Tender No. D-15014/5/2012-S&S Lal Bahadur Shastri … · SPEED POST/ REGISTERED POST Tender No....
Transcript of Tender No. D-15014/5/2012-S&S Lal Bahadur Shastri … · SPEED POST/ REGISTERED POST Tender No....
SPEED POST/ REGISTERED POST
Tender No. D-15014/5/2012-S&S Lal Bahadur Shastri National Academy of Administration
(Govt. of India) Mussoorie- 248179
Phone: 0135-2632236 Ext.-2307 Fax: 0135-2632350/ 2632720
Dated: 14-5-2012
NOTICE INVITING TENDERS FOR RATE CONTRACT
(Tender No. D-15014/5/2012-S&S)
LBS National Academy of Administration, Mussoorie needs to enter into a rate contract for
ONE YEAR (from 1.7.2012 to 31-3-2013) for supply of PRINTING MATERIAL & RELATED
STATIONERY ITEMS. Sealed tenders superscribed as "RATE CONTRACT FOR SUPPLY OF
PRINTING PAPER" are invited by the undersigned from authorized distributors/ dealers/ suppliers
for supply of Printing Material & Stationery so as to reach this office by 4.00 P.M. on or before
30.05.2012. The tenders will be opened on the at 5:00 P.M on same day. Those tenderers who want
to remain present, at the time of opening of tenders may do so at the prescribed time and date.
The tender conditions and other necessary details are appended as below.
This tender enquiry has Schedules and appendices as follows:
(i) Annexure-1: Detail of work to be Executed through this tender (ii) Annexure-2: Terms and Conditions of the Contract (iii) Annexure-3: Bid Form
(iv) Annexure-4: Format for Bid Security Form (In case of Bank Guarantee)
(v) Annexure-5: Format for Security Deposit Form (In case of Bank Guarantee)
(vi) Annexure-6: Format for Performance Guarantee (In case of Bank Guarantee)
(vii) Annexure-7: Price Bid- Rate offered by the tenderer (viii) Annexure-8: Performa for Technical Information
(ix) Annexure-9: Performa for letter of authorization for attending Bid Opening
Sl. Key Event Date
1. Last Date for Submission of Bids 30-5-2012 (1600 hrs.)
2. Date of opening of Bid 30-5-2012 (1700 hrs.)
3. Cost of Tender documents NIL
4. Earnest Money Rs. 40000/- in shape of FDR or Bank Guarantee from a Commercial Bank
5. Venue for opening of bid Office of the Chairman, Tender Opening Committee, LBSNAA Campus, Mussoorie
Detailed Tender document can be obtained from the undersigned and can also be
downloaded from our portal at http://www.lbsnaa.gov.in at free of cost. Tender is to be sent at the following address:-
The Director, Lal Bahadur Shastri National Academy of Administration, MUSSOORIE (UTTARAKHAND)- 248179
Undersigned/ Shri S.S. Bist, A.A.O, Store & Supply may be contacted for any clarification.
(Nidhi Sharma)
Deputy Director & i/c of Store & Supply Section
EPABX- 0135-2222307
INTRODUCTION
LBSNAA is an institute of the Central Government under the Department of Personnel and Training.
It is situated at Mussoorie and undertakes the training of IAS Officers and Probationers of the All
India and Central Services selected through the UPSC.
Scope of Work
i) LBSNAA is proposing to enter into a rate contract for nine months (1-7-2012 to 31-3-
2013) to buy certain items required by it (given in Annexure-1) from those who are
willing and capable to supply the same. Rates are, therefore, invited for items mentioned
in the (Annexure-I) from the reputed vendors/suppliers of these items.
ii) The contract may be extended for the following period of one year (1-4-2013 to 31-3-2014)
subject to mutual agreement of both the parties.
iii) Sealed bids along with the Earnest Money Deposit (EMD) amounting to Rs. 40000/-
(Rs. Fourty thousands only) in shape of FDR or Bank Guarantee from a commercial
Bank valid for 90 days are invited from the reputed Vendors/Suppliers for the supply of
these items. Bids received without the EMD will be rejected summarily. All bids duly
sealed/taped and clearly marking the type of content, bidder's name and address on the
top of the sealed envelopes.
