TERMS & CONDITIONS FOR PURCHASES / …eproc.punjab.gov.pk/BiddingDocuments/60885_tender... · ·...

Vocational Training Institute, Ghaziabad (Government of the Punjab)

Near Adil Hotel, Burewala Road Ghaziabad Tehsil Chichawatni District Sahiwal 040-5440854 1

TERMS & CONDITIONS

FOR

PURCHASES / PROCUREMENTS UNDER TENDERING / BIDDING: TENDER NO. VTI/GA/16/

Firm Name:

M/s_______________________________________________________________________________

Proprietor Name:_______________________________ NIC #.________________________________

NTN #:___________________________ Sales Tax #.___________________________

Address:____________________________________________________________________________

Ph #:_________________ Cell # ________________________

Following items are required:

Sr. # Name of Items Specifications Unit Price Qty Total Price Remarks

1 Sewing Machine Singer 150/GA/CC-252( 1 year warranty with parts& Service)

30

2 Computerized Machine Janome Secio MC 8200 4

3 Kaaj Machine(Button hole machine)

Any brand 1

4 High speed lock Stitch machine

Jack JK 9100 1

6 Scissors Large A+ quality 30

7 Sewing & Designing tools

Tailoring scale kit large Curved ruler for pattern cutting

L square, Styling Curve

10

8 Electric Iron National (Original) 4

9 Zig zag Scissors Large 30

10 Flexible scale Large 5

Total



Issued to: ________________________________________________________________

On payment of Rs: Rs. 500/-

Signature

(Sr.Admin Account Officer)

Note: Only stamped and signed Bid(s) shall be accepted.

Name of Supplier/Company:

____________________________________________________________________________

Address:

_____________________________________________________________________

Signature: ______________________________ Dated: __________________

Official Stamp

Note: Quoted rates must be inclusive of all taxes.



1- General

i. Any offer which is not received as per terms and conditions of the tender

enquiry is liable to be ignored. No offer shall be considered if:

a. Received without earnest money.

b. It is received after the time and date fixed for its receipt.

c. The tender is unsigned

d. The offer is ambiguous

e. The offer is conditional

f. The offer is from a black listed firm.

g. The offer is received by fax or e-mail

h. Offer received with shorter validity than required.

i. The offer is not conforming to specifications indicated in the

tender enquiry.

j. The tender documents are not signed by the supplier or his

authorized person(s).

ii. Bid evaluation will be made on item wise basis and purchase order/s will

be issued to bidder/s as per lowest itemized rates.

iii. Offer must remain valid for at least 30 days from the date of opening the

tender.

iv. The covering letter should indicate particulars of tender, and date of

opening. The envelope must be properly sealed.

v. The purchaser reserves the right to purchase full or part or ignore / scrap

/ cancel the tender without assigning any reason(s). The earnest money /

security shall be forfeited if:

a. The acceptance of tender is not issued during the validity

period by the successful bidder within stipulated time period.

b. The offer is withdrawn, amended or revised during the validity

period of the offer without approval of the buyer.

c. The contractor fails to execute the contract strictly in

accordance with term and condition of the tender.



vi. The tenderer shall enclose catalogues / leaflets / literature and other

technical information, if any, in respect of items offered by him.

vii. The contractor will be responsible for the free replacement of items if

the same is found to be substandard by the purchaser and or at variance

with the specifications given in the tender enquiry. Items offered of a

specification superior to the one specified in the tender enquiry may be

accepted by the purchaser.

viii. Where offers have been invited for specified quality, offers of other

quality shall not be acceptable.

ix. Items should be brand new and in original manufacturers packing.

x. One year free service and supply of spare parts must be guaranteed by

the bidder.

xi. The tenderer should indicate their National Income Tax & Sales Tax

Number.

xii. The tenderer will produce documents if required by purchaser to ensure

that store supplied is brand new and in original packing of manufacturer.

xiii. The quoted price should clearly indicate whether it includes taxes or not.

xiv. The purchaser is entitled to deduct all prevailing taxes.

3- Technical Advice

The VTI, Ghaziabad may seek technical advice for vetting tender offers

from any person having appropriate knowledge / experience in the

relevant field.

4- Bids will be evaluated in term of technically and financially. The

Purchaser has the liberty to reject the lowest bidder if the quoted

material has been found the low quality and not fulfilling the required

results, which are expected for better quality results.

5- Delivery of Items.

Delivery of Items must be insured within 15 days after purchase order.

