The Central Florida Council James Ball [email protected] “Trail to Eagle” A Scout’s...

The Central Florida CouncilThe Central Florida Council

James BallJames [email protected]

““Trail to Eagle”Trail to Eagle”A Scout’s Guide to an Eagle Service ProjectA Scout’s Guide to an Eagle Service Project

Eagle EncampmentEagle Encampment

http://www.scouting.org/






Guidance onGuidance on Choosing a ProjectChoosing a Project Explain Role of theExplain Role of the Project CoachProject Coach Introduce New 2015Introduce New 2015 WorkbookWorkbook & &

Advice on “How to” fill it outAdvice on “How to” fill it out How to navigate theHow to navigate the Approval Approval

ProcessProcess Explain theExplain the PaperworkPaperwork & How to & How to

Prepare for yourPrepare for your Eagle Board of Eagle Board of ReviewReview

ObjectivesObjectives

Helpful TipHelpful TipDon’t try to capture everything… Don’t try to capture everything…

Presentation available at Eagle Encampment Presentation available at Eagle Encampment website: “Trail to Eagle”website: “Trail to Eagle”

apopkashores.com/EE/apopkashores.com/EE/You are about to drink from a “firehose”! are about to drink from a “firehose”!

Instead… Instead… Focus on the discussion,Focus on the discussion,

Write down observations & key Write down observations & key insightsinsights (“light bulb” moments)(“light bulb” moments)

under each slide’s “title”,under each slide’s “title”, AND…above all,AND…above all, ask questions!ask questions!


The RequirementThe Requirement““While a Life Scout…While a Life Scout… (Eagle Requirement #5)(Eagle Requirement #5)

Plan, develop, andPlan, develop, and give give leadership to othersleadership to others in a service in a service project helpful to… project helpful to… Any Any Religious Institution,Religious Institution, Any Any School, or…School, or… Your Community”Your Community” The project must benefit an organization The project must benefit an organization

other than Boy Scouting…other than Boy Scouting…such as: such as: United Way/Give Kids the WorldUnited Way/Give Kids the World

Community/Charity OrganizationCommunity/Charity OrganizationMetro, State, National ParksMetro, State, National ParksPublic/Civic MemorialsPublic/Civic MemorialsRetirement/Nursing/Assisted Retirement/Nursing/Assisted

LivingLivingPublic Service ProjectPublic Service ProjectOther non-profit organization*Other non-profit organization*Community Event w/worthwhile Community Event w/worthwhile

PurposePurpose

The RequirementThe Requirement““While a Life Scout…While a Life Scout…(Eagle Requirement #5)(Eagle Requirement #5)

……AA Project ProposalProject Proposal must be must be approved by the organization approved by the organization benefiting from the effort, your benefiting from the effort, your unit leader and unit committee, unit leader and unit committee, and the council or district before and the council or district before you start. You must use theyou start. You must use the Eagle Eagle Scout Service Project WorkbookScout Service Project Workbook, , No. 512-927No. 512-927, in meeting this , in meeting this requirement.”requirement.”

Eagle Project ToolsEagle Project Tools““You MUST use theYou MUST use the

Eagle Scout Service Project WorkbookEagle Scout Service Project Workbookin meeting this requirement” in meeting this requirement”

NEW 2015 (#512-927)NEW 2015 (#512-927)

Where to obtain:Where to obtain: Download at:

cflscouting.orgcflscouting.org nesa.org

PDFPDF ((edit/print/saveedit/print/save)) Check with your Check with your

ScoutmasterScoutmaster

www.cflscouting.org > Boy Scouts > Eagle Forms







Eagle Project ToolsEagle Project ToolsYou will find this GUIDE You will find this GUIDE invaluableinvaluable! !

It will answer many of your questionsIt will answer many of your questions

Eagle Encampment website…24/7/365Eagle Encampment website…24/7/365

The StepsThe Steps……to a successful Eagle Service Projectto a successful Eagle Service Project

Life to Eagle SM Life to Eagle SM conferenceconference Choosing a ProjectChoosing a Project Pick a Project Coach Pick a Project Coach Research & Planning (Proposal)Research & Planning (Proposal) Project Approval Project Approval Final PlanningFinal Planning FundraisingFundraising Working your Project Working your Project PaperworkPaperwork Eagle Board of ReviewEagle Board of Review

Your first step: a meeting with your Your first step: a meeting with your Scoutmaster…Scoutmaster…Purpose: Purpose: review Eagle process & reqs.review Eagle process & reqs.

Special SM Conference shortly after your Special SM Conference shortly after your Life Board of Review…Life Board of Review…You request one if one You request one if one is not offeredis not offered

Discuss your Eagle Project ideasDiscuss your Eagle Project ideas Review use ofReview use of Eagle Project WorkbookEagle Project Workbook Should recommend an EagleShould recommend an Eagle “Project “Project

Coach”Coach” CoverCover Benefiting OrganizationBenefiting Organization

responsibilities & relationship as you responsibilities & relationship as you search for a project search for a project (Workbook, last 2 pages) (Workbook, last 2 pages)

Remind Scout to read & shareRemind Scout to read & share “Message to “Message to Scouts & Parents or Guardians”Scouts & Parents or Guardians” (Workbook (Workbook p.5)p.5)

You should also review…You should also review…(Indv. History)(Indv. History) RequiredRequired Merit BadgesMerit Badges (esp. timelines)(esp. timelines) RequiredRequired Leadership PositionsLeadership Positions ((timelines)timelines) Verify records &Verify records & timelinestimelines of all required of all required

Merit Badges for Eagle…Merit Badges for Eagle… AGAIN, just to be AGAIN, just to be sure!sure!

Life To Eagle SM Life To Eagle SM ConferenceConference


Life to Eagle SM conferenceLife to Eagle SM conference Choosing a ProjectChoosing a Project Pick a Project Coach Pick a Project Coach Research & Planning Research & Planning (Proposal)(Proposal) Project Approval Project Approval Final PlanningFinal Planning FundraisingFundraising Working your Project Working your Project PaperworkPaperwork Eagle Board of ReviewEagle Board of Review

It All Starts With An Idea…It All Starts With An Idea………a “Vision” of what is possible!a “Vision” of what is possible!

