The Association of Fish and Wildlife Agencies’ MANAGEMENT...

On behalf of dedicated people for wild creatures in wild places

World class

Diversity

"In o

rder

to su

ccee

d, yo

u m

ust �

rst b

e w

illin

g to

fail."

Championing

the importance of develop-

ing human resource capital,

the agency's greatest

resource--its people.

Cataly

zing le

adersh

ip fo

r the fu

ture

Asking if you know "th

e why" of your work and your agency

Asking if you know "the why" of your work and your agency

The "dot" kings and queens

Challenging the status quo

On behalf of dedicated people for wild creatures in wild places MAT

’s a

stea

dfas

t par

tner

dur

ing

agen

cies

' tur

bule

nt ti

mes

Bringing hope to the workplace“h

elpin

g stat

e �sh

and w

ildlif

e agen

cies t

o achiev

e exc

ellen

ce”

"We're

the best

for what w

e got!"

Faci

litat

ing

con�

denc

e--b

olst

erin

g co

urag

e--c

atal

yzin

g cr

eativ

ity

"hel

ping

age

ncie

s to

solv

e pr

oble

ms w

ith th

e an

swer

s the

y al

read

y ha

ve

Working for the greatest workforces in the world

Leadership predictions a decade ago are proving true

National Scope

Wild and Wonderful

Amaz

ingTight-knit

Dedication

"Believe in yourself and love what you do."

Organization

Fish and wildlife

HelpfulRe

spon

siven

ess

Conservation

Excellence

Leadership

UnityExecutive

Transformational

Well gro

unded

Scienti�c

On behalf of dedicated people for w

ild creatures in wild places

"In o

rder

to s

ucce

ed, y

ou m

ust �

rst b

e w

illin

g to

fail."

Cata

lyzi

ng le

ader

ship

for t

he fu

ture

contrarians; change agents; state �sh and wildlife champions

On behalf of d

edicated people for w

ild creatures in

wild places

Bein

g on

the

cutt

ing

edge

is n

ot w

ithou

t a li

ttle

blo

od

MAT’s a steadfast partner during agencies' turbulent times

Bringing hope to the workplace

"We're

the best

for what w

e got!"

Work

ing fo

r the g

reat

est w

orkfo

rces

in th

e world

"Beli

eve i

n yourse

lf and lo

ve w

hat yo

u do."

Leadership

“helping state �sh and wildlife agencies to achieve excellence”

Seriously, MAT prides itself on "We're from MAT, we're here to help"

Fish and wildlife

Excellence

On behalf of dedicated people for wild creatures in wild places

contrarians; change agents; state �sh and wildlife champions

World class

Diversity

"In o

rder

to su

ccee

d, yo

u m

ust �

rst b

e w

illin

g to

fail."

Cataly

zing le

adersh

ip fo

r the fu

ture

Bein

g on

the

cutt

ing

edge

is n

ot w

ithou

t a li

ttle

blo

od


“help

ing st

ate �

sh an

d wild

life a

gencie

s to ac

hieve e

xcell

ence

”



National ScopeAm

azin

g"Believe in yourself and love what you do."

Fish and wildlifeExcellence

Leadership

Transformational

Scienti�c


Work

ing fo

r the g

reat

est w

orkfo

rces

in th

e world

Leadership


Fish and wildlife

ExcellenceW

orld class

Diversity

"In order to succeed, you must �rst be willing to fail."Catalyzing leadership for the future

Being on the cutting edge is not without a little blood





National Scope

Amazing


ExcellenceLeadership

Transformational

Scienti�cBringing hope to the workplace


Leadership


DiversityCatalyzing leadership for the future Bringing hope to the workplace


National Scope


Fish and wildlife

ExcellenceTransform

ational Bringing hope to the workplace

Leadership

Fish and wildlife

Diversity


Working for the greatest w

orkforces in the world

National Scope

Fish and wildlife

Excellence

Transformational


Leadership


Fish and wildlifeO

n behalf of dedicated people for wild creatures in w

ild places

"In order to succeed, you must �rst be willing to fail."

