Terms of Reference

Apple and Fruit Commodity Committee

Reaffirmed March 2017

The Apple and Fruit Commodity Committee (short form: Apple and Fruit Committee) will meet annually during the Annual General Meeting of the Canadian Horticultural Council (CHC). The role and mandate of the committee, and of any designated working groups and/or sub-committees, is to make recommendations to the Board of Directors for consideration and action as deemed appropriate. The committee shall consider matters pertaining to:

• Promoting information exchange within the Canadian apple and fruit industry, • Development of policy advice and recommendations related to apple and fruit production, • Programs and matters related to the fruit industry, and • Other matters and issues as may be deemed appropriate

CHC members and interested parties may attend the committee meeting. However, only CHC members are entitled to submit resolutions for consideration and to vote on said resolutions. Submissions must conform to the CHC policy pertaining to resolutions. As part of its annual agenda, the committee shall appoint a Chair and three (3) Co-Chairs: one each for the Berry, Tender Fruit, and Grape sections. Other appointments as may be required shall be made at this time. The committee shall consider and process assigned resolutions for referral to the Committee of the Whole for discussion and consideration as standing policy. Two working groups shall be established and will report to the Apple and Fruit Committee.

• Apple Working Group (AWG) o two (2) apple grower representatives from each of the five (5) apple producing

provinces

• Berry Working Group (BWG) o two (2) representatives per province, in addition to the Chair, and shall be representative

of the variety of berry production including, low and high bush blueberries, strawberries, raspberries, cranberries, and haskap.

These groups will convene by conference call between annual general meetings and each will develop a Terms of Reference. Expenses related to their activities shall be addressed through an agreed upon self-assessment process. The Chair will provide interim reports to the Board of Directors as may be requested and in a format as requested (i.e.: conference call, written report, etc.). The Chair and Vice-Chairs will participate in periodic joint Board of Directors - All Chair Conference Calls. The Chair and Vice-Chairs shall provide written Annual Reports to Members summarizing issues and activities for presentation at the Annual General Meeting. The Terms of Reference for the Apple and Fruit Commodity Committee are to be reaffirmed on an annual basis.

Terms of Reference

Apple Working Group (AWG)

For approval March 2018 The Apple Working Group (AWG) is the body that implements the activities of the Apple and Fruit Commodity Standing Committee of the Canadian Horticultural Council (CHC) during the year. The Commodity Committee meets once a year at the CHC Annual General Meeting. The AWG meets face-to-face twice a year (March, and July/August) and more frequently as needed, both face-to-face and by conference call. The provincial association managers also meet twice a year, pre-season and post-harvest (face-to-face or by conference call). Mandate The mandate of the Apple Working Group is:

1. To provide a forum for discussing matters of interest and concern to Canadian apple growers and promote information exchange within the Canadian apple industry.

2. Advance the interests of Canadian apple growers. 3. Develop policy advice and recommendations related to apples to be taken to the

CHC Apple and Fruit Commodity Committee. 4. To develop an annual and long term work plan and work towards the objectives

and outcomes. 5. To provide representation to other committees and organizations, meetings,

seminars, etc. to present the position of the apple growers, as required. 6. To act as a liaison with other agricultural groups as required.

Membership The chair of the Apple Working Group is selected within the apple working group members, on an annual basis, at the March meeting. The role of the Chair of AWG is to facilitate discussions and provide a leadership role to the committee members. The Chair is supported by the CHC staff. Membership of the AWG consists of two apple grower representatives from each of the five apple producing provinces (NS, NB, QC, ON, BC), as determined by the apple grower organization of each respective province (NS Fruit Growers Association, Apple Growers of NB, Producteurs de Pommes du Québec, Ontario Apple Growers, and BC Fruit Growers Association). Observers/guests may attend meetings by invitation at the request of the Chair; the Chair may excuse invited guests and observers from time to time so as to permit in-camera discussions. Notice of AWG meetings, conference calls, etc. will be sent only to the 10 direct members. The AWG also provides regular updates throughout the year for distribution to CHC members.

Voting Most issues are dealt with by consensus. Any member may request a vote. Each member of the AWG will be allowed one vote. A tie vote is a defeated motion. For a motion to pass, a simple majority must agree. Quorum Quorum for voting would require 4 out of the 5 provinces to be represented. Financials The operating expenses of the AWG (meetings, conference calls, staff travel, approved member expenses, administration by the CHC National Office, or other) will be shared among members on a pro-rated provincial allocation, based on provincial volume of apples for marketed production. Calculations as to the percentage share for AWG assessments are made on an as needed basis, using the latest available data from Statistics Canada for marketed production of apples and based on a 5-year running average.

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Terms of Reference

Berry Working Group (BWG)

Date: 2018 February 7 - UPDATED The Berry Working Group is a working committee of the Apple and Fruit Committee of the Canadian Horticultural Council (CHC), a Commodity Committee which meets once a year at the CHC Annual General Meeting and more frequently as needed, both face-to-face and by conference call. MANDATE

The mandate of the Berry Working Group is:

1. To provide a forum for discussing matters of interest and concern to Canadian berry producers and promote information exchange within the Canadian berry industry.