You may explore You may explore (& discard)(& discard) a dozen a dozen ideas before one glows with the ideas before one glows with the

promise of success.promise of success.Take your time…choosing the “right” Take your time…choosing the “right”

type of project for type of project for YOUYOU is an is an important key to success!important key to success!

The “Purpose”The “Purpose”““Project Purpose” Project Purpose” (p. 4 Workbook)(p. 4 Workbook)““In addition to providing service…the primary In addition to providing service…the primary purposes…is to:purposes…is to: “ “Learn, Improve, & DemonstrateLearn, Improve, & Demonstrate

……Leadership SkillsLeadership Skills”” ““Lessons inLessons in Project ManagementProject Management”” “ “Lessons inLessons in Taking ResponsibilityTaking Responsibility””

(ie…this is (ie…this is YOURYOUR project, not someone else’s!) project, not someone else’s!)

In short…In short…“presents a “presents a challengechallenge that that requires leadership”requires leadership”

The “service” provided, while important, The “service” provided, while important, is secondary to the opportunity to demonstrate is secondary to the opportunity to demonstrate

your leadership abilities!your leadership abilities!TheThe “challenge”“challenge” part is also important. This is part is also important. This is

intended to be aintended to be a “significant accomplishment”“significant accomplishment”. As . As with many things in Scouting, through challenge with many things in Scouting, through challenge comes learning & growth, and an Eagle Service comes learning & growth, and an Eagle Service

Project is yourProject is your ultimate growth opportunityultimate growth opportunity..

The “Rules”The “Rules”““Choosing a Project” Choosing a Project” (p. 4 Workbook)(p. 4 Workbook) Does not have to be original, just Does not have to be original, just

“yours”“yours” Redefined “your community” to Redefined “your community” to

include “community of the world”include “community of the world” “…“…an individual in need can affect an individual in need can affect

community”community” (need to find & work through a (need to find & work through a community partner/representative to provide community partner/representative to provide approvals)approvals)

In addition toIn addition to ServiceService, a project must , a project must present anpresent an “…opportunity for“…opportunity for Planning, Development, & Planning, Development, & LeadershipLeadership”” (*4 elements)(*4 elements)

New guidance on “canned New guidance on “canned instructions” type projects:instructions” type projects: Typically DO NOT provide opportunity for Typically DO NOT provide opportunity for

planning & developmentplanning & development (“5 Tests”)(“5 Tests”) Suggest: “…something that you can Suggest: “…something that you can

do with unskilled helpers…within a do with unskilled helpers…within a reasonable period of time.”reasonable period of time.”

The “Rules”The “Rules”““Restrictions” Restrictions” (p. 4 Workbook(p. 4 Workbook)) No minimum size/hours, but… No minimum size/hours, but… (5 tests)(5 tests)

Must be sufficient toMust be sufficient to Demonstrate Demonstrate your your “leadership to others”“leadership to others”

Expanded definition of “routine Expanded definition of “routine labor”labor” “…“…routine maintenance job normally done by routine maintenance job normally done by

the beneficiary”the beneficiary” Expanded definition of “commercial” Expanded definition of “commercial”

nature of projectsnature of projects Not meant to disallow work for community Not meant to disallow work for community

outreach programs… that would otherwise be outreach programs… that would otherwise be disqualified (ie: for-profit organization)disqualified (ie: for-profit organization)

Not a Fundraiser in and of itselfNot a Fundraiser in and of itself One project = one Eagle creditOne project = one Eagle credit May not be for BSA affiliated May not be for BSA affiliated

propertiesproperties* Make sure you read “Message to Scouts & * Make sure you read “Message to Scouts &

Parents or Guardians”Parents or Guardians” (p. 5 Workbook)(p. 5 Workbook)

So…do you have any So…do you have any project ideas?project ideas?

Set up a community study center for Set up a community study center for children who need place to do homeworkchildren who need place to do homework

Built footbridge on trail in National Built footbridge on trail in National ForestForest

Created a video explaining a neurological Created a video explaining a neurological disease, distributed nationallydisease, distributed nationally

Refurbished & rededicated the B-52 Refurbished & rededicated the B-52 memorial at Orlando Intern. Airportmemorial at Orlando Intern. Airport

Windermere 9/11 memorial & gardenWindermere 9/11 memorial & garden Painted a wall mural and built gaming Painted a wall mural and built gaming

area for patients at children’s hospitalarea for patients at children’s hospital Built a Tortoise habitat at Metro ParkBuilt a Tortoise habitat at Metro Park Built & installed Bat Houses for local Built & installed Bat Houses for local

ParkPark More at….More at…. nesa.orgnesa.org

Examples of ProjectsExamples of Projects(all here in Central Florida Council)(all here in Central Florida Council)

Does the project have to be original?Does the project have to be original? Can project be something you dream Can project be something you dream

up?up? Can the project be something that Can the project be something that

has never been done before?has never been done before? In addition to “In addition to “ServiceService”, a project ”, a project

MUSTMUST present an opportunity for: present an opportunity for:1)1) __________________________________2)2) __________________________________3)3) __________________________________

Can you do a project which may be Can you do a project which may be considered “routine labor”?considered “routine labor”?

Can you do a project where you’re Can you do a project where you’re given a set of “canned instructions”? given a set of “canned instructions”? …Why??…Why??

Can you do a project on private Can you do a project on private property? …for an individual??property? …for an individual??

Can you & a friend do a project Can you & a friend do a project together & BOTH get Eagle credit?together & BOTH get Eagle credit?

Project “Pop Quiz”Project “Pop Quiz”

Qualities of a good project…Qualities of a good project… SomethingSomething ““significant…”significant…”

Implies investment in Implies investment in TimeTime - both - both calendar time & man-hourscalendar time & man-hours (100-250 MH (100-250 MH typical)typical)

Implies an effort of many people:Implies an effort of many people: “…give“…give Leadership to others”Leadership to others” (10-25 helpers typical)(10-25 helpers typical)

SomethingSomething worthwhile…worthwhile…Implies “real lasting value” to benefiting Implies “real lasting value” to benefiting

org.org.(will you be proud of your project 30 years from now?)(will you be proud of your project 30 years from now?)

