Texans Feeding Texans Texans Feeding Texans Home-Delivered Meal Home-Delivered Meal

Grant ProgramGrant Program

Harris County Qualifying Harris County Qualifying Grant InformationGrant Information

July 29, 2009July 29, 2009

AgendaAgenda

• Welcome: Community Services StaffWelcome: Community Services Staff• Review ProgramReview Program• Review Application MaterialsReview Application Materials• Question and Answer Question and Answer

WelcomeWelcome• Community Services DepartmentCommunity Services Department

– Specialize in grants and grant Specialize in grants and grant managementmanagement

– Divisions working with Texans Feeding Divisions working with Texans Feeding TexansTexans• Office of Financial Services Office of Financial Services

– Finance Section will assist with application Finance Section will assist with application evaluationevaluation

• Office of Housing and Community Office of Housing and Community DevelopmentDevelopment

– Development Section will administer grantDevelopment Section will administer grant

Texans Feeding TexansTexans Feeding Texans• Second year of Grant Program with Second year of Grant Program with

Texas Department of Agriculture Texas Department of Agriculture (TDA)(TDA)

• Created through HB 407 to assist Created through HB 407 to assist agencies delivering meals across agencies delivering meals across TexasTexas– Requires County qualifying grant to Requires County qualifying grant to

receive TDA fundingreceive TDA funding

Harris County GrantHarris County Grant

• Agencies are eligible with a grant in Agencies are eligible with a grant in anyany amount from Harris County amount from Harris County

• Full TDA grant = $.25 per senior Full TDA grant = $.25 per senior from Harris County grantfrom Harris County grant– Based on Seniors 60-years-old and older Based on Seniors 60-years-old and older

in Harris Countyin Harris County– 352,000 Seniors in Harris County, 352,000 Seniors in Harris County,

according to 2000 Censusaccording to 2000 Census

Timeline for 2009 Texans Feeding Texans

Activity   Date

TDA Grant Application Form made Available   Friday, July 11, 2008

     

Harris County Application for Qualifications Available Tuesday, July 29, 2008

     

Public Information Session-HCCSD Training Room Tuesday, July 29, 2008

     

RFQ Applications due to Harris County   Monday, August 25, 2008

     

Finance determination of accounting eligibility   Wednesday, September 24, 2008

     

Selected applicants submitted to Court for approval Tuesday, October 07, 2008

     

Selected applicants notified of reward   Wednesday, October 08, 2008

     

Completed application due to TDA Headquarters Saturday, November 01, 2008

Harris County GrantHarris County Grant

• Grant will be distributed among agencies Grant will be distributed among agencies according to percentage of all hot meals according to percentage of all hot meals served in Harris Countyserved in Harris County

• CSD anticipates higher participation for CSD anticipates higher participation for 2009 grant2009 grant

Application MaterialsApplication Materials

• Available online after July 29Available online after July 29• Contains five partsContains five parts• All parts must be completed, All parts must be completed,

including all attachments, for the including all attachments, for the application to be considered for application to be considered for fundingfunding

Part I - Organizational Part I - Organizational Information Information

• Basic organizational information that Basic organizational information that providesprovides– Contact informationContact information– Financial contactFinancial contact– Business nameBusiness name

Part II – Financial Part II – Financial Management QuestionnaireManagement Questionnaire

• Helps assess overall capacity of Helps assess overall capacity of organization’s financial managementorganization’s financial management– Accounting SystemAccounting System– Financial CapabilityFinancial Capability– Budgetary ControlsBudgetary Controls– Internal ControlsInternal Controls

• Findings from audit or financial Findings from audit or financial statementsstatements

Part III – Service by Zip Part III – Service by Zip CodeCode

• Requests TOTAL hot meals served by Requests TOTAL hot meals served by zip codezip code

• Use FY 2007 numbersUse FY 2007 numbers• Helps CSD understand fiscal impact by Helps CSD understand fiscal impact by

precinct and where seniors are precinct and where seniors are receiving services in the countyreceiving services in the county

• Indicate TOTAL HOT MEALS SERVEDIndicate TOTAL HOT MEALS SERVED– This number is used for percentage This number is used for percentage

determinationdetermination

Part IV – Board of DirectorsPart IV – Board of Directors

• Describes the makeup of the Describes the makeup of the organization's governing bodyorganization's governing body

Part V – AttachmentsPart V – Attachments• Most recent financial statements and auditMost recent financial statements and audit• Monitoring report from Harris County Area Monitoring report from Harris County Area

Agency on Aging (2007)Agency on Aging (2007)• Notarized documentation of meals served Notarized documentation of meals served

OVEROVER the AAA or Texas Department of the AAA or Texas Department of Aging and Disability Services (DADS) Aging and Disability Services (DADS) contracted amount contracted amount

• Return addressed envelopeReturn addressed envelope• Application must include all attachments for Application must include all attachments for

considerationconsideration

Completed ApplicationsCompleted Applications

• Include Include three signed copiesthree signed copies of the of the applicationapplication

• Use only binder clips-no notebooks or Use only binder clips-no notebooks or bindingbinding

• All applications are due to the CSD All applications are due to the CSD office by Monday, August 25, 2008 at office by Monday, August 25, 2008 at 2:00 p.m. 2:00 p.m.

• Read the application fact sheet for Read the application fact sheet for instructionsinstructions

Questions?Questions?Contact: Kelly OpotContact: Kelly Opot

Program AnalystProgram Analyst

713-578-2108713-578-2108kelly.opot@csd.hctx.net

http://www.csd.hctx.net/