2. Advance the individual and collective interests of Canadian berry producers. 3. Develop policy advice and recommendations related to berry production to be

taken to the CHC Apple and Fruit Commodity Committee. 4. To develop an annual work plan and work towards the objectives and outcomes. 5. To provide representation to other committees and organizations, meetings,

seminars, etc. to present the position of the berry producers. 6. To act as a liaison with other agricultural groups as required.

MEMBERSHIP

The Berry Working Group Chair will be appointed each year during the Annual General Meeting of the Canadian Horticulture Council. The role of the Chair is to facilitate discussions and provide a leadership role to the committee members. The Chair is supported by the CHC staff. The chair can be anyone from the floor, to be voted in by members of the Berry Working Group. Membership of the Berry Working Group consists of 2 representatives per province, in addition to the Chair, and shall be representative of the variety of berry production including, low and high bush blueberries, strawberries, raspberries, cranberries, and haskap. Observers/guests may attend meetings by invitation at the request of the Chair; the Chair may excuse invited guests and observers from time to time so as to permit in-camera discussions. Notice of Berry Working Group meetings, conference calls, etc. will be sent to members and observers who are on the Berry Working Group Distribution List. The Berry Working Group also provides regular updates throughout the year for distribution to CHC members. Most issues are dealt with by quorum.

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VOTING

Each province will be allowed two votes. A tie vote is a defeated motion. For a motion to pass, a simple majority must agree. QUORUM

Quorum for voting would require 60% of total voting members to be represented. If a voting delegate is not available for a meeting, they can appoint another delegate. FINANCIALS

Expenses (if any) of the Berry Working Group (meetings, conference calls, staff travel, approved member expenses, administration by the CHC National Office, or other) will be shared among members on a pro-rated provincial allocation. Calculations as to the percentage share for assessments are made on an as needed basis, using the latest available data from Statistics Canada for marketed production of berries and based on a 5-year rolling average.

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Terms of Reference

Business Risk Management Working Group (BRMWG)

Date: –February 14, 2018 The Business Risk Management Working Group (BRMWG) is a reduced number of participants of the national BRM Committee of the Canadian Horticultural Council (CHC), a Core Standing Committee which meets once a year at the CHC Annual General Meeting. The BRM WG meets by conference call, or face-to-face if required. MANDATE

The mandate of the BRM WG is:

1. To provide a forum for discussing matters of interest and concern to Canadian farmers and promote information exchange within the Canadian horticultural industry.

2. Advance the individual and collective interests of Canadian farmers. 3. Develop policy advice and recommendations related to BRM to be taken to the

CHC BRM Core Standing Committee. 4. To develop an annual work plan and work towards the objectives and outcomes. 5. To represent the CHC position on BRM issues in federal government fora where

relevant. 6. To act as a liaison with other agricultural groups as required.

MEMBERSHIP

The BRM WG Chair will be appointed each year during the Annual General Meeting of the Canadian Horticulture Council. The role of the Chair is to facilitate discussions and provide a leadership role to the WG members. The Chair is supported by the CHC staff. Membership of the BRM WG consists of up to 2 representatives per region and the Chair. The Core Standing Committee Chair will also be the Chair of the BRM WG. Observers/guests may attend meetings by invitation at the request of the Chair; the Chair may excuse invited guests and observers from time to time so as to permit in-camera discussions. Notice of BRM WG meetings, conference calls, etc. will be sent to members and observers who are on the BRM WG Distribution List. The BRM WG also provides regular updates throughout the year for distribution to CHC members.

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VOTING

Most issues are dealt with by quorum. Each region will be allowed two votes. A tie vote is a defeated motion. For a motion to pass, a simple majority must agree. QUORUM

Quorum for voting would require 60% of total voting members to be represented. If a voting delegate is not available for a meeting, they can appoint another delegate. FINANCIALS

Expenses (if any) of the BRM WG (meetings, conference calls, staff travel, approved member expenses, administration by the CHC National Office, or other) must be approved by the CHC Board of Directors prior to the expense.

Terms of Reference

Business Risk Management Core Standing Committee Amended – for approval March 2018 The Business Risk Management Core Standing Committee (short form: Business Risk Management Committee) will meet annually during the Annual General Meeting of the Canadian Horticultural Council (CHC). The role and mandate of the committee, and of any designated working groups and/or sub-committees, is to make recommendations to the Board of Directors for consideration and action as deemed appropriate. The committee shall consider matters pertaining to:

• Government programming and regulations related to business and financial risk management, • Other programs and matters related to business management, • Research, technology and innovation, and • Other matters and issues as may be deemed appropriate

CHC members and interested parties may attend the committee meeting. However, only CHC members are entitled to submit resolutions for consideration and to vote on said resolutions. Submissions must conform to the CHC policy pertaining to resolutions. As part of its annual agenda, the committee shall appoint a Chair and a Vice-Chair who shall be representative of, and have interest and experience in the areas of finance and business management and research and innovation respectively. The committee shall consider and process assigned resolutions for referral to the Committee of the Whole for discussion and consideration as standing policy. The Business Risk Management Working Group (BRM WG) will consist of up to two (2) representatives per region and the Chair. The Core Standing Committee Chair will also be the Chair of the BRM WG. The WG will convene by conference call between annual general meetings and will develop a Terms of Reference. A process for committee and/or working group budget allocation, if required, is established and committee and/or working group requirements will be addressed as per the policy and procedure approved by the Board of Directors. The Chair will provide interim reports to the Board of Directors as may be requested and in a format as requested (i.e.: conference call, written report, etc.). The Chair and working group chair will participate in periodic joint Board of Directors - All Chair Conference Calls. The Chair shall provide a written Annual Report to Members summarizing issues and activities for presentation at the Annual General Meeting. The Terms of Reference for the Business Risk Management Core Standing Committee are to be reaffirmed on an annual basis.

