The Chill Out! Guide to Virtual Events

© Copyright 2021 Chill Out! Event Management Ltd

The Chill Out! Guide to

Virtual Activities &

Team Events

‘Virtually Chill’

Long-term working from home, sometimes referred to as ‘living at work’, makes it even more important for people to stay connected.

At Chill Out! Event Management, we offer a comprehensive range of exceptional wellness, team building, developmental & fun activities to really bring people together.

This guide gives you a flavour of the different activities on offer. We hope it inspires you to consider different ways to engage with your own team and your customers.

Please contact us for more details on any of the offerings listed or to discuss a bespoke regular programme to suit your needs.

© Copyright 2021 Chill Out! Event Management Ltd 2

Helping you make a real

connection in a virtual world

Chill Out! Event Management provides virtual conference assistance for many different meeting types. Together with our trusted AV partner, we facilitate successful and productive online events and experiences.

Communication, team bonding and staff recognition is more important than ever

Simple, fully managed platforms guarantee seamless delivery for virtual or hybrid events and teambuilding activities. The service provides full web integration including online registration, breakout room management, online documentation, host services and full presenter control.

Our approach to virtual events is exactly the same as for a traditional live event, applying the same level of detail and care that our clients expect from us.

The ‘Virtually Chill’ managed service allows us to send out links to up to 7 concurrent presenters sharing slides and content through a live or pre-recorded stream. The advantage of our managed packages is that you can have multiple presenters together for panel discussions and place presenters over the top of slides rather than in a standard gallery view.

Please contact us for costs and pricing details and information regarding the range of platforms this service is available on.


Complete Production Support

Complete Event Support

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From conception through to delivery, your Chill Out! event manager will ensure that every detail of your virtual event is taken care of, which can include but is not limited to:

• Initial planning conversations to understand the event objectives & full requirements

• Recommendation of a virtual event platform based on scope• Creation of branded HTML invites, online registration page & event

website • Managing all third-party suppliers on your behalf • Management of speakers, hosts & sponsors • Sourcing of premium gifts, giveaways, snack boxes, drinks, etc &

despatch to your attendees either prior or post-event event• Organising and overseeing the live event, ensuring that all technical

elements run seamlessly • Regular review calls & registration updates throughout• Financial budget management throughout & final reconciliation



Looking after your health and the health of your team

Wellbeing &

Mindfulness


The Art of Movement & Mindfulness

Description Details

Series of team sessions to promote mental wellbeing

Work-ins:

MIND MASSAGEMIND NAP

MINDFUL TEA DRINKING

Work-outs:STRETCH & CHILLSCAN & UNWIND

SCAN & UPLIFT

Movement & mindfulness are widely recognised for helping support mental health & improve overall wellbeing.

From focus & productivity to decompressing & re-energising, movement & mindfulness are two of the simplest & most natural ways that we can support our mental health and wellbeing.

Attendees will come together as a team, connect with others on a powerful movement and mindfulness journey to help reduce the build-up of everyday stress. Can be run as a standalone programme or part of a your internal meetings.

Pure indulgence for the busy mind

Deeply relaxing session perfect for afternoon pick me up

Be inspired by zen monks on how to make an everyday activity mindful

Development & mobility stretches & relaxation (yoga mat preferred)

Unwinding movements to maintain a healthy posture (chair based)

Uplifting movements to get the blood & oxygen flowing (chair based)

Duration of activity 1 x 60 minute webinar at programme outset4 x 30 minute energisers - see details above

Number of attendees Up to 50 delegates

Restrictions or limitations None

Cost structure Single price regardless of numbers


Mental Health Awareness Training

Description Details

Education & Qualification

This half day mental health awareness training module is aimed specifically at managers within the workplace. The session covers:

• An understanding of what mental health is• An opportunity to explore & discuss the stigma

of mental health• A basic knowledge of some common mental

health conditions• Tools to support optimal wellbeing• Confidence & practical tools for managers to

offer support to people in the team who may be experiencing issues

Duration of activity

4 hours. NOTE: A 17 hour MHFA qualification course is also available – please ask for further details

Number of attendees

Up to 16

Restrictions or limitations

None stated

Cost structure Single price regardless of numbers


Mindset Training Workshops

Description Details

Pick & Mix Mindset Modules

FINDING BALANCEMANAGING CHANGE

BUILDING RESILIENCECONNECTING TEAMS

FOCUS TIME & ATTENTIONTECH CONNECTIONS

STRESS LESS , PERFORM BESTENERGY MANAGEMENT

Set of Mindset workshops designed to empower individuals to take personal responsibility through skills such as self-awareness, empathy & resilience. Ideal as stand alone sessions or as part of team meetings for example to meet your business needs. Examples are:

