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Montes del Plata Supervisory Training

Personal Target Setting

By Tero Kaleva, AEL November 2011

PTS1.ppt

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A Helicopter View To Business Management

CULTUREVALUES

STRATEGY* VISION* OBJECTIVES* COMPETITIVE ADV.

DIRECTION

ORGANISATION* STRUCTURE* RESPONSIBILITIES* AUTHORITY

CLARITY

COMP.DISIPLINES* PROCESSES* REPORTING, BSC* TECHNOLOGY

PROGRESS

PERSONNEL* QUANTITY* QUALITY* DEVELOPMENT

CAPABILITY LEADERSHIP STYLE* COMMUNICATION -GOALS* INCENTIVES

COMMITMENT

INVOLVEMENT

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Business Development Projects

Processes

IT Systems

People

Formula for creating a winning edge: Processes x People x IT systems

Processe

s

Technolo

gy

Strategy

Organiza

tion

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“We are committed to the success of Montes del Plata business”

Processes

Systems

PeoplePeople

make theSuccess

Skills

Personal management:Dedication Direction Discipline

Personal goal setting plays a crucial role in how the company is achieving the set targets .

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Personal management

Manage your career and achieve your goals

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DisciplineDetermination

Direction

Managing yourselfTo succeed in business, you need to know what you want. You need clear goals

as well as a detailed roadmap to achieve them. Then all you need is discipline and courage to take the first step and continue until you are there.

Control your Thoughts X Emotions X Actions

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Your direction - your goals

Your visionWhat do you want to do 5 years from now. Think of a dream that is doable and that you can believe in.

In 5 years from now I will do…

My key goals, key result areas.

In 5 years from now I will be, have, earn, …

My key capabilities and skills

These are the tools I possess now and will need to have to make my vision and goals come true.

In 5 years from now I can…

DisciplineDetermination

Direction

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The seven steps to get started in accomplishing your goals

1. Write five to ten of the personal goals on a paper. Use the present tense and be personal. ”I…”

2. Set priorities. Choose the one that would have the biggest impact.

3. Make a deadline and organise a plan, make it detailed. Draw up a roadmap listing all the obstacles you will have to overcome, use a detailed schedule with deadlines.

4. Practise mind storming: First state your goal:“ How can I achieve this…by …?” Then write 20 ideas on paper.

5. Find as many reasons as possible, why it is a good idea to achieve your goal. The more reasons you find the more motivated you’ll be. The more you can find people who benefit of it, the more you can expect support.

6. Make a list of 7 steps you could take right away to achieve this goal.

7. Take the first step. Immediately. Move fast. And keep yourself going until you achieve your target.

Buy a separate calendar or use internet project management tools and put your monthly weekly and daily tasks in that. Your goals will automatically activate your mind ,as long as you keep yourself going, therefore…start right away and do no stop.

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The seven steps to achieve your key goals in your career

My goals,

(A minimum of five)

The most important goal for me

Make a deadline. List at least three key obstacles you will need to overcome and three skills you will need.

How can I reach this goal by… write at least 20 ideas on a paper.

Why is it a good idea to accomplish this goal?

List five steps that you could take right away towards the goal.

Take the first step.

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Discipline: How do I get there?

in order to accomplish your goals you need a plan. A roadmap. Time schedule is your key tool to keep you in control in achieving your goals, it consists of written detailed targets and plan … on paper. Make clear, detailed, realistic targets and steps towards them that you can control. Learn to use project management tools, time schedules, excel charts etc.

Identify the obstacles between you and your goals. Whenever there are targets there are obstacles. Some 80 % of them can be affected by you.

• Do not give up• Do not blame circumstances or others for your setbacks• There is always actions that you can rectify things or move forward on your

own

Mind your mood and energy level. Choose activities that give you energy. Get down and dirty. Be active. Start immediately. Stay in motion so you don’t need to start again. You need more energy to restart than to continue.

Be ready to work hard. To accomplish something that you have never attained before, you must be ready to do things that you have never done. Change your routines, adapt better practices and stick to them.

DisciplineDetermination

Direction

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Then all you need is determination and courage to take off

Successful people• Have a vision

• Have courage

• Are realistic

• Accept responsibilities

Successful people are action oriented, positive, focused, dedicated, disciplined, curious and … have written targets.

Courage inspires. It has magic and power in itself. Goethe

DisciplineDetermination

Direction

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Six reminders for life’s hectic momentsClarify and highlight your goal

Be sure you know what is important for you and why it is important just now. What do you hope to achieve? Write it down or make a picture of it. Keep it with you always. A clear target helps you in your daily efforts.

Manage your time, get your life under control

Respect your work or project and reserve enough time for it. Keep a weekly, monthly and annual plan for all your important goals. Meet all of your calendar obligations. Accept full responsibility. You are in charge.

Remember to take breaks and rest

Reserve enough time for rest and free time, do something that energises you. Do not work weekends or late into the night. Think in advance about how you’ll motivate yourself the next time are tired.

Power hour

Beginning a new task is sometimes difficult. If so, take a power hour. Turn off your phone and put the alarm clock on. Use an entire hour to really concentrate on the task at hand. You are likely to be surprised with the result.

Maintain a supportive network

Find people that will assist you with your tasks. Ask for advice and talk with your spouse, your parents, your boss, etc.

Don’t let opportunities slip away

When opportunity strikes, allow yourself to skip a few meetings or delegate some tasks. Not everything is essential. Maybe some tasks can wait. You make the decisions. Do not miss the challenge!

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Six reminders for a smart project managerPlan, be proactive and prepared.

Planning is self-evident for any project manager. Being proactive and prepared means that you can avoid many pitfalls in your project. "The clever man finds his way out of traps that the wise man never falls into” . “Fail to plan is plan to fail.”

Write reports and communicate

Issues that are not documented are difficult to communicate. Successful project management is founded on skilled communications.

Monitor and address problems immediately when they emerge

Recognize deviations from the plan at their origin. Deviations tend to grow and they do not go away accidentally. Facts do not cease to exist because they are ignored.

Be honest to yourself and the project director

Get to know the project director, he has time for you. Together with the director, you can solve any problem.

Learn to say no

The project manager has to be able to refuse to take on tasks that do not belong to the project. If they are important, they may be a starting point for the next project.

Observe the workload of your team

No one can be efficient around the clock. Listen to your team and assess your resource needs continuously. Make priorities, learn to handle the pressure of undone tasks.

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Thank you for participating !