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Terms of Reference

Crop Protection Advisory Group (CPAG) Updated: 2018 February 23 The Crop Protection Advisory Group (CPAG) is a working group of the Crop, Plant Protection Committee of the Canadian Horticultural Council. The CPAG meets during the year by conference call and face-to-face when required. Its goal is to develop and advance crop protection management policies and programs that promote the economic viability and competitiveness of Canadian Horticultural Council members within a sustainable framework. MANDATE The mandate of the Crop Protection Advisory Group is to:

1. Advise the CHC Board of Directors on all pesticides / crop protection-related matters, including activities to be carried out.

2. Provide broad representation to and from other working groups and organizations,

meetings, seminars, to articulate the position of the horticulture community on crop protection issues.

3. Act as the knowledge base relative to crop protection issues among CHC’s members.

Policy positions on crop protection issues will be made as recommendations to the CHC Board of Directors.

4. Crop protection related issues and activities shall include, but not be limited to:

• environmentally sustainable and economically viable policies for crop protection; • biosecurity; • pest surveillance; • promoting sustainable development within the agricultural industry; • the continuation and improvement of the minor use program; • the development of an effective and efficient registration and re-evaluation system for

crop protection products; • the development of a harmonized registration system with the United States as well

as with other OECD countries; • adaptation initiatives, both economically and environmentally sustainable, for crop

production and protection; and • Work at the international level to ensure that the interests of Canadian horticulture are

considered and acted upon.

5. To liaise with other national and provincial farm and other groups as required.

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MEMBERSHIP

CPAC consists of up to two members from each of the five regions as nominated by the Board of Directors at the CHC Annual General Meeting. The working group has the privilege to invite advisory members to sit on the working group, such as a technical advisors, other government departments, other national associations, or a member/s designated “at large”. The role of the Chair of CPAG is to facilitate discussions and provide a leadership role to the working group members and is supported by the CHC staff. Issues pertinent to growers within all industries of horticulture will be dealt with on a national basis. Notice of CPAG meetings, conference calls, etc. will be sent to members and observers who are on the working group Distribution List. The working group may also provide regular updates throughout the year for distribution to CHC members. VOTING

Most issues are dealt with by consensus. Should a vote be required, each region will be allowed two votes. A tie vote is a defeated motion. For a motion to pass, a simple majority must agree. QUORUM

Quorum for voting would require 60% of total voting members to be represented. If a voting delegate is not available for a meeting, they can appoint another delegate. FINANCIALS CPAG will prepare an annual work-plan and budget which will be subsequently submitted to the Finance Committee and approved by the CHC Board of Directors.

Terms of Reference

Crop, Plant Protection and the Environment Core Standing Committee

Reaffirmed March 2017

The Crop, Plant Protection and the Environment Core Standing Committee (short form: Crop, Plant Protection and the Environment Committee (CPPE) will meet annually during the Annual General Meeting of the Canadian Horticultural Council (CHC). The role and mandate of the committee is to make recommendations to the Board of Directors for consideration and action as deemed appropriate. The committee shall consider matters pertaining to:

• Product registration and regulation, • International standardization of crop protection products, • Crop protection trade-related matters (e.g.: MRLs as non-tariff trade barriers), • Pests , including invasive alien species, and • Other matters and issues as may be deemed appropriate

CHC members and interested parties may attend the committee meeting. However, only CHC members are entitled to submit resolutions for consideration and to vote on said resolutions. Submissions must conform to the CHC policy pertaining to resolutions. As part of its annual agenda, the committee shall appoint a Chair and a Vice-Chair, as may be required. The committee shall consider and process assigned resolutions for referral to the Committee of the Whole for discussion and consideration as standing policy. The committee shall also appoint members to the Crop Protection Advisory Committee (CPAC), a working group of the Crop, Plant Protection and the Environment Committee. The CPAC shall be comprised of up to two (2) members per region and will develop a Terms of Reference. Observers and others may be invited to participate at the pleasure of the Chair and as agreed to by the members of the CPAC. Other Crop, Plant Protection and the Environment Core Standing Committee appointments shall include:

• Pest Management Advisory Council (PMAC) • other, as identified

A process for committee/and or working group budget allocation, if required, is established and committee requirements will be addressed as per the policy and procedure approved by the Board of Directors. The Chair will provide interim reports to the Board of Directors as may be requested and in a format as requested (i.e.: conference call, written report, etc.). The Chair and Vice Chair will participate in

periodic joint Board of Directors - All Chair Conference Calls. The Chair shall provide a written Annual Report to Members summarizing issues and activities for presentation at the Annual General Meeting. The Terms of Reference for the Crop, Plant Protection and the Environment Core Standing Committee are to be reaffirmed on an annual basis.

