UnderstandingTHE BUDGET

2012-13 Adopted Budget

Greeley-EvansWELD COUNTY SCHOOL DISTRICT 6

To our community:

School finance and funding can be a complicated subject, filled with formulas

and statutory requirements.

That is why our finance department has developed this document,

Understanding the Budget. It is an effort to break down the budget for Greeley-

Evans School District 6 into a format that is understandable and easy to use for

our community.

In this document, you will find information about our revenues, expenditures

and the accounting we are required to do as a public school district operating in

Colorado.

Being one of the lowest funded districts in the state does present us with

financial challenges every year. With 20,000 students and 2,800 employees,

managing our finances effectively and prudently is our goal. We have to use

every dollar to ensure our students are getting the best education they possibly

can.

We are happy to share this useful information with our community. More

detailed financial information is available on our website at

www.greeleyschools.org.

Dr. Ranelle LangSuperintendent

Student Membership 2011-12: 19,840**Membership is the number of students actively enrolled and attending in grades preschool-12 during the October count window.

Membership also includes charter school students.

Number of Schools: Elementary Schools….16** Middle Schools….4 High Schools….3 Alternative High Schools….2 Online School….1 Charter Schools….5 **Includes 2 schools with grades K-8 and two schools with grades K-6

Ethnic Distribution:* Asian….2% Black…2% Hispanic….58% White….37% Multiple Races….1% *From 2011-12 School Year

Membership in Instructional Programs:* Gifted and Talented….1,028 Special Education….1,871 English Language Learner….5,155 Homeless….170 Immigrant…309 Migrant….407 Title 1….4,756 *From 2011-12 School Year

Staffing Overview:The District employs more than 2,800 full and part-time (substitute and temporary) employees. Of the 2,800 employees, 2,300 are regularly scheduled employees who are converted to approximately 1,900 full time equivalents (FTEs). Below is a breakout by employee type.

57% Certificated 39% Support 3% School Based Administration 1% Central Administration

In addition, the District employs approximately 500 part-time and temporary employees who are not converted to FTEs because they hold positions such as substitutes, athletic coaches and athletic game worker, which have varying hours and no set schedules.

Quick Facts

DID YOU KNOW?With over 2,100 employess,

Greeley-Evans School

District 6 is the 3rd largest

employer in Weld County.

Source: Northern Colorado Economic Development Group

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General FundThis fund is used for the routine operations funded by property taxes and other general revenues. It is the most significant fund in relation to the district’s overall operations. The General Fund is used to manage all resources that are not legally, or by sound financial management, required to be managed in another fund.

Capital Project FundThis fund is used to pay for ongoing capital needs such as site acquisition, building construction, and renovation and equipment purchases.

Bond Redemption FundThis fund manages the accumulation of resources for the payment of general long-term debt —principal, interest and related costs.

Special Revenue FundsSpecial Revenue Funds account for revenues that are legally and managerially restricted to expenditures for particular purposes. Grant dollars are accounted for here.

Enterprise FundThe Enterprise Fund is used to manage operations financed in a manner similar to a private business, i.e., where the costs of providing goods or services on a continuing basis are recovered primarily by user charges and fees. The food service program is an Enterprise Fund.

Internal Services FundsThese funds are used to manage the cost of goods or services provided by the Internal Service Fund department to other departments and schools on a cost-reimbursement basis.

Agency FundsAgency Funds are used to account for resources used to support each school’s student and fund-raising activities. These funds are accounted for by the District and then passed on to individual schools.

District Fund Summary Greeley-EvansWELD COUNTY SCHOOL DISTRICT 6

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DID YOU KNOW?As a governmental entity, the District must utilize fund accounting to track revenues and expenditures. Basically, dollars are put in separate accounts, to ensure dollars are spent for their intended

purpose.

Adopted 2012-

2013 Budget % of Total

General Fund * $142,512,339 78.0%

Capital Projects Fund $2,500,000 1.4%

Bond Redemption Fund $9,430,856 5.2%

Special Revenue Funds $18,373,203 10.0%

Enterprise Funds $7,634,714 4.2%

Internal Service Funds $450,000 0.3%

Agency Funds $1,720,000 0.9%

Total Adopted Budget $182,621,112 100%

*General Fund includes the General Operating Fund, Poudre Learning Center Fund, Risk Management Fund and Colorado Preschool Program Fund

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Adopted Operating Budget

For Every Dollar Spent:

General Fund 2012-13

Revenue Property Tax $26,166,382 State Revenue $98,125,842 Specific Ownership Tax $2,218,941 Investment Earnings $160,000 Other Revenue $5,426,540 Total Revenue $132,097,705