Do someDo some homework…homework…Ask around: Ask around: Minister/Pastor/RabbiMinister/Pastor/Rabbi

School principalSchool principalPark Ranger/non-profit Park Ranger/non-profit

DirectorDirectorCommunity LeadersCommunity LeadersSM,SM, Project CoachProject Coach, parents, parents

Help with other Scouts Eagle Projects and Help with other Scouts Eagle Projects and observe what goes on.observe what goes on.

Talk with Eagle Scouts about their project’s Talk with Eagle Scouts about their project’s challenges & experience…challenges & experience…especially ask “WHAT especially ask “WHAT they would do differently!”they would do differently!”

““Every journey begins with a single step” Every journey begins with a single step”

Bottom Line…Bottom Line…

““Every journey begins with a single step” Every journey begins with a single step”

Bottom Line…Bottom Line…The key is to…The key is to…pick a project YOU pick a project YOU

can get excited about, or can get excited about, or perhaps, touches your heart in a perhaps, touches your heart in a

special way! special way! ……the “right” type for youthe “right” type for you

Here’s a tip…Here’s a tip…Do your required Merit Badges first Do your required Merit Badges first

OROR your Eagle Project first…but, don’t your Eagle Project first…but, don’t try to do both together. Focus on one try to do both together. Focus on one

at a time so you don’t become at a time so you don’t become overwhelmed.overwhelmed.


Life to Eagle SM conferenceLife to Eagle SM conference Choosing a ProjectChoosing a Project Pick a Project CoachPick a Project Coach Research & Planning Research & Planning (Proposal)(Proposal) Project Approval Project Approval Final PlanningFinal Planning FundraisingFundraising Working your Project Working your Project PaperworkPaperwork Eagle Board of ReviewEagle Board of Review

Project CoachProject CoachWhat is the most important decision What is the most important decision you will make about your project?you will make about your project?

Picking an EaglePicking an EagleProject Coach!Project Coach!An Eagle Service Project An Eagle Service Project is a complex undertaking is a complex undertaking few of you will have any prior few of you will have any prior experience with. It involves NOT experience with. It involves NOT just “Leadership”, butjust “Leadership”, but planning, planning, development, & project development, & project management skills.management skills. Most of you Most of you will have to learn these as you go.will have to learn these as you go.

This is going to be aThis is going to be a Learning experienceLearning experience as much as anything else…so as much as anything else…so embrace it, & pick a knowledgeable embrace it, & pick a knowledgeable ““Project Coach” to guide you! Project Coach” to guide you!

Project CoachProject Coach

How an Eagle Project Coach helps…How an Eagle Project Coach helps…Mentor, Coach, Advisor…Mentor, Coach, Advisor…Resource for all kinds of info, Resource for all kinds of info,

assistance, or resources while assistance, or resources while planning your project,planning your project,

Guidance on planning, writing your Guidance on planning, writing your Proposal, & navigating approval Proposal, & navigating approval process,process,

Assist you with benefiting Assist you with benefiting organization issues & leadership organization issues & leadership challenges,challenges,

Advice on dealing with obstacles, Advice on dealing with obstacles, problems, & other challenges… problems, & other challenges… the the Project Management process.Project Management process.

Should be Should be someone you trust,someone you trust, but… but… subject to district approval subject to district approval

Project CoachProject Coach

Project Coaches Project Coaches know the process & know the process & will guide you step-will guide you step-

by-step through by-step through your project…your project…

They offer you the They offer you the best way to ensure best way to ensure

a “successful a “successful outcome”, & are outcome”, & are

strongly strongly encouraged!encouraged!

You would not try to You would not try to learn how to fly on learn how to fly on

your own, so…!your own, so…!

Something else to keep in mind…Something else to keep in mind…The The averageaverage Eagle project takes Eagle project takes

almost a year to complete…almost a year to complete… (longer if “Zoning” or “Building” permits, or community (longer if “Zoning” or “Building” permits, or community

Review Boards are involved!)Review Boards are involved!)

You are about to eat an elephant… You are about to eat an elephant… How do you eat an “elephant”?How do you eat an “elephant”?

The Next StepThe Next Step

OK, you’ve chosen an OK, you’ve chosen an Eagle Eagle ProjectProject

and a and a Project Coach!Project Coach!What’s the next step?What’s the next step?


Life to Eagle SM conferenceLife to Eagle SM conference Choosing a ProjectChoosing a Project Pick a Project CoachPick a Project Coach Research & Planning: Research & Planning:

the “Proposal” the “Proposal” Project Approval Project Approval Final PlanningFinal Planning FundraisingFundraising Working your Project Working your Project PaperworkPaperwork Eagle Board of ReviewEagle Board of Review

Research is different for each project, but…Research is different for each project, but…1)1) Start by talking with your Benefiting Start by talking with your Benefiting

Org. representative Org. representative -- -- gather info/agree on gather info/agree on “scope”“scope”

2)2) Discuss with your Project CoachDiscuss with your Project Coach3)3) Use the internet, books on subject, Use the internet, books on subject,

etc.etc.4)4) Seek out experts for their Seek out experts for their

knowledge, advice, & guidance…knowledge, advice, & guidance… a Contractor or Professional,a Contractor or Professional, a Teacher, Professor, or “Expert”a Teacher, Professor, or “Expert” an adult with experience or knowledge an adult with experience or knowledge

in this subject…a in this subject…a ”subject matter expert””subject matter expert”

5)5) Visit locations with relevant Visit locations with relevant examplesexamples

6)6) Seek advice from other Eagle Scouts Seek advice from other Eagle Scouts who may have done similar projectswho may have done similar projects

7)7) ??????

Research & PlanningResearch & Planning

Tip: buy a spiral notebookTip: buy a spiral notebookto to capture ALL your thoughts,capture ALL your thoughts, ideas, & ideas, & discussions with others from day one! discussions with others from day one!

(record dates, (record dates, time spenttime spent, contact info, sketches, , contact info, sketches, meeting notes, random thoughts, everything!)meeting notes, random thoughts, everything!)

Planning: New WorkbookPlanning: New Workbook““You MUST use theYou MUST use the

Eagle Scout Service Project WorkbookEagle Scout Service Project Workbookin meeting this requirement” in meeting this requirement”

New Version 2015 (#512-927)New Version 2015 (#512-927)

New Workbook (4) “Forms”:New Workbook (4) “Forms”:

I Project ProposalI Project ProposalII Project PlanII Project PlanIII Fundraising III Fundraising

ApplicationApplicationIV Project IV Project

(“closeout”)(“closeout”) ReportReport

www. cflscouting.org > Boy Scouts > Eagle Forms




I Project ProposalI Project Proposal

•“…“…an overview, but also the beginnings an overview, but also the beginnings of planning.”of planning.”

