Texas A & M University KingsvillePayroll Department

593-3706

Leave Traq

HRConnectTime TraqWORKING TOGETHER

RESOURCES:

Texas A & M University System Human Resources Office HR Manual

TAMU System Policy 31:

http://tamus.edu/offices/policy/index.html

TAMUK Faculty Handbook

Faculty members who work at least 50% time earn sick leave and are required to use it when they are absent for qualifying reasons during a normal workday for university employees.

Faculty members accrue sick leave at the rate of 8 hours per month or if not 100% -based on the percentage of time worked.

See TAMUK Procedure 31.03.02.K1.01 Sick Leave for details and examples

http://www.tamuk.edu/policy/rules/pdf/31.03.02.K1.01.pdf

ABSENSES QUALIFYING FOR SICK LEAVE 4.1 Sick leave may be taken when

sickness, injury, or pregnancy and confinement prevent the employee from doing his or her job or when an ill member of the employee's immediate family needs the employee’s care and assistance .

“Immediate family” is defined as those individuals living in the same household and related by kinship, adoption, or marriage; foster children certified by the Texas Department of Protective and Regulatory Services; or a child for whom the employee is the court-appointed guardian.

ABSENSES QUALIFYING FOR SICK LEAVE

An employee’s minor child is considered immediate family even if the child does not live in the employee’s household.

“Pregnancy and confinement” is defined as a temporary disability caused or contributed to by pregnancy, miscarriage, abortion, childbirth and recovery there from.

When an employee is absent from work for more than three continuous days due to his or her or a family member's medical condition, the employee must provide a physician's statement that indicates the cause or nature of the illness and the estimated recovery date

Physicians' statements will be filed in a confidential medical file, separate from the employee's personnel file.

Employees should be granted sick leave when their requests are for qualifying reasons.

However, if medical certification is required but not provided, the time off should be reclassified as vacation, compensatory time or leave without pay.

SICK LEAVE An employee who retires under the

Teacher Retirement System may be eligible to purchase membership service credit for accumulated sick leave.

Balance may be transferred to another state agency or

Donated to sick pool Upon the death of an active employee, the

estate is entitled to be paid for one-half of the balance of the employee’s sick leave, not to exceed 336 hours.

Faculty on 12-month appointments, September 1 through August 31, are eligible for vacation.

Those appointed for less than 12 months are not eligible for vacation, even if they are employed for additional work during the summer, resulting in 12 months of work.

Vacation accrual rates are based on an employee’s years of service with the state of Texas

VACATION Accumulated vacation can be used as:

◦ extended vacation, or ◦ lump sum payout

OTHER POSSIBLE LEAVE REQUEST: All leave requests must be approved by

the department chair and/or college dean Sick pool is available for all benefits

eligible faculty (See HRO) 3 Days funeral leave is authorized if for

the death of an immediate family member

Jury duty-copy of jury summons required LWOP

CLICK HERE-

Employee

Leave Balance Request Leave Documents History Profile Reports Support

Name: Smith, Jane Percent Effort: 100

Title: Assistant Director (9508)

Vacation Accrual Rate: 8

Status: Active

Local Time: 05/31/2007 01:01 PM Last Logon: 05/31/2007 12:54 PM

Leave Balance

Enter Items

New Document

-Quick Fill-

Start Date: 05/31/2007

8 :

00AM PM

End Date: 05/31/2007

5 :

00AM PM

Hours: 8.0

Enter 0 and the hours will be calculated for you when you click the "Save" button. more info

LeaveType: --Select-- Reset

Please select type from dropdown above

Description:

May Qualify as: N/A FMLA event (F) Parental Leave (R)

Save Item

Click “Request Leave”

Enter Dates & Times

Enter Leave Type

Save

Check your Leave Balance

Click “Show Detail”

Vacation Sick Leave Sick Leave Pool Comp Time Leave of Absence with Pay Leave without Pay-

THEN----------------------------------------------------------------------

Personal Illness/Injury/Dr. Appt. Birth of adoption of child Illness/Injury/Dr. Appt. of Spouse, Child, Parent, or

Other immediate family member living in my household

Parent teacher conference

Check this box and “Submit”

Check for Confirmation

Everyone sets their own preferences/profile

Contact the Leave Traq Administrator via Email or Call Extension 3706

This screen is seen only in the “MANAGER” ROLE:

When an employee submits a leave request go to your “Inbox” to approve or reject

Take action on request within the month

Set up a “Delegate” to approve leave in your absence

Print reports

ROLES-