Expenditures General Administration $1,286,136 School Administration $8,587,269 General Instruction $57,902,900 Special Education Instruction $10,769,417 Instructional Support $11,947,792 Operations and Maintenance $17,586,139 Transportation $4,348,266 Transfers to Charters $21,854,579 Total General Fund Operating $134,282,498 Transfers to Other Funds* $3,815,207 Total Expenditures and Transfers $138,097,705

General Instruction:$.43

Instructional Support:$.09

Special Education Instruction:$.08

School Admin:$.07

Operations and Maintenance:$.13

Transfers to Charters:$.16

General Admin: $.01

Transportation: $.03

*Includes transfers to Capital Projects, Preschool, Special Revenue Funds and Risk Management.

• Since 2009-10 through 2012-13 the district has seen revenue reductions of $23.5 million. Expenditures have been reduced to offset this loss of revenue.

• District 6 is continuously seeking efficient and lean operations.

Why the reductions?

Per pupil state funding has declined by $610 since 2009-10.

State economic impacts have resulted in reductions in revenue from the State.

Budget Highlights Greeley-EvansWELD COUNTY SCHOOL DISTRICT 6

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operations.

0.

enue from the State.

DID YOU KNOW?

Weld County School District 6

is the 13th largest school

district in Colorado, but is in

the bottom 10 for Per Pupil

Funding (169 out of 178).

2009-10 $6,923 per pupil

2010-11 $6,673 per pupil

2011-12 $6,317 per pupil

2012-13 $6,313 per pupil

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6

Revenues and Expenditures

2009-10 $6,923 per pupil

2010-11 $6,673 per pupil

2011-12 $6,317 per pupil

2012-13 $6,313 per pupil

Property Tax$26,166,382

20%

Specific Ownership Tax

$2,218,9412%

State of Colorado$98,125,842

74%

Earnings on Investments

$160,0000%

Indirect & Other$2,158,500

2%

Services to Charter Schools $3,268,040

2%

Where The Money Comes From...

Salaries and Benefits$96,031,610

69%

Purchased Services$6,532,660

5%

Supplies and Materials$9,863,657

7%

Transfers to Charters$21,854,579

16% Transfers to Other Funds

$3,815,207 3%

Where the Money Goes...

District 6 student enrollment has been slowly increasing for the past several years. The graph below illustrates the total student enrollment in preschool through 12th grade. The funded student count is the final number of students that District 6 receives funding for through the School Finance Act.

Enrollment-Total students receiving services.

FTE Count- Adjusted enrollment factoring kindergartners and part-time students as one-half of a student. Beginning in 2008-09 out-of-district students are no longer included in the FTE count.

Funded Count- The higher number between the current-year FTE count or the five year average of the FTE count. In 2006-07 the District relied on the averaged count due to declining enrollment. In 2008-09 there was an additional factor of .08 FTE added for full day kindergar-ten students, thus increasing the funded count.

Enrollment Drives the Budget Greeley-EvansWELD COUNTY SCHOOL DISTRICT 6

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15,500

16,000

16,500

17,000

17,500

18,000

18,500

19,000

19,500

20,000

20,500

21,000

2006-07 2007-08 2008-09 2009-10 2010- 11 2011- 12 2012-13

Enro

llmen

t

Enrollment

FTE Count

Funded Count

Revenues, Expenditures and Reserves

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District 6 has intentionally built up its fund balance or “rainy day” fund. In 2011-12 the district had board authorization to spend $4 million of the rainy day fund and in 2012-13 the district has board authorization to spend $6 million of the rainy day fund. If these funds were not available, the district would have had to make additional budget reductions to balance the budget.

-

5,000,000

10,000,000

15,000,000

20,000,000

25,000,000

30,000,000

2007-2008

2008-2009

2009-2010

2010-2011

2011-2012*

2012-2013*

Available to Spend 3,749,863 8,190,341 5,713,908 12,417,29 11,165,93 5,784,406

Other Required Reserves 345,529 137,255 2,696,761 2,510,137 2,169,410 1,375,637

Board Reserve 3,808,697 3,287,933 5,122,292 5,186,751 3,987,015 4,074,666

TABOR 3,808,697 3,287,933 5,122,292 5,186,751 3,987,015 4,074,666

Fund Balance by Classification

DID YOU KNOW?

TABOR (Taxpayer Bill of Rights) Reserves are required by State law.

Board reserves are mandated by Board of Education policy.