Terms of Reference

Energy and Environment Working Group (EEWG)

For approval March 2018 The Energy and Environment Working Group (EEWG) reports to the Crop, Plant Protection and Environment Core Standing Committee of the Canadian Horticultural Council (CHC) and implements the energy and environment related activities for that committee during the year. The Crop, Plant Protection and Environment Core Standing Committee meets once a year at the CHC Annual General Meeting. The EEWG will meet on an ad hoc basis as needed, either face-to-face or by conference call. The EEWG will also be available for rapid consultation by CHC staff when needed on emerging issues. Mandate The mandate of the Energy and Environment Working Group is:

1. To provide a forum for discussing matters of interest and concern to Canadian growers and promote information exchange within the Canadian horticultural industry.

2. Advance the interests of Canadian fruit and vegetable growers on relevant

issues. 3. Develop policy advice and recommendations related to energy and environment

to be taken to the CHC Crop, Plant Protection and Environment Core Standing Committee.

4. To develop an annual and long term work plan and work towards the objectives

and outcomes, as required. 5. To provide representation to other committees and organizations, meetings,

seminars, etc. to present the position of CHC, as required. 6. To act as a liaison with other agricultural groups as required.

Membership The chair of the EEWG is selected from among the EEG members, on an annual basis, at the CHC AGM. The role of the Chair of EEWG is to facilitate discussions and provide a leadership role to the committee members. The Chair is supported by the CHC staff. Membership of the EEWG consists of two grower representatives from each of the five CHC regions (BC, Prairies, Ontario, Quebec, Maritimes), as determined at the CHC AGM. Observers/guests may attend meetings by invitation at the request of the Chair; the Chair may excuse invited guests and observers from time to time so as to permit in-camera discussions.

Notice of EEWG meetings, conference calls, etc. will be sent only to the 10 direct members. The EEWG may also provide regular updates throughout the year for distribution to CHC members. Voting Most issues are dealt with by consensus. Any member may request a vote. Each member of the EEWG will be allowed one vote. A tie vote is a defeated motion. For a motion to pass, a simple majority must agree. Quorum Quorum for voting would require 4 out of the 5 regions to be represented. Financials The operating expenses of the EEWG (meetings, conference calls, staff travel, approved member expenses, administration by the CHC National Office, or other), if incurred, will be approved ahead of time by the CHC Board.

Terms of Reference

Greenhouse Commodity Committee

Reaffirmed March 2017 The Greenhouse Commodity Committee (short form: Greenhouse Committee) will meet annually during the Annual General Meeting of the Canadian Horticultural Council (CHC). The role and mandate of the committee, and of any working groups and/or sub-committees which may from time to time be designated, is to make recommendations to the Board of Directors for consideration and action as deemed appropriate. The committee shall consider matters pertaining to:

• Sector profitability and sustainability, • Market access and other trade related matters, • Government regulations, and • Other matters and issues as may be deemed appropriate

CHC members and interested parties may attend the committee meeting. However, only CHC members are entitled to submit resolutions for consideration and to vote on said resolutions. Submissions must conform to the CHC policy pertaining to resolutions. As part of its annual agenda, the committee shall appoint a Chair and a Vice Chair, as may be required. The committee shall consider and process assigned resolutions for referral to the Committee of the Whole for discussion and consideration as standing policy. As the Greenhouse Commodity Committee meets only during the CHC Annual General Meeting, it has no specific budget allocation from CHC General Funds. A Greenhouse Vegetable Working Group (GVWG) is established and will report to the Greenhouse Committee. The GVWG will establish a Terms of Reference. The GVWG will convene by conference call and or such other manner as designated by the Chair. Other appointments as may be required shall be made at this time. The Chair will provide interim reports to the Board of Directors as may be requested and in a format as requested (i.e.: conference call, written report, etc.). The Chair and Vice Chair will participate in periodic joint Board of Directors - All Chair Conference Calls. The Chair shall provide a written Annual Report to Members summarizing issues and activities for presentation at the Annual General Meeting. The Terms of Reference for the Greenhouse Commodity Committee are to be reaffirmed on an annual basis.

Terms of Reference

Greenhouse Vegetable Working Group (GVWG)

Reaffirmed: 2017 March 14 The Greenhouse Vegetable Working Group (GVWG) is a working committee of the Greenhouse Commodity Committee of the Canadian Horticultural Council (CHC), a Standing Committee which meets once a year at the CHC Annual General Meeting and more frequently as needed, both face to face and by conference call. Mandate The mandate of the Greenhouse Vegetable Working Group is:

1. To provide a forum for discussing matters of interest and concern to Canadian greenhouse vegetable growers and promote information exchange within the Canadian greenhouse vegetable industry.

2. Advance the individual and collective interests of Canadian greenhouse vegetable growers.

3. Develop policy advice and recommendations to be taken to the Greenhouse Commodity Standing Committee meeting at the AGM.

