The aim of this presentation

20-22 June 2002 EUNIS'2002, Porto, Por

tugal

Designing Corporate Information System for cooperation and management of

Lithuanian HE & R institutions

Kestutis Pocius, Aleksandras Targamadze

Kaunas University of Technology, Lithuania

Linas VingelisOffice of the Government of the Republic of Lithuania


tugal

The aim of this presentationThe aim of this presentation

o Look at Lithuanian HE&R IS from a different perspective;

o Pose some ensuing re-engineering issues;

o Acquaint you with our LieMSIS project;

o Provide you with our current activities & expectations.

The presentation focuses on ideas & observations

from LieMSIS WG


tugal

Lithuanian HE & R ISLithuanian HE & R IS

Profile:

15 State Universities;7 Colleges;Up to 22 State research institutes;Up to 20 State institutions of science;Up to 150 000 live student records;Up to 20 000 staff (academic) records.

LieMSIS project WG2002: 17


tugal


Seimas of the Republic ofLithuania

Government of theRepublic of Lithuania

The Ministry of Educationand Science of Lithuania

Other Ministries

Department of HigherEducation and Science atthe Ministry of Educationand Science of Lithuania

Studies Division Science DivisionTechnologies

DivisionInternational Studies

Groupe

Studijų kokybėsvertinimo centras

Lithuanian Innovation Centre

State HigherEducation Institutions

State ResearchInstitutes

StateScience-Research

Institutions

Other HigherEducation and

Research institutions

Science Council ofLithuania

Lithuanian Academy of Sciences

Lithuanian Rectors Conference

State Science Institute DirectorsConference

The Conference of the Chairmen ofthe Senates (Councils)

LITHUANIAN SCIENTIFIC SOCIETY

Lithuanian National Union ofStudents

International Science and Studyfund and Programes

Science Foundationof Lithuanian

Scientific Society

Committee onEducation, Science

and Culture

Advisor on Labour andSocial Affairs

President of the Republic ofLithuania

Adviser on SocialPolicy

Figure 1: The Organisational Structure of Higher Education and Science in the Republic of Lithuania

Lithuanian Council forEducation

The Organisational structure of HE & R system in the Republic of Lithuania


tugal


INTERNETuser

IMSIS dataprocessing and

aggregation

LieMSISuserLieMSIS user

informationservice

Course Module andStudy Program DB

IMSISLieMSIS dataprocessing for

INTERNET

IMSIS STP

IMSIS STU

IMSIS PRI

Students DB

Admissions DB

Science DB

Staff DB

Organisational Structure andSubdivision DB

Library DB

Finance DB

IMSIS MOK

IMSIS PER

IMSIS FIN

INF1

INF2

INF3

INF5

INF4

Reports

Public-info

LieMSISDB

managementMSD

MSD DB

SKVC DB

Science andStudy Fund DB

ScienceCouncilDB

Academy ofScences DB

MSDIN1

SKVCIN2

Scienceand

StudiesFund

IN3

ScienceCouncil

IN4

Academyof Sciences

IN5

IMSIS INF

LieMSIS Statistics DB

LieMSIS Register DB

INF6

Statistics

INF7

IMSIS STR

IMSIS BIB

Departmentof Statistics

IN8

IN9

SD Reports

Ministry ofEducation

andScienceIN0

Information flow modeling


tugal

Lithuanian HE & R IS: Lithuanian HE & R IS: re-engineering issues

Complexity increases Richer functionality Increased (need for) interoperability Inter-organizational etc. Time Dimension to Data

Drivers: Evolution is a constant E-Business/E-Commerce Virtual enterprises/Networked business Ubiquitous/mobile/pervasive computing

…


tugal


"It is especially important for a small campus to adjust its business processes to fit the new system rather than customizing the system to fit existing practices.“

Implementing an ERP system teaches colleges and universities lessons about reengineering business practices


tugal

Lithuanian HE & R IS: Lithuanian HE & R IS: re-engineering issuesOrganization Management

