NEPHROCARDIOLOGY CONFERENCE 2020

February 7-9, 2020;

Gaylord Palms Resort | Orlando, FL

NEPHROCARDIO.CME.UFL.EDU

THE 2ND INTERNATIONAL UNIVERSITY OF FLORIDA

Further information at:

INVITATION TO EXHIBIT

I am writing to request your kind support as an exhibitor for The 2nd International University of Florida Nephrocardiology

Conference. The event will be held at the Gaylord Palms Resort and Convention Center in Orlando, Florida. The intended audience

consists of over two hundred clinicians, researchers and trainees in the fields of nephrology, cardiology, internal medicine and its

subspecialties, hospital medicine, family medicine, primary care, pediatrics, emergency medicine, pulmonary and critical care

medicine, geriatrics, anesthesiology, and clinical pharmacy. Furthermore, those practicing in clinical and/or research in other areas of

medicine that encounter patients with heart and kidney diseases are invited and expected to attend. In addition to physicians and

scientists, clinical pharmacists, nurse practitioners, physician assistants and other relevant allied health professionals will find this

conference useful and will be attending.

This conference is a great opportunity to make and solidify relationships, fulfill your marketing needs and sales objectives through

person-to person communication and marketing.

Information about the conference, including the agenda, can be found on the program website at http://nephrocardio.cme.ufl.edu/

Exhibit Hall will be located outside the meeting room, near registration, poster presentation area and the area where breakfast, lunch

and refreshment breaks will be served. Please see photos and video of 2019 Conference on page 6 as an example.

Please submit the Exhibitor Contract if you are able to participate, and review the information in this prospectus for important

details. Please note that the Exhibitor Contract is due as soon as your organization has approved participation, and payment is

expected prior to the conference. Of note, within each tier of exhibitors, selection of booth space is prioritized based on the timing

of submission of the contract.

We appreciate your support of our programs, and hope that you and/or another representative will be able to join us. Please don't

hesitate to contact us at nephrocardio@medicine.ufl.edu if you have any question or need additional information .

Best regards,

Parta Hatamizadeh, MD, MPH

Assistant Professor of Medicine

Division of Nephrology, Hypertension and Renal Transplantation

University of Florida, Gainesville, FL

Profile of the Attendees

heartfailure.cme.ufl.edu

97% of attendees said they would consider attending again!

The majority of the audience includes

clinicians and researchers in the fields of:

Nephrology

Cardiology

Internal medicine and its subspecialties

(Including Rheumatology, Endocrinology, critical care

medicine, etc)

Primary care and Pediatrics

Hospital medicine

Emergency medicine

The inaugural meeting in 2019,

(The 1st International Nephro-cardiology Conference)

started with over 180 attendees and exhibitors

from over 30 states and 12 countries! Southeastern and Eastern States

had the Largest Number of Attendees!

EXHIBIT DATES AND HOURS

Please note that while there are dedicated exhibit hours during the conference, the exhibit hall is open to

participants and faculty at all times during the conference.

Pulmonary Hypertension

Cholesterol and Dyslipidemia

Diabetes and its Impact on Heart and Kidney

Hyperuricemia and Gout: Impact on Heart and Kidney

Systemic Hypertension and its Interplay with Cardiovascular Diseases and Kidney Diseases

Amyloidosis and its Various Types and Manifestations: Newest Therapies

Immune-Mediated Diseases of the Kidney and Cardiovascular System

Glomerular Diseases and Proteinuria and Cardiovascular Diseases

Various Aspects of Heart Failure and its relationship to Kidney

Metabolic Disorders and Electrolytes

Fabry’s Diseases

And more!

Click HERE to view the agenda!

2020 Topics Include

Friday, February 7, 2020

6:45 - 7:15 a.m. SET-UP

7:15 – 7:45 a.m. Exhibit Time – Registration and Breakfast

10:00 – 10:30 a.m. Exhibit Time – Break

12:30 – 1:30 p.m. Exhibit Time – Lunch

Saturday, February 8, 2020

7:15 am – 8:00 am Exhibit Time – Registration and Breakfast

10:00 – 10:30 a.m. Exhibit Time – Break

12:30 – 1:30 p.m. Exhibit Time – Lunch

Sunday, February 9, 2020

7:15 am – 8:00 am Exhibit Time – Registration and Breakfast

10:00 – 10:30 a.m. Exhibit Time – Break

PREMIUM EXHIBITOR

$6,500 Optional Double Booth

(12’ Table Space)

Top Logo Placement on Exhibitor

Acknowledgement Sign and slideshow

Access for up to 4 representatives

1st Choice on Booth Space

Single Booth

(6’ Table Space)

Standard Logo Placement on Exhibitor

Acknowledgement Sign and slideshow

Access for 2 representatives

First come first serve for remaining

booth spaces

*Single Day Rate Available at $1,500 per day!

** Non-profit organizations’ rate is $1,000

for the entire conference

$3,500

As a gesture to appreciate your kind loyalty

2019 exhibitors receive $500 off the prevailing exhibit rate!

Thank you for your continued support!

Extended Exhibit Time Opportunities available

in the mornings and evenings!

During this time, the exhibit hall is open only to your company,

allowing dedicated time for content presentation and interaction with attendees.

Contact us for more information!

STANDARD EXHIBITOR

Click Here to See

The 2019 Conference

Recap Video

The 2019 Exhibition Hall

PARTICIPANT RAFFLE

We encourage participants to interact with exhibitors by raffling off a prize at the end of the

conference. For participants to enter the raffle, they must take their raffle card to the

exhibitors in the hall and have them sign off. This serves to “break the ice” between the

exhibitors and participants as well as encourage the participants to interact with exhibitors in

the hall.

