Texas Education Agency Division of IDEA Coordination July 2010.

2010-2011 High Cost Funds

Application Process

Texas Education AgencyDivision of IDEA Coordination

July 2010

Texas Education Agency/ IDEA Coordination 07/10

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High Cost Fund Eligibility Application

Opens Monday 8/16/10Closes Friday 10/1/10 at 5 pm


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LEA Eligibility CriteriaThe LEA has not violated the least restrictive

environment (LRE) requirements of IDEA 2004

The LEA has not lapsed IDEA Formula or Formula Deaf funds from the previous year (based on Final Expenditure report from 2009-2010)

The LEA does not roll forward 50% or more of its 2009-2010 IDEA Formula funds into 2010-2011

The LEA has complied with all systems of accountability and reporting to the TEA


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Changes for 2010-2011Roll Forward

Last year, the LEA could not roll forward 80% or more of its IDEA funds into the new year.

This year it cannot roll forward 50% or more.Next year, roll forward will not be a factor in

determining eligibility since the USDE is encouraging LEAs to spend their ARRA funds before spending their 2010-2011 regular IDEA-B funds. This may result in large roll forward amounts into 2011-2012.


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Changes for 2010-2011Non-public day school costs

Last year, the non-public day school cost was part of the non-residential student section.

This year, non-public day school has its own section. Three sections for student costs:

Residential Non-Residential Non-Public Day School


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Changes for 2010-2011


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ESY (Extended School Year) and TransportationLast year, these costs were not allowedThis year, the excess costs are allowable

The excess costs are those costs that exceed the amount of state funding received


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Student page:If the disability code is OHI, the LEA must list

the qualifying condition in the next row.


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Changes for 2010-2011Non-residential cost items

Last year, the following cost items were allowable with High Cost Funds: Educational or other Diagnostician Evaluation Group Therapy LSSP Social Worker

This year, these cost items are not allowable


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Changes for 2010-2011Non-residential costs

Last year, the allowable cost items were displayed in columns and the LEA had to use a scroll bar to view all the allowable costs

This year, the allowable cost items are displayed in a pop-up window


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Changes for 2010-2011Student Identifier Code:

In the previous years, the LEA was required to enter a 6 character student identifier code.

This year the code will be 12 characters The LEA will enter a user-defined 6 character

student identifier code (alpha numeric) Once the LEA saves the application, the system will

automatically insert the LEA’s county district number in front of the LEA-entered student identifier code


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Definition of a high cost childLast year, the costs of the high cost child had

to be at least $25,000 in order to qualify as a high cost child

This year, the costs must be at least $35,000 (Total costs minus adjusted allotment and minus

Medicaid/SHARS, if applicable, must be at least $35,000).


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Changes for 2010-2011Pro-rating tool

This year, TEA is providing an electronic pro-rating tool to assist LEAs in calculating the pro-rated salary of allowable positions

The tool is located in the Help button of the High Cost Fund Eligibility application


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An instructional power point will be available by clicking on the Help button

The power point will provide step by step instructions on how to complete the HCF Eligibility application


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RemindersIf applying for a high cost fund award for a

residential student, the discretionary residential application packet must be submitted by the LEA to their ESC by September 1, 2010.

All corrections requested by the ESC or TEA must be submitted to TEA within five days of the request.

If these deadlines are not met, the residential student’s HCF application will be denied and a HCF will not be awarded for that student.


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Reminders

After receiving an award letter for HCF, the LEA must submit the eGrants IDEA-B High Cost Fund application (SPED AH11) to budget the funds.

The deadline to submit the eGrants High Cost Fund application is 7/15/11.

The funds are effective 10/1/10.


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RemindersWhen completing the eGrants IDEA-B High

Cost Fund application, the cost items must tie back to the cost items approved on the High Cost Fund Eligibility application.

Since High Cost funds are student-specific, the award amount received for the specific student may not be used for another student.

If the eligible high cost fund student leaves in the middle of the year, contact the IDEA Coordination funding team for instructions.


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Calculation of the High Cost Fund award amount

The amount of funds requested statewide and the amount of funds available will affect the amount being awarded.

If the requested amount exceeds the amount available, TEA will calculate the award amount based on the percentage the request is to the LEA’s 2010-2011 tentative entitlement.

If the adjusted award amount still exceeds the amount available, reduction to the award amount will be based on a common factor.

LEA

10-11 Tent Ent

Request Amt

% of Ent

Initial Award Amount

Factor Award Amount

A 250,000

200,000

80 160,000 0.293624 113,021

B 250,000

50,000

20 10,000 0.293624 7,064

C 250,000

250,000

100

250,000 0.293624 176,594

D 750,000

25,000

3 750 0.293624 530

24TEA IDEA Coordination December 2009


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QuestionsIf an LEA has questions regarding the High

Cost Fund process or application, contact the funding team at:[email protected]

For TEA SE access, link to https://seguin.tea.state.tx.us/apps/help/tease.htm

mailto:[email protected]

Texas Education Agency Division of IDEA Coordination July 2010.

Documents

Transcript of Texas Education Agency Division of IDEA Coordination July 2010.