4. To develop an annual work plan and work towards the objectives and outcomes.

5. To provide representation to other committees and organizations, meetings, seminars, etc. to present the position of the greenhouse growers.

6. To act as a liaison with other agricultural groups as required.

Membership The GVWG Chair will be appointed each year during the Annual General Meeting of the Canadian Horticultural Council. The role of the Chair is to facilitate discussions and provide a leadership role to the working group members. The Chair is supported by the CHC staff. Membership consists of the Chair and one grower representative from each of the producing regions (BC, Prairies, Ontario, Quebec, Atlantic), as determined by the grower organization of each respective province or region. Observers/guests may attend meetings by invitation and are to be identified in advance of the meeting to the Chair; the Chair may excuse invited guests and observers from time to time so as to permit in-camera discussions. Notice of GVWG meetings, conference calls, etc. will be sent only to the direct members or at the Chair’s discretion. The GVWG also provides regular updates throughout the year for distribution to CHC members.

Quorum (Working Group) Quorum for the Working Group will require three provinces inclusive of BC and Ontario. Voting (Greenhouse Working Group) Most issues are dealt with by consensus. Executive Committee Membership The CHC Greenhouse Vegetable Working Group shall have an executive committee whose mandate is to govern the activities and budget of the restructured fund dedicated by the sector. The Executive Committee shall be made up of paid in members of the CHC Greenhouse Vegetable Working Group based on a schedule of Canadian Greenhouse Vegetable Farm cash receipts from Stats Canada. Quorum (Executive Committee) Quorum for the Executive committee would require half of the members plus one, inclusive of BC and Ontario. Voting (Executive Committee) Each member of the Executive Committee will be allowed one vote. A tie vote is a defeated motion. For a motion to pass, a simple majority must agree. Financials The operating expenses of the GVWG (meetings, conference calls, staff travel, approved member expenses, administration by the CHC National Office, or other) will be funded by Ontario and BC at start-up and shared among members on a pro-rated provincial allocation, as the Provincial organizations commit to funding, based on a 5-year rolling average of the latest available Farm Cash Receipts data from Statistics Canada (Table 002-0001).

Terms of Reference

Industry Standards and Food Safety Core Standing Committee

Reaffirmed March 2017

The Industry Standards and Food Safety Core Standing Committee (short form: Industry Standards and Food Safety Committee) will meet annually during the Annual General Meeting of the Canadian Horticultural Council (CHC). The role and mandate of the committee, and of any designated working groups and/or sub-committees, is to make recommendations to the Board of Directors for consideration and action as deemed appropriate. The committee shall consider matters pertaining to:

• Grade standards and other associated regulations and requirements, • Plant health, • Pest risk assessment needs, • Food safety, • Traceability, and • Other relevant matters and issues as may be deemed appropriate

CHC members and interested parties may attend the committee meeting. However, only CHC members are entitled to submit resolutions for consideration and to vote on said resolutions. Submissions must conform to the CHC policy pertaining to resolutions. The committee shall consider and process assigned resolutions for referral to the Committee of the Whole for discussion and consideration as standing policy. As part of its annual agenda, the committee shall appoint a Chair and a Vice-Chair who shall be representative of, and have interest and experience in the areas of industry standards and food safety respectively. The committee shall also appoint members to specified committees and working groups as may from time to time be required. A process for committee budget allocation, if required, is established and committee requirements will be addressed as per the procedure approved by the Board of Directors. The Chair will provide interim reports to the Board of Directors as may be requested and in a format as requested (i.e.: conference call, written report, etc.). The Chair and Vice-Chair will participate in periodic joint Board of Directors - All Chair Conference Calls. The Chair shall provide a written Annual Report to Members summarizing issues and activities for presentation at the Annual General Meeting. The Terms of Reference for the Industry Standards and Food Safety Core Standing Committee are to be reaffirmed on an annual basis.

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Terms of Reference

Industry Standards and Food Safety Working Group

Date: –February 14, 2018 The Industry Standards and Food Safety Working Group (ISFS WG) is a reduced number of participants of the national ISFS Committee of the Canadian Horticultural Council (CHC), a Core Standing Committee which meets once a year at the CHC Annual General Meeting. The ISFS WG meets by conference call, or face-to-face if required. MANDATE

The mandate of the ISFS WG is:

1. To provide a forum for discussing matters of interest and concern to Canadian farmers and promote information exchange within the Canadian horticultural industry.

2. Advance the individual and collective interests of Canadian farmers. 3. Develop policy advice and recommendations related to ISFS to be taken to the

CHC ISFS Committee. 4. To develop an annual work plan and work towards the objectives and outcomes. 5. To represent the CHC position on ISFS issues in federal government fora where

relevant. 6. To act as a liaison with other agricultural groups as required.

MEMBERSHIP

The ISFS WG Chair will be appointed each year during the Annual General Meeting of the Canadian Horticulture Council. The role of the Chair is to facilitate discussions and provide a leadership role to the WG members. The Chair is supported by the CHC staff. Membership of the ISFS WG consists of the 2 representatives per Region and the Chair. Observers/guests may attend meetings by invitation at the request of the Chair; the Chair may excuse invited guests and observers from time to time so as to permit in-camera discussions. Notice of ISFS WG meetings, conference calls, etc. will be sent to members and observers who are on the ISFS WG Distribution List. The ISFS WG may also provide regular updates throughout the year for distribution to CHC members.