•““It must show…you can meet the (5) tests.”It must show…you can meet the (5) tests.”District approval stageDistrict approval stage

Parts include…Parts include…1)1) Description & BenefitDescription & BenefitLots of BEFORE pics (…tell a story)Lots of BEFORE pics (…tell a story)Include drawings, sketches, diagrams, details to Include drawings, sketches, diagrams, details to

help to visualize anything builthelp to visualize anything builtKey is to define your project’s “Key is to define your project’s “SCOPE of workSCOPE of work”!”!

2)2) Giving LeadershipGiving Leadership““What…will be most difficult about leading them?”What…will be most difficult about leading them?”

Recommend man hour breakdown showing Recommend man hour breakdown showing WHERE anticipated man hours are needed,WHERE anticipated man hours are needed,

Recommend provide a “Leadership Statement” Recommend provide a “Leadership Statement” describing how you see describing how you see your leadership role!your leadership role!

I Project ProposalI Project ProposalDescriptionDescription

• Drawings, sketches, details do not have to be Drawings, sketches, details do not have to be professional…just legible & enough to “tell the story”professional…just legible & enough to “tell the story”• Key is to define your project’s “Key is to define your project’s “SCOPE of workSCOPE of work”…”…

Tip: doing preliminary drawings, sketches, plans, will Tip: doing preliminary drawings, sketches, plans, will greatly help your understanding of “scope”!greatly help your understanding of “scope”!

Bat Box 2Bat Box 2 Bat Box 3Bat Box 3

I Project ProposalI Project ProposalKnowing what your Project will cost…Knowing what your Project will cost…3)3) Materials Materials (parts of…) (Qty.+Unit $)(parts of…) (Qty.+Unit $)

Recommend use table format in “Final Plan” Recommend use table format in “Final Plan” section & fill in first 3-4 columnssection & fill in first 3-4 columns

5)5) Tools Tools (…and equipment)(…and equipment) Recommend use table format in “Final Plan” Recommend use table format in “Final Plan”

section & fill in first 3 columns (scope)section & fill in first 3 columns (scope)

4)4) Supplies Supplies (consumables needed…) (Qty.+Unit $)(consumables needed…) (Qty.+Unit $) Recommend use table format in “Final Plan” Recommend use table format in “Final Plan”

section, fill in first 3-4 columnssection, fill in first 3-4 columns

6)6) Other Needs Other Needs (fees, food, printing, postage, etc…)(fees, food, printing, postage, etc…)

Tip: over estimate your key Tip: over estimate your key materials & supplies! materials & supplies! (consider 5-10% typical)(consider 5-10% typical)Even though these tables are part of Section II: “Final Even though these tables are part of Section II: “Final

Plan”, partially filling them out now will greatly Plan”, partially filling them out now will greatly increase your understanding of the “scope” of your increase your understanding of the “scope” of your project, help you estimate your costs & fundraising project, help you estimate your costs & fundraising

needs, & increase your chances for approval!needs, & increase your chances for approval!

I Project ProposalI Project ProposalParts include…Parts include…

7)7) Permits* & PermissionsPermits* & PermissionsWork w/benefiting organization & consultantsWork w/benefiting organization & consultantsRecommend get a “letter of understanding” Recommend get a “letter of understanding”

from Benefiting Organization for any changes from Benefiting Organization for any changes that alter the property. (protects both parties) that alter the property. (protects both parties) Work w/benefiting organization & consultantsWork w/benefiting organization & consultants

*Permits are the responsibility of property *Permits are the responsibility of property ownerowner

8)8) Preliminary Cost Preliminary Cost Estimate+Fundraising expectationsEstimate+Fundraising expectations (“…where will you get money, Plan B?)(“…where will you get money, Plan B?)Breakdown all money & material sources Breakdown all money & material sources Is a Fundraising Application required? Is a Fundraising Application required? Fundraising should exceed estimated costs…?Fundraising should exceed estimated costs…? Include example of any solicitation letter Include example of any solicitation letter

w/Council-required disclaimer! w/Council-required disclaimer!


““The Boy Scouts of The Boy Scouts of America is not affiliated America is not affiliated with… (benefiting with… (benefiting organization) organization) or this Project, and any or this Project, and any allowable tax deduction allowable tax deduction must be taken in the must be taken in the name of (benefiting name of (benefiting organization) -- organization) -- NOT the Boy Scouts NOT the Boy Scouts of America.”of America.”

Central Florida Council requires any Central Florida Council requires any request for solicitation of funds request for solicitation of funds MUST include this statement…MUST include this statement…

I Project ProposalI Project ProposalParts include…Parts include…9)9) Project PhasesProject Phases (AKA: a “Work Plan” + process) (AKA: a “Work Plan” + process)

… again, part of understanding “scope”… again, part of understanding “scope”

10)10) Logistics Logistics (Transportation, labor, restrooms…)(Transportation, labor, restrooms…)

11)11) Safety IssuesSafety IssuesRecommend include “safety briefing” as part Recommend include “safety briefing” as part

of your leadership role. of your leadership role. (Guide to Safe Scouting)(Guide to Safe Scouting) Read “Risk Management…” NEW Read “Risk Management…” NEW (Workbook p.6)(Workbook p.6)

12)12) Further Planning Further Planning (Action Steps)(Action Steps)List steps needed to finish your project! List steps needed to finish your project! (don’t (don’t

forget daily work schedules!)forget daily work schedules!)““...enough to show you have a reasonable idea ...enough to show you have a reasonable idea

of how to complete a final plan”of how to complete a final plan”

13)13) Signatures (5 total)Signatures (5 total)““Scout’s Promise”…Scout’s Promise”…”to be the leader””to be the leader”New explanation of “What” each is New explanation of “What” each is

agreeing toagreeing toMust have Must have ALLALL (4) other signatures at (4) other signatures at

time of submittal time of submittal BEFOREBEFORE District will District will sign off on project approval!sign off on project approval!