Asking if you know "the w

hy" of your work and your agency

The "dot" kings and queens

"We're the best for what we got!"Facilitating con�dence--bolstering courage--catalyzing creativity

"helping agencies to solve problems with the answers they already have

National Scope


Transformational

"In order to succeed, you must �rst be willing to fail."

Catalyzing leadership for the future

MAT’s a steadfast partner during agencies' turbulent tim

es

"We're the best for what we got!"


Leadership

Fish and wildlife“h

elpin

g stat

e �sh

and w

ildlif

e agen

cies t

o achiev

e exc

ellen

ce”

Leadership

a n n u a l r e p o r t

2012

help ing state f i sh and wildl ife agencies to achieve excellence

The Association of Fish and Wildlife Agencies’

MANAGEMENT ASSISTANCE TEAM

MAT is funded in part by the Wildlife and Sport Fish Restoration Program.

MAT is a project of the Association of Fish and Wildlife Agencies and funded through a Multistate Conservation Grant.

MANAGEMENT ASSISTANCE TEAM

Dwight GuynnProject Leader

Sally GuynnProject Leader

Gina MainProject Leader

Charde’ MartinezAdministrative Assistant

Amanda MyersTraining and Information Services

Administrator

LEADERSHIP AND PROFESSIONAL DEVELOPMENT COMMITTEE

Chair: Jonathan Gassett, KY DFWR

Vice Chair: Nick Wiley, FL FWCC

Verdie Abel, OH DOW Al Bingham, TX PWDBob Broscheid, AZ GFDJohn Buhnerkempe, IL DNRDave Chanda, NJ DFWAlan Clark, UT DWRDavid T. Cobb, NC WRCLisa Evans, AK DFGRobert Garrison, IA DNRMaria Gladziszewski, AK DFGTim Goeman, MN DNRMikki Gutierrez, OK DWCRichard Hargrave, OR DFWAnn Holtrop, IL DNRBecky Humphries, DUStephen Hurst, NY DECRick Jacobson, CT BNRMaxine Johnson, PA FBCJohn Kennedy, WY GFDEmmett Keyser, SD GFPDMitch Marcus, IN DFWTim McCoy, NE GPCJohn McDonald, TWSTerri McGee, SC DNRSteve McMullin, VA Tech, AssociateGreg Moore, DE DFWBrian Nesvik, WY GFDHank Patton, KY DFWRLynn Quattro, SC DNRSonya Quintana, NM DGFLarry Riley, AZ GFDCarl Roe, PA GCScott Simpson, SD GFPDPeter Skwira, MN DNRJay Slack, USFWSMelinda Sturgess-Streich, OK DWCWhitney Tawney, DUDavid Thorne, MI DOCSusie Vance, OH DOWJeff Vonk, SD GFPDMark Whitney, GA WRDKen Williams, USGSScott Zody, OH DOW

ASSOCIATION OF FISH AND WILDLIFE AGENCIES

Ron ReganExecutive Director

Matt MenashesDirector of Operations

2012table of contentsA Year in Review: 2012 MAT Summary.................................................... .........4

2012 MAT Services to the States.......................................................................6

A Look at the Money........................................................................................8

Budget by Line Item.........................................................................................9

Praise for MAT ...............................................................................................10

A Look Ahead.......................................................................................... .......11

ANNUAL REPORT

mat team

P: 304. 876. 7988 WWW.MATTEAM.ORG

a year in review:2012 mat summary

MAT completed its two-year Multi-State Conservation grant cycle in 2012, a year characterized by a predominance of planning and preparation for some eminent organizational and workforce changes along with its usual production of professional development and leadership focused products and services. As in 2011, the continuing poor economy was a challenging context for MAT professionals to figure out how to work smarter and leaner while simultaneously expanding deliveries of services and products in three principal program areas: (1) State-focused leadership development, (2) the National Conservation Leadership Institute (NCLI), and (3) consulting services related to organization development and agency administrative topics.

