC#01 have been adopted. The ToRs are as follows.

1. Detailed design and implementation and supervision of Community-led type pilot project (Group-1)

2. Detailed Design, Tendering, Supervision of Contract-out type Pilot Projects (Group-1)

#02

Apr. 11,

2011

Apr. 11,

2011

～

Mar. 31,

2012

Based on the confirmation of Group-2 project list, the FPC#3 has been concluded in order to implement those projects. The rates in the contract FPC#01 have been adopted. The ToRs are as follows.

1. Detailed design and implementation and supervision of Community-led type pilot project (Group-2)

2. Detailed Design, Tendering, Supervision of Contract-out type Pilot Projects (Group-2)

FPC

#03

Oct. 19,

2011

～ Mar. 31, 2012

Based on the contracts for pilot projects (Group-2), the original contract FPC#03 has been revised as FPC03-2.

FPC

#03-2

Dec. 12,

2011

～Mar.31, 2012

Based on the delay and cancelation of some pilot projects (Group-2), the contract #03-2 has been revised.

FPC

#03-3

Mar. 03,

2012

～Mar. 31, 2012

Based on the delay of the implementation of some pilot projects (Group-2), the contract #03-3 has been revised.

FPC

#03-4

2.1.3 Study on the security condition and conflict prevention in Nangarhar province

Since Nangarhar province has been still affected by the conflicts and wars, the considerations which

all the members should understand commonly for the project activities has been surveyed and

studied. This study covers security condition of Nangarhar province, power map, human relation of

dominants, structure of conflicts among stake holders, etc.

This survey was conducted by FGA. First Report which compiles basic information of Nangarhar

Province, current situation of society, economics, politics, reconstruction, returnees, relation between

Kabul and Pakistan and security information regarding activities of armored group and international

military force, incidents and conflicts has been prepared and submitted to JICA on December 2010.

Monthly Security Report has also been prepared and submitted from FGA to NRRC as additional

information regarding social and political situation and security condition in Nagarhar Province.

Based on this Monthly Security Report, NRRC prepared “Considerations on Project Activities” from

Dec 2010 adding information gathered by NRRC, points to be considered and related to the project

and submitted with Project monthly report to JICA Afghanistan Office. This report aimed

information sharing among NRRC members regarding human relationship within Provincial

government and/ or target villages. However, NRRC members activity in Jalalabad and target 2

districts has not been allowed after incident of Kabul Bank Jalalabad branch attack in February 2011,

therefore, contents of the report has been reviewed and compiled as “Survey and considerations on

4

security condition and conflict prevention in Nangarhar province”. This report has been prepared

based on the Monthly Security Report from FGA, information from internet news site, local

newspapers and national staff, and consisted of social, economic, political, security situation of

Nangarhar Province, security condition of target districts, project related conflicts, considerations on

project activities. It aims not ensuring safety of NRRC project team member’s activities in the site,

but information gathering related to Nangarhar province and target districts, compiling points to be

considered for activities of FGA and NRRC national staff. It has been submitted to JICA Afghanistan

office with Monthly Project Report and NRRC team reconfirmed and instructed the points to be

considered and security measures to FGA and national staff every month.

In addition, FGA shared security information from ANSO (Afghanistan NGOs Safety Office) as

weekly report, and in emergency situations such as demonstration and explosion/ IED, these

information was shared by short mail service of mobile phone from FGA to NRRC national staff.

This information was utilized for smooth and accurate confirmation of security situation and

ensuring safety of activities.

During Phase-1 activities, security situation was deteriorated quickly and project activities were

implemented by remote control method from Kabul. However, project activities have been

implemented without involving in serious incident and avoiding project related conflicts and

negative impact as a result of proper understanding and consideration to the security and conflict

prevention with the assistance of Provincial Government of Nangarhar and JICA Jalalabad Liaison

Office.

2.1.4 Social survey in 11 target villages

JICA / NRRC Social Team reviewed the past secondary data such as OSDR and JICA reports, and

conducted interview with semi-structured questionnaires. The items surveyed were as follows: (i)

location and boundary of villages and CDCs including preparation of maps; (ii) population; (number

of families, male and female population, ethnicity and tribe), (iii) returnees (number of families,

distribution and living condition of returnees); (iv) community organization (formation of CDC,

traditional Shura and tribal Shura); (v) education facilities; (vi) clinic facilities; (vii) infrastructure

(community road, irrigation, electricity, potable water), (ix) gender (organization, activities and

relation to male CDC); (x) security; (xi) challenges in the community; (xii) activities and projects of

other donors and NGOs, and (xiii) proposed project for NRRC.

The Participatory Development/Social Study Expert designed survey questionnaires and gave

instruction to FGA in August 2010. The field activity was started from September 2010.

To ensure the accuracy, following three key informants from each community (CDC) were

identified: 1) the head of CDC; 2) one family head of the resident who had been living in the

community for long year; and 3) one of the family head of returnees recently returned, i.e., in 2-3

years. As for schools and clinics, the related personnel were also interviewed.

5

Data collection and encoding were completed by November 2010. In January 2011, the Participatory

Development/Social Study Expert provided her instruction on analysis for FGA. Then, data were

consolidated by village. Draft of the Social Survey was submitted to JICA in June 2011. In August

2011, the revised draft was again submitted to JICA.

The Social Survey report is composed of the main text, which integrates the above data for the 11

target villages, and each village profile with the above information.

Based on the results, a report that consolidates points to be considered for project selection, planning,

implementation and operation and maintenance written in Japanese was also submitted to JICA in

August 2011.

2.1.5 Confirmation of Construction Status, Study on execution structure

Interviews to the contractors selected from a list of twenty good performance contractors which was

gotten form PRRD in Jul. 2010, to the departments concerned and the national staff of NRRC had

been conducted. Based on the interviews and the observation of the construction sites in Jalalabad, a

report on confirmation of construction status and study on execution structure has been prepared.

Based on the results of this survey, Table 2.1-2 Proposed Implementation Structure has been

prepared as a guideline of the implementation.

Table 2.1-2 Proposed Implementation Structure

Item Method

Selection of Contractors Selection shall not be done by the list owned by line ministries, but by advertisement on the web site.

Size of Project In case of no advance payment, the limit of the contract amount is US$250,000.

Construction Materials No problem on the availability of the construction materials

Quality Control Most of the contractors have engineers. The quality control can be done by the most of the contractor with a certain scale.

Selection Criteria Selection shall be done with past work experiences.

Contract The contract shall be prepared in accordance with international standard in English.

Liquidated damage Liquidated damage shall be adopted because it is common in Afghanistan.

Advance Payment No advance payment is common for small scale project in Afghanistan. Advance payment shall not be considered.

Retention 10%

6

2.1.6 Consensus Building Structure

2.1.6.1 Establishment of Consensus Building Structure in each villages

It is appropriate to establish consensus building structure for NRRC by utilizing existing framework,

because it would be established only for selection, implementation, operation and maintenance of

pilot projects. CDCs have been already established in target villages by NSP, therefore NRRC has

decided to establish Board of CDCs (BCDCs) which is composed of representatives of all CDCs in

the village and considered BCDCs as the decision making organization of entire villages. BCDCs

had been established from August 2010 to October 2010. The process was classified into three (3)

steps:

1) Social Preparation/pre-explanation

The NS arranged the meeting between NRRC experts and village people. The NRRC experts

explained establishment of the Consultation Mechanism for the villagers, when the NRRC experts

visited each village in August 2010. Then, the NRRC subcontracted with FGA for executing

establishment of the Consultation Mechanism as well as other tasks. The criteria that the NRRC

suggested was that one (1) representative at least should be selected from each CDC.

2) Organizational Set-up

The NRRC convened two (2) representatives from each CDC and requested them to select the

member of the Consultation Mechanism, called Board of CDCs, by themselves – either election or

discussion. The villagers themselves selected officers (head, deputy head, accountant, and

secretary) and member of the BCDCs in each village.

3) Re-organizing

It was found that four BCDCs did not satisfy the criteria. The NRRC expert requested reorganizing

for the BCDCs (Hada Akhundzada、Khushgumbad、Saracha、Bala Bagh), then, FGA did

reorganization by the middle of October 2010.

Subsequently, the BCDCs as the Consultation Mechanism had been established. Special attention

was paid to the two (2) non-NSP covered communities, Mulayano and Kunaryano in Khushgumad,

and their representatives were invited to join in the BCDCs in June 2011.

BCDCs is the association of CDC in each village. The number of BCDC member is 5 to 14, different

from each villages, and 80% of that is returnees. The main responsibility of BCDC is consensus

building regarding pilot projects, including negotiation with stakeholders for acquisition of land.

Before implementation of Group 1 and 2 pilot projects, several sub-committees were established for

implementation, operation and maintenance. Implementation committees are established for each

pilot projects, then Procurement committee and Operation & Maintenance committee are established

under Implementation committee.

7

2.1.6.2 Selection of Pilot Projects and Obtaining Consensus from Relevant Parties

Table 2.1-3 and Table 2.1-4 show the basic process of selection of pilot projects and obtaining

consensus from the relevant parties in Group-1 and Group-2, respectively. The process is composed

of the following steps:

1) Needs survey, consultation with villagers, and examination of feasibility

2) Advance explanation/approval

3) Reaching agreement

4) Preparation of Application Form including design and cost estimate, submission of the

Application Form to JICA, and JICA’s approval

5) Approval from PGoN

Table 2.1-3 The Basic Process of Consensus Building in Group-1

Process /

Time

Project

Needs Survey/ Consultation with

Villagers/ Examination of

Feasibility

Advance Explanation/

Approval

Reaching Agreement

Preparation of Application

Form/ JICA’s Approval

Approval of PGoN

Aug – Sep 2010 Aug – Sep 2010 Sep 2010 Sep – Oct 2010 Nov 2010

School KEI/NS/FGA DoE、District、PGoN

BCDCs NS/KEIctGA0 PCC

Clinic -do- MoPE、District、PGoN

-do- -do- -do-

Irrigation -do- District、PGoN -do- -do- -do-

Road -do- PRRD, District、PGoN

-do- -do- -do-

Footpath -do- -do- -do- -do- -do-

Table 2.1-4 The Basic Process of Consensus Building in Group-2

Process /

Time

Project

Needs Survey/ Consultation with

Villagers/ Examination of

Feasibility

Advance Explanation/ Approval*

Reaching Agreement

Preparation of Application

Form/ JICA’s Approval

Approval of PGoN

Aug – Nov 2010 Aug – Nov

2010 Nov 2010

Nov 2010 – Mar 2011

Aug 2011*

School KEI/NS/FGA DoE、District、PGoN

BCDCs NS/KEIctGA2 TWDKEIc

Clinic -do- MoPE、District、PGoN

-do- -do- -do-

Road -do- PRRD, District、PGoN

-do- -do- -do-

Footpath -do- -do- -do- -do- -do-

*The date shows the PDC that finally approved the remaining pilot projects. TWG has been held

monthly. So NRRC contacted to TWG after obtaining JICA’s approvals one by one.

1) Duplication with other donors has been checked at the needs survey. Type of project

implementation (Community-led or Contract-out) has been decided by expert from the

8

technical point of view regarding examination of feasibility.

2) Advance explanation and approval from concerned authorities have been conducted and acquired

simultaneously with site survey and consultation with BCDCs.

3) Member of BCDCs understood the needs of each community and selected pilot projects

considering the equality of benefit through consultation with other members for consensus building

of entire village.

4) Application Form includes the basic design and cost estimation. AF submitted and approved by

JICA sequentially.

5) Group-1 pilot projects have been approved by PCC at the presence of provincial government

officers to implement pilot projects promptly. Group-2 pilot projects have been approved by TWG

and PDC. Group-2 pilot projects have been approved by Provincial Governor on 9 Apr, 2011 and

scheduled to be discussed and approved by PDC on 4 May. However, actual approval date was

August 2011.

2.1.6.3 Support for preparation of overall implementation plan of pilot projects

For community-led type projects, implementation committees and procurement committees of 14

Pilot Projects (Group-1) and 2 Pilot Projects (Group-2) have been formed and the implementation

plans have been prepared. For preparation of implementation plan, NRRC had discussed with the

implementation committees and considered the farming seasons and availability of the people. The

prepared implementation plans have been shown in the application form and Pilot Project Final

Reports.

For contract-out type, only implementation committee has been prepared for the monitoring of the

progress of the construction work and contractor’s performance.

2.1.6.4 Strengthening of Consensus Building Process

From July to August in 2011, the expert reviewed the past experience on consensus building during

Group-1 and Group-2. The results were analyzed and utilized for preparing the following activities

for confirming the facts and for developing capacity of the social staff of NS and FGA from October

2011 onward.

Table 2.1-5 shows the activities such as workshops and field activity conducted from October 2011

to March 2012. The expert prepared the programs in accordance with the extent of understanding

among NS and FGA staff. The first and second activities were focused on reviewing and sharing the

experience of consensus building during Group-1 and Group-2. After third activities, the focus has

been shifted on consultation to improve the consensus building process and on capacity building for

NS and FGA. The last two activities were more focused on capacity development for NS an FGA on

the consensus building as social organizers/facilitators.

9

Table 2.1-5 Activities for Strengthening the Consensus Building Process

Date Title of the

Activity

Participants /Number of Participants

Major Objectives Activity

October 26, 2011

Brain Storming

NS、FGA、

KEI、JICA / 10

- Review of the experience

- Sharing the issues

1) Lecture on Consensus Building 2) Review of the experience during

Group-1and 2 3) Discussion on Action Plan

November 12-13, 2011

Workshop for Strengthening the Consensus Building Process 1

BCDCs、NS、FGA、

KEI、JICA/26

- Review of the experience

- Sharing the issues

1) Explanation on NRRC 2) Lecture on Consensus Building 3) Review of the experience during

Group-1and 2 4) Discussion for improving the

process November 27-28, 2011


NS、FGA、

KEI、JICA /14 (27th), 13 (28th)

- Discussion for improving the process

- Capacity Development

(Translation)

1) Explanation on NRRC 2) Translation of the material on

consensus building for conducting lecture for the BCDCs from English to Pashtu

3) Discussion for improving the process

4) Planning for FGA’s field activities December 7-15, 2011

Coordination Meeting for Strengthening the Consensus Building Process

BCDCs and Villagers (conducted by FGA)

- Capacity Development/


1) Lecture on Consensus Building 2) Explanation on NRRC 3) Hearing of villagers’ opinions on

the improved process. 4) Lecture on Project Selection

method December 26, 2011


NS、FGA、

KEI、JICA/ 11


1) Presentation of the above FGA’s field activity and discussion for improving the process

2) Discussion on the roles of FGA in the Contract-out Type project.

3) Operation & Maintenance for the irrigation projects

4) Explanation on manuals prepared by NRRC

January 9, 2012


NS、FGA、

KEI、JICA /11


- Reviewing the issues

1) Explanation on facilitator in the development paradigm

2) Presentation on community development

3) Points to be noted as a facilitator 4) Explanation on basic term on

development 5) Lecture on questionnaire and

answer 6) Reviewing the Group-1 and 2 from

the viewpoint of facilitator March 13 2012


NS、FGA (conducted by NS and FGA)


1) Conflict Management 2) Methods and Strategy 3) Mediation 4) Communication Skill Exercise

2.1.7 Discussion on Work Plan (Phase-1)

Work Plan has been prepared based on the Inception Report, site inspections, review of the

implementation methods of the project. PDM Version-1 which defines the evaluation indicators is

10

also included in Work Plan. Contents of work plan have been explained and discussed at the Project

Coordination Committee (PCC) which was chaired by Provincial Governor of Nangarhar held on 9

November, 2010. All relevant parties had approved the work plan. (Appendix 6.5)

2.1.8 Selection and Planning of Pilot Projects (Group-1)

Through the consensus building structure mentioned in 2.1.6.1, the Pilot Projects (Group-1) have

been selected and the implementation plans including implementation type (community-led or

contract-out) have been prepared. The selection has been done based on the list of OSDR report and

the needs from BCDC with criteria mentioned in Table 2.1-6.

Table 2.1-6 Selection Criteria for Pilot Project (Group-1)

Selection Criteria

Needs are obvious

No negative impact

Design and Planning can be easily done

Consensus from concerned party can be easily acquired

Both community-led and contract-out types of the Pilot Projects have been selected in order to

collect the lessons learnt from the different types. The outlines of the selected Pilot Projects were

described in Application Forms prepared by FGA and NRRC staff under the supervision of NRRC

expatriate expert, then the AFs were submitted to JICA for their approval. After their approval, the

project costs shown in the AFS were removed and the AFs were submitted to the line ministries

concerned for TWG approval.

The list of selected Pilot Projects (Group-1) is shown in the Table 2.1-7.

