The Collections UofT Repository and Enterprise Content Management
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The Collections UofT Repository and Enterprise Content Management 2014.05.06 - 11:20 AM - 12:00 PM Toronto/Ryerson/York (TRY) Conference Carr Hall, Room 406 Sara Allain, Special Collections Librarian, UTSC Library Kelli Babcock, Digital Initiatives Librarian, UTL ITS Danielle Robichaud, Archives Assistant, John M. Kelly Library, USMC Karen Suurtamm, Archivist, UTARMS Ken Yang, Digital Humanities Application Programmer, UTL ITS
description
The Collections UofT Repository and Enterprise Content Management - use cases from archivists' perspectives for the Islandora digital collections platform.
Transcript of The Collections UofT Repository and Enterprise Content Management
The Collections UofT Repository and Enterprise Content
Management2014.05.06 - 11:20 AM - 12:00 PM
Toronto/Ryerson/York (TRY) ConferenceCarr Hall, Room 406
Sara Allain, Special Collections Librarian, UTSC LibraryKelli Babcock, Digital Initiatives Librarian, UTL ITSDanielle Robichaud, Archives Assistant, John M. Kelly Library, USMCKaren Suurtamm, Archivist, UTARMSKen Yang, Digital Humanities Application Programmer, UTL ITS
Presentation Overview
1. Introducing the Collections UofT platform (Kelli)
2. Use case: UTARMS (Karen)
3. Use case: Nouwen family photograph albums (Danielle)
4. Use case: using OAI-PMH to share metadata (Sara)
What is Collections UofT?
http://collections.library.utoronto.ca/
What is Collections UofT?
Enterprise Content Management Approach
● Problem: How best to manage our digital projects/digital assets while leveraging limited resources?
● One possibility: a repository inspired by the “enterprise content management” framework
● An enterprise content management approach offers guidelines for the architecture and management behind a repository, rather than simply a technical solution
Enterprise Content Management
Enterprise Content Management comprises the strategies, processes, methods, systems, and technologies that are necessary for capturing, creating, managing, using,
publishing, storing, preserving, and disposing content within and between organizations.
ECMs and Institutional Repositories: The Case for a Unified Enterprise Approach to Content ManagementMalcolm Wolski, Natasha Simons and Joanna Richardson, 2013 http://eprints.utas.edu.au/16317/1/THETA_2013_Wolski.pdf
http://eprints.utas.edu.au/16317/1/THETA_2013_Wolski.pdf
Collections UofT: the system
http://islandora.ca/
Collections UofT:an Islandora sandwich
Top layer: Drupal
Middle bits: Islandora tools
Bottom layer: Fedora commons
Collaborator Multi-Sites
http://collections.library.utoronto.ca/
● http://ealcollections.library.utoronto.ca/
● http://govinfocollections.library.utoronto.ca/
● http://usmccollections.library.utoronto.ca/
● http://fishercollections.library.utoronto.ca/
● http://utarmscollections.library.utoronto.ca/
● etc...
Metadata Conundrum
Enabling collaboration
Islandora and the U of T Archives
Karen Suurtamm, ArchivistU of T Archives & Records Management Services (UTARMS)
Our digitized content● Lansdale fonds
o Total: 50,000o Digitized: 27,000 o Online: 3,500
● Photoso Total: 250,000+o Online: 2000
● Published materialo Total: 2400+ titleso Online: 14 titles;
57,000 pages
● Textual recordso Total: 11,000+ mo Online: barely anything
Heritage site● Initiated by President’s office● Created by ITS; launched 2012● Scope: U of T history● Material from repositories across U of T
o UTARMSo Fishero UTSCo UTM
Benefits of Heritage Site● Increased exposure● Search and browse across repositories● Easy browsing/searching for internal use● Faceted browsing● Multimedia: photographs, documents, maps, drawings,
films, books● Increased collaboration
Exhibits
Chronology
Social media
Limitations of Heritage● Strict mandate/scope● Another ‘place’ to look for things● Not linked back to our website and archival descriptions● Little control over how our material displays
Collections: U of T Archives multi-site
● Central space : decentralized workflow● More control over collection display● Own look/feel for our page● Can build our own menu items: About, Contact, How to
cite, etc.● Content is unlimited in scope
Islandora for Archives: Benefits
● Supports multiple formats● Open source
o Can build/add/adapto Room to grow/changeo community/collaboration
● Pairing with other softwareo Exhibits (Timeline etc)o Preservation (Archivematica)o Description (AtoM)
Islandora for Archives: Challenges● Communicating that ‘this isn’t everything’● Use of the term ‘collections’● Metadata: balancing cohesion and autonomy with other
professions/sectors● Preserving/communicating context ● Preserving/communicating hierarchical arrangement
Nouwen Family Photograph Albums
Page 38 of Album 16
Danielle RobichaudArchives AssistantJohn M. Kelly Library USMC
Meet the Nouwens
Maria and Laurent J.M. Nouwen’s 25th wedding anniversary (April 1956)
P6133Page 28 of Album 1
Project Overview
● 18 photograph albums donated in 2012● 650 pages with more than 4000 photographs● Funding was provided for the digitization and
description of the albums● Online access key component of agreement ● Albums compiled by the Nouwen family and
Henri Nouwen
Page 12 of
Album 18
Page 6 of
Album 12
Page 20 of
Album 5
Page 21 of
Album 3
Why Collections U of T?
● Higher profile for USMC Collections● Allows for centralized online dissemination
with built-in IT support ● Access to academic audience● Collections U of T collaborators as built-in
community of practice
Challenges
● Photograph albums don’t align with the Book or Large Image Content models
● Resources, time and knowledge required for site customization and configuration
● Archival descriptive standards vs Dublin Core basic elements
Solution: Thinking Out Loud
How Do You Solve a Problem Like UTSC?
● The DSU at UTSC has its own Islandorao We use it in different ways than ITSo Not an institutional repository but an organic digital
scholarship tool that we need to be able to experiment with
● But we think it’s important to contribute!
Learn to Share!
● Create a search interface that will find our stuff via Collections UofT without the effort of ingesting it twice
● OAI-PMH: Open Archives Initiative Protocol for Metadata Harvesting
Metadata Harvesting via OAI-PMH
UTSC metadata
available via Islandora OAI
module
Collections UofT
harvester
Request made via HTTP
Dublin Core XML gatheredvia OAI-PMH
Metadata made available via Collections UofT site
Pros and Cons of OAI-PMH
Advantages:● Relatively easy● Minimal duplication of
ingest effort● No loss if UTSC decides
to change how we use Collections UofT
Issues:● User interface changes● Only harvests simple
Dublin Core● Out of date - ATOM,
ResourceSync, or LOD could do this better
Questions?
Contact usSara: [email protected], @archivalisticKelli: [email protected], @kelllibDanielle: [email protected], @danielleganzaKaren:[email protected], @UTArchivesKen: [email protected], @kenyangzj