State-focused leadership development. MAT increased its momentum for expanding its suite of online course offerings and webinars and began working on plans to significantly increase its course offerings within a year. In 2012 MAT reached 129 state fish and wildlife agency employees through a total of 7 webinar broadcasts including two new, unique offerings titled Perseverance and Leading Through Change; and Leading Through Chaos Without Creating More Chaos. These electronic offerings added 355 training hours to MAT’s 2012 delivery totals. Importantly, solicited participant feedback helped us make relevant changes for the future: Increase our number of webinars and topics and make the webinars shorter.

In addition, MAT conducted 26 online courses primarily in leadership development including two new course offerings titled Leader as Communicator, and Applied Adaptive Leadership, reaching a total of 270 state fish and wildlife agency professionals nationwide through a total of 6,940 online course training hours.

MAT also presented 12 face-to-face workshops to 294 state fish and wildlife agency professionals and AFWA Annual Meeting participants, adding 4,065 hours to MAT’s total training outputs. Most workshops included a train-the-trainer session and workshop topics included Adaptive Leadership; EQ: Emotional Intelligence; Publics, Problems & Politics; Mastering Agency Change; Leading Change in Times of Crisis; Back to the Future in Fish and Wildlife. In total, MAT delivered 11,360 total training hours in 2012!

The National Conservation Leadership Institute (NCLI). An important part of the work of the Management Assistance Team in 2012 was staffing the National Conservation Leadership Institute. Since the NCLI’s inception in 2005, MAT’s participation in it has been regarded by MAT staff as some of the most gratifying of all our work experiences.

4

2012 MANAGEMENT ASSISTANCE TEAM ANNUAL REPORT

The Management Assistance Team; Charde’ Martinez, Gina Main, Amanda Myers, Sally Guynn, Dwight Guynn

“I have always found great value in the programs/training

offered by the Management Ass istance Team. Thanks to

MAT’s management expert ise and understanding of wi ldl i fe

agency object ives we have been able to secure valuable

training for several agency profess ionals which has

prepared these employees to embrace the leadership

chal lenges that l ie ahead.”

– David Chanda Director, New Jersey Divis ion

of F ish and Wildl i fe

57

378

NATIONAL SCOPE PROJECTS

1 WORLD CLASS LEADERSHIP INSTITUTE

247 NCLI FELLOWS AND ALUMNI

COURSE, WORKSHOP & WEBINAR PARTICIPANTS693

TRAINING HOURS11, 360

Thirty-six Fellows composing the sixth cohort of the NCLI graduated from the program in 2012, and the next cohort, number 7, is currently working on individual leadership challenge projects from their respective organizations. Cohort 7 is scheduled to graduate in May 2013. Noteworthy to those not as familiar with the NCLI is that there is a distinctive vibe created from each cohort that is additive to the growing nationwide fellowship of more confident, savvy leaders for our profession. These are individuals who are not constrained by perceived organizational boundaries and who understand that adaptive challenges cannot be solved with technical approaches. At this writing 247 individuals make up the growing cadre of exceptional natural resource conservation professionals who have or are currently participating in this extraordinary leadership development experience and preparation.

Consulting Services and Outreach. MAT consulted with the Vermont Game and Fish Department and presented a “Four Disciplines of Execution” workshop with their senior management team. MAT also consulted with the Alaska Game and Fish Division about budget and work prioritization for the future. MAT consulted with the National Law Enforcement Chiefs about establishing a leadership development academy for law enforcement professionals.

MAT continued to work with AFWA’s Education Outreach and Diversity Committee and staffed the Leadership and Professional Development Committee and provided documents to the data collectors in MAT’s external review. For example, MAT began working with the Southeast Association of Fish and Wildlife Agencies on a collaborative project to identify the combined minority composition of our nationwide state fish and wildlife workforce. A survey of all 50 state fish and wildlife agencies was conducted.