Table 2.1-7 List of Pilot Project (Group-1)

Behsud District

Village Name No Project Number

Name of Project Type

Girdi Kas 1 B-GK05 Rehabilitation of Girdi kas - Samlkhel village road

Community-led

Khushgumbad 2 B-KB01 Construction of surrounding wall for Galai-e-mirza High School

Contract-out

3 B-KB-08 Rehabilitation of Nehrishahi irrigation system

Community-led

4 B-KB-09 Rehabilitation of Painda irrigation system Community-led

5 B-KB-11 Improvement of canals in Nehrishahi Awal irrigation System

Community-led

Miran 6 B-M-07 Improvement of irrigation canals Community-led

Samarkhel 7 B-SM-01 Construction of surrounding wall for Samarkhel High School

Contract

Saracha 8 B-SR-08 Construction of surrounding wall for Juy Panzda Middle School

Contract

11



9 B-SR-09 Reconstruction of surrounding wall for Ali khan Male Middle School

Contract

10 B-SR-10 Improvement of irrigation system incl. 7 gates

Community-led

Surkhrod District



Bala Bagh 1 S-BB05 Rehabilitation of entire irrigation system Community-led

Char Bagh 2 S-CB15

Construction of two new irrigation systems at Sya Sang CDC

Community-led

3 S-CB17 Construction of two new irrigation systems at Sya Sang CDC

Community-led

Fateh Abad 4 S-FA01 Construction of surrounding wall for Qala-e Salim Primary School

Contract-out

Sultan Por Lower

5 S-SPL03 Construction of Foot path at Sultan Por Loy Kaly CDC

Community-led

6 S-SPL07 Improvement of irrigation canals Community-led

Sultan Por Upper

7 S-SPU11 Rehabilitation of Sultan Por Upper CDC irrigation system

Community-led

8 S-SPU12 Rehabilitation of Dand irrigation system Community-led

9 S-SPU15 Rehabilitation of Dosto Khyl irrigation system

Community-led

The Pilot Projects (Group-1) have been finally approved by Provincial Government of Nangarhar in

Provincial Coordination Committee on Nov. 09, 2010.

2.1.9 Implementation of Pilot Projects (Group-1)

2.1.9.1 Implementation of Community-led type Pilot Projects (Group-1) according to

operation and supervision Manual

(1) Executing Organization

Based on the approval of the list of Pilot Projects (Group-1), NRRC has concluded the contract with

FP on the implementation of the Community-led type Pilot Projects (Group-1) on Nov. 30, 2010 as

mentioned in Table 2.1-1. Executing organization for Community-led type Pilot Projects is as

follows.

12

Figure 2.1-1 Executing organization for Community-led type Project

To keep high transparency and to promote the initiative of FP for the high quality of the projects, it

was decided that the project money went to the bank account of FP and it was controlled by FP and

communities. FP is responsible for the accountability of all the expenses to NRRC according to the

contract mentioned 2.1.2.

The important points for implementation of community-led type Pilot Projects are as follows.

FP mainly implements Pilot Projects

Project money shall be kept in the bank account of FP

The procurement shall be done by Implementation committee in accordance with an

agreement of FGA and NRRC.

All receipts shall be kept, and the total amount of receipts shall tally the actual expenses.

(2) Training

Trainings provided for the implementation of Community-led type Pilot Projects by NRRC are

shown in Table 2.1-8.

Table 2.1-8 Training Summary for community-led type Pilot Project (Group-1)

Contents Date Place Trainer Trainee

Accounting Procurement Control / (Accounting Manual)

Dec. 7, 2010

Dec. 21, 2010

Feb. 8, 2011

Feb. 22, 2011

NRRC Jalalabad Office, Kabul Office

Pantha, NRRC national Staff

FGA Staff

Expenses record / Receipt Control (Accounting Manual)

Dec. 07, 2010

Dec. 21, 2010

NRRC Jalalabad Office

Pantha FGA Staff

Quality Control (Supervision Manual)

Every Week Kabul Office Experts NRRC, FGA Staff

Further, improvement of the capacity of the FGA and NRRC National Staff on the accounting

13

control, progress control and documentation had been attempted through the preparation of the

accounting and progress monthly reports.

(3) Implementation

The implementation had been done in accordance with the Table 2.1-9 as mentioned in the

Supervision Manual.

Table 2.1-9 Roles of the Party Concerned

Roles Community-led type Contract-out type

Implementing Party FP(FGA) FP(FGA)

Counterpart Implementation committee Implementation Committee

Supervisor

/ Engineer

FP(FGA) FP(FGA)

Monitoring

/Evaluation

KEI KEI

Summary of implementation of community-led type Pilot Projects is shown in Table 2.1-10. The

Pilot Project Completion Report had been prepared by FGA and NRRC staff under the supervision

of NRRC expatriate staff.

14

Table 2.1-10 Summary of Community-led type Pilot Project (Group-1)

Location Project

Number Name of Project

Project Cost(USD) Project Summary

Start

Date

Completion

Date District Village NRRC Community Total

BEHSUD Girdi Kas B-GK05-1 Renovation of GardiKas-Samalkhel Village Road 192,987 3,831 196,818 Road Graveling 12.00km 04-Jan-11 22-Aug-11

BEHSUD Khushgumbad B-KB08 Rehabilitation of Nehrishahi Irrigation System 95,470 3,818 99,288 Irrigation Canal 3.85km 08-Jan-11 24-Aug-11

BEHSUD Khushgumbad B-KB09 Rehabilitation of Payenda Irrigation System 96,899 2,514 99,413 Irrigation Canal 670.0km 04-Jan-11 23-Aug-11

BEHSUD Khushgumbad B-KB11 Improvement of Canalsin Nehrishahi Awal Irrigation

System 66,408 2,995 69,403 Irrigation Canal 1.80km 26-Dec-10 24-Aug-11

BEHSUD Miran B-M07 Improvement of Irrigation Canal 13,666 1,468 15,134 Irrigation Canal 2.68km 27-Dec-10 14-May-11

BEHSUD Saracha B-SR12 Improvement of Irrigation System incl.7Gates 15,837 759 16,596 Irrigation Canal 4.10km 29-Dec-10 17-May-11

SURKHROD Bala Bagh S-BB05 Rehabilitation of Entire Irrigation System 172,087 6,371 178,458 Irrigation Canal 2.88km 01-Jan-11 25-Aug-11

SURKHROD Char Bagh S-CB15 Improvement of Irrigation Canal 25,017 1,586 26,603 Irrigation Canal 6.35km 03-Jan-11 26-Jun-11

SURKHROD Char Bagh S-CB17 Construction of Two New Irrigation Systems at

Sya Sang CDC 19,590 646 20,236 Irrigation Canal 2.44km 03-Jan-11 26-Jun-11

SURKHROD Sultan Por Lower S-SPL03 Construction of Foot path at Sultan Por Loy Kaly

CDC 40,620 1,747 42,367 Road Graveling 853km 27-Dec-10 15-May-11

SURKHROD Sultan Por Lower S-SPL07 Improvement of Irrigation Canals 51,262 1,429 52,691 Irrigation Canal 2.31km 03-Jan-11 29-Jun-11

SURKHROD Sultan Por Upper S-SPU11 Rehabilitation of Sultan Por Upper CDC Irrigation

System 28,409 1,598 30,007 Irrigation Canal 2.19km 03-Jan-11 6-Jul-11

SURKHROD Sultan Por Upper S-SPU12 Rehabilitation of Dand Irrigation System 91,155 2,944 94,099 Irrigation Canal 3.94km 01-Jan-11 25-Aug-11

SURKHROD Sultan Por Upper S-SPU15 Rehabilitation of Canals in Dosto Khyl Irrigation System 77,448 2,566 80,014 Irrigation Canal 0.900m 01-Jan-11 30-Jun-11

14

15

2.1.9.2 Implementation of Contract-out type Pilot Project (Group-1) according to operation

and supervision Manual


Based on the approval of the list of Pilot Projects (Group-1), NRRC has concluded the contract with

FP on the implementation of the Contract-out type Pilot Projects (Group-1) on Nov. 30, 2010 as

mentioned in Table 2.1-1. And the contracts between KEI and Contractors have been followed as

shown in Figure 2.1-2 since the scales of the projects of Group-1 are small.

Figure 2.1-2 Executing Organization flow for Contract-out type Pilot Project (Plan)

(2) Bidding

The contractors for the contract-out type pilot project had been selected by selective bidding

procedure in compliance with JICA procurement guideline in Jun. 2006. The actual bidding process

for Contract-out type Pilot Project (Group-1) is shown in the Table 2.1-11.

Table 2.1-11 Bidding Process for Pilot Project (Group-1)

Advertisement On Jul. 28, 2010 on ACBAR web site

Shortlist Selected from the technical and financial point of

view

Pre-bid meeting Dec. 11, 2010

Submission of Bid Documents Dec. 18, 2010

Opening Dec. 19, 2010

Contract Negotiation Dec. 20, 2010

(3) Contents of the Contract

The list of contractors for Pilot Project (Group-1) is shown in Table 2.1-12. The condition of the

16

contract is shown in Table 2.1-13.

Table 2.1-12 List of Contractors for Pilot Project (Group-1)

Project Number

Name of Project Name of Contractor

B-KB01 Construction of surrounding wall for Galai-e-mirza High School

Raza Ahmadi Road & Construction (RACC)

B-SM01 Construction of surrounding wall for Samarkhel High School

Abdul Vafe Road Construction & Material Production Company (AVRCC)

B-SR01 Construction of surrounding wall for Juy Panzda Middle School


B-SR02 Reconstruction of surrounding wall for Ali khan Male Middle School


B-FA01 Construction of surrounding wall for Qala-e Salim Primary School

Abdul Vafe Road Construction & Material Production Company (AVRCC)

Table 2.1-13 Condition of the Contract for Pilot Project (Group-1)

Condition Contents

Construction Period Four Month

Warranty Period Two Month／Retention(10%）

Scope of Work As per the Contract

Payment Schedule No advance payment

20% (on 25% completion)


20% (on completion)

Liquidated Damage 0.2%／day

Contract Method LS Contract

Others Termination Clause, Force Majeure Clause

(4) Trainings

Trainings provided for the implementation of Contract-out type Pilot Projects by NRRC are shown

in Table 2.1-14.

Table 2.1-14 Training Summary for Contract-out type Pilot Project (Group-1)


General matters / Supervision Manual

Jul. 06, 2011 Serena Office Noda NRRC National Staff

Completion/ Supervision Manual

Jul. 11, 2011 Serena Office Noda NRRC National Staff

General matters / Jul. 18, 2011 NRRC Jalalabad FGA・NRRC FGA Site Engineer

17


Supervision Manual Office Staff

Contract Negotiation / Implementation Manual

Sep. 20, 2011 Serena Office Noda NRRC staff, PGON

Contract Negotiation / Implementation Manual

Sep. 13, 2011 Serena Office Noda NRRC staff, PGON

Plate Bearing Test / Supervision Manual

Oct. 11, 2011 Serena Office Noda NRRC & FGA national staff

General Matter / Supervision Manual

Dec. 17, 2011 Serena Office Noda NRRC national Staff

(5) Implementation


Supervision Manual.

Summary of implementation of contract-out type Pilot Projects is shown in Table 2.1-15. The Pilot

Project Completion Report had been prepared by FGA and NRRC staff under the supervision of

NRRC expatriate staff.

D

BEH

BEH

BEH

BEH

SUR

18

Location

District Village

HSUD Khushgumb

HSUD Samarkhel

HSUD Saracha

HSUD Saracha

RKHROD FatehAbad

Project

Number e

bad B-KB01 C

B-SM01 C

B-SR01 C

B-SR02 R

S

S-FA01 C

Table 2.1-1

Construction of surround

Construction of Surround


Reconstruction of Surro

School


15 Summary o

Name of Project

ding wall for Gala-e-Mir

ding Wall for Samarkhe

ding Wall for Joy Panzd

ounding Wall for Ali K

ding Wall for Qala-e-Sa

18

f Contract-out ty

rza High School

l High School

da Middle School

Khan Male Middle

lim Primary School

ype Pilot Project

Project Cos

NRRC Commu

15,801 -

43,464 -

9,117 -

16,797 -

31,853 -

(Group-1)

st(USD)

unity Total

15,801

43,464

9,117

16,797

31,853

Project Summary

Surrounding Wall

218m

Surrounding Wall

519m

Surrounding Wall

109m

Surrounding Wall

206m

Surrounding Wall

425m

Start

Date

Comp

Da

20-Dec-10 14-

29-Dec-10 22-A

26-Dec-10 14-

26-Dec-10 14-

04-Jan-11 19-S

pletion

ate

-Jul-11

Aug-11

-Jul-11

-Jul-11

Sep-11

19

(6) Monitoring for the Pilot Projects (Group-1, Group-2)

Since Feb. 2011, expatriate experts could not visit Jalalabad. Therefore, remote monitoring at Kabul

has been conducted through the discussion with the staff invited from Jalalabad to Kabul. The

training on Quality Control is also being conducted in Kabul since Feb. 2011. Details of the

discussion are as follows.

(Management Level Discussion)

Frequency ：Once a week

Location ：Serena Office

Participants ：NRRC FP coordinator, Key staff

Contents ：To check the progress of the Work (Photo, S curve)

To check the preparation of the document

(Final report, Tender document, etc)

To check the way of supervision in accordance with the contact

To check the safety control

To correct the information on security condition

To check the degree of capacity development

(Technical Level Discussion)

Frequency ：Once a week（Twice a week for Group-2 projects）

Location ：Serena Office

Participants ：Area manager, In- charges

Contents ：To check the progress and quality control of the work with many photos

Besides the direct discussion mentioned above, the monitoring has been conducted through monthly

progress report, weekly monitoring report and monthly financial report.

2.1.10 Assist on the Operation and Maintenance for the Pilot Project (Group-1)

2.1.10.1 Preparation of Operation and Maintenance Manual

Operation & Maintenance Committee has been formed and Operation and Maintenance Manual has

been prepared as Part VI of Operation Manual. The existing maintenance organization and the actual

operating and maintaining procedure have been referred for the preparation of the manual.

2.1.11 Preparation of Draft Manuals

2.1.11.1 Implementation Manual

Implementation manual has been prepared to facilitate the smooth implementation of NRRC project

including pilot projects as guidance of each activity, such as establishment of consensus building

structure, pilot project selection and planning, bidding procedure for contract-out type project,

accounting for community-led type project, operation and maintenance. It was planned to be

20

prepared separately for community led type project and contract-out type project, but most parts are

common for both type, therefore, it was compiled in one implementation manual. Implementation

manual was prepared referring NSP operation manual and supplemented insufficient parts because

experience of NSP has been accumulated in communities of Afghanistan. Implementation manual

was desirable to be prepared prior to the implementation of pilot projects. However, Group-1 pilot

projects were demanded to be implemented as soon as possible, therefore, it was prepared in parallel

with implementation of pilot projects and draft manual of each part was used on a trial basis and

revised sequentially to compile more practical manual. The feature of this manual is as follows.

For community led type, the methodology of assurance of quality, schedule and transparency of

expenses are considered to improve the problems of NSP.

For contract out type, explanation of contract out system, role and responsibility of relevant

parties are described so that community people can clearly understanding the system, since

community people has not have enough experience of contract out type implementation

method.

Implementation manual has been prepared for smooth implementation of NRRC project, but it was

scheduled to be revised and finalized in Phase-2 to be able to utilize this manual for other

infrastructure project in the future. Composition of implementation manual at this time is shown in

Table 2.1-16.

Table 2.1-16 Table of Contents of Implementation Manual

Title Contents Part I: Introduction NRRC project outlines, Social Considerations, Roles and

Responsibilities, Pilot Project Implementation Flow Part II: Facilitating Partner Selection Facilitating Partner Selection Method、Sample of contract

forms Part III: Pilot Project Design Information collection, Establishment of consensus building

structure, Selection of pilot projects, Acquisition of approval

Part IV: Contract-out Pilot Project Bidding

Contract system, Implementation of bidding, Evaluation of bids, Contract awards

Part V: Community-led Pilot Project Accounting

Flow of project fund, Fund management, Accounting procedure, Accounting and procurement forms

Part VI: Pilot Project Operation and Maintenance

Managing and planning of maintenance, fund and tools for maintenance, Maintenance method for each infrastructure

2.1.11.2 Supervision Manual

Supervision Manual has been prepared to help smooth operation of Pilot Projects. This manual

covers clarification of the role of the concerned parties, guideline of quality control, schedule control,

safety control and money control. The feature of this manual is as follows.

The manual covers both types of pilot projects /community-led type and contract-out type since

many common points have been found in both types.

21

Four major control points have been simply explained by linking the work procedure, quality

control items and their frequency and criteria.

The major quality control procedure which are slump test for checking fresh concrete, field

density test for checking soil compaction and plate bearing test for checking the building

foundation have been introduced in the manual.

Many formats are introduced

The method of preparation of S curve for schedule control has been introduced.