Instruction to Bidders
i) The Bid Security should be submitted in its original form. Copies shall not be accepted.
ii) The Bid Security of unsuccessful bidder will be discharged/returned as promptly as
possible positively within a period of 30 days after the expiration of the period of bid
validity or placement of order whichever is later, without any interest.
iii) The successful Bidder’s bid security will be discharged upon the Bidder furnishing the
performance security, without any interest. Alternatively, the Bid Security could also be
adjusted against Performance Security, if it is paid thorough DD/BC.
iv) The firms registered with DGS&D, NSIC, Govt. Public Undertakings, Central
Autonomous Bodies, if any, are exempted from payment of Bid Security provided such
registration includes the item they are offering which are manufactured by them and not
for selling products manufactured by other companies.
v) In case a bidder intimates at the time of tender opening in writing that the bid security
is kept inside the financial bid, then in such cases, the technical bid of the party would be accepted provisionally till opening of the financial bids which the party has attached
the bid security.
ANNEXURE 1
SCHEDULE OF ITEMS TO BE
PROCURED THROUGH THIS TENDER (as and when required during the contract period)
Sl. No.
Name of Items Specification Quantity
1. Printing Paper
Colour- White
70 GSM
Size A-3 [420 mm x297 mm] Ream of 500 sheet
2800 Reams
2. Photocopy Paper
Colour- White
75 GSM
Size A-4 [210 mm x297 mm] Ream of 500 sheet
2500 Reams
3. Photocopy paper
Colour- Mix (Yellow, Pink, Green, Blue )
Exact No. of each kind of paper will be informed at the time of supply order
75 GSM
Size A-4 [210 mm x297 mm] Ream of 500 sheet
300 Reams
4. Executive Bond Fine Paper (Oamelle Offwhite color)
100 GSM
Size A-4 [210 mm x297 mm] Packet of 100 sheets
500 Reams
5. Leatherite Card Sheet in Cream + Offwhite color
120 GSM approx.
Size A-3 [420 mm x297 mm]
10000 No.
6. Glazed Card Sheet (White Color)
120 GSM approx.
Size A-3 [420 mm x297 mm] 5000 No.
INSTRUCTIONS TO BIDDERS/TENDERERS
The services required, bidding procedures, bid form, contract terms and instructions are
prescribed in the bidding documents. The bidder is expected to examine all instructions,
forms, terms and conditions, specifications, schedule to tender, and other documents before
quoting. Failure to furnish all information required or submission of bid substantially
responsive to the bidding documents in every respect will be at the bidder’s risk and may
result in rejection of its bid.
Paper Samples: Five full sheets in respective sizes folded as a sample of each variety of stores
items quoted for, should be enclosed duly stamped & signed indicating size, brand, make,
name of Manufacturer etc
(Nidhi Sharma) Deputy Director &
i/c Store & Supply Section
ANNEXURE 2
TERMS AND CONDITIONS OF THE
CONTRACT
1. The Tender
The bidders shall indicate the prices for each and every item indicated in the specifications.
(a) Material is to be supplied at store of LBSNAA as and when required even it may be of smaller quantity.
(b) The prices quoted must be net per unit as shown in the Schedule and must include all charges
for delivery at the Stores of LBSNAA at Mussoorie.
(c) The rate must be stated for each item separately both in words and figures. If there is
discrepancy between the price quoted in word and figures, the price quoted in words would be
treated as final
(d) The price quoted by the tenderers should be inclusive of VAT.
(e) Quoted prices should be firm and inclusive of octroi, freight and forwarding charges, handling
charges, loading and unloading charges, insurance charges, any other tax/charges.
(f) All the items will be carried out on the basis of only written orders from the LBSNAA from time
to time.
(g) The LBSNAA is not bound to accept the lowest rate and reserves the right to reject any/ all
offers without any reasons.
(h) Quotations for part items indicated in schedule of goods will only be accepted in case of non-availability of quotations for all items contained in the schedule of goods.
The prices once accepted by LBSNAA shall remain valid till the successful execution of the order or
the period of rate contract (1-7-2012 till 31-3-2013) whichever is later.