MAT provided expertise in the USFWS Climate Change Academy as well as AFWA’s own strategic planning efforts. The white paper MAT created in late 2011, “Rethinking Strategic Planning,” was distributed in 2012; MAT provided strategic planning advice to a number of states and other organizations. Documents such as white papers can be found on MAT’s website at www.matteam.org.

MAT delivered a special presentation on creativity to the members of the Association of Conservation Information at their annual meeting. In addition, MAT created/delivered a special professional development workshop for the National Fish and Wildlife Foundation about “The Golden Circle and Getting to the Why”, a special session on leadership to the Northeast Fish Chiefs Association, a training on meetings facilitation for the AFWA Office, and a consulting/training workshop on effective governance for the commissioners of the Pennsylvania Boat and Fish Commission.

MAT created a new logo, a new NCLI website, and held a national workshop on historical leadership turning points entitled “Back to the Future in Fish and Wildlife”. MAT also advised participants in its growing Conservation Leadership Program of Study (CLPS) on their final projects. And, amidst the whirlwind of its 2012 activities, MAT also managed to hire a new administrative assistant. MAT

produced several newsletters and two annual reports (one for the MAT and one for the NCLI) and began looking at better ways to share its resource library with state clients.

The AFWA Leadership and Professional Development Committee review of MAT that began in 2011 was completed in 2012. Commissioner/Director Jon Gassett of Kentucky Department of Fish and Wildlife Resources presented some of the review findings at AFWA’s Annual Meeting in September 2012. MAT began looking at different business models for its operations as well as how best to serve the states in the future. These discussions resulted in a number of structural and staff changes to ease the team through upcoming retirements. A special newsletter later in 2013 will look at some of these changes.

numbers *t h e

*See page 7 for additional details


NEW WORKSHOPS, WEBINARS, COURSES

CONSULTINGHOURS

10

6


Hawaii

Washington

Oregon

California

Nevada

Idaho

Montana

Wyoming

Utah

ArizonaNew Mexico

Colorado

North Dakota

South Dakota

Nebraska

Kansas

Oklahoma

Texas

Minnesota

Iowa

Missouri

Arkansas

Louisiana

Mississippi

Alabama Georgia

Tennessee

Kentucky

Illinois

Wisconsin

Michigan

Indiana

Ohio

WestVirginia Virginia

Pennsylvania

NewYork

MaineNew Hampshire

Vermont

Massachusetts

ConnecticutNew Jersey

Delaware

Maryland

District ofColumbia

RhodeIsland

SouthCarolina

NorthCarolina

Florida

Alaska

service to agency employeesTo all state fish and wildlife agencies within the United States, MAT delivers services principally in three program areas: state-focused leadership development through workshops, webinars, and online courses, the National Conservation Leadership Institute (NCLI), and organizational/agency administration consulting services.

STATES SERVED BY MAT

received consulting services

presentation/workshop conducted in state

participated in online courses

participated in webinar

participated in national conservation leadership institute

2012

received consulting services

participated in webinar

7


consultation examples:– Consulted with Alaska Department of Fish and Game on

prioritization process– Consulted with Vermont Dept. of Fish and Wildlife about

implementation processes for their strategic initiatives

consulting

training

national conservation leadership institute

10 NATIONAL SCOPE PROJECTS

Ten separate nationwide related services in 2012 are reported here as “national” in scope. This means that the audiences of each of these consulting jobs were clients from multiple state fish and wildlife agencies rather than one specific agency.

examples are as follows:

Number of states that directly received training 30

Approximate number of training participants 693

Total number of training hours delivered 11,360

WORKSHOPS/ONLINE COURSES/ WEBINARS IN 201243

7 NEW WORKSHOPS/WEBINARS/ONLINE COURSES DEVELOPED

– Provided workshop, Back to the Future in Fish and Wildlife, presented by Randy Stark, at AFWA Annual Conference

