The Accidental Archivist
14
B4: The Accidental Archivist Creating Archives on a Shoestring Budget AALL Annual Conference July 13, 2014 Bess Reynolds Electronic Resources Manager Debevoise & Plimpton LLP
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Transcript of The Accidental Archivist
B4: The Accidental ArchivistCreating Archives on a Shoestring Budget
AALL Annual ConferenceJuly 13, 2014
Bess ReynoldsElectronic Resources Manager
Debevoise & Plimpton LLP
Incentive
• 75th Anniversary of the firm in 2006
• Transfer of Archives from the marketingdepartment to the library
• As older partners retire it becomes moredifficult to identify people in unmarked photos
presented by Bess Reynolds
What is in the Collection?
• Photographs from firm events• Books authored by Debevoise attorneys• Partner correspondence• Firm internal newsletters• Awards• Plaques• Programs from significant events• Realia• Audio & video tapes, DVDs• Staff picture books
presented by Bess Reynolds
Challenge
Inventory the archives and make them accessiblefirm-wide with no added staff
presented by Bess Reynolds
Solution
Add archives records to library catalog using both• MARC for books and• Knowledge Builder, a proprietary component
of our ILS, that allows free-form records
presented by Bess Reynolds
Sample Record Template for Archives
presented by Bess Reynolds
SampleKnowledgeBuilderrecord in editmode.
Fields withmagnifyingglass areunderauthoritycontrol.
presented by Bess Reynolds
Sample Title List in OPAC
presented by Bess Reynolds
Individual Record in OPAC
presented by Bess Reynolds
Sample Record with Attached Photographs
presented by Bess Reynolds
Some Interesting Discoveries
presented by Bess Reynolds
Souvenir of an Aircraft Financing Deal:
presented by Bess Reynolds
More Realia: Commemorative Bowl
presented by Bess Reynolds
Unexpected Discovery: Letter from Alger Hiss
presented by Bess Reynolds
Thank You
Contact me:[email protected]
Follow me on Twitter: @bibliobess(personal Tweets, my opinions only)