The table of contents of Manual is shown in Table 2.1-17.

Table 2.1-17 Table of Contents of Supervision Manual

Title Contents Clause 1: General Background, Purpose of Supervision Manual Clause 2: Roles and Responsibilities Roles of concerned parties for implementation of Pilot

Projects

Clause 3: Quality Control Outline of Quality Control, Quality control points ,criteria and forms of ①Temporary Works, ②surrounding wall, ③earth work, ④asphalt works, ⑤concrete works, ⑥building works

Clause 4: Schedule Control BoQ, S curve, Photo control

Clause 5: Safety Control Purpose, basic rules, Emergency contact network

Clause 6: Monthly Progress Report Form of Monthly Progress Monitoring Report

Clause 7: Pilot Project Completion Report Completion Report

Clause 8: Final Inspection Contents of Final Inspection

Clause 9: Project Cash Flow Payment schedule

2.1.12 Selection and Planning of Pilot Projects (Group-2)

Through the consensus building structure mentioned in 2.1.6.1, the Pilot Projects (Group-2) have

been selected and the implementation plans including implementation type (community-led or

contract-out) have been prepared. The selection has been done based on the list of OSDR report and

the needs from BCDC with the criteria mentioned in Table 2.1-18.

Table 2.1-18 Selection Criteria for Pilot Project (Group-2)

Selection Criteria

Consensus can be easily acquired

Designing is easy

Operation and maintenance structure is easily formed

Construction of farm road, school, clinic, etc

22

The project requiring new land acquisition, well projects requiring additional consensus building

have been excluded from the Pilot Project List.

The outlines of the selected Pilot Projects were described in Application Forms prepared by FGA

and NRRC staff under the supervision of NRRC expatriate expert. Then the AFs were submitted to

JICA for their approval. After their approval, the project costs shown in the AFS were removed and

the AFs were submitted to the line ministries concerned for TWG approval.

Table 2.1-19 List of selected Pilot Project (Group-2)

(Behsud District)

Village NameNo

Project Number


Hada Akhunzada

1 B-HA01 Upgrading of Hada High School Contract-out

2 B-HA01 Upgrading of Hada CHC ※Contract-out

Girdi Kas 3 B-GK01_02

Upgrading of Girdi kas Middle School Contract-out

Khushgumbad 4 B-KB02_03

Upgrading of Qala-e-Mirza High School Contract-out

Miran 5 B-M01 Construction of Miran new Priary School Contract-out

6 B-M03 Road Asphalting Contract-out

Samarkhel

7 B-SM03 Continuation of outstanding works of Samarkhel Camp School

※Contract-out

8 B-SR03 Upgrading of Ali Khan Male Middlle School

Contract-out

Saracha

9 B-SR05 Construction of New Primary School in Nuguli

Contract-out

10 B-SR01_02

Construction of surrounding wall for Juy Panza Middle School

※Contract-out

(Surkhrod District)

Village NameNo

Project Number


Bala Bagh 1 S-BB01_02

Upgaring of Bala Bagh BHC ※Contract-out

Char Bagh 2

S-CB01_02

Upgrading of Char Bagh High School Contract-out

3 S-CB07 Road Asphalting Contract-out

Fateh Abad 4 S-FA02 Upgrading of Fateh Abad BHC ※Contract-out

5 S-FA07 Road Graveling Cummunity-led

Sultan Por Lower

6 S-SPL10_11

Upgrading of Sultan Por Lower Female High School

Contract-out

Sultan Por Upper

7 S-SPU01 Upgrading of Upper Sultan Por Middle School

Cummunity-led

8 S-SPU08 Construction of Foot Path at Sultan Por Ula CDC

Contract-out

※ Small pilot projects which were implemented separately

23

Though the list has been approved by PGON on Apr. 09, 2011 once, it was decided that NRRC

would wait for the approval of PDC to assure the consensus of PGoN. The succeeding process of

approval of PDC is as follows.

May 04, 2011 Cancelation of PDC

May 25, 2011 Cancelation of PDC

Jun. 01, 2011 Provincial Development Council (PDC) was opened. But, no approval of the

project list was given.

Jun. 05, 2011 A letter inquiring about PDC approval of the Group-2 list from JICA

Afghanistan office was submitted to Provincial Governor.

Jun. 15, 2011 A letter requesting to involve the selection of the contractor from PGON was

submitted to JICA Afghanistan office.

Jun. 29, 2011 PDC was opened. But, no approval of the project list was given.

Jul. 07, 2011 A meeting among PGON Mr. Sadat (Provincial director of Technical &

Sectorial services), JICA Afghanistan office and NRRC Noda was held. The

following matters were agreed with all parties.

The meeting between NRRC and IDLG shall be conducted twice a

month.

Mr. Sadat meets with JICA in Kabul monthly.

Bidding process shall follow JICA procurement rule.

PGON will share the information on the performance of contractors if

any.

JICA will follow the official approval procedure of PGON.

NRRC will organize joint monitoring of the project

Aug. 03, 2011 PGON Mr. Sadat signed the Minutes on Jul. 07, 2011.

Aug.08, 2011 PDC approved the list of Group-2 Pilot Project

It was decided that four small building projects (B-HA01 B-SR01_02 S-BB01_02 S-FA02）would be

implemented in Phase-II because the contract gap at the end of the fiscal year could not be avoided

and the performance of Group-2 contractors had to be confirmed for shortlist. It was also decided

that B-SM03 was cancelled because one NGO has already implemented. These decisions had been

informed to PGoN officially in Dec. 2011.

2.1.13 Implementation of Pilot Project (Group-2)

2.1.13.1 Implementation of Community-led type Pilot Projects (Group-2) according to

operation and supervision Manual


Based on the approval of the list of Pilot Projects (Group-2) from JICA, NRRC concluded the

24

contract with FP on the implementation of the Community-led type Pilot Projects on Apr. 11, 2011

as mentioned in Table 2.1-1. The implementation had commenced after approval of PDC mentioned

above.

The executing organization for Community-led type Pilot Projects is shown in Figure 2.1-1.

(2) Training

Trainings for the implementation of Community-led type Pilot Project are shown in Table 2.1-8.

(3) Implementation


Supervision Manual.

Summary of Community-led type Pilot Project is shown in Table 2.1-20. The Pilot Project

Completion Report had been prepared by FGA and NRRC staff under the supervision of NRRC

expatriate staff.

25


Location Project


Contract Amount

Project Summary Start

Date

Completion

Date District Village NRRC

/JICA BCDC Total

SURKHROD Fateh Abad S-FA07 Road Graveling 277,776 5,888 283,664 Road Graveling 4.1km 11-Sep-11 13-Mar-11

SURKHROD Sultan Por Upper S-SPU08 Construction of Footpath at Sultan Por Ula CDC 75,064 2,862 77,926 Foot Path 1.7km 7-Sep-11 08-Mar-11

25

26

2.1.13.2 Implementation of Contract-out type Pilot Projects (Group-2) according to operation

and supervision Manual


Based on the approval of the list of Pilot Projects (Group-2) from JICA, NRRC has concluded the

contract with FP on the implementation of the Pilot Projects on Apr. 11, 2011 as mentioned in Table

2.1-1. The contract of the big scale pilot projects were supposed to be concluded with JICA as per

Figure 2.1-3. However, it has been amended in Jul. 2011 that all contracts shall be concluded with

Consultant as shown in Figure 2.1-4.

Figure 2.1-3 Executing Organization flow for Contract-out type Pilot Project (Plan)

Figure 2.1-4 Executing Organization for Contract-out type Pilot Project (Actual)

(2) Bidding

The bidding was commenced after the approval of the list of Pilot Projects (Group-2) on Aug. 11,

2011. The contractors for the contract-out type pilot project had been selected by selective bidding

procedure in compliance with JICA procurement guideline in Jun. 2006. The actual bidding

Consultan

FP

Implementation Committee

JICA

Contractor

PGON Big Scale

Community

Small Scale Group-1

Flow of Fund

Collaboration with line ministries, Assistance for land acquisition

Supervision

Supervision

Consultan

FP

Implementation Committee

JICA

Contractor

PGON

Community

All Projects

Flow of Fund

Collaboration with line ministries, Assistance for land acquisition

Supervision

Supervision

27

procedure for Contract-out type Pilot Project (Group-2) is shown in the Table 2.1-21.

Table 2.1-21 Bidding Summary for Pilot Project (Group-2)

Advertisement On Jul. 28, 2010 & Mar. 21, 2011 on ACBAR web site

Shortlist Selected from the technical and financial point of view

Pre-bid meeting Aug. 16, 2011

Submission of Bid Documents Sep. 04, 2011～Sep. 25, 2011

Opening Sep. 13, 2011～Sep. 26, 2011

Contract Negotiation End of Sep. 2011

Contract Conclusion Oct. 05, 2011 & Oct. 19, 2011

(3) Contents of Contract

The list of contractors for Pilot Project (Group-2) is shown in Table 2.1-22. The condition of the

contract is shown in Table 2.1-23.

Table 2.1-22 List of Contractors for Pilot Project (Group-2)

Project Number


B-HA01 Upgrading of Hada High School

Mahboob Construction Company (MCC)

B-GK01_02 Upgrading of Girdi kas Middle School

Ahmadi Group Construction, Logistic and Services

B-KB02_03 Upgrading of Qala-e-Mirza High School

Waheed Wahaj Construction, Construction Material Production & Road Building Company (WWCC)

B-M01 Construction of Miran new Priary School

Qenaat Construction Company (Q.C.C)

B-M03 Road Asphalting Khawar Kara Construction, Road Making & Produce of Construction Material Company (KKCC)

B-SR03 Upgrading of Ali Khan Male Middlle School

Amaze Construction Company (ACC)

B-SR05 Construction of New Primary School in Nuguli

Munsif Construction Company (M.C.C)

S-CB01_02 Upgrading of Char Bagh High School

Raza Ahmadi Road & Construction Company (R.A.C.C)

S-CB07 Road Asphalting Aryoun Construction Company (ACC)

28

Project Number


S-SPL10_11 Upgrading of Sultan Por Lower Female High School

Abdul Ghafoor Faisal Construction Company Ltd (AGFCCL)

S-SPU01 Upgrading of Upper Sultan Por Middle School

New Sadaat Construction Company (NSCC)

NRRC concluded the contract with Zahid Safi Construction Company (ZSCC) for S-SPL10_11 on

Oct. 05, 2011 as well as other ten contractors. Then, on Oct. 17, Zahid Safi Construction Company

(ZSCC) withdrew the contract. Therefore, NRRC had resumed the negotiation with AGFCCL which

was second to the lowest bidder. And we concluded the contract on Oct. 19, 2011.

Table 2.1-23 Condition of Contract for Pilot Project (Group-2)

Condition Contents

Construction Period Feb. 29, 2012

Warranty Period 4month／Retention 10%

Scope of Work As per the Contract




20% (on completion)

Liquidated Damage 0.2%／day


Others Termination Clause, Force Majeure Clause

The available period for Phase-1 was not enough to complete all of the works. Therefore, the

contracts had divided into phases.

(4) Training

Trainings for the implementation of Contract-out type Pilot Projects are shown in Table 2.1-14.

(5) Implementation


Supervision Manual.

Summary of Contract-out type Pilot Projects is shown in Table 2.1-24. The Pilot Project Completion

Report had been prepared by FGA and NRRC staff under the supervision of NRRC expatriate staff.

29

Table 2.1-24 Summary of Contract-out Type Pilot Projects (Group-2)

Location Number Name of Project

Contract Amount(USD) Project Summary

Date of

Start

Date of

Completion District Village Phase-I Phase-II Total

BEHSUD Hada Akhunzada B-HA01 Upgrading of Hada High School 140,211 88,360 228,571 School / 18 class 13-Oct-11 29-Feb-12

BEHSUD Hada Akhunzada B-HA02 Upgrading of Hada CHC - 56,622 56,622 CHC two extra rooms To be done in Phase-II

BEHSUD Girdi Kas B-GK01_02 Upgrading of Girdi Kas Middle School 91,238 90,586 181,824 School / 8 class 29-Oct-11 27-Feb-12

BEHSUD Khushgumbad B-KB02_03 Upgrading of Qala-e-Mirza High School 182,351 98,015 280,366 School / 16 class 13-Oct-11 22-Feb-12

BEHSUD Miran B-M01 Construction of Miran New Primary School 99,320 76,228 175,548 School / 8 class 27-Oct-11 22-Feb-12

BEHSUD Miran B-M03 Road Asphalting 229,688 - 229,688 DBST 2.1km 27-Oct-11 11-Mar-12

BEHSUD Samarkhel B-SM03 Renovation of Samarkhel Camp Middle School - 48,974 48,974 Upgrade School / 6 class Cancelled

BEHSUD Saracha B-SR03 Upgrading of Ali Khan Male Middle School 133,341 159,591 292,932 School / 16 class 13-Oct-11 29-Feb-12

BEHSUD Saracha B-SR05 Construction of New Primary School in Naglo 150,420 134,689 285,109 School / 16 class 13-Oct-11 29-Feb-12

BEHSUD Saracha B-SR01-02 Construction of Surrounding Wall for Joy Panzda Middle

School - 13,346 13,346

Surrounding wall 105m To be done in Phase-II

SURKHROD Bala Bagh S-BB01_02 Upgrading of Bala Bagh BHC - 31,608 31,608 BHC two extra romms To be done in Phase-II

SURKHROD Char Bagh S-CB01_02 Upgrading of Char Bagh High School 168,752 199,989 368,741 School / 20 class 13-Oct-11 29-Feb-12

SURKHROD Char Bagh S-CB07 Road Asphalting 189,277 - 189,277 DBST 1.2km 15-Oct-11 29-Feb-12

SURKHROD Fateh Abad S-FA02 Upgrading of Fateh Abad BHC - 40,336 40,336 Upgrade BHC To be done in Phase-II

SURKHROD Sultan Por Lower S-SPL10_11 Upgrading of Sultan Por Lower Female High School 129,643 86,233 215,876 School / 8 class 19-Nov-11 29-Feb-12

SURKHROD Sultan Por Upper S-SPU01 Upgrading of Upper Sultan Por Middle School 135,506 158,754 294,260 School / 20 class 24-Oct-11 29-Feb-12

29

30

2.1.14 Survey on Development Needs in Behsud and Surhrod district

Initial objective of Survey on Development Needs in Behsud and Surhrod district was to facilitate

the expansion of this project to other area in future and planned to conduct similar survey with

social survey. However, because of deterioration of security condition, it became difficult to expand

project activities to other area. Therefore, survey method has been changed to avoid direct contact

with villagers and most information was collected from existing material and hearing from

provincial government, district governor, relevant ministries and international organizations. Survey

has been started on May 2011 and draft reports of both districts have been submitted to JICA by Dec

2011. In addition, maps of villages and infrastructures and database have been compiled based on

the survey reports.

2.1.15 Preparation of Project Progress Report for Phase-1

The Progress Report compiling the activities of Phase-I (Jun 2010 to Mar. 2012) has been prepared.

2.2 Phase-2

2.2.1 Discussion on Work Plan(Phase-2)

Work Plan for Phase-2 which describes the implementation method and activities has been

prepared. NRRC expert team invited Mr. Sadat to Kabul and explained contents of work plan, and

then he approved it after discussion.

2.2.2 Contract with FP

Facilitating Partner (FP) was selected in Phase-1 in accordance with the JICA procurement

guideline in Jun.2006. The contracts for Phase-2 were concluded as per the following Table 2.2-1.

Table 2.2-1 Summary of Contract with FP

Date of Contract

Contract Period


Apr. 26, 2012

Apr. 26, 2012 ～ Mar. 29, 2013

ToRs are as follows.

1. Survey on security condition

2. Selection and planning of Pilot Projects（Group-3 Community led type project）

3. Selection and Outline Design of GA projects

FPC

#04

Apr. 26, 2012

Apr. 26, 2012 ～ Mar. 29, 2013

The contract FPC05 for Implementation of Group-2 Pilot Projects has been concluded.

1. Supervision of ongoing Group-2 Contract out type Pilot Projects (9 projects)

2. Detailed design, tendering and supervision of the remaining small Group-2 Pilot Projects (4 projects)

FPC

#05

Jul. 5, 2012 Jul. 5, 2012 ～

Based on the approval of the community-led type Pilot FPC

31

Date of Contract

Contract Period


Mar. 29, 2013 Projects (Group-3), the contact (FPC#06) for detailed design, implementation and supervision of those projects has been concluded.

#06

2.2.3 Implementation of Contract-out type Pilot Projects (Group-2)

All the community-led type Pilot Projects (Group-1) and two out of eleven Contract-out type Pilot

Projects have been completed in Phase-1. The implementation of remaining nine Contract-out type

Pilot Projects had been continued in Phase-2. The remaining four small Contract-out type Pilot

Projects had been implemented in Phase-2.