Decision Support & Data Warehousing

Budget Formulation

Budget ExecutionFinancial Accounting

Managerial Accounting

Revenue Management

Institutional Marketing

Market Research & Analysis

Proficient Marketing

Marketing Program Management

Recruitment & Prospect Service

Alumni ServicesInstitutional Development

Teaching & Studies

Academic Program Development

Academic Calendar (Schedule)

Student Administration

Student Account Management

Teaching & Examination

Academic Self Services

Research & Grants Management

Indicator PlanningApplication & Preaward

Research Management

Financial Accounting

Reporting to Sponsors

Academic & Student Services

Learning PortalAcademic Advising & Career Placement

Financial Aid Housing Media Services Campus Services

Human Resource Management

Organization & Position Management

RecruitmentPersonnel Administration

TimekeeperPersonnel Development

Payroll Accounting

Material & Services Support

Procurement Process Management

Inventory Management

Facility Management

Goods & ServicesSales & Distribution

Business SupportCash Management & Treasury

Property Management

Real Estate Management

Admission AdvertisingApplication Management

Self Services SelectionInformation Export

Records Management

Workflow Definition

Workflow Execution

Workflow Monitoring

Lifecycle Management

Information Retrieval

Scope of the automated functionality in Lith HE & R institutions


tugal



tugal

LieMSIS project

1. PHARE HERIL (1997-1999).(German HIS, Swedish LADOK, 1-rst specification)

2. 2000 ?

3. 2001: National wide programme “Information technologies in HE&R” (ITMiS) 2001-2006. (2-nd LieMSIS specification).


tugal

LieMSIS project aim:

to empower Academia with E-business functionality LieMSIS will empower colleges, universities, and research institutions to enhance services to students and employees, streamline business processes, and boost the bottom line by introducing

“Self Service anytime and anywhere principle”


tugal

LieMSIS projectWhat’s IT solution we are looking for?

We are looking for the complex IT solutions in area of HE & R like

SAP AG, PeopleSoft Corp, Oracle Applications Inc, Baan Inc, sct, CA, JD Edwards, etc.

IT companies could provide


tugal

Reference visitsReference visits

1. Philipps-Universitaet Marburg,(Germany, SAP AG solutions)

2. Liverpool John Moores University, Sunderland University,

(UK, Oracle Applications Inc solutions)3. Louisville University,

(KY, USA, PeopleSoft Inc solutions).


tugal

Reference visitsReference visits

1. SAP AG: complex HE & R solution (without Campus Management component) introdused in Hessen Land HE R institutions;

2. Oracle Applications Inc: different components at different universities;

3. PeopleSoft Inc: complex HE & R solution fully introdused at one university;


tugal

LieMSIS project

2002:

To prepare a new Investment project (done);

To prepare a new Government -level programme to support ITMiS programme (III quarter);


tugal

LieMSIS project

2002:

The main thing is to initiate an International tender procedure to choose the most appropriate IT solution.


tugal

LieMSIS project

What’s IT the Lithuanian HE & R institutions are using now?

Most of technical and technological trend institutions are using Oracle technologies for education & internal purposes for several years


tugal

LieMSIS project

Home made Information System:

Information System for admission to Lithuanian universities(from 1999)

- support & further development;


tugal

LieMSIS projectYear LUCA’s

members/ full members

Applications received

Study programs offered

Study prgr/Entry exams required

1999 0 / (KUT+VU) 15 244 93 93/more than 93

2000 5 / 5 14 200 181 87 / 40

2001 10 / 7 19 900 230 40 / 25

2002 16 / 13 20 000 expected

270 20 / 15

2003 22 / 22 > 20 000 expected

? ?


tugal

LieMSIS project expectations

A new business architecture for universities:define Concepts of Scalable Model;

focus on Business Processes, Tools, Operations;

construct General Framework & Guidelines;

set stage for Discussion, Consultation, Feasibility;

integrate information, transactions, training, templates;

…….


tugal

?

The aim of this presentation

Documents

Transcript of The aim of this presentation