2. Terms of Delivery
i. The order for supply of Printing Material & Stationery specified in the tender document will be placed as and when the items are required.
ii. The Printing Material & Stationery must be delivered within 10 days counted from the date of placement of order for the same.
iii. The Printing Material & Stationery must be delivered at the Store of LBSNAA, Mussoorie within the working hours i.e. 9:00 A.M. to 5:00 P.M. at his own risk and cost. Failure to
deliver Printing Material & Stationery at the above mentioned time and place will be deemed
as non-delivery.
iv. Liquidated damages @ 1 % per week subject to maximum at 10% of contract value will be imposed if the stores are not supplied within the specified time for delivery or at the
specified place as mentioned and risk purchase will be done at the cost of the Contractor.
v. If Printing Material & Stationery are not supplied within 10 days of placing the order, the contract shall become liable to be terminated and the Security Deposit will be forfeited.
3. Submission of Bids
3.1 Sealing and Marking of Bids
The bidder must submit his Bid in two sealed envelops as mentioned below:
a) Envelop No. 1:- Documents establishing Bidders eligibility Called “Technical Bid Envelop” containing:-
i. Bid Letter (on the letter head of firm) (as per format in annexure-3)
ii. Technical Information Sheet (in Annexure-7). Bid consisting of all technical details along with commercial terms & conditions. Each page will be duly signed and serially numbered. Corrections or overwriting duly attested.
iii. Earnest Money Deposit: The Bids submitted without the EMD in the shape of Fixed Deposit Receipt/ Banker’s Cheques from any of the commercial banks in favour of the Director, LBSNAA, Mussoorie will be summarily rejected. No request as to submission of EMD at a later date will be entertained.
iv. Copy of valid Central/State Sales Tax/ VAT/ TIN registration certificate (self attested copy of the same to be attached).
v. Details of Permanent Account Number (Self attested copy of the same to be attached).
vi. Technical bid deviation certificate for the quoted item.
b) Envelop No. 2: Called “Commercial Bid Envelop” which shall contain duly filled prescribed Bid form (Price Bid as per Annexure-5) quoting the rates.
c) Envelop No. 3: Both, i.e. Technical Bid and Commercial Bid Envelopes shall be sealed separately and shall clearly indicate “Envelop No. 1- Technical Bid” and “Envelop No. 2- Commercial Bid” respectively. Both the sealed envelopes shall be kept in envelop No. 3 (Main envelop) and shall be addressed to the Director, LBSNAA, Mussoorie. Please write the Tender Notice No.; last date for submission of tender; Envelop type i.e. Technical or commercial on each Envelop and seal all the Envelopes.
3.2 Deadline for Submission of Bids
i. Bids must reach LBSNAA not later than the time and date specified in the Tender
Document. In the event of the specified date for the submission of bids being declared a
holiday for LBSNAA, the bids will be received till the next working day.
ii. The Director, LBSNAA may, at his discretion extend this deadline for submission of bids in which case all rights and obligations of LBSNAA and bidders previously subject to the
deadline will thereafter be subject to the deadline as extended.
3.3 Late Bids
Any bid received by LBSNAA after the deadline for submission of bids prescribed by LBSNAA will be
rejected and/or returned unopened to the bidder.
4. Bid Opening and Evaluation
4.1 Opening of the Bids
LBSNAA will open all the Bids on the date, time and the place specified in the Tender document if the EMD is submitted as per requirement. The bid will be opened in the presence of bidders’
representatives, who may choose to attend the same. The bidder or bidders’ representatives present
there, shall sign a register evidencing their attendance
5. Award of Contract
5.1 Award Criteria
LBSNAA will award the Contract to the successful Bidder whose bid has been determined to be substantially responsive and has been determined as the best evaluated bid provided further that
the Bidder is determined to be qualified to perform the Contract satisfactorily.
5.2 LBSNAA’s Right to accept any Bid and to reject any or all Bids
Director, LBSNAA reserves the right to accept or reject any bid in part or full, and to annul the
bidding process and reject all bids at any time prior to award of Contract, without thereby incurring
any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or
Bidders of the grounds for LBSNAA’s action.
5.3 Notification of Award
Prior to the expiration of the period of bids validity, LBSNAA will notify the successful Bidder in writing by letter or by fax, to be confirmed in writing by speed post or hand delivered letter, that its
bid has been accepted.
The notification of Acceptance will constitute the formation of the Contract.
5.4 Signing of Contract
At the same time as LBSNAA notifies the successful Bidder that its bid has been accepted, LBSNAA
will send the Bidder the contract agreement incorporating all agreements between the parties.