Based on the renewal of the contract with JICA for Phase-2, NRRC had concluded the contract with

FP on the continuous implementation of the Pilot Projects (Group-2) and detailed design and

supervision of the small four Pilot Projects (group-2) on Apr. 26, 2012 as mentioned in Table 2.2-1.

The executing organizations have been formed as per mentioned in Figure 2.1-4.

(2) Bidding

The contractors for the remaining Contract-out type four Pilot Projects (Group-2) had been selected

by selective bidding procedure in compliance with JICA procurement guideline in Jun. 2006. The

actual bidding process is show in the Table 2.2-2.

Table 2.2-2 Bidding Process for the remaining Contract-out type Pilot Projects (Group-2)

Rot arrangement One project is not enough for the appropriate scale for bidding. Therefore, 2 pilot projects in the same district are combined into one lot for bidding.

Announcement Omitted because of the following item.

Shortlist Selected from the good performance contractors of

Group-2 Pilot projects in terms of progress and

quality.

Pre-bid meeting Omitted because all the shortlisted company had

experiences.

Bidding Jul. 17, 2012

Contract Negotiation Jul. 18 – 21, 2012

Contract Jul. 22, 2012

32

(3) Contents of Contract

List of contractors for Pilot Project (Group-2) is shown in Table 2.2-3. The condition of the Contact

is shown in Table 2.2-4.

Table 2.2-3 List of Contractors for Pilot Projects (Group-2)

Lot Name of Projects Name of Contractors

1

B-HA02 Upgrading of Hada CHC Qenaat Construction Company (Q.C.C) B-SR01_02 Construction of Surrounding Wall for

Juy Panza Middle School

2 S-BB01_02 Upgaring of Bala Bagh BHC Munsif Construction

Company (M.C.C) S-FA02 Upgrading of Fateh Abad BHC

Table 2.2-4 Condition of Contract for Pilot Project (Group-2)

Condition Contents

Construction Period

Six months

Warranty Period Two Month ／Retention(10%）



50% (on completion)

Liquidated Damage

0.2%／day


Other Termination Clause, Force Majeure Clause

(4) Trainings

The trainings though daily works such as e-mail communication and periodical discussion in Kabul

were provided. Through these trainings, the way of supervision, time extension and additional

works were instructed to the Contractors and FGA.

(5) Implementation


Supervision Manual. Summary of the implementation of Contract-out type Pilot Projects(Group-2)

are shown in Table 2.2-5. The Pilot Project Completion Report had been prepared by FGA and

NRRC staff under the supervision of NRRC expatriate staff. The design changes occurs during the

implementation are shown as follows.

33

1) Design Change-1（Additional work for Well construction）

The drilling was extended because the fresh water could not be retrieved at the design depth 40m.

When the drilling has reach 100m depth, the fresh water could be retrieved. The quality of riser pipe

was also upgraded because of the different depth of well and the unexpected the sub-soil conditions.

The instruction were made as a variation order stipulated in the contract, the revision of the contract

has been made when the additional quantities are finalized.

2) Design Change‐2（Additional Staircase）

There is a stair even in the one story building class room in the standard drawing to consider the

extension of the building in future. Therefore, the staircase has been requested from the department

education to ease the access and the maintenance of the roofing.

The instruction were made as a variation order stipulated in the contract, the revision of the contract

has been made when the additional quantities are finalized.

The time extension 0.5 months was also provided for the concerned contractors after the due study

of the volume of the additional works required.

B

B

B

B

B

B

B

B

B

B

S

S

S

S

S

S

34

Location

District Vill

BEHSUD Hada Akhunz

BEHSUD Hada Akhunz

BEHSUD Girdi K

BEHSUD Khushg

BEHSUD Miran

BEHSUD Miran

BEHSUD Samarkh

BEHSUD Saracha

BEHSUD Saracha

BEHSUD Saracha

SURKHROD BalaBag

SURKHROD CharBag

SURKHROD CharBag

SURKHROD FatehAb

SURKHROD Sultan PLower

SURKHROD Sultan PUpper

Project

Number lage

zada B-HA01 U

zada B-HA02

Kas B-GK01 _02

US

gumbad B-KB 02_03

US

B-M01 CP

B-M03 R

hel B-SM03 RM

a B-SR03 UM

a B-SR05 CS

a B-SR01 -02

WS

gh S-BB01 _02

gh S-CB01 _02

US

gh S-CB07 R

bad S-FA02

Por S-SPL10 _11

UF

Por S-SPU01

UM

Table 2.2-

Name of Proj

Upgrading of Hada H

※Upgrading of Hada

Upgrading of Girdi KSchool Upgrading of Qala-e-MSchool Construction of MiranPrimary School

Road Asphalting

Renovation of SamarkMiddle School

Upgrading of AliKhanMiddle School Construction of NewSchool in Nguli ※Construction of SurWall for Joy PanzdaSchool

※Upgrading of Bala

Upgrading of Char BSchool

Road Asphalting

※Upgrading of Fateh

Upgrading of SultanFemle High School Upgrading of Upper Middle School

5 Summary of

ject Phase-

High School 151,83

CHC -

Kas Middle 91,23

Mirza High 182,35

n New 99,32

229,68

khel Camp -

n Male 154,58

Primary 150,42

rrounding Middle -

Bagh BHC -

Bagh High 206,85

189,27

h Abad BHC -

Por Lower 129,64

Sultan Por 149,12

34

Contract-out typ

Amount(USD)

-1Phase-2

Original Fina

36 76,735 -

56,622 -

38 90,586 94,82

51 98,015 -

20 76,228 80,12

88 - -

48,974-

85 138,347 -

20 134,689 140,9

13,346-

31,608 -

56 161,885 -

77 - -

40,336 -

43 86,233 90,05

27 145,133 -

pe Pilot Project (

STotal

al

228,571 16 clas

56,622Repairdeliver

25 186,063 8 class

280,366 16 clas

22 179,442 8 class

229,688 DBST

48,974Continon-goiconstru

292,932 16 clas

37- 291,357 16 clas

13,346RenewSurrou105m

31,608RepairDelive

368,741 20 clas

189,277 DBST

40,336Repairwall, w

55 219,698 8 class

294,260 20 clas

(Group-2)

Project Summary

StaDa

ssroom 1-Ma

r of CHC, ry room, etc

23-Jul

sroom 1-Ma

ssroom 1-Ma

sroom 1-Ma

T:2.1km ‐

nuation of ing uction

ssroom 1-Ma

ssroom 1-Ma

wal of unding wall 23-Jul

r of BHC, ery room, etc

23-Jul

ssroom 1-Ma

T:1.2km ‐

r of BHC, well

23-Jul

sroom 1-Ma

ssroom 1-Ma

※Small four Pil

art ate

Taking

Over

Date L

In

ay-12 30-Nov-12 8

l-12 31-Jan-13 2

ay-12 15-Oct-12 2

ay-12 30-Nov-12 8

ay-12 14-Nov-12 1

‐ 11-Mar-12 0

Cancella

ay-12 30-Nov-12 2

ay-12 07-Nov-12 9

l-12 31-Jan-13 2

l-12 31-Jan-13 2

ay-12 30-Nov-12 2

‐ 29-Feb-12 0

l-12 31-Jan-13 2

ay-12 30-Nov-12 3

ay-12 30-Nov-12 2

ot Projects comm

Defect Liability nspection

CompletioDate

8-Apr-13 8-Apr-13

28-Mar-13 28-Mar-13

24-Feb-13 24-Feb-1

8-Apr-13 15-Apr-20

2-Mar-13 12-Mar-1

08-Jul-12 05-Aug-12

ation

25-Mar-13 25-Mar-13

9-Mar-13 9-Mar-13

28-Mar-13 28-Mar-1

25-Mar-13 25-Mar-13

27-Mar-13 27-Mar-13

08-Jul-12 31-Jul-12

25-Mar-13 25-Mar-13

1-Mar-13 31-Mar-13

26-Mar-13 26-Mar-13

menced in Phase-2

on

3

3

3

13

3

2

3

3

3

3

3

2

3

3

3

2

35

2.2.4 Assist on Operation and Maintenance for the Pilot Project (Group-1&2)

The workshop on the maintenance for road, irrigation facilities have been conducted for the

Operation and Maintenance Committee at village site by the national staff. Through this workshop,

the action plan for the actual method of maintenance has been also prepared finally.

Table 2.2-6 List of the workshop for maintenance

Type Contents Trainee

1 2012/9/11 Road O & M 5 villages



4 2012/9/13 Irrigation O & M 7 villages

5 2012/9/18 Irrigation O & M 7 villages

6 2012/9/25 Road Action Plan 2 villages

7 2012/9/26 Road Action Plan 2 villages

8 2012/9/26 Irrigation Action Plan 1 village

9 2012/10/2 Irrigation Action Plan 5 villages

10 2012/10/3 Irrigation Action Plan 8 villages

The operation and maintenance manual on the building part has been submitted to PGoN, DOE,

DOPH, PRRD, FGA with appropriate explanation of the contents on 20, 21, 18, 19, 21 Feb, 2013

respectively.

2.2.5 Selection and Planning of Pilot Project (Group-3)

Pilot projects for Group-3 was limited in community-led type and selected only the projects which

were necessary to be implemented from the point of conflict prevention. Group-3 pilot projects

were selected and designed according to the criteria mentioned below.

Table 2.2-7 Selection Criteria for Group-3 Pilot Projects (Community-led type)

1) First screening criteria：

- High level of consensus building

- Balance of benefit in communities

2) Second screening criteria：

- Construction work and fund settlement shall be completed by March 2013

- Pilot projects shall be implemented without direct supervision of Japanese experts.

- Widely benefit to returnees

Outline of selected pilot projects has been summarized in Application Form and submitted to JICA

36

for approval. After approval of JICA, AF has been submitted to TWG through line departments and

all pilot projects has been approved by TWG on 18 June, 2012 and PDC on 27 June, 2012.

Table 2.2-8 List of Selected Pilot Projects (Group-3)

District Village Name

No Project Number


Behsud GirdiKas 1 B-GK07 Construction of Retaining Wall along the River

Community-led

2 B-GK09 Construction of Wells Community-ledSamarkhel 3 B-SM14 Irrigation canal Improvement Community-led

Surkhrod Char Bagh

4 S-CB08 Renovation of Sewage Trench & Footpath

Community-led

5 S-CB13 Lokhi Kariz Cleaning and improvement

Community-led

6 S-CB18 Well for Sya Sang & Lokhi Kariz

Community-led

Fateh abad

7 S-FA14 Construction of Wells Community-led

Sultan Por Lower

8 S-SPL04 Construction of New Road & Retaining Wall

Community-led

2.2.6 Implementation of Community-led type Pilot Projects (Group-3)

(1) Executing organization

Based on the approval of the list of Pilot Projects (Group-3) from JICA and PDC, NRRC concluded

the contract with FP on the implementation of the Pilot Projects (Group-3) on Jul. 5, 2012 as

mentioned in Table 2.2-1.

The executing organizations have been formed as per mentioned in 2.1.9.1(1) for establishment of

the system.

(2) Training

The trainings through daily works as OJT have been provided as mention in 2.2.3 (4).

(3) Implementation


Supervision Manual.

Summary of Community-led type Pilot Project (Group-3) is shown in Table 2.2-9. The Pilot Project

Completion Report had been prepared by FGA and NRRC staff under the supervision of NRRC

expatriate staff.

37


Location Project


Project Cost(USD) Project Summary

Start

Date

Completion

Date District Village NRRC Community Total

BEHSUD Girdi Kas B-GK07 Construction of Protection wall along the River

125,041 3,078 128,119 Riverbank Protection 350m 10-Sep-12 10-Jan-13

BEHSUD Girdi Kas B-GK09 Construction of Potable Water Wells in Girdi Kas

168,291 575 168,866 42 Wells 13-Sep-12 10-Jan-13

BEHSUD Samarkhel B-SM14 Samarkhel village irrigation System Improvement

49,482 1,496 51,338 Rehabilitation of canal 355m !4-Sep-12 7-Jan-13

SURKHROD Char Bagh S-CB08 Construction of Foot Path 155,172 4,270 159,442Footpath 2.1km, Backfilling of 5 ponds, retaining wall 190m

06-Sep-12 28-Jan-13

SURKHROD Char Bagh S-CB13 Rehabilitation of Irrigation System in Lokhi CDC

41,809 1,718 43,527Rehabilitation of canal 765m and pond, retaining wall 35m

09-Sep-12 28-Jan-13

SURKHROD Char Bagh S-CB18 Construction of Potable Water Wells in Char Bagh

85,872 301 86,174 22 Wells 16-Sep-12 9-Jan-13

SURKHROD Fateh Abad S-FA14 Construction of Potable Water Wells in Fateh Abad

90,866 274 91,140 20 Wells 12-Sep-12 14-Jan-13

SURKHRODSultan Por Lower

S-SPL04 Sultan Por Lower New Road Graveling & Enlargement

92,727 1,793 94,520New road 390m, retaining wall 338m

03-Sep-12 7-Jan-13

37

38

2.2.7 Assist on Operation and Maintenance of Pilot Project (Group-3)

The workshop on road and irrigation projects mention in 2.2.4 covers the Pilot Project (Group-3).

The trainings on the operation and maintenance of wells have been conducted to the persons O&M

in charge. The persons O & M in charge are appointed to two for each well and 1 for each village.

2.2.8 Selection and Planning of the GA Project “Further Activities of NRRC”

The Selection and Planning of GA Project as further activities of NRRC has been conducted by

use of the experience of Phase-1. More details are available in the “Preparatory Survey Report on the

Project for Rehabilitation of Community Infrastructure in Nangarhar in the Islamic Republic of

Afghanistan”.

2.2.9 Updating and Dissemination of Manuals

2.2.9.1 Updating of Supervision Manual

Through the experience of the implementation of Pilot Projects especially the training for IDLG

staff, the supervision manual prepared in Phase-1 has been updated. The community-led type and

contract-out type have been separated. The updating points are as follows.

(1) Common

New Implementing Structure is proposed.

Work items are limited to very important ones.

The updated manuals can be used as a checklist of supervision.

The only main text can work as manual.

(2) Contract-out type

Table 2.2-10 Structure of Supervision Manual / community-led type

Title 1st edition Updated edition

Clause 1: General Background, Purpose of

Supervision Manual

Limitation of target work items

Clause 2: Roles and

Responsibilities

Roles of concerned parties for implementation of Pilot Projects

New structure is proposed. (Engineer is Consultant not FP)

Clause 3: Quality Control Outline of Quality Control, Quality control points, criteria and forms of ①Temporary Works, ②surrounding wall, ③earth work, ④asphalt works, ⑤concrete works, ⑥building works

Limit to important work items

The chart is simplified

The explanation of important quality control items are added.(mixing, rebar arrangement, as-built measurement, curing, CBR, PI, etc.)

Clause 4: Schedule Control BoQ, S curve, Photo control Simplified

39


Clause 5: Safety Control Form of Monthly Progress Monitoring Report

Sample of emergency network is added

Clause 6: Monthly Progress

Report

Form of Monthly Progress Monitoring Report

Sample is updated.

Clause 7: Pilot Project Completion Report

Form of Pilot Project Completion Report

Sample is updated

Clause 8: Final Inspection Contents of Final Inspection Simplified

Clause 9: Project Cash Flow Payment schedule Deleted

(3) Community-led type

Table 2.2-11 Structure of Supervision Manual / community-led type


Clause 1: General Background, Purpose of

Supervision Manual

Limitation of target work item

Clause 2: Roles and

Responsibilities

Roles of concerned parties for implementation of Pilot Projects

New structure is proposed. (Engineer is Consultant not FP)

Clause 3: Quality Control Outline of Quality Control, Quality control points, criteria and forms of

①Temporary Works, ②surrounding wall, ③earth work, ④asphalt works, ⑤concrete works, ⑥building works

Limit to the important work item.

Simplified to be understood by community.

Clause 4: Schedule Control BoQ, S curve, Photo control Deleted

Clause 5: Safety Control Form of Monthly Progress Monitoring Report

Deleted

Clause 6: Monthly Progress

Report

Form of Monthly Progress Monitoring Report

Sample is updated

Clause 7: Pilot Project Completion Report

Form of Pilot Project Completion Report 例

Sample is updated

Clause 8: Final Inspection Contents of Final Inspection Deleted

Clause 9: Project Cash Flow Payment schedule Deleted

2.2.9.2 Updating of Implementation Manual

Implementation manual prepared in phase-1 has been review and updated based on the experience

on the implementation of Pilot Projects. Step by step detailed procedure was described in

Implementation manual prepared in Phase-1, because it was prepared for smooth implementation of

40

NRRC. However, updated manual has been simplified and generalized because it aims to be utilized

by organization concerned in the future as a guideline and reference material for other community

infrastructure projects.