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VOTING

Most issues are dealt with by quorum. Each region will be allowed two votes. A tie vote is a defeated motion. For a motion to pass, a simple majority must agree. QUORUM

Quorum for voting would require 60% of total voting members to be represented. If a voting delegate is not available for a meeting, they can appoint another delegate. FINANCIALS

Expenses (if any) of the BRM WG (meetings, conference calls, staff travel, approved member expenses, administration by the CHC National Office, or other) must be approved by the CHC Board of Directors prior to the expense.

Terms of Reference

Labour Core Standing Committee

Reaffirmed March 2017

The Labour Core Standing Committee (short form: Labour Committee) will meet annually during the Annual General Meeting of the Canadian Horticultural Council (CHC). The role and mandate of the committee, and of any designated working groups and/or sub-committees, is to make recommendations to the Board of Directors for consideration and action as deemed appropriate. The committee shall consider matters pertaining to:

• Domestic and Foreign Labour • The Temporary Foreign Worker Program (TFWP) Seasonal Agricultural Worker Program

(SAWP) stream and the Agricultural stream (AgStream) • Immigration, • Pertinent federal regulations, • National policy, and • Other matters and issues as may deemed appropriate

CHC members and interested parties may attend the committee meeting. However, only CHC members are entitled to submit resolutions for consideration and to vote on said resolutions. Submissions must conform to the CHC policy pertaining to resolutions.

As part of its annual agenda, the committee shall appoint a Chair and a three (3) Co-Vice-Chairs, as may be required. The committee shall appoint members to a National Labour Working Group (Labour Working Group (LWG)) which will convene by conference call between annual general meetings at the pleasure of the Chair. The LWG will develop a Terms of Reference. Other appointments shall include:

• F.A.R.M.S. Board of Directors • Canadian Agricultural Human Resources Council (CAHRC) • Seasonal Agricultural Worker Program (SAWP) Annual Review Representatives • others as may from time to time be required

The committee shall consider and process assigned resolutions for referral to the Committee of the Whole for discussion and consideration as standing policy. The committee Chair represents CHC at the Annual Review meetings for the SAWP. Also, working jointly with CHC staff, the committee Chair and Co-Vice Chairs would maintain contact with the appropriate members of Agriculture and Agri-Food Canada (AAFC), Employment and Social Development Canada (ESDC), Citizenship and Immigration, Labour Program and others as the need arises. A process for committee budget allocation, if required, is established and committee requirements will be addressed as per the policy and procedure approved by the Board of Directors.

The Chair will provide interim reports to the Board of Directors as may be requested and in a format as requested (i.e.: conference call, written report, etc.). The Chair and Co-Vice Chairs will participate in periodic joint Board of Directors - All Chair Conference Calls. The Chair shall provide a written Annual Report to Members summarizing issues and activities for presentation at the Annual General Meeting. The Terms of Reference for the Labour Core Standing Committee are to be reaffirmed on an annual basis.

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Terms of Reference

Labour Working Group (LWG)

Date: –February 14, 2018 The Labour Working Group (LWG) is a reduced number of participants of the national Labour Core Standing Committee of the Canadian Horticultural Council (CHC), which meets once a year at the CHC Annual General Meeting. The LWG meets by conference call, or face-to-face if required. MANDATE

The mandate of the LWG is:

1. To provide a forum for discussing matters of interest and concern to Canadian farmers and promote information exchange within the Canadian horticultural industry.

2. Advance the individual and collective interests of Canadian farmers. 3. Develop policy advice and recommendations related to labour to be taken to the

CHC Labour Committee. 4. To develop an annual work plan and work towards the objectives and outcomes. 5. To represent the CHC position on labour issues in federal government and

international fora where relevant. 6. To act as a liaison with other agricultural groups as required.

MEMBERSHIP

The LWG Chair will be the incoming Labour Committee Chair appointed each year during the Annual General Meeting of the Canadian Horticulture Council. The role of the Chair is to facilitate discussions and provide a leadership role to the committee members. The Chair is supported by the CHC staff. Membership of the Labour Working Group consists of the Labour Executive, made up of the Chair and one representative from each of FARMS, FERME and WALI as vice-chairs, and 2 representatives per province. Observers/guests may attend meetings by invitation at the request of the Chair; the Chair may excuse invited guests and observers from time to time so as to permit in-camera discussions. Notice of Labour Working Group meetings, conference calls, etc. will be sent to members and observers who are on the Labour Working Group Distribution List. The Labour Working Group also provides regular updates throughout the year for distribution to CHC members.

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VOTING

Most issues are dealt with by quorum. Each province will be allowed two votes. A tie vote is a defeated motion. For a motion to pass, a simple majority must agree. QUORUM

Quorum for voting would require 60% of total voting members to be represented. If a voting delegate is not available for a meeting, they can appoint another delegate. FINANCIALS

Expenses (if any) of the LWG (meetings, conference calls, staff travel, approved member expenses, administration by the CHC National Office, or other) must be approved by the CHC Board of Directors prior to the expense.