Creating boundaries & balance between work & lifeHow to take control, remain motivated & positive through challenging timesHow to build resilience in order to cope with the day-to-day pressure of lifeFostering empathy & compassion, key ingredients to high performing teamsOptimising time & focus in a world filled with distractionsExplore our relationship with technology & it’s impact on focus & performanceHow to find flow at work, understand that not all stress is bad stressDiscover individual energy needs & others’ to optimise focus & performance

Duration of activity Each session can be designed to last 15, 30 or 45-60 minutes depending on the requirement

Number of attendees No limit but smaller groups are recommended

Restrictions or limitations None stated

Cost structure Depends on duration and choice of activity


Juggling – Active Mindfulness

Description Details

Juggling Workshop

Juggling – a metaphor for modern day life!

In a time where teams are often feeling constantly 'plugged-in' it is more important than ever to find a way to switch off.

Taught by a professional circus skills coach, this session will deliver an important message about how learning a new skill is a great form of active mindfulness.


60 minutes

Number of attendees

No limit


None stated

Cost structure Cost based on time booked

Add-ons As an enhancement to your juggling session, we can add balloon modelling as an optional extra!

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Rockstar Activation - Engagement

Description Details

Drumming Workshop

Hosted by Tom Morley (formerly of 80’s band Scritti Politti) this fully immersive workshop gets teams engaged, relaxed and focussed.

Tom teaches basic beats then broadcasts a popular song that features that beat for everyone to play along to. All that’s required are some wooden spoons, a pair of sunglasses and a bit of enthusiasm!

The session can be recorded, edited and given back to you as your teams’ own ‘music video’ to share with the group.


45 – 60 minutes

Number of attendees

No limit


None stated

Cost structure Price per session

Add-ons Wooden spoons and sunglasses can be sent out beforehand – see if anyone can guess what for!


Paint n’ Party – Creativity & Morale

Description Details

A on-screen paint party

Learn how to paint a picture on canvas with step-by-step instructions from a professional artist whilst you sip your favourite drink & dance along to the sounds of the resident DJ!

Everything you need for the session will be sent out in advance to the participants including all of the art supplies & a mini bottle of bubbly.

A great event for boosting team morale, encouraging creativity, staying connected & having a little fun!

Duration of performance

60 – 90 minutes

Number of attendees

No limit


None

Cost structure Set up fee plus per head fee

Add-ons Upgraded packages can include a cheese & wine hamper


CompetitiveTeam against team, or against the clock – we have an activity to bring out your competitive side


Virtual Escape RoomDescription Details

Immersive problem-solving team activity

This is the ultimate immersive problem-solving team activity. During the virtual escape, your team's problem-solving skills and communication will be tested. Teams must work as quickly as they can to be the first to escape, by solving cryptic tasks, riddles and puzzles.

Time is of the essence & teams must work together & communicate. While working fast, teams must also make sure to be precise and pay attention to details to make sure no clues are missed. Analyse evidence, unpick cryptic messages & work out which clues may be decoys.

Using our app, augmented reality & image recognition, this is our most interactive virtual activity with guests having the opportunity to click on objects to help them unlock clues, and ultimately to escape!


60 mins activity but allow 90 mins

Number of attendees Up to 400


None stated

Cost structure Set up fee plus per head fee depending on size of group

Add-ons Please call for ideas


Quiz Mania

Description Details

Fun General Knowledge Quiz

Our Virtual Quiz Mania brings people together, not only challenging their general knowledge but also their communication and teamwork.

With 6 rounds, groups will be faced with questions on general knowledge, movies, music and sport, also having their observation skills tested along the way. Breakout rooms will be used to give teams the chance to talk through the questions and input theiranswers.


60 – 90 minutes depending on number of people

Number of attendees

No limit


None stated

Cost structure Priced in increments of 50 people

Add-ons Why not include a “Corporate” round into the quiz? Just provide 10 multiple choice questions/answers relating to your company for us to include.


It’s not just a Question of SportDescription Details

Sport based Quiz

Fun, fast paced sporting quiz. Interactive and entertaining, it ‘covers all bases’. Guests will be split into teams and will compete to be named the Ultimate Sports Champions!

This activity is extremely flexible and rounds can be decided on to meet the needs of your event, takinginto account group size and timings.

Based on the famous TV series the rounds and titles will be familiar to your guests.


60 – 120 minutes depending on size of group

Number of attendees

No limit


None stated

Cost structure Price increments of 50 people



Around the World

Description Details

Travel Quiz Take your team on a virtual globe-trotting trip around the world, visiting 22 countries across 40,000 virtual miles while putting your teamwork, collaboration and creativity to the test!