Table 2.2-12 Structure of Implementation Manual

Chapter Contents

1. Introduction Background, Community Organization, Project Types,

Social Consideration, Process of Project Preparation

and Implementation

2. Facilitating Partner Background, FP Selection Process

3. Establishment of Consensus Building

Structure

General consideration, Guideline Principle/ Formation/

Roles and Responsibilities of BCDC

4. Selection of Projects Flow of Project Selection, Considerations, Selection

Criteria

5. Design of Projects Survey, Planning, Approval, Detailed Design,

Implementation Arrangement

6. Contract-out Project Bidding Contract System, Selection of Contractor, Bidding

Procedure

7. Community-led Project Accounting Flow of Fund, Payment, Procurement, Finance,

Accounting

8. Operation and Maintenance Objective, Types, Management, Planning, Fund

2.2.9.3 Dissemination of Manuals

Manuals have been distributed to the concerned parties with the appropriate explanation of the

contents to the organizations concerned. For communities, the manual was translated into Pashto

and explained to community through workshop to be able to be utilized for the maintenance of the

provided facilities.

Table 2.2-13 Dissemination of Manuals

Supervision

(Community-led)

Supervision

(Contract-out) Implementation

PGoN 20 February, 2013

MRRD 19 February, 2013

DOE N/A 21 February, 2013

DOPH N/A 18 February, 2013

FGA 21 February, 2013

Community 23 ~28 February,

2013

N/A N/A

41

2.2.10 Evaluation of Pilot Projects

Each pilot project has been evaluated on a 3-point scale in terms of Quality, Schedule, Relevancy,

Effectiveness, Efficiency, Impact and Sustainability. Draft evaluation has been prepared by NRRC

expert team and proposed to CP and line ministries. Final evaluation result shown in Table 2.2-14

has been compiled in light of the opinion and comments from them.

42

Table 2.2-14 Evaluation of Pilot Projects

Project Evaluation (Note: 3～1： Good～Poor)

District Village Number NRRC Community Total Q uality Schedule Relevancy Effectiveness Efficiency Impact Sustainability Total Comments

1 1 CL BEHSUD Girdi Kas B-GK05-1 Renovation of Gardi Kas-Samalkhel Village Road 192,987 3,831 196,818 Road Graveling 12.00km 4-Jan-11 22-Aug-11 3 3 3 3 2 2 2 18

2 1 CL BEHSUD Khushgumbad B-KB08 Rehabilitation of Nehrishahi Irrigation System 95,470 3,818 99,288 Irrigation Canal 3.85km 8-Jan-11 24-Aug-11 3 3 3 3 2 2 2 18

3 1 CL BEHSUD Khushgumbad B-KB09 Rehabilitation of Payenda Irrigation System 96,899 2,514 99,413 Irrigation Canal 670.0km 4-Jan-11 23-Aug-11 3 3 3 3 2 2 2 18

4 1 CL BEHSUD Khushgumbad B-KB11Improvement of Canals in Nehrishahi Awal IrrigationSystem

66,408 2,995 69,403 Irrigation Canal 1.80km 26-Dec-10 24-Aug-11 3 3 3 3 2 2 2 18

5 1 CL BEHSUD Miran B-M07 Improvement of Irrigation Canal 13,666 1,468 15,134 Irrigation Canal 2.68km 27-Dec-10 14-May-11 3 3 3 3 2 2 2 18

6 1 CL BEHSUD Saracha B-SR12 Improvement of Irrigation System incl. 7Gates 15,837 759 16,596 Irrigation Canal 4.10km 29-Dec-10 17-May-11 3 3 3 3 2 2 2 18

7 1 CL SURKHROD Bala Bagh S-BB05 Rehabilitation of Entire Irrigation System 172,087 6,371 178,458 Irrigation Canal 2.88km 1-Jan-11 25-Aug-11 3 3 3 3 2 2 2 18

8 1 CL SURKHROD Char Bagh S-CB15 Improvement of Irrigation Canal 25,017 1,586 26,603 Irrigation Canal 6.35km 3-Jan-11 26-Jun-11 3 3 3 3 2 2 2 18

9 1 CL SURKHROD Char Bagh S-CB17Construction of Two New Irrigation Systems at Sya SangCDC

19,590 646 20,236 Irrigation Canal 2.44km 3-Jan-11 26-Jun-11 3 3 3 3 2 2 2 18

10 1 CL SURKHROD Sultan Por Lower S-SPL03 Construction of Footpath at Sultan Por Loy Kaly CDC 40,620 1,747 42,367 Foot Path 853km 27-Dec-10 15-May-11 3 3 3 3 2 2 3 19

11 1 CL SURKHROD Sultan Por Lower S-SPL07 Improvement of Irrigation Canals 51,262 1,429 52,691 Irrigation Canal 2.31km 3-Jan-11 29-Jun-11 3 3 3 3 2 2 2 18

12 1 CL SURKHROD Sultan Por Upper S-SPU11Rehabilitation of Sultan Por Upper CDC IrrigationSystem

28,409 1,598 30,007 Irrigation Canal 2.19km 3-Jan-11 6-Jul-11 3 3 3 3 2 2 2 18

13 1 CL SURKHROD Sultan Por Upper S-SPU12 Rehabilitation of Dand Irrigation System 91,155 2,944 94,099 Irrigation Canal 3.94km 1-Jan-11 25-Aug-11 3 3 3 3 2 2 2 18

14 1 CL SURKHROD Sultan Por Upper S-SPU15 Rehabilitation of Canals in Dosto Khyl Irrigation System 77,448 2,566 80,014 Irrigation Canal 0.900m 1-Jan-11 30-Jun-11 3 3 3 3 2 2 2 18

15 1 CO BEHSUD Khushgumbad B-KB01Construction of surrounding wall for Gala-e-Mirza HighSchool

15,801 - 15,801 Surrounding Wall 218m 20-Dec-10 14-Jul-11 3 3 3 3 3 2 3 20

16 1 CO BEHSUD Samarkhel B-SM01Construction of Surrounding Wall for Samarkhel HighSchool

43,464 - 43,464 Surrounding Wall 519m 29-Dec-10 22-Aug-11 2 1 3 3 3 2 3 17

17 1 CO BEHSUD Saracha B-SR01Construction of Surrounding Wall for Joy Panzda MiddleSchool


18 1 CO BEHSUD Saracha B-SR02Reconstruction of Surrounding Wall for Ali Khan MaleMiddle School


19 1 CO SURKHROD FatehAbad S-FA01Construction of Surrounding Wall for Qala-e-SalimPrimary School

31,853 - 31,853 Surrounding Wall 425m 4-Jan-11 19-Sep-11 2 1 3 3 3 2 3 17

20 2 CL SURKHROD Fateh Abad S-FA07 Road Graveling 277,776 5,888 283,664 Road Graveling 4.1km 11-Sep-11 13-Mar-11 3 3 3 3 2 2 2 18Regular maintenance can be implemented by community, but line ministry shouldarrange maintenance work when large scale of dameges are occurred

21 2 CL SURKHROD Sultan Por Upper S-SPU08 Construction of Footpath at Sultan Por Ula CDC 75,064 2,862 77,926 Foot Path 1.7km 7-Sep-11 8-Mar-11 3 3 3 3 2 2 3 19

22 2 CO BEHSUD Hada Akhunzada B-HA01 Upgrading of Hada High School 228,571 - 228,571 School 18 class 13-Oct-11 30-Nov-12 3 3 3 3 3 2 3 20

23 2 CO BEHSUD Hada Akhunzada B-HA02 Upgrading of Hada CHC 51,549 - 51,549 CHC 2 rooms 22-Jul-12 31-Jan-13 3 3 3 3 3 2 3 20

24 2 CO BEHSUD Girdi Kas B-GK01_02 Upgrading of Girdi Kas Middle School 186,063 - 186,063 School 8 class 29-Oct-11 15-Oct-12 3 3 3 3 3 2 3 20

25 2 CO BEHSUD Khushgumbad B-KB02_03 Upgrading of Qala-e-Mirza High School 280,366 - 280,366 School 16 class 13-Oct-11 30-Nov-12 3 3 3 3 3 2 3 20

26 2 CO BEHSUD Miran B-M01 Construction of Miran New Primary School 179,442 - 179,442 School 8 class 27-Oct-11 14-Nov-12 3 3 3 3 3 2 3 20

27 2 CO BEHSUD Miran B-M03 Road Asphalting 229,688 - 229,688 Road (DBST) 2.1km 27-Oct-11 11-Mar-12 3 3 3 3 3 2 2 19Regular maintenance can be implemented by community, but line ministry shouldarrange maintenance work when large scale of dameges are occurred

28 2 CO BEHSUD Saracha B-SR03 Upgrading of Ali Khan Male Middle School 292,932 - 292,932 School 16 class 13-Oct-11 30-Nov-12 3 3 3 3 3 2 3 20

29 2 CO BEHSUD Saracha B-SR05 Construction of New Primary School in Naglo 291,358 - 291,358 School 16 class 13-Oct-11 7-Nov-12 3 3 3 3 3 2 3 20

30 2 CO BEHSUD Saracha B-SR01-02Construction of Surrounding Wall for Joy Panzda MiddleSchool

14,269 - 14,269 Surrounding wall 105m 22-Jul-12 31-Jan-13 3 3 3 3 3 2 3 20

31 2 CO SURKHROD Bala Bagh S-BB01_02 Upgrading of Bala Bagh BHC 34,378 - 34,378 BHC 2 rooms 22-Jul-12 31-Jan-13 3 3 3 3 3 2 3 20

32 2 CO SURKHROD Char Bagh S-CB01_02 Upgrading of Char Bagh High School 368,742 - 368,742 School 20 class 13-Oct-11 30-Nov-12 3 3 3 3 3 2 3 20

33 2 CO SURKHROD Char Bagh S-CB07 Road Asphalting 189,277 - 189,277 Road (DBST) 1.2km 15-Oct-11 29-Feb-12 3 3 3 3 3 2 2 19Regular maintenance can be implemented by community, but line ministry shouldarrange maintenance work when large scale of dameges are occurred

34 2 CO SURKHROD Fateh Abad S-FA02 Upgrading of Fateh Abad BHC 37,566 - 37,566 Upgrade BHC 22-Jul-12 31-Jan-13 3 3 3 3 3 2 3 20

35 2 CO SURKHROD Sultan Por Lower S-SPL10_11 Upgrading of Sultan Por Lower Female High School 219,698 - 219,698 School 8 class 19-Nov-11 30-Oct-12 3 3 3 3 3 2 3 20

36 2 CO SURKHROD Sultan Por Upper S-SPU01 Upgrading of Upper Sultan Por Middle School 294,260 - 294,260 School 20 class 24-Oct-11 30-Nov-12 3 3 3 3 3 2 3 20

37 3 CL BEHSUD Girdi Kas B-GK07 Construction of Protection wall along the River 125,041 3,078 128,119 Protection Wall 350 m 10-Sep-12 10-Jan-13 3 3 3 3 2 2 3 19

38 3 CL BEHSUD Girdi Kas B-GK09 Construction of Potable Water Wells in Girdi Kas 168,291 575 168,866 Well 42 wells 13-Sep-12 10-Jan-13 3 3 3 3 2 2 3 19

39 3 CL BEHSUD Samarkhel S-SM14 Samarkhel village irrigation System Improvement 49,842 1,496 51,338 Irrigation Canal 355 m !4-Sep-12 7-Jan-13 3 3 3 3 2 2 2 18Regular maintenance can be implemented by community, but line ministry shouldarrange maintenance work when large scale of dameges are occurred

Foot Path 2,104 m

Filling of dirty pools 5 unit

Bank Protection Wall 190 m

Canal 765 m

Irrigation Reservoir 630 ㎥

Protection Wall: 35 m

42 3 CL SURKHROD Char Bagh S-CB18 Construction of Potable Water Wells in Char Bagh 85,873 301 86,174 Well 22 wells 16-Sep-12 9-Jan-13 3 3 3 3 2 2 3 19

43 3 CL SURKHROD Fateh Abad S-FA14 Construction of Potable Water Wells in Fateh Abad 90,866 274 91,140 Well 20 wells 12-Sep-12 14-Jan-13 3 3 3 3 2 2 3 19

Road Graveling 390 m

Box culvert (1m wodth) 4 unit

Pipe culvert (0.5m width) 1 unit

Retaining Wall 338 m

5,164,507 56,527 5,221,034

3

3

Project Cost(USD)Project Summary

41,809

6-Sep-12 28-Jan-13

92,727 1,793 94,520

1,718

3

Type

155,172 4,270 159,442

Regular maintenance can be implemented by community, but line ministry shouldarrange maintenance work when large scale of dameges are occurred

Regular maintenance can be implemented by community, but line ministry shouldarrange maintenance work when large scale of dameges are occurred

3 3

3-Sep-12 7-Jan-13

3 CL

3 CL

3 CL

43,527 9-Sep-12 28-Jan-13

SURKHROD Sultan Por Lower S-SPL04 Sultan Por Lower New Road Graveling & Enlargement

Total

40

41

44

SURKHROD Char Bagh S-CB08 Construction of Foot Path

LocationName of Project

SURKHROD Char Bagh S-CB13 Rehabilitation of Irrigation System in Lokhi CDC

Group

2 18Regular maintenance can be implemented by community, but line ministry shouldarrange maintenance work when large scale of dameges are occurred

StartDate

CompletionDate

3 19

3 3 3

2 23

2 2

2 18Regular maintenance can be implemented by community, but line ministry shouldarrange maintenance work when large scale of dameges are occurred3 3 3 2 2

42

43

2.2.11 Defect Liability Inspection for Contract-out type Pilot Project (Group-2)

The defect liability inspections with the organizations concerned were conducted in accordance with

Table 2.2-5. When defects were found at the inspections, the punch lists were issued based on the

inspection results and the rectifications were confirmed again with organization concerned. If

defects were not found at the inspections, a defect liability certificate were issued and retention

money was released. FGA, PGoN, line ministries (DOE, DOPH, PRRD) and communities attended

the inspections.

2.2.12 Preparation of Final Report

The Final Report compiling the activities of Phase-1 and Phase-2 has been prepared.

2.3 Activities throughout the entire contract period

2.3.1 Continuation of survey on security condition

Information regarding security incidents, conflicts and social matters of Nangarhar Province has

been gathered continuously through FGA and internet. The summarized Japanese version of the

report has been prepared and submitted to JICA.

2.3.2 Meeting for sharing information (incl. PCC)

The meetings for sharing information on the progress of the Pilot Projects with the organizations

concerned had been held by the national staff because the travel of expatriate staff to Jalalabad have

been prohibited since Mar 2011. The PCCs (Project Coordination Committees) were held only twice

because of the same reason. The details of the PCCs are shown in the Table 2.3-1.

Table 2.3-1 Description of PCC

First Second

Date Nov. 9, 2010 Feb. 12, 2013

Location Nangarhar Governor Office Serena Hotel

Attendant C/P Governor, Vise Governor, District

Governor, IDLG director, Mr. Sadat,

Line ministries (DORR、PRRD、DOE、

DOPH、DAIL、DOI）、UNHCR

Mr. Sadat IDLG Director, District

Governor, Line ministries (DORR、

PRRD、DOE、DOPH）、UNHCR

JICA Mr. Yoshida Mr. Miyoshi, Mission of terminal

evaluation (Ms. Miyazaki, Mr. Yasuda,

Mr. Hashimoto)

Purpose Approval of Work Plan

Approval of List of Pilot Projects

(Group-1)

Report of the progress of the

project

Report of the achievement of the

Project

Report and Approval of the result of

the Terminal Evaluation

44

3. Challenges and Lessons Learnt through Project Implementation

3.1 Study on the security condition and conflict prevention in Nangarhar province

Security condition in Afghanistan is still very unstable and dangerous, and Nagarhar province is also

considered to be hazardous area, since antigovernment armed group is active in this province.

Therefore, it expected to take all possible measures for security arrangements and information

gathering regarding local situation and security condition.

1) Information collection from various field

Information has been collected not only security condition but also basic information of Nangarhar

province, current situation of society, economic, politics, reconstruction, returnees, relationship

between Kabul, Pakistan and Nangarhar, activity of armored group and international military force,

structure and factor of the conflict, information of local influential person, etc,.

2) Consideration to information collection and handling method

Information has been collected in common and general level and avoided to collect intrusive,

personal and private information to secure the trust to the project. Particular information was

handled with care not to open to public. In addition, information regarding security condition has

been collected daily, weekly, monthly and emergency case to catch the situation promptly and

accurately and utilized to secure the safety of project activities.