Over the 174 day school year, it costs District 6 about $39 per day to educate each of the 19,840 students and operate the District with the $134.3 General Fund budget — less than taking a family to the movies.

For approximately $39 a day, Weld County School District 6 provides each student:

• Highly skilled and trained teachers who make a difference in students’ lives • Specialized learning services for students with special needs • Access to library and technology resources • Guidance, counseling and other support services • Materials such as textbooks and equipment • Transportation to and from school • Extracurricular activities (subsidized by fees) • Choices for learning environments • Clean and well-maintained facilities

What Does the Budget Buy? Greeley-EvansWELD COUNTY SCHOOL DISTRICT 6

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Special Education Instruction$10,769,417

8%

Instructional Support

$11,947,792 9%Operations and

Maintenance$17,586,139

13%

General Administration

$1,286,136 1%

School Administration

$8,587,269 7%

Transportation$4,348,266

3%

Transfers to Charters$21,854,579

16%

General Instruction$57,902,900

43%

Operating Funds

What Does the Budget Buy? Kids, Schools &

Classrooms Central Support

General Instruction Teachers Paraprofessionals Material & Supplies English Language Acquisition Gifted & Talented Programs Career & Technical Ed. Summer School Athletics & Activities

Special Education Instruction

Special Education Teachers Intervention Services Special Education Preschool Transition Services

Instructional Support Psychologists, Speech Therapists, Occupational and Physical Therapists Guidance/Counseling Health Services Parent and Family Liaisons

Division of Academic Achievement Learning Services Student Support Services Educational Technology Grant Management

Operations & Maintenance

Custodial Services Utilities Repairs & Maintenance of Property

Division of Business Operations Business Services Human Resources Communications

General Administration

Board of Education Superintendent

School Administration Principals Assistant Principals Office Staff

DID YOU KNOW?

99.5% of District 6 teachers

are rated as “highly qualified”

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Greeley-Evans School District 6 has experienced an actual reduction in state school finance funding of nearly $4 million over the past four years. If the comparison is made between current funding levels and what the fully funded amount should be without the negative factor, then the amount of potential funding that District 6 has lost is $23.5 million. The following chart illustrates the loss of funding on a per pupil basis.

A voter-approved Mill Levy Override adds mills to a property tax bill. Mills are the factor applied to assessed property value (not actual or market value), and together they determine total property tax cost. Depending on where you live, property tax collection may be allocated to your county, city/town, your water district and/or your school district, etc. A school district MLO provides additional operating funds exclusively for the school district.

Per Pupil Greeley-EvansWELD COUNTY SCHOOL DISTRICT 6

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$6,237

$6,485 $6,697

$6,923

$6,673 $6,317

$6,313

$5,800 $6,000 $6,200 $6,400 $6,600 $6,800 $7,000

2006-2007 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013Projected

Greeley-Evans School District 6 Total Per Pupil Funding

$6,527

$6,378

$6,872

$6,868

$6,622

$6,422

$6,134

$6,309

$6,141

$6,332

$6,270

$6,306

$6,219

$6,141

$6,313

$6,141

$1,806

$1,937

$1,092

$1,005

$1,181

$1,153

$1,276

$920

$955

$617

$677

$537

$547

$583

$-

$159

$- $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 $8,000 $9,000

Platte Valley

Boulder

Ault

Denver

Ft. Lupton

Gilcrest

Poudre

JeffCo

Thompson

St. Vrain

Eaton

Keenesburg

Douglas

Windsor

Greeley

Johnstown

2012-13 State Per Pupil Funding by District Comparison

State Funding Mill Levy Override

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More detailed budget information is available on the District 6 website

www.GreeleySchools.org

Board of Education Doug Lidiak President Dr. Julia Richard Vice President Linda Trimberger Past President Judy Kron Director Dr. Paleri Mann Director Scott Rankin Director Logan Richardson Director Administration Dr. Ranelle Lang Superintendent Wayne Eads Chief Operations Officer Nancy Devine Chief Academic Officer Meggan Sponsler Chief Financial Officer Kevin Aten Chief Human Resources Officer Dr. Stacie Datteri Executive Director of Learning Services Kathi VanSoest Executive Director of Student Support Services Theresa Myers Director of Communications

Contact Us Administration Building 970-348-6000 1025 Ninth Avenue feedback@GreeleySchools.org Greeley, Colorado 80631

Greeley-EvansWELD COUNTY SCHOOL DISTRICT 6

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Greeley-EvansWELD COUNTY SCHOOL DISTRICT 6