Tender

Proce

dures

EFG 191

4, C

open

hage

n

9.05

am

, 10

May

201

2

Terminology

Archive: ‘Public Invitation to Tender’

aka ‘Request for Tender’ (RFT)

compare ‘Request for Proposal’ (RFP)

Participant: ‘Tender’

Preparing the RFT

Open or Restricted?

Research (mind integrity)

Scope and range

Estimated volume

Indicate budget?

The amount budgeted in Images for the Future for digitizing by Filmmuseum is € 680 per hour of source material. The amount budgeted for encoding is € 360 per hour of source material. The amount budgeted for digital storage is € 11,920 in 2008 (year 1 of contract), € 19,866 in 2009 (year 2 of contract), € 27,813 in 2010 (optional year 3 of contract), € 35,759 in 2011 (optional year 4 of contract). The whole of the activities of digitizing, encoding, temporary storing and asset management will therefore need to be performed within these financial parameters. Tenders containing a quote outside the scope of these financial parameters can only be judged if no other tender conforms to the financial parameters outlined above.

RFT: Descriptive part

- Describe current situation

- Describe purpose of the Invitation to Tender

- Division into Lots

RFT: Assessment

1. Ask them out

2. Knock-out requirements

3. Wishes

4. Variations

Rest of Procedure

- Include Contract

- Publish on TED

- Inform prospective participants

Deadlines

Choices

- RFP rather than RFT

- Hitchhike

- RFT by yourself

- Joint RFT

EmjayRechsteiner@EyeFilm.nl