3) Information sharing among project team

Considerations on project activities have been compiled based on the result of survey on security

condition and conflict prevention in Nangarhar province. It includes general cautions for behavior,

information regarding provincial government, cautions for site survey in target villages, information

regarding other donors and projects, situation of returnees and IDPs etc. Project members were

required to fully understand above mentioned cautions and information and pay considerable

attention to safety of the activities on site. After the travel restriction to Jalalabad, since June 2011,

to secure the safety of the activities of FGA and national staff, information regarding social and

security condition in Nangarhar and target 2 districts were collected and compiled as considerations

for security and conflict prevention and shared in project team member. Based on this, security

measures were reconfirmed and necessary instructions were given to FGA and national staff.

4) Security measures on site

Site visit was required to submit application to JICA Afghanistan office in advance, get approval,

confirm the situation on the day, and then visited village with mobile security team. Departure to the

site was basically after 10 am, because IED was set during night and found in the early morning,

and should return office before dark because activity of anti-governmental group increase in the

night. Satellite phone and mobile phone should be carried to secure the communication tools. In

case visiting villages where require special attention, even national staff entered village with villager

45

after confirmation of the situation.

After March 2011, activities in target villages were implemented by only national staff and FGA.

Project team instructed them repeatedly to pay enough attention to surroundings, avoid physical

proximately to high profile vehicle and military force, not move alone to avoid kidnapping.

5) Consideration to the local situation

Human relationship among provincial government should be understood as much as possible and

paid attention at the discussion with provincial government. Problems and conflicts in target villages

were also tried to find and understand, and paid enough attention at the discussion with villagers,

project selection and implementation process of the pilot projects.

6) Coordination with villagers and relevant organizations

Mutual trust and cooperative relationship have been established through implementation of pilot

projects and monthly security meeting. Communities also have sense of ownership and cooperated

positively to secure the safety. Project team has discussed and shared information with PGoN and

relevant departments for selection and implementation of pilot projects, and avoids conflict and

negative impact. In case any problems occurred, NRRC received cooperation of authorities to solve

the problems.

7) Emergency contact system and list

Emergency contact system has been confirmed to contact smoothly between Kabul and Tokyo in

case of emergency. For implementation of contract out projects, emergency contact list which

includes all contractors, FGA, NRRC, JICA office and KEI Tokyo was prepared for smooth

information sharing in case of emergency.

3.2 Social Survey in 11 Target Villages

1) Selection of Interviewees

To secure the accuracy, three (3) respondents were selected in each CDC. The respondents were: i)

the head of CDC; ii) one family head of the resident who has been living in the community for long

year; and iii) one of the family head of returnees recently returned. The method called triangulation

is appropriate in general. However, the accuracy of the data from CDC head was much better than

others; therefore, his data was used for the Social Survey. If the information of other interviewees is

considered not reliable, it is necessary to limit the interviewees.

2) Level of Accuracy

The experts dispatched researchers to the villages again and again for data gathering to secure the

accuracy of the data such as population and area. The interviewees complained the repeated

interview. To consider the objective of the study and the local situation, especially in Afghanistan

where it is hard to obtain the reliable data, it is necessary to discuss and determine the level of

validity in advance.

46

3) Items of Survey

The survey could explore the social structure of the village, however could not explore the social

structure inside the CDCs well. The items such as number of clans, sub-villages and their conflict of

interests could be effective factors for analyzing function of BCDCs how it could deliver

information inside the CDCs, although it is trade-off with time and cost.

3.3 Confirmation of Construction Status, Study on execution structure

1) Various information sources

Various information sources had been confirmed to improve the quality of survey.

2) List of Good Performance Contractors

List of good performance contractors have been seen in several departments. However the liability

of the list seems not to be high. Advertisement to public media for the qualification of contractors is

crucial for intensive competition and transparency. Post qualification is also indispensable because

the data submitted for expression of interest is not always correct.

3) Direct interview with the engineers

Direct interview with engineers is important to confirm the capacity of the contractors on quality

control and supervision. It is found that the company which had contract with foreign aid agency or

UN organization had high knowledge on quality control and supervision and many of the

engineers could communicate in English. These findings were useful to consider the framework of

pilot project implementation and supervision, and necessary trainings.

4) Actual Contract Document

Actual contract document has been confirmed. Most of the documents are simplified version. The

comprehensive contract documents have been rarely found. However all contract documents were

prepared in English and covered important contract terms. Therefore it was considered to be no

problem to conclude contract in English with local contractors.

5) Observation of construction sites

High level of quality control and supervision had not been found in the construction sites in

Jalalabad. Those construction sites belong to private sector. Quality control and supervision level of

construction seems to be very low and necessity of capacity development in supervision was

confirmed.

3.4 Establishment of Consensus Building Structure in each villages

1) To reflect the opinions from all CDCs in each village, NRRC presented a criteria that one (1)

representative at least should be selected for the BCDCs from each CDC.

2) To inculcate the norm of self-reliance by villagers, NRRC convened two (2) representatives from

each CDC and requested them to select the member of BCDCs by themselves.

3) There are documents when the BCDCs were set-up, however, it was an issue in Phase-1 that

47

documentation about the process of establishment of BCDCs was lacking. The documentation can

be used for identifying the factors such as their norms, level of capacity, and/or linkages with other

organizations. Such data will contribute for resolving ongoing issues, and improving their capacity

in the future. Therefore, training for documentation was conducted through workshop for

strengthening of consensus building. As a result, minutes of discussion were surely prepared for

selection and planning of “further activities” in Phase-2 and process of discussion can be confirmed

and information were shared smoothly.

4) Some BCDCs members requested allowance for their activities after establishment of the BCDCs.

The expert, however, repeated his explanation about the nature of NRRC and asked NS and FGA to

also explain and to make people understood for their sustainability without depending on the

donors.

5) The desirable scenario was to produce a synergy effect between “village government” and the

BCDCs by demarcating their roles and responsibilities. In Afghanistan, the village government as

a local government body was planned, but not yet implemented. The BCDCs was established in the

situation by NRRC. Therefore, from the viewpoint of sustainability of organization, it is desirable

for BCDCs to manage other issues such as village security in addition to development activities, and

also to link with government organizations and donors to continue their development activities.

3.5 Selection and Planning of Pilot Projects

1) Equity of beneficiaries

Due to vulnerable governance system, we have encountered difficulties in confirming the

beneficiaries with following reasons.

・There is the area where doesn’t formulate CDC by NSP,

・There are CDCs which don’t belong to any villages,

・and vague boundary of target villages

Therefore, the project has interviewed with the concerned people to avoid missing beneficiaries to

tackle above mentioned problems.

2) Donation of Land

In case of new construction or lack for land of existing school, donation of land is required.

However, the donation is not easily done because the land is vast and expensive in this area. Most of

the case, donation cannot be materialized. However, Miran village has achieved to collect the

money to acquire the land from the villagers. It has been realized that land acquisition is a big issue

for this kind of project and should pay great attention not to cause conflict.

3) Camp for returnees

The local government had not approved new construction in camp area because of the government

policy. The local government said the camp was only a temporary measure and it had to be

dismissed in the future. The objective and effect of the pilot project is important but government

48

policy should also be followed. Therefore consensus building should be addressed with close

communicating both villager and government.

3.6 Implementation of Pilot Projects

3.6.1 Implementation of Community-led type Project

1) Accounting Manual

The accounting manual prepared by Inter-communal Rural Development Project in Afghanistan

(IRDP) has been refined for this project for higher transparency and better quality of the works.

2) Consensus of the communities on the implementation procedure.

The NSP method for community-led type project has been deeply rooted in community people. NSP

require CDCs to open back accounts and remit project money there. However, this project requires

FP to open a bank account and control it. Though we explained this scheme to communities many

times before commencement of the project, many of the people had still complained to us on the

adopted scheme during implementation. It seems that the intensive explanation to the communities

and understanding on the difference of the NSP project is very important to avoid any conflict.

3) Training on Quality Control

The training on the quality control in Group-1 projects had been provided to the implementation

committee through national staff of NRRC and FGA. However, in case of the difficult projects, face

to face trainings seem to be required. The possibility of enough training shall be confirmed before

selecting difficult projects.

3.6.2 Implementation of contract-out type projects

1) Procurement Procedure

JICA procurement rule requires bid opening and announcement shall be done in front of bidders.

Hence, the names and offered amounts are disclosed. This fact enables the lowest bidder to

negotiate with other bidders to give the chance with some commission. Therefore when winning

bidders name and offered amounts are disclosed, bid bond seems to be necessary to avoid

withdrawals though it is still not common in Afghanistan.

2) Involvement of Board of CDCs

The project site B-SR-05 received a blackmail letter from a group alleging Taliban. In addition to

the strengthening the security by local government, the investigation of the elders of BCDC through

their network enables the contractor to resume the activities. BCDCs are not deeply involved in the

implementation of contract out type projects, but there is a case that BCDCs play an important

role for securing of peace and order like this. It’s important to share information usually and

organize a cooperative system with BCDCs.

3) Confirmation of the project site

The project team submitted the drawings indicating the location of the school and got approval from

49

DOE in writing prior to implementation. However, when the contractor mobilized and confirmed

the location with DOE, DOE required relocation of the structures several times. When those

confirmations are done in the future, the reconfirmation that the confirmed location of the project in

writing cannot be changed seems to be important.

4) Capacity of Contractors

It has been found that the capacity of contractors in Afghanistan is not uniform based on the

submitted tender documents and their actual performances. It has also been found that the capacity

doesn’t depend on the size of the company but the capacity of president or director. It seems that

almost all the contractors can perform well without advance payment.

5) Construction of Wells

Wells have been designed based on the depth and water quality of adjacent existing wells. Most of

the wells have performed as designed. However, in case of a well in B-SR-05, fresh water could not

be retrieved at the designed depth because of an unexpected salty water aquifer and a very weak soil

strata. The deign change procedure for construction of wells shall be prepared to tackle the similar

problems to be encountered prior to the commencement of the project.

6) Contract Gap

A contract gap is sometimes unavoidable due to the constraint of fiscal year in Japan. However, the

contract gap should be avoided for the future’s contracts because it is not familiar to the local

contractors. It is also very difficult to impose the liquidated damages to the contractors for first year

because of a contract gap of the consultant.

7) Design Change

The arrangement which can immediately correspond the design revision due to the unexpected

subsoil conditions or the change idea of the client side is indispensable.

8) Assurance of Quality and Schedule by the intensive monitoring

The intensive monitoring on the quality and schedule had been conducted and the reports had been

shared with the organization concerned. It is understood that this intensive monitoring enabled the

contractors and communities to keep the quality and schedule even in Afghanistan.

3.7 Assist on the Operation and Maintenance

Traditional Maintenance Organization and their maintenance methodology have been referred for

the formulation of operation and maintenance committee and system in the manual. If there is no

traditional maintenance measures, operation and maintenance manual has been prepared using

existing equipment and easily available materials so that no new expenses occurred. Workshop for

road maintenance has been conducted for villagers because PGON and PRRD don’t have enough

budget, but it’s doubtful that road maintenance would be done properly since villagers also don’t

have enough budget. It’s desirable that PGON and PRRD would take charge of road maintenance in

50

the future.

3.8 Survey on Development Needs in Behsud and Surhrod district

The population of Target 11 villages considered to share 80% of total population of 2 districts, and

the number of other villages were assumed to be 2~3 from the initial information. However, there

are 227 CDC in 2 districts and NRRC target villages cover 67 CDC. Thus, target villages for survey

on development needs are considered to be two third (2/3) of 2 districts. It was impossible to

conduct survey in same method with social survey, and it would not expect expansion of the project

to other area, survey method was reviewed and changed to avoid direct contact to villagers and

collect information from relevant authorities and secondary source material. On the other hand, this

survey was regarded as basic information collection of villages and community infrastructure needs,

and participatory method was not applied for this survey. Therefore, not only detailed technical

survey but also community participation should also be considered if any projects are implemented

in the future.

The big difference in estimated target village number is caused by undeveloped local governance

system in Afghanistan. Definition of “village” has not clearly determined and it’s different in

authorities. Not only survey on development needs, even 11 target villages should also be examined

and determined its territory at the beginning of the project. It is recommended to make the definition

of community or village clear and decide target area for future project.

3.9 Remote Control Supervision

The remote control supervision had been considered since the beginning of the project because

many pilot projects were scheduled to be implement and the project sites were scattered, and

moreover experts were not allowed to visit some target villages due to the security reason. The

experiences of IRDP (Inter-communal rural development project) on remote control supervision had

been referred and utilized to this project and the following actions had been taken at the beginning

of the project.

1) NS had been organized to formulate the command structure. This structure enabled the rapid

and accurate conveyance of orders to bottom of NS, FP and C/P.

2) The trainings for NS on quality control had been provided. These trainings were focused on the

selection of the boulders for grouted riprap, mix proportion of the concrete and mortar, quality

of the aggregate and curing method for fresh concrete. NS had trained the FP and contractors

on the quality control on site.

3) The proper monitoring to the contractors and the preparation of the monthly report had been

done by the NS based on the experiences of IRDP. The reports had disseminated to all the

experts immediately. The experts had responded to provide the necessary comments and

instruction on them.

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4) The NS and FP were instructed to report to the experts if there were problems on the progress,

quality and safety. The early dissection and settlement had been achieved.

5) The relations of trust with contractors had been fostered by in time progress payment and

additional payment for additional works so that the contractors could work at ease.

6) The series of the supervision such as (a) Quality and progress control (b) Photos taking and

preparation of monthly report (c) Confirmation of the progress with persons concerned (d)

Immediate payment for the invoice from contractors, made the contractors have the mind under

control of the experts.

7) Supervision with DOE supervisors enabled the information sharing on progress and quality

with the parties concerned.

The additional measures on the quality control had been provided after the evacuation of all the

expatriate staff in Feb. 2011.

1) The training on the quality control had been continuously provided in Kabul.

2) The weekly report in addition to the monthly report had been newly prepared. The

improvement of the quality had been attempted by the frequent weekly comments.

3) The data of the photos had been presented to Kabul office. The experts had checked the photos

on the display of the computer and instructed the points of the improvement of the quality for

now and future. Paperless system enabled to check the huge number of the photos.

52

4. Achievement of Project Purpose

4.1 The 1st Progress Monitoring Mission

JICA dispatched a mission team from 5th February to 8th February, 2012 for the purpose of

monitoring the progress of NRRC. During its stay in Afghanistan, the mission team had a series

of discussion with PGON, jointly monitored the progress of the Project and exchanged views for

further improvement of the Project.

4.1.1 Progress and further activities of the Project

Output Achievements 1. To compile current situation and development

needs of Behsud and Surkhrod District in Nagarhar Province.

Compiled development needs in Behsud and Surkhrod district.

2. To select pilot projects and prepare implementation plan with participation of local company

Prepared plans of thirty six pilot projects under high commitment by the PGON and Board of CDCs.

3. To develop a system to be able to implement projects for improvement of basic infrastructure in community level by local residents.

Establishing system to utilize local community for improvement of basic infrastructure.

4. To develop a system to be able to implement projects for improvement of basic infrastructure in community level by local contractor.

Establishing system to utilize local contractors for improvement of basic infrastructure.

5. To develop an operation & maintenance system of basic infrastructure in community level.

Establishing operation and maintenance system for local committee.

On the other hand, both sides recognized following activities are necessary to achieve the project

objectives.

Improvement of the operation and maintenance system through practical application

Verification of the system to utilize local community through pilot projects

4.1.2 Dissemination of outputs of the Project

As the project has made steady progress, both sides recognized appropriateness to start

preparation for further activities. As an implementation modality, both sides referred the

possibility of Japan’s Grant Aid, which is request by the Government of Afghanistan October

2008.

4.2 The 2nd Progress Monitoring Mission

JICA dispatched a mission to discuss the frame work of the NRRC with the officials concerned

of the PGON from 26th September to 1st October to Afghanistan. Both sides agreed to amend

the original month of termination to July 2013 from July 2015, shortening the duration of the

Project for 3years, along with the commencement of the preparatory study for Grant Aid project

on June 2012. Consequently, both sides agreed to conduct terminal evaluation around January

2013 to fully appreciate the achievements of the project in accordance with the JICA evaluation

guideline.

53

4.3 Terminal Evaluation

JICA dispatched terminal evaluation team from 10th February to 14th February, 2013. The

purpose of the evaluation is to measure the achievement of the project purpose and compile

recommendations and lessons learned on the completion of the project.

4.3.1 Evaluation Results

The Project is evaluated from the view of the following “five criteria”, and the result is shown in

Table 4.3-1.

Table 4.3-1 Evaluation Result

Criteria Result Reason

Relevance High 1. Relevance with the policy of Afghanistan

2. Relevance with the needs of target groups

3. Relevance with the assistance policy of Japan

4. Relevance with the strategy of Partner organization, UNHCR

Effectiveness High 1. The achievement of the Project Purpose is promising.

Efficiency Not High 1. The Project shortened the duration from five to three years, however it did

not affect the achievement of Outputs.

2. Due to the security reasons, the number of Japanese experts staying in

Afghanistan had been restricted and it affected efficiency to a certain level

in terms of the timely dispatch of the experts.