NEWNEW

Working with Working with Benefiting OrganizationsBenefiting Organizations

Benefiting Organizations…Benefiting Organizations…New info for New info for educatingeducating & & working with Beneficiaries…working with Beneficiaries…(Workbook last 2 pages)(Workbook last 2 pages)Covers purpose, fundraising, routine labor, safety, Covers purpose, fundraising, routine labor, safety, commercial use, permits, & ongoing maintenancecommercial use, permits, & ongoing maintenance

Discusses sufficient impact, planning & Discusses sufficient impact, planning & leadership, & the approval processleadership, & the approval process

Also allows for Final Plan Approval by BeneficiaryAlso allows for Final Plan Approval by BeneficiaryAsked to copy/share at 1Asked to copy/share at 1stst Meeting Meeting ““Navigating the ESSP, Information for Project Navigating the ESSP, Information for Project Beneficiaries” (Workbook, separate PDF @ scouting.org)Beneficiaries” (Workbook, separate PDF @ scouting.org)

Read CarefullyRead Carefully……understand their role understand their role Be prepared to explain & discuss in detail!Be prepared to explain & discuss in detail!Tip: think about the type of Beneficiary Tip: think about the type of Beneficiary partnerpartner YOU want to work with…before you commit!YOU want to work with…before you commit!

This “new” responsibility is also part This “new” responsibility is also part of your role in directing (managing) your of your role in directing (managing) your

project & in demonstrating leadership!project & in demonstrating leadership!

Additional Guidance on Additional Guidance on Writing your ProposalWriting your Proposal

Use NEW 2015 PDF workbook Use NEW 2015 PDF workbook version: clean & legible…version: clean & legible… edit/print/saveedit/print/saveAnswer each section separately, Answer each section separately, do not combine sectionsdo not combine sectionsAnswer EACH question in a Answer EACH question in a section, do not skip, even if section, do not skip, even if answer the is “not-applicable”answer the is “not-applicable”IncludeInclude completecomplete “Contact Info” “Contact Info” with your Proposal submittal!with your Proposal submittal!

Included throughout: lots of “What types”, Included throughout: lots of “What types”, “What kinds”, “Where”, “How”, “Explain”, “What kinds”, “Where”, “How”, “Explain”, “Describe”, “List” type questions --“Describe”, “List” type questions -- Take Take

the time to answer each one thoroughly!the time to answer each one thoroughly!


……the “5 tests”the “5 tests”1)1) ProvidesProvides significantsignificant opportunity to opportunity to

meet Eagle Scout Service Projectmeet Eagle Scout Service Project “…“…must SHOW that must SHOW that planning, development, planning, development,

& leadership& leadership will take place” will take place”

2)2) It appears to be feasibleIt appears to be feasible “…“…must show project is realistic for must show project is realistic for YOUYOU to complete” to complete”

3)3) Safety issues will be addressedSafety issues will be addressed “…“…must SHOW you have an understanding of must SHOW you have an understanding of

what must be done…(scope)”what must be done…(scope)”

4)4) Action steps for further detailed Action steps for further detailed planning are includedplanning are included

“…“…must make list of key steps…(to ensure) your final must make list of key steps…(to ensure) your final plan has enough details to be carried out successfully”plan has enough details to be carried out successfully”

5)5) On right track w/reasonable chance On right track w/reasonable chance for positive experiencefor positive experience

This is the MOST difficult test for Reviewers to assessThis is the MOST difficult test for Reviewers to assess……those who provide the most complete information those who provide the most complete information

will find approval much easier to attainwill find approval much easier to attain


So… HOW much planning is “enough” for So… HOW much planning is “enough” for Proposal approval? …it depends:Proposal approval? …it depends:

Enough toEnough to ANSWERANSWER all major questions: all major questions: “How”, “What”, “Where”, “When”, “Who” “How”, “What”, “Where”, “When”, “Who” and “How much”? and “How much”?

Enough toEnough to SHOWSHOW reviewers you pass reviewers you pass ALLALL “5 tests”“5 tests”

Enough toEnough to ASSUREASSURE reviewers you under-reviewers you under-stand your project’s “stand your project’s “scopescope” ” (3Ms: materials, (3Ms: materials, methods, money)methods, money) & have a reasonable & have a reasonable chance for a “successful outcome”chance for a “successful outcome” (Test (Test #5)#5)

0%0% 100%100%Final Final PlanPlan

Recommend 40-65% Recommend 40-65% range…”sweet spot”range…”sweet spot”

ComfoComfort rt

ZoneZone

Bottom Line…Bottom Line…TheThe ONLYONLY information the District information the District reviewers will have to judge your reviewers will have to judge your project on is theproject on is the info you provide!info you provide!Make sure your Proposal is well Make sure your Proposal is well

thought out and complete enough thought out and complete enough to describe your project’s entire…to describe your project’s entire…

““SCOPE of the work”SCOPE of the work” (3Ms: materials, methods, money!)(3Ms: materials, methods, money!)

*** Review*** Review in detail with your in detail with your Project CoachProject Coach BEFOREBEFORE you submit you submit

for approval!for approval!


Life to Eagle SM conferenceLife to Eagle SM conference Choosing a ProjectChoosing a Project Pick a Project Coach Pick a Project Coach Research & Planning Research & Planning (Proposal)(Proposal) Project ApprovalProject Approval Final PlanningFinal Planning FundraisingFundraising Working your Project Working your Project PaperworkPaperwork Eagle Board of ReviewEagle Board of Review

The Review ProcessThe Review ProcessSignatures required…Signatures required…

I Project ProposalI Project Proposal(Scout’s “Promise” + 4 signatures)(Scout’s “Promise” + 4 signatures)

District review & approval required! District review & approval required! Allow 3-4 weeks for processAllow 3-4 weeks for process

II Project Plan II Project Plan (“development”)(“development”) Project Coach review & comments - important!Project Coach review & comments - important!

Review w/ Beneficiary -- they can ask for approvalReview w/ Beneficiary -- they can ask for approval

III Fundraising ApplicationIII Fundraising Application(Beneficiary, unit leader, council)(Beneficiary, unit leader, council)

Council review & approval required!Council review & approval required!

IV Project IV Project (“closeout”)(“closeout”) Report Report Scout’s “Promise” + beneficiary, unit leader sigs.Scout’s “Promise” + beneficiary, unit leader sigs.

