The Basics 2015. Craig Johnson Grant Administrator Department of Medicine...
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Transcript of The Basics 2015. Craig Johnson Grant Administrator Department of Medicine...
The Basics 2015
Craig JohnsonGrant AdministratorDepartment of [email protected]
Instructor
Objectives
By the end of this class you will:• Know what Grants.gov is and when to
use it• Understand the 2 options for
submitting applications from the UW• Know how to find funding opportunities
supported by Grants.gov• Understand the UW process for
submitting Grants.gov applications• Gain hands-on experience using
Grants.gov
Agenda
Grants.gov OverviewTwo ways to complete applicationsPreparation time
What info do I need?Where do I get it?
Finding & completing the Adobe formset
Final Check and downloadingQ&A
What is Grants.gov?
• An electronic portal that allows users to find, apply for, and manage over 1,000 grant opportunities from 26 different Federal agencies
When do I use Grants.gov?
• Depends on the agency and program requirements.
• Some sponsors (e.g., NIH, NOAA) currently use Grants.gov
• NSF has it’s own system (Fastlane)
Two Ways to Complete Grants.gov Applications
#1 Adobe– Search and download forms direct from
Grants.gov– Complete forms– Attach to eGC1 and route– OSP will upload and submit your
application– Errors and warning messages provided
by OSP
Two Ways to Complete Grants.gov Applications
#2 SAGE Grant Runner–Complete the forms directly in
SAGE (combined with eGC1)–Route for campus approvals–OSP submits application with a
click of a button–Errors and warning messages
appear in eGC1 History & Comments
SAGE Grant Runner
Grant Runner combines the eGC1 & sponsor forms for some NIH funding opportunities requiring SF424 R&R forms, including Modular, Detailed and Subaward Budgets• Getting Started Grant Runner Guide
http://depts.washington.edu/research/Docs/grant_runner_getting_started.pdf
• https://www.washington.edu/research/?page=orisGR
Getting Started
• NIH’s system is called eRA Commons.
• In order to apply to NIH, every PI (or grad student) must have an active account in Commons.
• Contact your Department Administrator to request an NIH Commons login account.
Getting Started
• Your computer is loaded with the most currently supported version of Adobe (9.1.2.)– Grants.gov warns -anyone entering text on
the forms should be using the same version of Adobe.
• Search, download and become familiar with the Program Announcement and instructions
• Schedule so that submission is in compliance with GIM19
UW Routing and Submission Process
Routing on Campus
In OSPReview by OSP Admin
Navigating the Submission Freeway
OSP transmits application & receives confirmation
Grants.gov performs basic check GRANT00001234
Agency System
(NIH)eRA CommonsAN1234567
Grants.gov National Submission Funnel
Grants.gov
UCLA
USCUW
Everyone’s Goal: 100% success in submitting error free
UW Deadlines(Submit Proposal)
GIM 197+ days:
– All final business elements and draft scope of work– Approved by campus reviewers and IN OSP– OSP needs to be able to do a meaningful review
3+ days: – Final proposal in complete & final format – Status = IN OSP by 5pm
-3 days: – Any application received by OSP after 5pm 3 business days before
the sponsor deadline will not be reviewed and will be sent back to the PI/Dept
– Waiver Process
https://www.washington.edu/research/osp/gim/gim19.html
Sponsor Deadlines(Submit Proposal)
Any hard deadline that is missed will usually result in the application being returned without review• Hint– Create a calendar using the sponsor
deadline– Count back 3 and 7 business days–Make a reasonable timeline for each
section/part– Concurrent timelines for admin vs. science
sections
UW Holiday
-2
-5
-10
-1-3-4
-8 -7 -6
-9
7 Day Rule
3+ Day Rule
all business components complete/final + draft version of the science (Research Strategy)
all proposal components complete/final + final version of the science (Research Strategy)
What is due when?
QUIZ
When am I really ready to submit?
All required eGC1 fields completedAll COMPLETED sponsor forms attachedIRB or IACUC studies / protocol approval datesIRB / IACUC modifications applied forAttached paperwork for subcontracts or
consultantsResearch Plan & budget is attached in FINAL
formAttachments are in correct format (NIH=PDF
only)F&A rate is in accordance with GIM 13AAny required waivers approved (e.g. IDC, e-GC1
addendum, GIM 19)
Then RTS = YES!!
Demonstration of Grant.gov System
• Finding Grant Opportunities• Download Instructions• Download application package• Complete application package• Viewing and Printing application package• Email acknowledgements and notifications
http://www.washington.edu/research/
http://www.washington.edu/research/funding/opportunities/
Finding a Grant Opportunity
Finding a Grant Opportunity
Finding a Grant Opportunity
To download application
For a full copy of the instructions
Enter your email address here if you would like updates on this PA
Save both to your desktop
7 Steps toSubmit NIH proposal via
Grants.gov1. Download application package via Grants.gov
2. Complete the application package3. Complete a eGC1 in SAGE.4. Upload application package to GC-1
and route to OSP5. OSP will review & submit final
application6. Validation process (multiple emails
btw OSP, Grants.gov & department)7. Validation of NIH proposals via ERA
Commons
3 Steps toSubmit NIH Proposal via Grant
Runner1. Create, complete and submit to OSP a new eGC1 in SAGE containing the application package.
2. Real time validation info contained within SAGE History and Comments.
3. Validation of NIH proposals via eRA Commons.
Where do I look for more info?
• NSF website:http://www.nsf.gov
• NIH Instructions for 424 Formshttp://grants1.nih.gov/grants/funding/424/index.htm
• NIH ERA’s Commons website: https://commons.era.nih.gov/commons
• Avoid Common Errors:http://era.nih.gov/ElectronicReceipt/avoiding_errors.htm
http://grants.nih.gov/grants/ElectronicReceipt/faq.htm
Where can I go for help?
For technical questions:http://grants.gov/ or 1-800-518-4726
For NIH’s overall plan for electronic receipt, contact NIH Grants info at [email protected]
For UW procedure and process: Contact OSP Help Desk at 685-4362 or [email protected]
For Grant Runner questions:Contact the SAGE Help Desk at 685-8335 or [email protected].
Helpful Tips• Always review the Program Announcement
for requirements (i.e. page limits, documentation, etc.).
• Answer “Yes” on the eGC1 Ready-to-Submit (RTS) question only when the proposal is ready for submission
• The budget & SF424 form must have same start date.
• Make sure to use the correct DUNS#.• Level of effort must be listed on detailed
budget.• Do not use headers and footers on
documents.• Grants.gov warns: ANYONE inserting text into an
application should be using the SAME version of Adobe. http://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html
More Helpful Tips
NIH Only:• Make sure PI information in eRA
Commons matches the name used on the application.
• Convert document attachments to PDF format.
• Do not use “Assemble PDF Portfolio” function in Adobe
Questions & Answers
In Closing
Course evaluations will be emailed shortly following class.
THANKS FOR YOUR PARTICIPATION!