– Conducted a special professional development session, The Leadership Factor and Outboxing Your Creativity at 2012 Association of Conservation Information annual conference

– Consulted with the board, alumni, staff, sponsors and partners as part of promoting and staffing the NCLI

– Consulted as part of participating in and staffing AFWA’s Education, Outreach, and Diversity Committee

– Consulted as part of participating in and staffing AFWA’s Leadership and Professional Development Committee

– Partnered with Climate Academy Core Team in the development of national Climate Academy

– Conducted a nationwide survey to identify average percentage of minorities in state fish and wildlife agency workforce compositions combined

– Conducted a review of stakeholders of the Southeastern Cooperative Wildlife Disease Study to help with future work prioritization

– Provided planning expertise as well as participate as employee stakeholder in AFWA’s strategic planning process

– Offered twelve online courses/webinar choices as part of MAT’s state leadership development toolbox

See NCLI Annual Report, Cohort 6 under separate publication

COHORT 6 FELLOWS36 completed leadership projects and graduated.

COHORT 7 FELLOWS35 began residency in the fall of 2012.

COHORT 7 REPRESENTATION:

22 state agencies

5 federal agencies

8 nongovernment organizations

Some states received multiple consultations not captured in this statistic.

INDIVIDUAL STATES THAT RECEIVED COUNSULTING SERVICES17

CONSULTING HOURS IN 2012378

2 Webinars

3 Custom Workshops

2 Online Courses

AFWA, NEAFWA, SEAFWA, NACLEC, SCWDS, B&C, NWTF, CNRS, NFWF, NCTC, ACI and NCLI Board

ORGANIZATIONS THAT RECEIVED COUNSULTING SERVICES12

national scope

8


a look at the moneyfiscal breakdownour funding sources

66%MULTISTATE

CONSERVATION GRANT

(CODE M-75)

2%MULTISTATE

CONSERVATION GRANT -

ROLLOVER(CODE M-64)

22%UNITED STATES FISH

AND WILDLIFE SERVICE

10%NATIONAL

CONSERVATION LEADERSHIP

INSTITUTE

mat time

43%directly developing

and managing leadership programs

Objectives 1 + 3

27%MAT team

administration and management

Objective 7

30%consulting, delivery, and

outreach to state fish and wildlife agencies

Objectives 2 + 4 +5 + 6

mat grant objectives at a glanceOBJECTIVE 1: Course and Tool Development. Create leadership development courses/workshops/webinars and new tools for states to use in their leadership and workforce planning efforts.

OBJECTIVE 2: Management Consultation. Helping state agencies develop and implement their own leadership development programs and meet their workforce planning needs.

OBJECTIVE 3: Manage the NCLI. Manage and staff the National Conservation Leadership Institute.

OBJECTIVE 4: Training Delivery. Provide online leadership development courses, webinars, and face-to-face workshops with an emphasis on train-the-trainer.

OBJECTIVE 5: Professional Development. MAT personnel participate in training sessions or equivalent and stay current with literature relevant to our services.

OBJECTIVE 6: Outreach Services. Provide outreach services on leadership development, organizational development, and public administration through websites, newsletters, professional papers, presentations, and access to informational material.

OBJECTIVE 7: Program Administration. Tracking finances, time accounting, performance appraisals, strategically assessing program direction, hiring, ordering supplies, bookkeeping, office move, etc.

74.0%

7.5%

6.7%

5.5%4.2%

personnel

contracts

overhead

travel and training

supplies and equipment

budget by line item

9


January 1–December 31, 2012

OBJECTIVE 3: manage the NCLI

OBJECTIVE 7: program administration

OBJECTIVE 4: training delivery

OBJECTIVE 1: course & tool development

OBJECTIVE 6: outreach services

OBJECTIVE 2: management consultations

OBJECTIVE 5: professional development

6.6%

23.1%

1.7%

27.8%

10.6%

16.6%

FUNDING SOURCE INFORMATION

Through constant scanning for economies, smart decisions, and a lot of sweat, MAT’s last grant (m-64/2008-2010) ended up with some dollars that MAT was able to “rollover” into our current grant funding cycle. In reporting our financial picture we show these two separate “pots” of grant funding dollars combined with MAT’s other two revenue streams (USFWS and NCLI). From this aggregate revenue we have reported MAT’s expenditures in 2012.