Eagle Board of ReviewEagle Board of Review(read “Evaluating the Project…” Guidance p.6)(read “Evaluating the Project…” Guidance p.6)

Final approval of your project!Final approval of your project!

Avoid these common omissions …Avoid these common omissions … Incomplete “Contact Page” infoIncomplete “Contact Page” info Insufficient information/drawingsInsufficient information/drawings

(must define the “(must define the “ScopeScope” of the work!)” of the work!) Lack of before picturesLack of before pictures Missing “Permission Letter” from Missing “Permission Letter” from

Benefiting organization Benefiting organization (when required)(when required) Insufficient fundraising plans! Insufficient fundraising plans! (plan (plan

“B”)“B”) Insufficient “Further Planning” infoInsufficient “Further Planning” info Missing signatures Missing signatures (4 required, new B.O.)(4 required, new B.O.)

Remember…those who provide the most Remember…those who provide the most completecomplete information will find approval information will find approval

easier to attain!easier to attain!But…it’s NOT about the volume of info… But…it’s NOT about the volume of info…

it’s about the it’s about the right typeright type of info! of info!It’s about “SCOPE” (3Ms: methods, materials, money!)It’s about “SCOPE” (3Ms: methods, materials, money!)

Submitting your ProposalSubmitting your Proposal


Life to Eagle SM conferenceLife to Eagle SM conference Choosing a ProjectChoosing a Project Pick a Project Coach Pick a Project Coach Research & Planning Research & Planning

(Proposal)(Proposal) Project ApprovalProject Approval Final PlanningFinal Planning FundraisingFundraising Working your Project Working your Project PaperworkPaperwork Eagle Board of ReviewEagle Board of Review

II Project PlanII Project Plan• ““This is tool for your use, This is tool for your use, (shows you did req’d. (shows you did req’d.

planning & development)planning & development) no one approves* it…” no one approves* it…”• However,However, review with your Project Coach” review with your Project Coach”

(helps you avoid many problems & mistakes)(helps you avoid many problems & mistakes)

• Show to your Beneficiary…Show to your Beneficiary…assures plans assures plans agree with expectations.agree with expectations. **(Beneficiary has authority (Beneficiary has authority

to require & approve a Final Plan!)to require & approve a Final Plan!)

Parts include…Parts include…1)1) Comments from your Proposal Comments from your Proposal

ReviewReview2)2) Description & Benefit - Description & Benefit -

Adds/ChangesAdds/Changes3)3) Present Condition or SituationPresent Condition or Situation4)4) Project Phases Project Phases (Changes + more detail)(Changes + more detail)

5)5) Work Processes Work Processes (step-by-step, methods)(step-by-step, methods)

6)6) AttachmentsAttachmentsadditional drawings, details, plans, diagrams, additional drawings, details, plans, diagrams,

maps, etc. needed to do the workmaps, etc. needed to do the work 7)7) Permits* & PermissionsPermits* & Permissions

II Final PlanII Final PlanParts include…Parts include…8)8) Materials Materials (Table refined) (Table refined)

9)9) Supplies Supplies (Table refined)(Table refined)

10)10) Tools Tools (Table refined)(Table refined)

11)11) Other Needs Other Needs (Table refined)(Table refined)

12)12) Expenses & Revenues Expenses & Revenues (Details + a (Details + a detaileddetailed Fundraising Plan - including “Plan B”)Fundraising Plan - including “Plan B”)

13)13) Giving Leadership Giving Leadership Recommend you do “workday schedules” Recommend you do “workday schedules”

((task/time req./tools/assignmentstask/time req./tools/assignments) ) …this is part …this is part of your leadership role!of your leadership role!

14)14) Logistics Logistics (How + How + How…)(How + How + How…)

15)15) Safety Safety ((safety briefingsafety briefing, Read “Risk , Read “Risk Management…”)Management…”)

16)16) Contingency PlansContingency Plans17)17) Comments - Project CoachComments - Project Coach

This “Part II” section is very critical to your This “Part II” section is very critical to your success success (required)(required), , review with your Project review with your Project CoachCoach. This will be reviewed at your Eagle . This will be reviewed at your Eagle

BOR! BOR!

This is yourThis is your “instruction manual”“instruction manual” on your project. Make sure you go on your project. Make sure you go over every aspect/task/method on over every aspect/task/method on

paper first…BEFORE you start.paper first…BEFORE you start.Important:Important: Work Day Schedule(s) Work Day Schedule(s) are a critical tool are a critical tool (often overlooked).(often overlooked).

Without them, a recipe for disaster Without them, a recipe for disaster -- mistakes, forgotten items, & a lot -- mistakes, forgotten items, & a lot of wasted time trying to figure out of wasted time trying to figure out

things “on the fly”!things “on the fly”!ReviewReview in detail with Project Coach!in detail with Project Coach!

““Test”:Test”: imagine you had to imagine you had to ask someone to do your project in ask someone to do your project in your absence & all they had to go your absence & all they had to go

on was your written Final Plan on was your written Final Plan (“instruction manual”)(“instruction manual”)!!

Bottom Line…Bottom Line…

Eagle Project ToolsEagle Project ToolsYou will find this GUIDE You will find this GUIDE invaluableinvaluable! !

It will answer many of your questions & It will answer many of your questions & show you how to complete your planshow you how to complete your plan

……in detail!in detail!

Eagle Encampment website…24/7/365Eagle Encampment website…24/7/365



(Proposal)(Proposal) Project Approval Project Approval Final Planning Final Planning FundraisingFundraising Working your Project Working your Project PaperworkPaperwork Eagle Board of ReviewEagle Board of Review

III Fundraising ApplicationIII Fundraising Application• Only required if raising money…Only required if raising money…

(not required if funded by beneficiary/family/unit)(not required if funded by beneficiary/family/unit)• READ READ “Procedures & Limitations”“Procedures & Limitations”

• ““All money left over… goes to beneficiary”All money left over… goes to beneficiary” Requires Council approval Requires Council approval

Questions to answer include…Questions to answer include…1)1) “ “Describe how funds will be Describe how funds will be

raised”raised”2)2) Proposed start of ProjectProposed start of Project3)3) Proposed dates for FundraisingProposed dates for Fundraising4)4) “ “How much do you expect to How much do you expect to

raise?”raise?” Always try to raise MORE than you need! Always try to raise MORE than you need!