Terms of Reference

Potato Commodity Committee Reaffirmed March 2017 The Potato Commodity Committee (short form: Potato Committee) will meet annually during the Annual General Meeting of the Canadian Horticultural Council (CHC). The role and mandate of the committee, and of any designated working groups and/or sub-committees, is to make recommendations to the Board of Directors for consideration and action as deemed appropriate. The committee shall consider matters pertaining to the potato industry in Canada. CHC members and interested parties may attend the committee meeting. However, only CHC members are entitled to submit resolutions for consideration and to vote on said resolutions. Submissions must conform to the CHC policy pertaining to resolutions. As part of its annual agenda, the committee shall appoint a Chair and a Vice-Chair. The committee shall consider and process assigned resolutions for referral to the Committee of the Whole for discussion and consideration as standing policy. Other appointments as may be required shall be made at this time. Two standing bodies (council and sub-committee) shall be established and will report to the Potato Committee.

• Canadian Potato Council • Seed Potato Sub-Committee

These groups will convene at least twice through the year and by conference call when required. Each will develop Terms of Reference. As the Potato Committee meets only during the CHC Annual General Meeting, it has no specific budget allocation from CHC General Funds. The Chair will provide interim reports to the Board of Directors as may be requested and in a format as requested (i.e.: conference call, written report, etc.). The Chair will participate in periodic joint Board of Directors - All Chair Conference Calls. The Chair shall provide a written Annual Report to Members summarizing issues and activities for presentation at the Annual General Meeting. The Terms of Reference for the Potato Commodity Standing Committee are to be reaffirmed on an annual basis. Decision Making Process

• In an instance where consensus on a particular issue cannot be reached, results of voting shall prevail. Voting may be by ordinary vote or specified vote.

• A specified vote will be held at the request of any delegate (CHC Director or accredited representative to the AGM).

• Proxy votes will not be permitted but a province may send a substitute delegate. It is the responsibility of the province to provide advance notice in writing to the CHC National Office.

• The Chair does not get a vote as long as the province which she/he represents has an appointed delegate present at the meeting.

• The Chair may, if necessary, pass the chair to the attending CHC staff members if he/she is required to vote in the absence of the provincial delegate.

Ordinary Voting Procedure • One vote per delegate (CHC Director or accredited representative to the AGM) • Only delegates may vote. • The ordinary procedure will be followed, except where it is requested by a delegate (CHC

Director or accredited representative to the AGM) that a Specified Vote be used to deal with an issue.

Specified Voting Procedure In a Specified Vote each province will be tasked with the responsibility of appointing one (1) voting delegate and a decision will stand when there is support from 50% of the provinces whose delegates vote in favour of the decision and when such provinces represent 50% of the potato acreage (based on a 5-year running average of Statistics Canada potato acres planted, using latest available data at November 1 of the year preceding the AGM), with an over-ride provision for a decision to stand where there are four (4) provinces having delegates supporting the decision and representing 65% of the potato acreage.

Terms of Reference

Trade and Marketing Core Standing Committee

Reaffirmed March 2017

The Trade and Marketing Core Standing Committee (short form: Trade and Marketing Committee) will meet annually during the Annual General Meeting of the Canadian Horticultural Council (CHC). The role and mandate of the committee, and of any designated working groups and/or sub-committees, is to make recommendations to the Board of Directors for consideration and action as deemed appropriate. The committee shall consider matters pertaining to:

• Market access, • International trade agreements and related issues, • National promotion and research agencies, and • Other relevant matters and issues as may be deemed appropriate

CHC members and interested parties may attend the committee meeting. However, only CHC members are entitled to submit resolutions for consideration and to vote on said resolutions. Submissions must conform to the CHC policy pertaining to resolutions. The committee shall consider and process assigned resolutions for referral to the Committee of the Whole for discussion and consideration as standing policy. As part of its annual agenda, the committee shall appoint a Chair and a Vice-Chair. The committee shall also appoint members to specified sub-committees and working groups as may from time to time be required. A process for committee budget allocation, if required, is established and committee requirements will be addressed as per the policy and procedure approved by the Board of Directors. The Chair will provide interim reports to the Board of Directors as may be requested and in a format as requested (i.e.: conference call, written report, etc.). The Chair and Vice-Chair will participate in periodic joint Board of Directors - All Chair Conference Calls and shall provide a written Annual Report to Members summarizing issues and activities for presentation at the Annual General Meeting. The Terms of Reference for the Trade and Marketing Core Standing Committee are to be reaffirmed on an annual basis.

Terms of Reference

Trade and Marketing Working Group (TMWG)

For approval March 2018 The Trade and Marketing Working Group (TMWG) is the body that implements the activities of the Trade and Marketing Core Standing Committee of the Canadian Horticultural Council (CHC) during the year. The Core Standing Committee meets once a year at the CHC Annual General Meeting. The TMWG meets by conference call, as required. Mandate The mandate of the Trade and Marketing Working Group is:

1. To provide a forum for discussing matters of interest and concern to Canadian farmers and promote information exchange within the Canadian horticultural industry.