Upon arrival in each country, players unlock tasks using image recognition technology. Starting in Argentina, each country contains a series of tasks & challenges to earn enough Travel Credits to make it to their next destination.

Challenges range from performing the Haka in New Zealand to demonstrating Kung-Fu skills in China using Google Maps to uncover the answers to questions.


90 minutes

Number of attendees

Up to 200


None stated

Cost structure Price increments of 50 people.



Family MisfortunesDescription Details

Entertaining Team Quiz

Let’s go retro and plunge into the past with the entertaining “Family Misfortunes”. The good old times when all the family were watching the same programme at the same time on a big chunky television!

Now you can relive this in your very own show from the comfort of your own home.

Just like the TV programme, the “families” or teams compete fiercely to guess the results of each of the surveys ensuring a fantastic and unforgettable night for all!


60 – 90 minutes depending on size of group

Number of attendees

No limit


None stated




Virtual Murder Mystery

Description Details

Team Murder Mystery

This activity offers an unforgettable evening of drama, intrigue, laughter and excitement.

Brought in to investigate a murder, participants must work in teams to investigate, find clues & examine the evidence. With questions, videos and photos there is no shortage of evidence for participants to analyse. Points will be awarded throughout for completing challenges & tasks, with guests also having the opportunity to use augmented reality & image recognition for an unforgettable event.

With a killer to catch, race against the clock to identify the weapon, murderer and motive - who will be the first to crack the case?


90 minutes

Number of attendees

Up to 200


None stated




Murder Mystery with live actorsDescription Details

Team Murder Mystery

An afternoon or evening of entertainment featuring West End actors & a brilliant script offering a show that is perfectly suited to any occasion.

This unique, funny & entertaining performance allows guests to be the key witnesses to a brutal murder. They must interact & work closely together to attempt to discover the guilty party and solve the murder.

Guests can either get fully involved, chat to the actors or just sit back & enjoy the show!


60 - 180 minutes depending on size of group

Number of attendees

100


None stated

Cost structure Dependant on 4 or 6 actors and no. of attendees

Add-ons Talk to us for options


Virtual Horse Racing

Description Details

Team Fun Experience the thrill of a flutter on the horses, hold on tight through an action packed activity, all in the comfort of your own home.Typically run as a team based activity over Zoom with 5-8 races. Each team is given a virtual money pot & then work together on deciding which horse(s) to back & to gamble on with the tote. With commentary run alongside each race, you’ll feel the build-up of excitement. With every race a close call, and the winner in doubt right up to the post, you’ll be put through your paces, shouting and cheering as you watch your horse jockeying for position on the home stretch.Hands down, this is the most entertaining, amusing and “comfortable” night at the races.


60 - 90 minutes

Number of attendees

Unlimited


None stated




Food & DrinkSensations for the senses –get your teeth into one of our many tasty challenges


Cookery Schools

Description Details

Masterclasses in Cooking

A diverse range of masterclasses to help inspire and empower you in the kitchen. Perfect for foodies wanting to sharpen up their skills, or novices who want to learn – these classes will certainly whet your appetite!

Join our top professional chef using fresh, locally sourced & ethical ingredients who will impart their knowledge of nutrition, baking and creative techniques to get you cooking.

Choose from Indian & Italian Cook A Longs, or Sushi & Canape Creations through to Baking & Chocolate Making.


2 - 3 hours

Number of attendees

From 3 to 100


Minimum of 15 guestsLead time of 3 weeks to deliver ingredients


Add-ons Branded aprons, tea towels, bowls, spoons, etc


Bread Making MasterclassDescription Details

Bread Masterclass

Join our expert bread chef in his virtual bakery & learn how to make your own bread.

The activity takes place in 3 sessions over 3.5 hours, with breaks to allow for proving and baking times, making it the perfect activity to run alongside a virtual meeting or presentation.

At the end of the activity, guests present their loaves to the rest of the group. Our chef can judge the star baker and a prize can be sent out to the winner.

A kit of ingredients and equipment will be sent to participants in advance.


3 x 30 mins sessions over 3.5 hours

Number of attendees

Up to 35


Only available in the UK - lead time of two weeks Access to water, a work surface & an oven is required


Add-ons Branded aprons, tea towels, etc


Gin TastingDescription Details

Virtual Gin Experience

Hosted by an experienced gin expert, this virtual gin experience gives guests the chance to taste several examples of Gin from all over world. They will demonstrate both classic and modern ways to serve it, be it the perfect G&T, a classic Gin Martini or a modern Gin Cocktail.