5)5) If If askingasking for donations, “how”, for donations, “how”, “who” “who” (MUST attach list of prospective donors + (MUST attach list of prospective donors + sample solicitation letter) sample solicitation letter)

6)6) “ “Any contracts to be signed?” Any contracts to be signed?” (include details/copy of contracts) …as a minor, can (include details/copy of contracts) …as a minor, can you sign a contract??you sign a contract??

7)7) Approvals Approvals (Beneficiary, unit leader, (Beneficiary, unit leader, council) council)

Fundraising TipsFundraising TipsFundraising is an essential component of your Fundraising is an essential component of your project’s success and takes considerably more time project’s success and takes considerably more time and effort than you think…and effort than you think…

Make sure you do your homework… Make sure you do your homework… a well defined “scope” a well defined “scope” (define expenses)(define expenses)

Always target fundraising efforts for MORE Always target fundraising efforts for MORE than your estimated costs…than your estimated costs…

Why?Why?Always have a “Plan B”…Always have a “Plan B”…

Why?Why?Always try to offset the cost of materials, Always try to offset the cost of materials,

supplies, & tools with donations “in kind”…supplies, & tools with donations “in kind”…Don’t forget to include Council-required Don’t forget to include Council-required

disclaimer in any solicitation letter! disclaimer in any solicitation letter! Review with your Project CoachReview with your Project Coach

BEFOREBEFORE submittal.submittal. And don’t forget to thank all And don’t forget to thank all

your contributors!your contributors!



(Proposal)(Proposal) Project Approval Project Approval Final Planning Final Planning Fundraising Fundraising Working your ProjectWorking your Project PaperworkPaperwork Eagle Board of ReviewEagle Board of Review

Working your ProjectWorking your Project

AND don’t forget AND don’t forget to hold a to hold a

““Safety Briefing” Safety Briefing” …before you …before you

start!start!

Make “Workday Make “Workday Schedules” part of Schedules” part of your planning & let your planning & let everyone know the everyone know the

schedule & schedule & objectives objectives …before …before

you start!you start!

Working your ProjectWorking your Project

It is OK to “hire” It is OK to “hire” adult experts as adult experts as

long as long as YOUYOU direct direct their work…their work…

……and let them and let them know this is a know this is a

teaching teaching opportunity.opportunity.

Working your ProjectWorking your ProjectTake this opportunity to recruit Take this opportunity to recruit

younger scouts, even cubs & Webelos!younger scouts, even cubs & Webelos!

Working your ProjectWorking your ProjectDocument, Document, capture capture

time spenttime spent, take lots , take lots of pics, & take pride in of pics, & take pride in your accomplishments!your accomplishments!

IV Project IV Project (“Closeout”)(“Closeout”) Report ReportParts include…Parts include…1)1) Project DescriptionProject Description2)2) ObservationsObservations3)3) ChangesChanges4)4) Leadership Leadership (demonstrate, learned)(demonstrate, learned)

5)5) Materials, Supplies, Tools…Materials, Supplies, Tools…(final $$$ (final $$$ tally)tally)

6)6) Service Project Data Service Project Data (hours)(hours)ALL time, ALL people…spent on project counts! ALL time, ALL people…spent on project counts!

(spiral notebook) …log into National database!(spiral notebook) …log into National database!7)7) Funding Funding (specifics) (specifics)

8)8) Photos & Other DocumentationPhotos & Other Documentation9)9) Candidate Promise Candidate Promise (“On my honor…”)(“On my honor…”)

10)10) Approval sigs. Approval sigs. (Beneficiary, unit leader)(Beneficiary, unit leader)

The sooner you do this after The sooner you do this after completion… the easier it will be to completion… the easier it will be to do, the fresher your memory, the do, the fresher your memory, the

better & more complete your better & more complete your answers!answers!

A Word aboutA Word aboutRisk ManagementRisk Management

Risk Management… Risk Management… (Workbook p.6)(Workbook p.6)This is an “official” Scouting This is an “official” Scouting ActivityActivitySubject to BSA Policies & ProceduresSubject to BSA Policies & Procedures““Guide to Safe Scouting” appliesGuide to Safe Scouting” appliesConsult “Sweet 16 of BSA Safety”… planning tool Consult “Sweet 16 of BSA Safety”… planning tool Consider Health & Safety implications…Consider Health & Safety implications…

Considered part of a Unit’s Considered part of a Unit’s ProgramProgramYouth Protection, 2-deep Leadership, etc.Youth Protection, 2-deep Leadership, etc.Unit Leadership oversight responsibility!Unit Leadership oversight responsibility!Responsibility… reject projects inherently unsafe!Responsibility… reject projects inherently unsafe!

Insurance… Insurance… (Workbook p.6)(Workbook p.6)BSA “General Liability” Policy covers reg. LeadersBSA “General Liability” Policy covers reg. LeadersMay include an accident & sickness policy May include an accident & sickness policy

(Council, Unit, or Charter Partner?)… check it out!(Council, Unit, or Charter Partner?)… check it out!

This is This is NOTNOT a “new” responsibility, but one a “new” responsibility, but one often overlooked.often overlooked.

Part of your role in directing (managing) Part of your role in directing (managing) your project & in demonstrating leadership!your project & in demonstrating leadership!



(Proposal)(Proposal) Project Approval Project Approval Final Planning Final Planning Fundraising Fundraising Working your Project Working your Project PaperworkPaperwork Eagle Board of ReviewEagle Board of Review

The PaperworkThe Paperwork……to a successful Eagle Service Projectto a successful Eagle Service Project

Available at Eagle Encampment website… 24/7/36524/7/365

The “elephant” you must eat…without choking!without choking!



So what’s next after you complete your Project…So what’s next after you complete your Project… Complete Project Report & obtainComplete Project Report & obtain finalfinal

approval signaturesapproval signaturesScoutmaster & Benefiting Organization RepScoutmaster & Benefiting Organization Rep

Complete yourComplete your Scoutmaster’s Scoutmaster’s ConferenceConference

CompleteComplete “Eagle Scout Rank “Eagle Scout Rank Application” Application” (BSA 512-728)(BSA 512-728) …work w/your …work w/your Advancement Chair to make sure all your records are Advancement Chair to make sure all your records are accurate!accurate!

