The Chair Preside and Maintain Order Understand Bylaws & Procedures of Council Decide Questions of...
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Transcript of The Chair Preside and Maintain Order Understand Bylaws & Procedures of Council Decide Questions of...
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Robert’sRulers Orderof
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The Chair• Preside and Maintain Order• Understand Bylaws &
Procedures of Council• Decide Questions of Order• Announce all Business• Recognize Members for
Debate & Discussion• Refrain from Discussion and
Vote (unless a tie occurs) on a Motion
• Remain Fair and Impartial
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The Agenda• Normal Order of Business• Determined by the Chair• 2/3 vote to alter• Can specify time frames• Includes time for minutes,
standing committee reports, special committee reports, special orders, old business, new business, announcements and adjournment.
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Quorum• Half + 1 (Simple Majority)• Needed for all Official
Business• Meeting can begin without a
Quorum present, but no motions or votes may be taken, except to adjourn
• Chairperson responsible for recognizing Quorum or absence of Quorum
• Current Quorum need for Council is 17 Members
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The Question• A motion is a Question to
the body• A body may only consider
one “primary” question at a time
• Usually require a secondo Minuteso Committee Reportso Call for Orders (Proceed to Agenda)o Raise a Question of Privilegeo Point of Ordero Withdraw a Motion
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The Question• No other business can be
considered until the Primary Motion has been disposed of (pass, defeat, refer, withdrawn, etc.)
• However, other motions can be made that affect the content, debate, or direction of a Primary Motion.
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I move to….I second the motion to….
The Question
Moving a Question
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Moving a Question
The Question
Other Topic
OUT OF ORDER
PRIMARY QUESTION
DISCUSSION
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MOTION TO AMEND THE AMENDMENT
o No more amendments may be offered to the amendment.
o A second is needed.
o Members should only discuss amendment to the amendment. Discussion on the amendment and the original motion will follow a vote on the amendment to the amendment.
o The QUESTION being asked is whether the body agrees to CHANGE the AMENDMENT that was already offered.
o The vote on this QUESTION only deals with the amendment to the amendment and not whether to adopt the original amendment or motion.
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ORIGINAL MOTION
MOTION TO AMEND
MOTION TO AMEND THE AMENDMENT
PRIMARY QUESTION
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ORIGINAL MOTION
MOTION TO AMEND
MOTION TO AMEND THE AMENDMENT
PRIMARY QUESTION
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The Question• Members have several
options available to them regarding each question that is posed to them.o Vote on the Questiono Table the Questiono Postpone the Question o Object to Consideration of Questiono Divide the Question
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Discussion• Robert’s Rules state that
members should only speak to a question once.
• A question or suggestion doesn’t count as “speaking”.
• Not every motion is subject to discussion.o Call the Questiono Table the Motiono Motion to Recess or Adjourno Object to Considerationo Divide the Questiono Suspend the Rules
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Motions with NO Debate
• Object to Consideration - Avoid the motion altogether. (2/3 vote)
• Call the Question - End debate on the motion under consideration. (2/3 vote)
• Lay the Motion on the Table – To postpone consideration of the question until another time. (Simple Majority)
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Motions with NO Debate
• Suspend the Rules – Council Bylaws require ¾ vote of Council to temporarily suspend Bylaws.
• Recess / Adjourn – Each motion is not up for debate – except that a Motion to Recess can be Amended.
• Call for Division – Questions the Chair’s interpretation of the Vote, requires votes to be counted.
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Vote• All members have a duty to
vote.• Members should only abstain
for specific reasons.• A member seeking to be
excused from a vote must do so before a Roll Call vote is taken.
• A member can vote against their own motion, but cannot speak against their own motion.
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Vote• Most majorities are
determined by the number of members present, so long as a quorum is present.
• Votes requiring a 2/3 majority would be based on number of members present under a quorum.
• Council Bylaws can only be suspended by ¾ majority of all Council members, present or not (24 Votes).
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Vote• A tie vote will defeat a
motion.
• Chair has options under a tie:o Refrain from voting, allowing motion to
be defeated.o Chair can vote nay to force a tie and
defeat a motion.o Chair can vote aye, allowing motion to
succeed.
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Questions?
• You Talking to Me?