6- Inspection of Items



Inspection of the delivered item shall be conducted by purchase

committee, which has a technical member especially for this particular

purchase, before its acceptance.

7- Payment to the Contractors

i. Payment of the amount will be made through crossed cheques to the

supplier against invoice submitted to the Principal VTI after 100%

completion of delivery, installation / commissioning and satisfactory

performance. President DBOM / Purchase committee / Principal VTI

will determine the status of the completion of supply and issue

instructions for payment.

ii. Payment against partial supply will not be made until goods have been

received & satisfactory report has been generated.

8- Earnest Money

Earnest money @ 2% of the tender value will have to be deposited along

with tender. It should be in the form of Bank Draft / Call Deposit in

favor of Vocational Training Institute Ghaziabad.

Earnest money shall be refunded on successful completion of the

contract. The earnest money furnished by the firm may be retained for

adjustment of the amount due against the firm in case the said firm is

defaulter against any other contract.

9- Refund of Security Deposit

Security deposit shall be refunded to unsuccessful bidders within 15

days after the award of the contract.

10- Deduction of Taxes

Income and other taxes will be deducted while making payment as per

Government instructions / notifications.

11- Payment of Sales and other Taxes



Purchase should be made from the firms registered with sale & income

tax departments.

12- Performance Bond

One-year performance bond / bank security equivalent to 10% of the

total contract price will have to be furnished at the time of delivery of

equipment.

13- Termination of Contract

The President DBOM on the recommendation of the purchase

committee may terminate this supply order for valid reasons and will

inform the supplier about his decision in writing.

14- With Holding Tax

Withholding tax will be deducted on the supplies of goods, services and

contracts as per income tax and sales tax rules.

15- Submission of Tender

Last date of submission of the tender is 18-11-2016 at 10:00 am in the

office of the Principal VTI Ghaziabad

16- Opening of Tender

Date of opening the tender is 18-11-2016 at 11:00 am in the office of the

Principal VTI Ghaziabad. Tender will be opened in the presence of all

parties / their representatives.

Signature & Stamp Of Supplier



TERMS & CONDITIONS

FOR

PURCHASES / PROCUREMENTS UNDER TENDERING / BIDDING: TENDER NO. VTI/GA/16/

Firm Name:

M/s_______________________________________________________________________________

Proprietor Name:_______________________________ NIC #.________________________________

NTN #:___________________________ Sales Tax #.___________________________

Address:____________________________________________________________________________

Ph #:_________________ Cell # ________________________

Following items are required:

Sr. # Name of Items Specifications Unit Price Qty Total Price Remarks

1 Trainees Chair for DM Steel base 18 Gauge with

wooden seat 32

2 Trainees Table for DM

With iron frame top size 24”*17”. Height 27 “

Drawer size 8”*17”. Top wooden

32

3 Instructor chairs

Wooden with wooden piping 6

Instructor Table wooden lamination sheet 4’*2.5’ with 2 draws on right side

2

4 Notice Board 4*2 with soft cloth and hanging

hooks 2

6 Cutting Table For DM Wooden 5’*3’ with standard

height 3

7 Iron Stand Wooden 4’*3’ with foam on top 1

Steel Almareeh 20 gauge 6’*3’ heavy weight 3

8 Trainees Stool Standard size wooden. 40

Trainer( for electrical lab)

3*2.5’ table on height of 3 ‘ with box covered with Bakelite sheet

and circuit installed on it as = indicator 2,volt meter 4, Amp meter 3, frequency meter 1,

change over 1, earth breaker,1 double pole 1, single pole,1

holder 10, two way switch 4, one way switch 19, push button 6

,socket 8, electric bell 1,

5

9 White board Standard size with hanging

hooks 2

Total



Issued to: ________________________________________________________________

On payment of Rs: Rs. 500/-

Signature

(Sr.Admin Account Officer)

Note: Only stamped and signed Bid(s) shall be accepted.

Name of Supplier/Company:

____________________________________________________________________________

Address:

_____________________________________________________________________

Signature: ______________________________ Dated: __________________

Official Stamp

Note: Quoted rates must be inclusive of all taxes.