13.6%

OBJ. 6

personnel dollars

broken downby grant objective

OBJ. 7

OBJ. 3

OBJ. 2

OBJ. 4

OBJ. 5OBJ. 1

10


“The profess ional ism and expert ise of the MAT was incredibly valuable in helping my divis ion navigate through the very

dif f icult chal lenge of pr ior i t iz ing large but necessary budget reductions, ut i l i z ing an object ive approach and l imit ing the potent ial for s ignif icant ly negative impacts on our miss ion.”

– Charles Swanton, Director, Divis ion of Sport F ish, Alaska Department of F ish and Game

“Dwight Guynn, Ph.D., with the Management Ass istance Team (MAT), recently conducted “Publ ics, Problems & Pol i t ics”

t raining for a group of Missour i Department of Conservat ion (MDC) employees. Dr. Guynn engaged the part icipants with his expert ise, personal anecdotes and instruct ional act iv i t ies.

Dr. Guynn and the MAT team provided excel lent service to our organizat ion. We look forward to working with the MAT team

on future endeavors.”

– Geri Wiseman, Training & Development Coordinator, Missouri Department of Conservation

praise FOR MAT

“Relevancy and res i l iency are key capacit ies needed by F&W agencies to survive. MAT’s programs enable agencies to face

the complex problems of a changing society.”

– Greg Moore, Wildl i fe Section Administrator, Delaware Divis ion of F ish and Wildl i fe

“CLPS coursework has not only put excel lent tools in our hands, but has also shown us how to use them and what may be bui l t as we become prof icient with the tools and sk i l l s necessary to

use them. I t also has been great to interact with other students f rom across the country. The divers i ty of roles, personal i t ies,

and perspectives has broadened my perspective.”

– Scott Wessel, Wi ldl i fe Biologist , Nebraska Game and Parks Commission

11


a look aheadThe MAT Team will experience some significant changes in staff during 2013 and 2014. Dr. Dwight Guynn will retire in July of 2013 and Dr. Sally Guynn will semi-retire in 2014 and still do some limited work for MAT on a contract basis. These staff changes will provide MAT the opportunity to bring on staff several new members with new skills and abilities. MAT looks forward to many exciting new possibilities.

Looking ahead for our MAT clients we are excited to anticipate reaching more state fish and wildlife clients by adding new offerings in online courses and webinars. The AFWA Leadership and Professional Development Committee external review of MAT encouraged MAT to conduct more outreach to new clients and also suggested a greater emphasis on electronic learning delivery. MAT will be exploring new ways to increase its online offerings and venues and putting much more emphasis on this type of delivery as well as making more of it “on demand” instead of instructor lead.

MAT will also begin a complete overhaul of its website in 2013 and anticipates increasing availability of its products and services through this venue. Many current services and products can be greatly enhanced through the planned improvements in the MAT website.

Overall, change can be challenging but with it comes opportunity. MAT is looking to the future with eager anticipation of building greatness and serving state fish and wildlife agencies at an even higher level of service.

MAT Team meets with VA Tech Leadership Institute students

Sally Guynn and Gina Main present at the ACI annual conference

MAT leads Alaska Division of Sport Fish’s senior management team in prioritizing

National Conservation Leadership Institute: Cohort 7

Dwight Guynn facilitates a workshop at Missouri Department of Conservation

698 Conservation Way, Shepherdstown, WV 25443 P: 304. 876. 7988 F: 304. 876. 7377 www.matteam.org

The Association of Fish and Wildlife Agencies’ MANAGEMENT...

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