INCLUDED IN ALL EXHIBIT BOOTH RENTALS

• 6ft draped table and chairs (quantity determined

by exhibit level)

• Free “non-credit seeking” conference registration for

reps

• Electrical Service (based on availability) • Breakfast, lunch, and snacks, contingent upon availability

PAYMENT INFORMATION

Payments can be made online or by check.

Online

To make your payment online, please visit http://nephrocardio.cme.ufl.edu/ and click on the registration

tab. All major credit cards are accepted.

All checks sent by FedEx should be sent to

UF Continuing Medical Education

720 SW 2nd Ave, Suite 575

Gainesville, FL, 32601

All checks sent by regular mail should be sent to

UF Continuing Medical Education

P.O. Box 100233

Gainesville, FL, 32610

Exhibit Rules and regulations Exhibitors agree to hold the University of Florida harmless from and against any and all claims and damages arising out of exhibitors’

negligence or willful misconduct as a result of exhibitors exhibiting at the 2nd International Nephrocardiology Conference in Orlando,

FL. Exhibitors also agree to abide by policies and regulations of the venue, the Gaylord Palms Resort and Convention Center.

ACCME Guidelines

No materials promoting the goods and/or services of a commercial entity shall be displayed or distributed in the same room

immediately before, during or after an educational activity certified for credit takes place.

Representatives of commercial companies may attend an educational activity but may not engage in sales activities while in the room

where the educational activity takes place.

Exhibit No-Shows

A company that reserves booth space and fails to inform the CME office in writing of its plans not to attend (at least 2 weeks in

advance of the conference) automatically forfeits 100% of the total cost of the exhibit space assigned. Exhibiting companies will be

considered a no-show if the booth space is unoccupied by 10am on the day you are scheduled to exhibit. No refunds will be available

Subletting Space

Subletting of exhibit space is prohibited. Sharing of exhibit space is not permitted unless it is within divisions of the same company

and approved by the CME office.

Gaylord Palms Resort

6000 W Osceola Pkwy

Kissimmee, FL 34746

To make reservations by telephone, please call toll free: 1-877-382-7299 and reference the group name UF

Nephrocardiology Conference or make your reservation online here .

The special group rate for Nephrocardiology Conference participants is $209 + tax, $30 resort fee, and $11 self-

parking. This rate will be available until Thursday, January 16, 2020, but please make your reservation early as

the room block may sell out.

Location Information

Shipping Procedures For shipping instructions and procedures, please visit http://nephrocardio.cme.ufl.edu/shipping. Please note that all shipping costs are

the responsibility of the exhibitor.

Gaylord Palms Online Exhibitor Ordering

Electric Internet Water Cable

Floral Catering Security And More…

Advance Pricing Standard Pricing Show Site Pricing

$204.00 $293.00 $321.00 *

$238.00 $340.00 $374.00 *

$280.00 $401.00 $440.00 *

$332.00 $474.00 $510.00 *

$196.00 $238.00 $280.00 **

$770.00 $935.00 $1,100.00 **

$1,029.00 $1,249.50 $1,470.00 **

Please contact an Exhibitor Services Representative at (407) 586-2219 or gpexhibits@gaylordhotels.com for any

questions or additional assistance.

Discount Schedule

Saturday, January 18, 2020 to Thursday, February 6, 2020

Tax Exempt Exhibitors

Shipping Details:

Beginning Friday, February 7, 2020

Shared Wireless Connection

Wired Non- Dedicated Internet Access

Wired Dedicated Lite Internet Access

Below you will find a price list for some our most ordered services. You can see a full list online for up to date pricing.

120 Volts/ 4 AMP/ Single Phase

120 Volts/ 8 AMP/ Single Phase

120 Volts / 12 AMP/ Single Phase

120 Volts / 20 AMP/ Single Phase

Important Information Regarding Food & Beverage

Receiving & Handling

Receiving or handling fees will be accessed for both inbound and outbound packages. These fees are in addition to any transportation

charges determined by the carrier for shipping. Please contact the FedEx Office location within the hotel for additional details, they can

be reached at 407-586-2599.

**Please note: The hotel is not able to provide carts and strongly recommends bringing in a small cart if you have heavy boxes you need

to transport on your own. The business center can deliver to your booth for an additional fee based on the size and weight of your

Gaylord Palms is excited to be hosting theThe 2nd International University of Florida

Nephrocardiology Conference

We're happy to provide access to on-line ordering for all of your booth needs including:

Friday, January 17, 2020

Shipping and receiving is easy with our on-site parcels service available from our on-site Fed Ex Office from 7AM - 7PM each day.

Guests may send and receive packages at the address below:

Guest Name

c/o Gaylord Palms Hotel and Convention Center

3206 Gaylord Way

Kissimmee, FL. 34746

If your organization is Tax Exempt in the state of Florida, please create your account first and then contact us at

gpexhibits@gaylordhotels.com. We'll need to receive a copy of your Florida Tax Exempt Certificate before you can process

your order.

https://gaylordpalms.boomerecommerce.com

To create an account or log in, click on the link below.

Please note that per our contract agreement and for liability reasons, the hotel is the exclusive provider for all food and beverage.

Absolutely NO outside food and/or beverages may be served from your booth during this upcoming event (this includes but is not limited

to, logo bottled water or any type of pre-packaged food). If you wish to serve these items, you must request permission via e-mail in

advance, and a corkage fee will apply if your items are approved. These requests can be sent to gpexhibits@gaylordhotels.com.

Advance Price Deadline:

Standard Price Applies:

Show Site Price Applies:

*Subject to a 7.5% Sales Tax **Subject to a 7.5% Sales Tax and a 25% Facilities Charge

Please note that the Nephrocardiology Conference has free basic wifi available to attendees and exhibitors. Any needs beyond this will need to be contracted through the hotel.