2. Advance the individual and collective interests of Canadian farmers. 3. Develop policy advice and recommendations related to Trade and Marketing to

be taken to the CHC Trade and Marketing Core Standing Committee. 4. To develop an annual work plan and work towards the objectives and outcomes. 5. To represent the CHC position on trade and marketing issues in federal

government fora where relevant. 6. To act as a liaison with other agricultural groups as required.

Membership The chair of the Trade and Marketing Working Group is selected within the working group members, on an annual basis, at the March meeting. The role of the Chair of TMWG is to facilitate discussions and provide a leadership role to the committee members. The Chair is supported by the CHC staff. Membership of the TMWG consists of two representatives from each region and the Chair. Observers/guests may attend meetings by invitation at the request of the Chair; the Chair may excuse invited guests and observers from time to time so as to permit in-camera discussions. Notice of TMWG meetings, conference calls, etc. will be sent only to the 10 direct members. The TMWG also provides regular updates throughout the year for distribution to CHC members. Voting Most issues are dealt with by consensus. Any member may request a vote. Each member of the TMWG will be allowed one vote. A tie vote is a defeated motion. For a motion to pass, a simple majority must agree.

Quorum Quorum for voting would require 4 out of the 5 regions to be represented. Financials Expenses (if any) of the TMWG (meetings, conference calls, staff travel, approved member expenses, administration by the CHC National Office, or other) must be approved by the CHC Board of Directors prior to the expense.

Terms of Reference

Vegetable Commodity Committee

Reaffirmed March 2017 The Vegetable Commodity Committee (short form: Vegetable Committee) will meet annually during the Annual General Meeting of the Canadian Horticultural Council (CHC).The role and mandate of the committee is to make recommendations to the Board of Directors for consideration and action as deemed appropriate. The committee shall consider matters pertaining to:

• Promoting information exchange within the Canadian vegetable industry, • The development of policy advice and recommendations related to Canadian vegetable

industry, • Programs and matters related to the vegetable industry, • Matters that impact the stability and potential for growth, and • Other matters and issues as may be deemed appropriate

CHC members and interested parties may attend the committee meeting. However, only CHC members are entitled to submit resolutions for consideration and to vote on said resolutions. Submissions must conform to the CHC policy pertaining to resolutions. The committee shall consider and process assigned resolutions for referral to the Committee of the Whole for discussion and consideration as standing policy. As part of its annual agenda, the committee shall elect a Chair. A Vegetable Working Group (VWG), consisting of two (2) representatives per province shall be nominated and convene by conference call at the pleasure of the Chair. The VWG will develop a Terms of Reference. Other appointments as may be required shall be made at this time. As the Vegetable Commodity Standing Committee meets only during the CHC Annual General Meeting, it has no specific budget allocation from CHC General Funds. The Chair will provide interim reports to the Board of Directors as may be requested and in a format as requested (i.e.: conference call, written report, etc.). The Chair will participate in periodic joint Board of Directors - All Chair Conference Calls. The Chair shall provide written Annual Reports to Members summarizing issues and activities for presentation at the Annual General Meeting. The Terms of Reference for the Vegetable Commodity Committee are to be reaffirmed on an annual basis.

Terms of Reference

Vegetable Working Group (VWG)

For approval March 2018 The Vegetable Working Group (VWG) is the body that implements the activities of the Vegetable Commodity Standing Committee of the Canadian Horticultural Council (CHC) during the year. The Commodity Committee meets once a year at the CHC Annual General Meeting. The VWG meets by conference call, as required. Mandate The mandate of the Vegetable Working Group is:

1. To provide a forum for discussing matters of interest and concern to Canadian vegetable growers and promote information exchange within the Canadian vegetable industry.

2. Advance the interests of Canadian vegetable growers. 3. Develop policy advice and recommendations related to vegetables to be taken to

the CHC Vegetable Commodity Committee. 4. To develop an annual and long term work plan and work towards the objectives

and outcomes. 5. To provide representation to other committees and organizations, meetings,

seminars, etc. to present the position of the vegetable growers, as required. 6. To act as a liaison with other agricultural groups as required.

Membership The chair of the Vegetable Working Group is selected within the working group members, on an annual basis, at the March meeting. The role of the Chair of VWG is to facilitate discussions and provide a leadership role to the committee members. The Chair is supported by the CHC staff. Membership of the VWG consists of two vegetable grower representatives from each region and the Chair. Observers/guests may attend meetings by invitation at the request of the Chair; the Chair may excuse invited guests and observers from time to time so as to permit in-camera discussions. Notice of VWG meetings, conference calls, etc. will be sent only to the 10 direct members. The VWG also provides regular updates throughout the year for distribution to CHC members. Voting Most issues are dealt with by consensus. Any member may request a vote. Each member of the VWG will be allowed one vote. A tie vote is a defeated motion. For a motion to pass, a simple majority must agree.

Quorum Quorum for voting would require 4 out of the 5 regions to be represented. Financials Expenses (if any) of the VWG (meetings, conference calls, staff travel, approved member expenses, administration by the CHC National Office, or other) must be approved by the CHC Board of Directors prior to the expense.