1- General

i. Any offer which is not received as per terms and conditions of the tender

enquiry is liable to be ignored. No offer shall be considered if:

k. Received without earnest money.

l. It is received after the time and date fixed for its receipt.

m. The tender is unsigned

n. The offer is ambiguous

o. The offer is conditional

p. The offer is from a black listed firm.

q. The offer is received by fax or e-mail

r. Offer received with shorter validity than required.

s. The offer is not conforming to specifications indicated in the

tender enquiry.

t. The tender documents are not signed by the supplier or his

authorized person(s).

ii. Bid evaluation will be made on item wise basis and purchase order/s will

be issued to bidder/s as per lowest itemized rates.

iii. Offer must remain valid for at least 30 days from the date of opening the

tender.

iv. The covering letter should indicate particulars of tender, and date of

opening. The envelope must be properly sealed.

v. The purchaser reserves the right to purchase full or part or ignore / scrap

/ cancel the tender without assigning any reason(s). The earnest money /

security shall be forfeited if:

d. The acceptance of tender is not issued during the validity

period by the successful bidder within stipulated time period.

e. The offer is withdrawn, amended or revised during the validity

period of the offer without approval of the buyer.

f. The contractor fails to execute the contract strictly in

accordance with term and condition of the tender.



vi. The tenderer shall enclose catalogues / leaflets / literature and other

technical information, if any, in respect of items offered by him.

vii. The contractor will be responsible for the free replacement of items if

the same is found to be substandard by the purchaser and or at variance

with the specifications given in the tender enquiry. Items offered of a

specification superior to the one specified in the tender enquiry may be

accepted by the purchaser.

viii. Where offers have been invited for specified quality, offers of other

quality shall not be acceptable.

ix. Items should be brand new and in original manufacturers packing.

x. One year free service and supply of spare parts must be guaranteed by

the bidder.

xi. The tenderer should indicate their National Income Tax & Sales Tax

Number.

xii. The tenderer will produce documents if required by purchaser to ensure

that store supplied is brand new and in original packing of manufacturer.

xiii. The quoted price should clearly indicate whether it includes taxes or not.

xiv. The purchaser is entitled to deduct all prevailing taxes.

3- Technical Advice

The VTI, Ghaziabad may seek technical advice for vetting tender offers

from any person having appropriate knowledge / experience in the

relevant field.

4- Bids will be evaluated in term of technically and financially. The

Purchaser has the liberty to reject the lowest bidder if the quoted

material has been found the low quality and not fulfilling the required

results, which are expected for better quality results.

5- Delivery of Items.

Delivery of Items must be insured within 15 days after purchase order.

6- Inspection of Items



Inspection of the delivered item shall be conducted by purchase

committee, which has a technical member especially for this particular

purchase, before its acceptance.

7- Payment to the Contractors

i. Payment of the amount will be made through crossed cheques to the

supplier against invoice submitted to the Principal VTI after 100%

completion of delivery, installation / commissioning and satisfactory

performance. President DBOM / Purchase committee / Principal VTI

will determine the status of the completion of supply and issue

instructions for payment.

ii. Payment against partial supply will not be made until goods have been

received & satisfactory report has been generated.

9- Earnest Money

Earnest money @ 2% of the tender value will have to be deposited along

with tender. It should be in the form of Bank Draft / Call Deposit in

favor of Vocational Training Institute Ghaziabad.

Earnest money shall be refunded on successful completion of the

contract. The earnest money furnished by the firm may be retained for

adjustment of the amount due against the firm in case the said firm is

defaulter against any other contract.

9- Refund of Security Deposit

Security deposit shall be refunded to unsuccessful bidders within 15

days after the award of the contract.

10- Deduction of Taxes

Income and other taxes will be deducted while making payment as per

Government instructions / notifications.

11- Payment of Sales and other Taxes



Purchase should be made from the firms registered with sale & income

tax departments.

12- Performance Bond

One-year performance bond / bank security equivalent to 10% of the

total contract price will have to be furnished at the time of delivery of

equipment.

13- Termination of Contract

The President DBOM on the recommendation of the purchase

committee may terminate this supply order for valid reasons and will

inform the supplier about his decision in writing.

17- With Holding Tax

Withholding tax will be deducted on the supplies of goods, services and

contracts as per income tax and sales tax rules.

18- Submission of Tender

Last date of submission of the tender is 18-11-2016 at 10:00 am in the

office of the Principal VTI Ghaziabad

19- Opening of Tender

Date of opening the tender is 18-11-2016 at 11:00 am in the office of the

Principal VTI Ghaziabad. Tender will be opened in the presence of all

parties / their representatives.

Signature & Stamp Of Supplier

TERMS & CONDITIONS FOR PURCHASES / …eproc.punjab.gov.pk/BiddingDocuments/60885_tender... · ·...

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