To ensure you’ve learned all we can teach you, you’ll be set a range of tasks - we’ll put your taste buds to the test & have a Gin trivia quiz running between samples.

If you’re not the biggest Gin drinker, or concerned one of your group may not be, we have enough treats to keep them interested, and after this event, they may well become a fan!

All gins will be sent out to participants prior to the events date so you won't need to provide anything additional to participate other than the glass of course!

Duration of activity Up to 60 mins

Number of attendees

Up to 100


Only available in the UKLead time of at least 10 days to deliver gins


Add-ons Branded wine glasses, snacks, etc


Cocktail MasterclassDescription Details

Cocktail Masterclass

A fantastic experience for your guests to race against each other by shaking, muddling, layering and creating their own perfect cocktail.

We have different package options to suit your needs and all options include an experienced bartender online, in real-time guiding the class.

The activity can range from just sending guests the ingredients to make the drinks through to a fully immersive cocktail workshop experience including the ingredients & bar kit.


45 mins – 60 mins

Number of attendees

Up to 50 however this works best with groups of up to 30


Only available in the UKLead time of at least 10 days to deliver wines


Add-ons Branded glasses, snacks, etc


Wine TastingDescription Details

Virtual Wine Tasting A relaxed and low key way to bring your team together and reconnect. With guests safe and comfortable at home, you will be joined by one of our wine experts to talk you through each of the wines as your guests try them.

Striking exactly the right balance between entertainment and education, the tasting is pitched at a level that ensures everyone can participate and thoroughly enjoy the event. Your guests will be transformed into a bunch of budding wine experts before you know it!

All wines will be sent out to participants prior to the events date so you won't need to provide anything additional to participate other than the glass of course!

Duration of activity 60 mins - 90 mins

Number of attendees

Up to 50 however this works best with groups of up to 30


Only available in the UKLead time of at least 10 days to deliver wines


Add-ons Branded glasses, snacks, etc


A small selection of our favourite entertainers. Many more available on request including A-List celebrities!

Interactive

Entertainment


Chris Cox

Description Details

Interactive Virtual Mind Reader

Chris is an award-winning performer of stage and screen. His astonishing mind-reading talents have amazed and amused sold-out audiences worldwide on international tours, London’s West End and he is the only mind-reader in history to have performed on Broadway.

The self-proclaimed “mind-reader-who-can’t-read-minds”, has made a huge name for himself as a witty and charismatic performer charming both UK & international audiences alike.

This interactive online experience allows you & your colleagues to control the outcome of the show….


30-40 mins show

Number of attendees

No limit


None stated

Cost structure Fee is based on several factors - please enquire for further details.


Keelan LeyserDescription Details

Interactive Virtual Magician

Digital Magician & Illusionist Keelan has entertained millions around the world with his own brand of Digital Technology Magic and most notably his very own iPad Magic!

The online virtual show comprises of interactive magic and mentalism routines where guest's minds are read through their screens. This is not like watching a magician or mind reader on TV or YouTube, imagine a Facetime or Skype call where you are having a conversation with a magician in real time whilst they are reading your mind…


3 options available: up to 15 mins, 20-35 mins & 40-50 mins of magic & mind reading

Number of attendees

No limit


None stated

Cost structure Cost is based on duration of show and not on number of attendees. Please enquire.

Add-ons Branded cards (for 40 min show only) & branded teaser cards for pre event


Alex Crow

Description Details

Interactive Virtual Mind Reader

Regarded as one of the top mind readers in the UK, Alex will astound your guests as he demonstrates his uncanny ability, creating an unforgettable experience and memories that will last for ever.

Using multiple cameras, professional backdrops, videos and music - this is a show created from the ground up specifically for the virtual environment.

During the show Alex will read and influence minds, duplicate unseen drawings, make incredible predictions and much, much more.

A true professional & a show not to be missed!


40 mins show

Number of attendees

No limit


Designed for an adult audience.

Cost structure Fee is based on several factors - please enquire for further details.

© Copyright

This document is the property of Chill Out! Event Management Ltd and has been specifically and exclusively prepared for you. It includes information, advice, recommendations and prices that are strictly confidential. This document is tendered on the express understanding that its contents are copyright and that the ideas and recommendations expressed in it are, and remain, the intellectual property of Chill Out! Event Management Ltd.

No information contained in this document should be divulged to any third party without our prior written consent. Where a breach of this copyright is brought to our attention, please be advised that it is company policy to take all necessary actions to protect our intellectual property in the event of imitation or any other such use of the content of this and associated documents.

A Proposal for you from

Chill Out! Event Management

A Proposal for you from

Chill Out! Event Management


For more information contact:

[email protected] or 07473 861121

The Chill Out! Guide to Virtual Events

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