3. The number of counterparts from IDLG to involve in the project was

limited.

Impact Relatively

High

1. There is a good prospect that the Overall Goal will be achieved if the

PGON takes strong initiative to spread the model for the community level

infrastructure projects developed by the Project across the province.

2. Empowerment of the community and Development of local human

resources

3. - The quality of construction was better than other similar community

projects. This raised reputation of Japan.

Sustainability Relatively

High

1. The government policy to improve living environment for the returnees

and the receiving communities continues to be one of the high priority

issues. The political sustainability of the Project effects will be ensured for

a long period.

2. BCDC mechanism developed by the Project created a foundation to

strengthen the unity and facilitate community development. If the

mechanism stays in the community, institutional sustainability will be

ensured at the community level.

3. Most of knowledge and skills transferred through project activities to FP,

contractors and communities were appropriate.

4. The maintenance of the completed pilot projects did not require extensive

financial resources. From the initial stage of the pilot projects, the Project

has consulted and negotiated with the relevant line departments to

accommodate O&M budget for this. In this regard, financial sustainability

for operation and maintenance of completed project will be secured.

54

4.3.2 Recommendations and Lessons Learned

The following recommendations and lessons learned are proposed by the Terminal Evaluation

Team.

Recommendations

1. Completion of remaining planned activities

・The Project should concentrate efforts to complete ongoing pilot projects before the end of the Project.

・Manuals should be finalized soon.

・The Project should make sure that the communities should conduct maintenance of their facilities

according to the O&M manual.

2. Special efforts should be made for the developed manuals to be utilized even after the Project.

Lessons Learned

1. Intensive monitoring and supervision for community infrastructure projects enhanced the quality of

the construction.

5. Recommendation for achievement of Overall Goal

The similar projects surrounding the target area of this project in Nagarhar Province will be vital

to achieve the overall goal. Therefore, the recommendations on the succeeding projects to be

implemented by JICA are mentioned below.

Recommendations

1. Utilization of Local NGOs

This project utilized an international NGO to fulfill the voluminous and newly challenged TORs. However, local

NGOs should also be utilized for the future’s projects because of the limitation of the international NGOs, the

costs and the cultivation for local NGOs.

2. Utilization of Local Consultant

FGA may not be able to handle the supervision works for the contract-out type due to the constraint of the

adhesive terms and conditions as a NGO. Therefore, local consultants should be utilized for the supervision

works because their grown capacity has been noticed during the implementation of this project.

3. Utilization of Local Contractors

Capacity building to the limited contractors had been provided in this project. However, the training for other

contactors shall also be continuously needed according to the capacity of contractors because there are many

local contractors and their capacity is unknown.

4. Involvement of local authorities

Local authorities are involved in each step of project such as project selection, approval, observation of bidding,

monitoring of construction work, final inspection, handover ceremony etc. However it cannot be considered as

proactive action of local authorities. The background of this is the situation that responsible organization for

community development in Afghanistan is still not clear. The establishment of local governance structure will

affect, but it’s desirable to support the establishment of community development system by local authorities if

possible.

55

5. Security measures

Security condition of target districts of NRRC is relatively stable in Nangarhar province, but other districts are

more volatile. It’s strongly suggested to establish a good relationship with local government and communities and

to share the information closely. The intense attention shall be paid to secure the safety of activities in other

districts.

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6. Appendices

6.1 PDM Ver.-1

Objectively verifiable indicators Means of verifications Important assumptions

1. Living environment of the returnees and receiving communities will be improved byeffective operation for improvement of basic infrastructure at community level inNangarhar Province.

1.　Agriculture output is increased.2.　Traveling time to the community center is shortened.3.　Capacity of school or clinic is increased.

・Hearing from communities

・Hearing from DoE and DoPH

・Site observation

1. An environment conducive to implement projects for improvement of basicinfrastructure at community level in target 2 districts is developed in order toimprove the living environment of the returnees and receiving communities.

1.　Development model is established.2.　Capacity of FPs to select and implement the projects isimproved.3.　Capacity of Contractors to execute the projects is improved.4.　Similar projects for the returnees and receiving communities areformed.

・Operation and Supervising Manual

・ Hearing from PGON, FPs, Communities,Constructors

・Security Condition is not suddenly aggravated

・Weather is stable in some measure

・FPs and Contractors trained by this projectdon't go bankrupt or dismiss.

1. To compile current situation and development needs of Behsud and SurkhrodDistrict in Nagarhar Province.

1-1 Development needs of Behsud and Surkhrod District inNagarhar are compiled in database.

1-1 Social Survey Report1-2 Report on Development Needs1-3 Database

2. To select pilot projects and prepare implementation plan with participation oflocal community

2-1 Consultation mechanism among community residents isestablished.2-2 Pilot projects are selected with participation of localcommunities.2-3 Implementation plan is prepared with participation of localcommunities.

2-1 Documents regarding establishment of Boardof CDCs2-2 Application Form2-3 Implementation Plan

3. To develop a system to be able to implement projects for improvement of basicinfrastructure in community level by local residents.

3-1 FPs are selected for implementation of community-led pilotprojects.3-2 Operation manual is prepared.3-3 Supervising manual is prepared.3-4 Community led pilot projects are implemented by FPs andCommunities.

3-1 Contract with FPs3-2 Operation Manual3-3 Supervising Manual3-4 Monthly Report

4. To develop a system to be able to implement projects for improvement of basicinfrastructure in community level by local contractors.

4-1 Contractors are selected for implementation of pilot projects bycontractor.4-2 Operation manual is prepared.4-3 Supervision manual is prepared.4-4 Pilot projects are implemented by contractors under supervisionof FPs and communities.

4-1 Contract document with contractors4-2 Operation Manual4-3 Supervising Manual4-4 Monthly Report

5. To develop an operation & maintenance system of basic infrastructure incommunity level.

5-1 Operation and maintenance manuals are prepared.5-2 Operation and maintenance committees are organized.5-3 Operation and maintenance activities are implemented.

5-1 Operation & Maintenance Manual5-2 Monthly Report

1-1 To compile information on current situation of target districts (ex. population,number of families, tribes, employment situation, public infrastructure, education,health service) from existing documents and supplementary survey.

JapanNangarhar Province in the Islamic Republic

of Afghanistan ・FPs and Contractors participate in the project

1-2 To collect information from provincial government, authorities concerned, targetcommunity, other donors regarding future improvement plan of basic infrastructurein targets district and figure out development needs in target districts.

・ Many of engineers or staffs trained by thisproject do not resign.

1-3 To construct and update database of current situation and development needs intarget districts.

・Office space and accomodation for JICA expertsare secured.

1-4 To collect information of local contractors, prepare and update database.

2-1 To conduct social survey regarding the general information of the 11 target villages,situation of CDC formation, living condition of returnees

2-2 To establish consultation mechanism among community residents based on thesocial survey.

2-3 To select pilot projects and obtain consensus from relevant parties regardingimplementation methods (community-led or by contractor).

Equipment/ Materials/ Facilities

・ Office space and necessary equipments for activitiesEquipment/ Materials/ Facilities

・

2-4 To support preparation of overall implementation plan of pilot projects.

3-1 To prepare operation manual (ex. project selection, implementation structure,supervising plan, monitoring system, financial management) for implementation ofcommunity-led pilot project, based on the guidelines of the National SolidarityProgram.

Cost of local activities

・ Salary for counterparts

3-2 To prepare supervising manual for construction of uncomplicated infrastructure(ex. Improvement of rural road, incidental facilities of school, rehabilitation ofirrigation canal) which is able to be implemented by community people.

3-3 To implement community-led pilot projects according to operation and supervisingmanuals.

3-4 To summarize knowledge, findings and lessons learnt obtained fromimplementation of pilot projects, and review operation and supervising manuals forcommunity-led infrastructure improvement, then finalize them.

OthersOthers· Provision of security information

3-5 To share manuals for community-led infrastructure improvement with relevantparties.

4-1 To prepare operation manual (ex. Selection of contractor, bidding, contract,monitoring, inspection, handover, financial management) for implementation ofpilot projects by contractor.

4-2 To prepare supervising manual for implementation of pilot projects by contractor.

4-3 To implement pilot projects by contractors according to operation and supervisingmanuals.

4-4 To summarize knowledge, finding and lessons learnt obtained from implementationof pilot projects, and review operation and supervising manuals for infrastructureimprovement by contractors, then finalize them.

4-5 To share manuals for infrastructure improvement by contractors with relevantparties.

5-1 To establish community association and support planning of operation andmaintenance.

5-2 To monitor and evaluate condition of operation and maintenance by communityand support them if needed.

Project Design Matrix (PDM) Ver.1 (DRAFT)Name of Project : The Community Development Project for Returnees and Receiving Communities in Nangarhar Province in the Islamic Republic of AfghanistanTarget Area : Afghanistan, Nangarhar Province Behsud District 6 villages (Hada Akhunzada, Girdi Kas, Khushgumbad, Miran, Samarkhel, Saracha) Surkhrod District 5 villages (Bala Bagh, Char Bagh, Fateh Abad, Sultan Por Paeen, Sultan Por Ulya)Period : Jun. 2010～Aug. 2013(39 months)Target Group : Target villagers, NGO, Local Contractors

Narrative Summary

Overall Goal

Project Purpose

Cost of local activities

・ Sub-contractCompilation of current security situation, Development of needs,establishment of discussion system, Selection and implementation ofpilot projects

・ Other incidental expenses

Precondition

・Condition of Politics, Economy and Security inthe Islamic Republic of Afghanistan is stable insome measures.

・Ownership of the Islamic Republic ofAfghanistan is secured.

Outputs

・All Communities are corporative

・FPs and Contractors with some extent of abilityare existing

・FPs or Contractors don't run away duringimplementation.

・Security Condition is not suddenly aggravated

・Target districts are not struck by massivenatural disaster

Activities Inputs

PersonnelTeam Leader/Community Development 1Contract / Procurement Management 1Construction Supervision 1Participatory Development/Social Study 2Architect 1Highway Engineer 1Irrigation Engineer 1River Engineer 1Pilot Project Management 2

PersonnelCounterparts / PGON(Provincial Governemnt ofNagarhar Province) 5

57

6.2 Activity Flow Diagram

Year

Report NRRC

▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲ ▲

Meeting with PGoN

PCC, PDC・TWG

Maj

or

Work

Flo

w

Phase-II

5 6

Report on TechnicalCooperation

Monthly Report

11 12 1 2 3 45 6 7 8 9 1011 12 1 2 3 45 6 7 8 9 1011 12 1 2 3 45 6 7 8 9 10

Phase Phase-I

2010 2011 2012 2013

CompletionReportInceptionReport Work

Plan

Nedds SurveySocio Survey

Report on Security Condition

The report is updated in case significant incident occure

Socio Survey for 11 vil lages

SelectionPlanning Implementation

Manual

Prepararion of Implementation & Supervision Manual

Selection & Planning

Group - 1

Selection of Contractors and Implementation (School, Clinic, Road)

Selection and Planning of Pilot Projects

Implementation of Pilot Projects (Road, School, Clinic)

O&M

Update of Manuals

Group - 2

Group - 3

Preparation of Grant Aid Projects

Needs Survey

Implementation

O & M

Final Report

WorkPlan

Update of Manuals

Report

PCC PDCTWG

PDC

Slection of

ProjectsOutline Design

Inception Report

MinutesDraft Final

Preparatory Survey Report

Minutes

Detailed Design

Tender of4 Projects

Strengthening of Consensus Building Structure

PDCTWG

Disscussion

on Incep

tionR

eport

Co

nfirmation of

Construction, Statu

s Study on execution structure

Evaluation of Pilot Projects

Inspection after Defect Liability

Period

57

58

6.3 Work Breakdown Structure (WBS)

Phase-1 (1/2)

4 11 18 25 1 8 15 22 29 5 12 19 26 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 6 13 20 27 6 13 20 27 3 10 17 24 1 8 15 22 29 5 12 19 26 3 10 17 24 31 7 14 21 28 4 11 18 25 2 9 16 23 30 6 13 20 27 4 11 18 25 1 8 15 22 29 5 12 19 26 4 11 18 25

AnnouncementPlan

Actual

Techincal ProposalPlan

Actual

Finance ProposalPlan

Actual

ContractPlan

Actual

1Survey on Development Needs in Dehsud andSurkhrod Districts

1.1To compile current situation of target district fromexisting document.

Preparation of TOR forFP

PlanActual


PlanActual

SurveyPlan

Actual

Preparation of DatabasePlan

Actual

Update of databasePlan

Actual

HearingPlan

Actual

Study of the hearing dataPlan

Actual

2 Slection and Planning of Pilot Projects


PlanActual

Preparation ofquenstionnaire

PlanActual

SurveyPlan

Actual

Compile considerationsand concrete measures

PlanActual


PlanActual

Problem analisysPlan

Actual

SurveyPlan

Actual

Review and strengtheningof system

PlanActual

Implementation ofstrengthening measures

PlanActual

MonitoringPlan

Actual


PlanActual

Preparation of PreliminaryList

PlanActual

Preparation of SecondaryList

PlanActual

Slection of Pilot ProjectsPlan

Actual

Selection of type of projectPlan

Actual

Approval from PGON &JICA

PlanActual


PlanActual

Support of planningPlan

Actual

2012

4 5 6 72 3Activities Work Bearkdown

2010 2011

12 1 Evaluation7 8 9 10 11 12 1 2 3

0 Slection of FPs

1.2

To collect information from provincial government,authority concerned, target community regardingfuture improvement plan of basic infrastructure intarget districts.

8 9 10 11

1.3To construct and update database of current situationand development needs in target districts.

1.4 To collect information of local contractor

2.1To conduct social survey to examine general situation,formation of CDCs, living condition of returnees etc,in 11 target villages.

2.2To establish consensus building structure amongCDCs in each village for implementation of the pilotprojects.

2.3To select pilot projects and obtain consensus fromrelevant parties regarding implementation method(community-led or by contractor).

2.4To support preparation of overall implementation planof pilot projects.

G-3（第2フェーズへ変更） G-4（第2フェーズへ変更）

58

59

Phase-1 (2/2)

4 11 18 25 1 8 15 22 29 5 12 19 26 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 6 13 20 27 6 13 20 27 3 10 17 24 1 8 15 22 29 5 12 19 26 3 10 17 24 31 7 14 21 28 4 11 18 25 2 9 16 23 30 6 13 20 27 4 11 18 25 1 8 15 22 29 5 12 19 26 4 11 18 25

3Implementation of Community-led TypeProjects

Reading of NSP OperationManual

PlanActual

Preparation of ManualPlan

Actual

Reading of NSP TechnicalManual

PlanActual


Actual


PlanActual

Signing of contractPlan

Actual

Implementation of pilotprojects

PlanActual

Summarizing findings anslessons learnt

PlanActual

Review and finalizingoperation manual (P-II)

PlanActual

Review and finalizingsupervision manual (P-II)

PlanActual

DistributionPlan

Actual

WorkshopPlan

Actual

4 Implementation of Contract-out Type Projects

Reading of NSP OperationManual

PlanActual


Actual

Reading of NSP TechnicalManual

PlanActual


Actual


PlanActual

Signing of contractPlan

Actual

Implementation of pilotprojects

PlanActual

Summarizing findings anslessons learnt

PlanActual

Review and finalizingoperation manual (P-II)

PlanActual

Review and finalizingsupervision manual (P-II)

PlanActual

DistributionPlan

Actual

WorkshopPlan

Actual

5 Establishment of Operation & Maintenance Structure

Establishment ofcommunity association

PlanActual

Plannning of O&MPlan

Actual

Implementation of O&MPlan

Actual

MonitoringPlan

Actual

EvaluationPlan

Actual

Preparation of work planPlan

Actual

preparation of PCCPlan

Actual

39 10 11 12 1 23 4 5 6 7 8

2012

Evaluation7 8 9 10 11 12 1 2Activities Work Bearkdown

2010 2011

3.1To prepare operation manual for implementation ofcommunity-led pilot project, based on the guidelines ofthe National Solidarity Program.

3.2To prepare supervising manual for construction ofuncomplicated infrastructure which is able to beimplemented by community people.

3.3To implement community-led pilot projects accordingto operation and supervising manuals.

3.4

To summarize knowledge, findings and lessons learntobtained from implementation of pilot projects, andreview operation and supervising manuals forcommunity-led infrastructure improvement, thenfinalize them.

3.5To share manuals for community-led infrastructureimprovement with relevant parties. (Phase-II)

4.1To prepare operation manual for implementation ofpilot projects by contractor.

4.2To prepare supervising manual for implementation ofpilot projects by contractor.

4.3To implement pilot projects by contractor according tooperation and supervising manuals.

4.4

To summarize knowledge, finding and lessons learntobtained from implementation of pilot projects, andreview manuals for infrastructure improvement, thenfinalize them.

