The Collision of Payroll, HR, and Time & Attendance in the Cloud: It's Inevitable
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Transcript of The Collision of Payroll, HR, and Time & Attendance in the Cloud: It's Inevitable
APS, Inc.• apspayroll.com • Toll Free 888.277.8514 • Fax 318.222.0601
Webinar Outline
• Major business trends
o Cloud computing
• Impact of trends on SMB's
o Solution availability
o Workforce attitudes
o Workplace changes
• Impact on workforce
management
o Status quo
o Unified cloud solutions
• Moving to the cloud
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What Is Cloud Computing?
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1990's & 2000's - Pre-Cloud Formation
File Server
Networking Hub
Workstation Workstation
Workstation Workstation
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• Hardware investment
• Data security and control
• Locally installed software
• IT staff - hardware
maintenance, software
and security patches,
data backups
• Restricted access
Cloud Computing Tailwinds
Workstation
Workstation
Workstation
Workstation
Servers
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• Superior economics - SaaS
o No hardware
investment
o Minimal IT staff
expenses
• Improved protection
o Better data security
o Redundancy
o No loss of control
• Anywhere. anytime access
Popular Cloud Services
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Cloud Computing: New Opportunities
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• Eliminate hardware investments
• Reduce IT expenses • SaaS
o Simpler budgeting o Enterprise level solutions
with reach • Solutions consolidate
multiple business functions
Cloud Computing: Workforce Changes
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• Widespread usage of internet & mobile devices
• Demand for online services and information
• Environmental concerns
Cloud Computing: Work Environment
• High speed internet access
o 79% of US population*
• 45% of employees work at home
& 18% work at home every day or
almost every day**
• High speed mobile internet
o By 2015, mobile internet
users > desktop PC ***
*United Nations / International Telecommunications Union **Pew Research Center *** Morgan Stanley
i dont like the way
we switch from
illustrations to an
image - it is abrupt
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Company Pressures & Dynamics
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Legacy System Architecture
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• Paper processes • System silos • Lack of accountability • Data entry • Limited reporting
Legacy System Performance
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Efficiency - Low
Scalability - Low
Reliability - Low
Unified Cloud System: Workforce Mgmt
Workstation
Workstation
Workstation
Workstation
Workstation
Unified
HR, Payroll
and Time &
Attendance
• One instance of the data
• Multiple functions in
one system
• 24/7/365 access
• Single sign on with role-
based security
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Unified Cloud Solution Performance
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Efficiency - High
Scalability - High
Reliability - High
Status Quo: Open Enrollment
HR & Payroll • Paper intensive • Redundant data entry - payroll • Inefficient • Error Prone • Inundated with form and
information requests
Employee • Inconvenient • Difficult to view scenarios -
dependents & benefit options
• Paper intensive - make copies and file
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Unified Cloud Solution: Open Enrollment
HR & Payroll • Accurate
• Streamlined and scalable
• Auditable
• No more paper files
• Electronic documentation
Employee • Flexible
• User friendly format
• Transparent
• Convenient
Unified
HR, Payroll &
Employee Self Service
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Status Quo: PTO Request
Employee • Unaware of PTO
balance or request process
• Lack of visibility into approval status
• Frustration due to flawed workflow
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Supervisor • Difficulty viewing
schedules • Shift coverage issues • Lost paperwork • Lack of accountability • Reporting limitations
HR & Payroll • Time consuming • Process error prone • Lack of
accountability • Manual data entry • Limited controls
Unified Cloud Solution: PTO Request
Unified
HR, Payroll &
Employee Self Service
• Visibility into balance
• Transparent request and
approval process
• Improved Confidence in
Management
• Real-time feedback
• Convenient access to up-
to-date information
• Can view scheduling conflicts
• Ensure shift coverage • Streamlined and
convenient • Accountability • Improved
Communication
Employee HR & Payroll • Eliminate redundant
data entry • Reduce payroll errors • More accurate data • Improved enforcement
of policies • Greater accountability • Thorough and Easy
Supervisor
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Moving to the Cloud
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• Distribution of Workload
• System adoption at all levels
• Greater accountability
Unified Cloud Solution Considerations
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• Unified or Separate Systems
with Data Sync
• Flexibility - configurable to avoid
workarounds
• Integrations & Exports
• Data retention/purge practice
• Audit trails
• Reporting
o PDF & Excel
o Custom reporting
o Data quality tools
o Global reporting
Questions?
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