TERMS THAT SHOULD MEAN MORE TO ADMISSIONS OFFICERS Chris J. Foley Director Office of Undergraduate...
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![Page 1: TERMS THAT SHOULD MEAN MORE TO ADMISSIONS OFFICERS Chris J. Foley Director Office of Undergraduate Admissions Indiana University-Purdue University Indianapolis.](https://reader036.fdocuments.us/reader036/viewer/2022081603/56649f2b5503460f94c45e8d/html5/thumbnails/1.jpg)
TERMS THAT SHOULD MEAN MORE TO ADMISSIONS OFFICERS
Chris J. FoleyDirector
Office of Undergraduate Admissions
Indiana University-Purdue University Indianapolis
Todd SchmitzExecutive Director
University Institutional Research and Reporting
Indiana University
IPEDS, Clearinghouse, Common Data Set, etc.
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The Indiana University Context• IU system offices/roles vs. campus
– 7 Campuses• Operational control• Enrollment management• Differing business practices (But Strive to Stay in Sync)• IUPUI is second largest campus (30,000 students) & the urban
research campus
– University-Level Administration• University Institutional Research & Reporting has official reporting
responsibility for all campuses• President has personal access to UIRR
• Central information system– Single instance of PeopleSoft across all campuses
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The Institutional Research -Functional Office Relationship or
“The He Said, She Said” Complex• IR is the ultimate downstream consumer of data
– Identifies “holes” and inconsistent business processes– Audits shore up data and maintain compliance
• Functional office becomes the interpreter of IR’s “truth”
– Explains the difference between truth and reality– Resolves conflicts between campus-level definitions and university-level
definitions– Reacts to public reactions to official numbers and what is done with them
(e.g., USN&WR, College Navigator, etc.)
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Establish a Universal Source of Truth
– Reconcile competing definitions through institutional prerogative
• Meta data and footnotes; source documentation• Clear definitions and explicit delineations
– Definitions may vary across offices» IPEDS vs. office measures of beginner/transfer
– Collaborate and establish methods to keep lines of communication open
• Councils, groups, forums
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NATIONAL DATA VIEWS
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IPEDS
– Institutional characteristics– Fall enrollments– Degree completions– Graduation Rates– Student Financial Aid
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IPEDS• Increasing “triangulation” among extant
data sources.– HEOA, HLC, PPAs
• Ever expanding and changing reporting landscape.– New data fields; changing definitions
• Re-purposing of IPEDS data for public consumption.– College Navigator & Scorecard
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Common Data Set (CDS)
• Publishers and IR folks came together to “end the madness!”
• Arguably, the most referenced data source on higher education for public consumption – chances are you may not know all your consumers!
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Ten reporting areas to address 80-90% of surveys
– General Information (make sure phones, email addresses, URLs are accurate!)
– Enrollment & Persistence– First-Time, (Freshman) Admission– Transfer Admission– Academic Offerings & Policies– Student Life– Annual Expenses– Financial Aid– Instructional Faculty and Class Size– Degrees Conferred
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National Student Clearinghouse• Enrollment and degree data
– Data snapshot dates should align with other institutional calendars/milestones
• Student Tracker used to provide various institutional measures– Competitors, further education, gross retention,
expanded graduation/success rates
• NSC increasing its own research capacity
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Collaboration is key
• CDS is “data heavy” but still requires collaboration with admissions
• Myriad other surveys require more collective attention– Whether IR or admissions receive and
submit surveys, you need each other to insure accurate and consistent messaging about your institution.
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“When explicit rankings are published in U.S. News, a
one-rank improvement leads to a 1-percentage-point
increase in the number of applications to that college.”
--Luca & Smith (Sept. 2011)
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The Inaccurate Truth– Recent cases of falsification
• Emory University
• Claremont McKenna College
• George Washington University
• Tulane University (School of Business)
• University of Illinois (School of Law)
• Villanova University (School of Law)
– Consequences• Admissions staff fired
• Fines
• Loss of ranking