6.0 Hold of PCC（Project Coordination Committee)

4.5To share manuals for infrastructure improvement bycontractor with relevant parties. (Phase-II)

5.1To establish community association and make a planfor operation and maintenance.

5.2To monitor and evaluate condition of operation andmaintenance by community and support them ifneeded.

59

60

Phase-2

1 8 15 22 29 6 13 20 27 3 10 17 24 1 8 15 22 29 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25 2 9 16 23 30 6 13 20 27 3 10 17 24 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30

1Survey on Development Needs in Dehsudand Surkhrod Districts

Achieved

2 Slection and Planning of Pilot Projects

Conclusion of contract withFP

PlanActual

Slection of Pilot ProjectsPlan

Actual G3CLApproval from PGON &JICA

PlanActual

2.4To support preparation of overall implementationplan of pilot projects.

Support of planningPlan

Actual

3Implementation of Community-led TypeProjects


PlanActual

ImplementationPlan

Actual

To sammarize knowledge,findings and lessons learnt

PlanActual

To finalize implementationmanual

PlanActual

To finalize supervisionmanual

PlanActual

DisseminationPlan

Actual

WorkshopPlan

Actual

4 Implementation of Contract-out Type Projects


PlanActual G2 ongoing

Contractor Procurement(Tendering～ Contract)

PlanActual G2 ongoing

G2 small projects

ImplementationPlan

Actual

final inspection

To sammarize knowledge,findings and lessons learnt

PlanActual

To finalize implementationmanual

PlanActual

To finalize supervisionmanual

PlanActual

DisseminationPlan

Actual

WorkshopPlan

Actual

5Establishment of Operation & MaintenanceStructure

Establishment of O&MCommittee

PlanActual

G2

Preparation of O&M PlanPlan

ActualG2

Operation and MaintenancePlan

Actual Completed projects

MonitoringPlan

Actual Completed projects

EvaluationPlan

Actual

6.0Hold of PCC（Project CoordinationCommittee)

PCC etcPlan

Actual

評価4 5 6 7 11 12 1

2012 2013

2 3 4 5 68 9 10Activities Work Bearkdown

2.3To establish consensus building structure amongCDCs in each village for implementation of thepilot projects.

3.3To implement community-led pilot projectsaccording to operation and supervising manuals.

3.4

To summarize knowledge, findings and lessonslearnt obtained from implementation of pilotprojects, and review implementation andsupervising manuals for community-led type, andfinalize the manuals

3.5(Phase-II)To share manuals for community-ledinfrastructure improvement with relevant parties.

5.1To establish community association and make aplan for operation and maintenance.

5.2To monitor and evaluate condition of operation andmaintenance by community and support them ifneeded.

4.3To implement pilot projects by contractoraccording to operation and supervising manuals.

4.4

To summarize knowledge, findings and lessonslearnt obtained from implementation of pilotprojects, and review implementation andsupervising manuals for contract-out type, andfinalize the manuals

4.5To share manuals for infrastructure improvementby contractor with relevant parties.

60

61

6.4 Assignment Schedule

Phase-1

Before

After

Before 62.60 38.80 29.00 130.40

After 61.19 52.90 0.00 114.09

Before 0.60 －－ 0.60

After 16.91 －－ 16.91

Before

After

62.60 0.60 38.80 － 29.00 － 130.40 0.60

61.19 16.91 52.90 － 0.00 － 114.09 16.91

Position / Task Name

Rank

1st Year 2nd Year

6 7 8 9

3rd Year

Phase-1（June 2010～March 2012） Phase-2 （April 2012～August 2013）

2010 2011 2012 201310 11 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 1st year 2nd year 3rd year Total

Work in Afghanistan

Team Leader／Community

Development

YoshihisaNoda

2 Before 8.00 4.50 6.00 18.50

2 After 10.50 11.00 0.00 21.50

Contract/ProcurementManagement

Masako Suzuki

3 Before 7.50 4.50 6.00 18.00

3 After 10.00 11.00 0.00 21.00

ConstructionSupervision

TakaoMitsuishi

3 Before 5.50 4.50 3.00 13.00

3 After 1.20 4.50 0.00 5.70

ParticipatoryDevelopment/SocialStudy（I)

KazukoYamamoto

3

Before 5.00 3.00 2.00 10.00

After 2.93 0.00 0.00 2.93

ParticipatoryDevelopment/Social

Study（II)

Shimako

Narahara/Katsuhisa Ota

3 Before 5.50 3.00 2.00 10.50

4 After 7.23 7.50 0.00 14.73

Architecture Plan/ Design

HiroyukiIguchi

3 Before 6.00 3.00 1.40 10.40

3 After 3.03 2.40 0.00 5.43

Road Plan / DesignKatsuyaIshikawa

4 Before 6.00 3.00 1.50 10.50

4 After 8.50 6.00 0.00 14.50

Irrigation Plan /Design

PushpaChitrakar

3 Before 5.60 2.80 1.40 9.80

3 After 7.00 6.00 0.00 13.00

River Plan /Design

KiyoharuMiyazaki

3 Before 2.50 3.00 1.40 6.90

3 After 1.03 0.00 0.00 1.03

Pilot ProjectManagement(I)

Akie Umeno

5 Before 6.50 3.00 1.50 11.00

5 After 6.27 0.00 0.00 6.27

Pilot ProjectManagement(II)

Bhoj Raj Pantha

5 Before 4.50 4.50 2.80 11.80

5 After 3.50 4.50 0.00 8.00

Total of work in Afghanistan

Work in Japan

Team Leader／Community

Development

YoshihisaNoda

2

Before 0.20 －－ 0.20

After 2.47 －－ 2.47

Contract/ProcurementManagement

Masako Suzuki 3

Before 0.20 －－ 0.20

After 3.40 －－ 3.40

ConstructionSupervision

TakaoMitsuishi

3

Before 0.20 －－ 0.20

After 1.50 －－ 1.50


Study（I)

KazukoYamamoto

3 Addition 1.07 －－ 1.07


Study（II)

ShimakoNarahara/

Katsuhisa Ota

3/4

Addition 1.67 －－ 1.67

Architecture Plan/ Design

HiroyukiIguchi

3 Addition 2.97 2.97

Road Plan / DesignKatsuyaIshikawa

4 Addition 1.00 1.00

Pilot ProjectManagement(I)

Akie Umeno 5 Addition 0.23 0.23

Pilot ProjectManagement(II)

Bhoj Raj Pantha 5 Addition

63.20 38.80 29.00 131.00

2.60

After78.10 52.90 0.00 131.00

2.60

Total of work in Japan

Report Submission

Before

Preparation in Japan

Work in Afghanistan

Work PlanInception report

60(2.0)

45(1.5) 60(2.0)

45(1.5)

45(1.5)

30(1.0)

Progress Report (Phase-1)

Work Plan

45(1.5)60(2.0)60(2.0)60(2.0) 60(2.0)

45(1.5)

30(1.0) 45(1.5)

45(1.5)60(2.0)

42(1.4)

Work in Afghanistan

45(1.5)

Final Report

42(1.4)

30(1.0)

45(1.5）45(1.5) 45(1.5)

45(1.5) 45(1.5) 45(1.5) 42(1.4)42(1.4)

60(2.0)

60(2.0)

60(2.0)

60(2.0) 60(2.0)60(2.0)

60(2.0) 60(2.0) 60(2.0)

42(1.4) 42(1.4)

45(1.5)

45(1.5)

45(1.5)

45(1.5) 45(1.5)

42(1.4) 42(1.4)

45(1.5) 45(1.5)

42(1.4)

45(1.5)

42(1.4)

45(1.5) 45(1.5) 45(1.5) 45(1.5)

45(1.5) 45(1.5) 45(1.5)

45(1.5) 45(1.5)

30(1.0)

45(1.5）

60(2.0) 45(1.5) 30(1.0）

45(1.5) 45(1.5) 45(1.5）

45(1.5) 45(1.5)

45(1.5) 45(1.5) 45(1.5)

45(1.5) 45(1.5) 30(1.0) 30(1.0)

6(0.2)

6(0.2)

60(2.0）

42(1.4)

60(2.0)

74(2.47) 61(2.03) 45(1.5)45(1.5) 45(1.5) 45(1.5)45(1.5)45(1.5)

6/29 9/10

10(0.33) 45(1.5) 45(1.5) 45(1.5)

9/1 9/10

10/10 12/9

44(1.47) 39(1.3) 45(1.5)

8/1 9/13

11/6 1/4

47(1.57) 41(1.37) 42(1.4) 45(1.5) 45(1.5)41(1.37)39(1.3)

7/24 9/8

31(1.03)

12/26 1/25

45(1.5) 45(1.5)45(1.5)60(2.0) 45(1.5)

10/26 12/24

11/21 12/29

60(2.0) 75(2.5) 15(0.5) 45(1.5) 45(1.5)

9/25 11/23 12/14 2/26

60(2.0) 60(2.0) 45(1.5)60(1.0)

45(1.5） 34(1.13）

45(1.5) 55(1.83)59(1.97)61(2.03) 60(2.0) 45(1.5) 45(1.5) 45(1.5) 45(1.5)20(0.67) 45(1.5)

6/29 8/28 10/26 12/24 3/14 5/11

3/21 4/30

2/6 3/22

24(0.8)61(2.03)

8/29 10/28

44(1.47）45(1.5) 38(1.27)61(2.03）

6/29 8/28 9/25 11/8 1/11 2/23

Preparation in Japan

Work in Afghanistan Work in Afghanistan

Work PlanInception Report

Progress Report

（1st year）

Work Plan

Progress Report（2nd year）

Work Plan

Work in Afghanistan

Final Report

26(0.87)

3/7 4/1

52(1.73)

1/4 2/24

30(1.0)

2/14 3/15

8(0.27)

6(0.2)

6(0.2) 8(0.27)

30(1.0)

3/16 4/14

6(0.2) 30(1.0)

45(1.5）

15(0.5)

30(1.0)

28(0.93)

31(1.03) 51(1.7)

39(1.3) 66(2.2)

15(0.5)

6/15 7/29

4/12 5/26

45(1.5)30(1.0) 30(1.0)

30(1.0) 30(1.0)

5/10 6/9

45(1.5) 45(1.5) 45(1.5)45(1.5)

24(0.8) 24(0.8)

5/10 6/17

45(1.5) 45(1.5)

45(1.5) 45(1.5)

6/1 7/8

6(0.2) 5(0.17) 21(0.7)15(0.5)

30(1.0)7(0.23)11(0.37)

12(0.4)

23(0.77)(3号)

30(1.0)

15(0.5)44(1.47)

21(0.7)

10(0.33)

7(0.23)

5(0.17) 9(0.3)

Work in JapanWork in Japan

7/26 8/28

8/1 9/10

7/11-7/25

7/11 8/9

7/9-15

15(0.5)

7/11-25

8/20 10/13

41(1.37)

8/1-5, 8/15-18

4(0.13)

9/11 10/21

10/19 11/15

3(0.1)

10/11 11/30

11/21 12/5

11/30 12/19

12/3 1/13

12/18 1/25

8/31-9/2

9/12-16

10/17-31

10/24-11/22,11/28-12/27

10/18-11/30

10/17-11/14

29(0.97)

9(0.3)

10/31-11/20

2(0.07)

11/16-17

12/1-2/29

12/12-12/20

12/16-12/27

12/19-28

1/30 2/13

1/11 2/24

1/11 3/16

1/4-24

1/4-10 2/27-3/8

19(0.63)

1/4-1/22

12(0.4)(5号)

1/30-2/10

1/30-2/7

10(0.33)

2/16-3/9

2/27-3/7

62

Phase-2

AF JP AF JP

Before 18.6 18.6

After 17.8 17.8

1.4

Before 12.1 12.1

After 14.4 14.4

18.6 12.1 18.6 12.1

17.8 14.4 17.8 14.4

Work in Afghanistan

Team Leader／Community Development

YoshihisaNODA

ＫＥＩ 2

3.9

12 1 2 3 4 56 7 8 9 10 11

Position / Task Name Company

Rank

Phase-2

3.9

4.6 4.6

6 Phase-2 Total

Before

After

2012 20134 5

6.0

5.9 5.9

Deputy Team leader/Contract/Procure-mentManagement/TenderDocument

MasakoSUZUKI

ＫＥＩ 3

6.0Before

After

0.5

0.4 0.4

ParticipatryCommunity Development

KatsuhisaOTA

ＫＥＩ 4

0.5Before

After

3.5

2.0 2.0

Environmental andSocial Considerations/ Civil Engineer(2)

KiyoshiMUKAI

ＫＥＩ 4

3.5Before

1.5

1.0 1.0

Civil Engineer (1)TomohikoNAKAMURA

ＫＥＩ 3

1.5Before

After

2.5

2.8 2.8

ArchitectHiroyukiIGUCHI

ＫＥＩ（MatsudaConsultant

s）

3

2.5Before

After

0.7

1.1 1.1

Procurement/CostEstimate/SiteInvestigation

HiroshiWATANABE

ＫＥＩ 3

0.7Before

After

1.2 1.2

1.4

Deputy Team leader/Contract/Procure-mentManagement/TenderDocument

MasakoSUZUKI

ＫＥＩ 3

0.4

Team Leader／Community Development

YoshihisaNODA

ＫＥＩ 2

0.4

0.5 0.5

0.4

0.4 0.4

2.0

3.2 3.2

Environmental andSocial Considerations/ Civil Engineer(2)

*** ＫＥＩ 4

2.0Before

After

3.3

4.1 4.1

Civil Engineer (1) *** ＫＥＩ 3

3.3Before

After

Report（NRRC）

Submission

Report（NRRC(GA)）

1.0

Procurement/CostEstimate/SiteInvestigation

*** ＫＥＩ 3

2.3 2.3

Architect *** ＫＥＩ 3 1.0

2.3 2.3

After

Before

After

Tender Document (II)Pushpa

ChitrakarKEI

（EHS）3

1.5

0.4Before

After

After

30.7 30.7

32.2 32.2

1.5

1.5 1.5

Work in Japan

ParticipatryCommunity Development

KatsuhisaOTA

ＫＥＩ 4

Before

After

Before

After

Before

Final ReportInception Work Plan

Work in Afghnistan

Work in Japan

Work Plan

Inception Report

Result of site

survey

Draft Final ReportCost

estimation

Final report

Summaryof survey Tender document

18(0.6) 9(0.3) 30(1.0) 30(1.0) 30(1.0)

30(1.0)30(1.0)30(1.0)21(0.7)21(0.7)24(0.8) 24(0.8)

15(0.5)

45(1.5) 30(1.0)

15(0.5)

15(0.5) 21(0.7) 24(0.8) 15(0.5)

21(0.7)

12(0.4) 15(0.5) 9(0.3)

12(0.4)

12(0.4)

30(1.0) 30(1.0)

30(1.0) 30(1.0)39(1.3)

3(0.1) 36(1.2) 30(1.0)

15(0.5) 30(1.0)

30(1.0)

30(1.0)

30(1.0)

5/12-6/4

5/7-5/21

6/11-6/25

4/23-5/7

6/5-6/25

15(0.5) 12(0.4)

5/23-6/6

24(0.8)69(2.3)

12(0.4)

6/2-6/13

14(0.47) 28(0.93)21(0.7)12(0.4)

5/12-5/25

7/23-8/3 9/23-10/16

24(0.8)

7/14-9/20

30(1.0) 30(1.0)

30(1.0)

21(0.7)

6/5-6/25

10/21-11/19 12/18-1/16

9/16-10/15

7/14-7/25 10/3-10/23 11/17-12/14

12(0.4)

8/8-8/19

6/11-6/22

12(0.4)9(0.3)

6/11-6/22

12(0.4)

6/11-6/22

12(0.4)

5/21-6/1 6/18-20

3(0.1)

6/11- 7/25

45(1.5)

51(1.7)

6/11-7/31

6/1-6/30

3(0.1) 42(1.4)

6/1-3 6/26-8/6 8/20-28

9(0.3)

10(0.33) 35(1.17)

5/14-5/23

9(0.3)

4/1-4/9

10/23-31

28(0.93)8(0.27)

10/1-4,17-20

33(1.1) 36(1.2)

11/14-12/16 1/21-2/25 4/1-4/9 5/18-5/26

9(0.3) 9(0.3)(Rank3）

24(0.8) 12(0.4)24(0.8)24(0.8)

10/14-11/6 1/8-31 2/9-3/4 5/15-5/26

6(0.2)

12/17-25 1/7-12 3/25-30

9(0.3) 6(0.2)

15(0.5)

11/20-12/17 1/17-31

63(2.1) 9(0.3)(Rank4）

10/17-12/18 12/19-27

15(0.5)

1/10-24

1/7-2/10

63

6.5 Minutes of PCC

1st PCC

65

2nd PCC

The Community Development Project for Returnees and ... · Handover (S-CB08) Before comm...

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