CompleteComplete “NESA Project Report”“NESA Project Report” Submit all the above to the Council Submit all the above to the Council

office foroffice for “Council Certification”“Council Certification” (to Eagle (to Eagle Registrar)Registrar)Work with your Unit Advancement Chair Work with your Unit Advancement Chair (or Eagle (or Eagle

Coordinator)Coordinator), they, they shouldshould do this for you.do this for you.All thisAll this MUSTMUST be received be received (at Council)(at Council) BEFOREBEFORE

your 18th birthday!your 18th birthday!(you have additional 90 days to complete your Eagle BOR)(you have additional 90 days to complete your Eagle BOR)

Paperwork & SubmittalPaperwork & Submittal

Eagle Scout Rank ApplicationEagle Scout Rank Application(#512-728, NEW 2014 edition, download)(#512-728, NEW 2014 edition, download)

Req. 2: Letters of RecommendationReq. 2: Letters of Recommendation (6 (6 total)total)

(Note: Unit is responsible for contacting these references)(Note: Unit is responsible for contacting these references)

Req. 4: Position of Responsibility Req. 4: Position of Responsibility (w/matching dates)(w/matching dates)

Req. 7: “Ambitions & Life Purpose” Req. 7: “Ambitions & Life Purpose” statementstatement (essay…Give some thought to this)(essay…Give some thought to this)


www. www. cflscouting.org > Boy Scouts > Eagle Forms.org > Boy Scouts > Eagle Forms



NESA Project ReportNESA Project Report CFC chapter of NESA…CFC chapter of NESA… Description of your ProjectDescription of your Project Important why…?Important why…?

www. www. cflscouting.org > Boy Scouts > Eagle Forms.org > Boy Scouts > Eagle Forms


So, what’s next…So, what’s next… Council processing & certification Council processing & certification

takes about a week±takes about a week± Everything will be returned to your Everything will be returned to your

Unit Advancement Chair before they Unit Advancement Chair before they schedule your Eagle Board of schedule your Eagle Board of Review…Review…

Your unit Advancement Chair Your unit Advancement Chair (or Eagle (or Eagle Coordinator)Coordinator) will setup your Eagle will setup your Eagle Board of Review and send out your Board of Review and send out your “request letters” for “request letters” for recommendations.recommendations.




(Proposal)(Proposal) Project Approval Project Approval Final Planning Final Planning Fundraising Fundraising Working your Project Working your Project PaperworkPaperwork Eagle Board of ReviewEagle Board of Review

The Final HurdleThe Final HurdleEagle Board of ReviewEagle Board of Review

Unlike any BOR you’ve experienced Unlike any BOR you’ve experienced to date…to date… thorough, run by your thorough, run by your DistrictDistrict

Expect to spend 1.5-2 hoursExpect to spend 1.5-2 hours Uniform…Uniform… important, impeccable!important, impeccable! Don’t just know the Scout Oath, Law, Don’t just know the Scout Oath, Law,

Outdoor Code…Outdoor Code…know how to explain know how to explain it!it!

Eagle Project details…Eagle Project details… esp. esp. leadership!leadership!

Scouting history (Indv. History Scouting history (Indv. History report)…report)… especially leadership especially leadership positions!positions!

Relax, be frank & honest, & be on Relax, be frank & honest, & be on time!time!

……after EBOR, your Unit will submit necessary after EBOR, your Unit will submit necessary paperwork to BSA for final certification.paperwork to BSA for final certification.

Remember…Remember…BSA Certification BSA Certification is required from National is required from National Office BEFORE you are “officially” an Eagle Office BEFORE you are “officially” an Eagle

ScoutScout

The Final HurdleThe Final HurdleEagle Board of ReviewEagle Board of Review

Remember, your Eagle BOR is Remember, your Eagle BOR is ALSOALSO the Final the Final Approval of your Eagle Service Project!Approval of your Eagle Service Project!

Things you should know… Things you should know… (Workbook p. 6)(Workbook p. 6)

New Guidelines for Eagle BORsNew Guidelines for Eagle BORs

1)1) “… “…(project)(project) evaluated primarily on evaluated primarily on impactimpact - the extent of benefit…”- the extent of benefit…”

2)2) “… “…and onand on leadership providedleadership provided by by candidate”candidate”

3)3) “… “…must also be evidence ofmust also be evidence of planning & developmentplanning & development” ” (ie. Final Plan)(ie. Final Plan)

(“However… must not require more planning & (“However… must not require more planning & development than necessary to execute the project.”)development than necessary to execute the project.”)

Don’t procrastinate…there is a lot at Don’t procrastinate…there is a lot at stake!stake!

College Applications College Applications (fall of Senior year)(fall of Senior year)“…“…to get in or NOT to get in!”to get in or NOT to get in!”

Don’t wait until you are 17+ to start!Don’t wait until you are 17+ to start! Scholarship Opportunities ($$$)Scholarship Opportunities ($$$) Eagle Palms Eagle Palms (every three months)(every three months) Run out of time! Run out of time! (11± months avg.!) (11± months avg.!)

Most Eagle Scouts will tell you…Most Eagle Scouts will tell you…””The longer you wait to start, the more The longer you wait to start, the more

difficult it will be to complete”difficult it will be to complete”They also say they…They also say they…

””grossly underestimated the amount of grossly underestimated the amount of time & efforttime & effort it takes to plan & execute it takes to plan & execute

an Eagle project!”an Eagle project!”

A Final WordA Final Word

A Final WordA Final Word

QuickTime™ and aH.264 decompressor

are needed to see this picture.

Eagle Court of HonorEagle Court of HonorTraditionally hosted by candidate & his familyTraditionally hosted by candidate & his family

QuestionsQuestionsThis presentation available at Eagle This presentation available at Eagle

Encampment website: Encampment website: “Trail to Eagle”“Trail to Eagle”

apopkashores.com/EE/apopkashores.com/EE/

You are only limited You are only limited by your desire & by your desire &

imagination!imagination!

Eagle Encampment Eagle Encampment

James BallJames [email protected]

““Once an Eagle…always an Eagle”Once an Eagle…always an Eagle”







The Central Florida Council James Ball [email protected] “Trail to Eagle” A Scout’s...

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Transcript of The Central Florida Council James Ball [email protected] “Trail to Eagle” A Scout’s...