Within seven (7) days of receipt of the Contract Form, the successful Bidder shall sign and date the two copies of Contract and return it to LBSNAA.
5.5 Performance Security
The successful tenderer would have to sign a Deed of Agreement between the firm and the LBSNAA and should deposit performance security to the tune of 8 % (Eight percent) of the contract value in
the shape of Account payee Demand Draft, Fixed Deposit Receipt from a commercial Bank, Bank
Guarantee from a Commercial Bank or deposit at call in favour of the Director, L.B.S. National
Academy of Administration, Mussoorie which can be forfeited, if the supply is not made within
stipulated time or as per the specification of Printing Material & Stationery indicated in the supply
order. The performance security shall remain with the Academy beyond 60 days of the date when
the rate contract is over. The EMD paid by the tenderer can be adjusted towards the performance
security on written request of the tenderer.
5.6 Corrupt or Fraudulent Practices
i. Vendors shall observe the highest standard of ethics during the procurement and execution of the contract.
ii. LBSNAA will reject a proposal for award if it determines that the Bidder recommended for
award has engaged in corrupt or fraudulent practices in competing for the contract in
question.
6. Payment
i. The Printing Material & Stationery received will be subjected to inspection by the officer of the LBSNAA authorized to inspect the same. If these are not found in accordance with the
specifications mentioned in the contract document, these will become liable to be rejected.
ii. All the expenditure related to removal and replacement of these rejected Printing Material &
Stationery will have to be borne by the Supplier.
iii. The Purchaser’s decision as regards the rejection shall be final and binding on the
Contractor.
iv. Payment will be made only for those Printing Material & Stationery which are found to be
satisfactory in quality.
v. 100% payment for the quantity of Printing Material & Stationery received will be made
within 60 days of receipt of bill in good condition.
7. Other conditions applicable to Contract
7.1 Address of the contractor and Notices and Communication on Behalf of the Purchser
(i) For all purposes of the contract, including arbitration there under, the address of the Contractor
mentioned in the tender shall be the address to which all communications addressed to the
Contractor shall be sent, unless the Contractor has notified a change by a separate letter
containing no other communication and sent by registered post, acknowledgement due. The
Contractor shall be solely responsible for the consequences of any omission to notify a change of
address in the manner aforesaid.
(ii) Any communication or notice on behalf of the Purchaser in relation to the contract may be
issued to the contractor by the Director or any other officer authorized by him on his behalf and
all such communications and notices may be served on the Contractor either by Registered Post
or speed post or by ordinary post or by hand delivery at the option of such officer.
7.2 Responsibility of the Contractor for executing the contract
(i) The Contractor shall perform the contract in all respects in accordance with the terms and
conditions thereof. The Printing Material & Stationery and every constituent part thereof,
whether in the possession or control of the Contractor, his agents or servants or a carrier or in
the joint possession of the Contractor and the Purchaser, his agent or servants shall remain in every respect at the risk of the Contractor until their actual delivery to the Purchaser at the
stipulated place or destination on where so provided in acceptance of tender until their delivery
to a subordinate office of the LBSNAA. The Contractor shall be responsible for all loss,
destruction, damage or deterioration of or to the Printing Material & Stationery from any cause
whatsoever while the Printing Material & Stationery after their approval are awaiting dispatch of
delivery or are in the course of transit from the contractor to the Purchaser, or as the case may
be to any of its subordinate offices.
(ii) Purchaser’s Right of Rejection
It shall be lawful for the Purchaser to reject the Printing Material & Stationery or any part,
portion of supply thereof within reasonable time after actual delivery thereof to him at the place of destination specified in the Schedule if such Printing Material & Stationery or part,
portion of supply thereof is not in all respects in conformity with the terms and conditions of
the contract and the prescribed specifications.
(iii) Consequence of Breach
(a) Should the Contractor or Partner in the Contractor firm commits breach of either of
the conditions, it shall be lawful for the Director, LBSNAA, to cancel the contract and
purchase or authorize the purchase of the Printing Material & Stationery at the risk
and cost of the Contractor.
(b) The decision of the Director, LBSNAA, as to any matter of thing concerning or arising
out of this sub-clause or on any question whether the Contractor or any partner of
the Contractor firm has committed shall be final and binding on the Contractor.
7.3 Quoting of the rates by Contractor
(i) The price charged for the Printing Material & Stationery supplied under the contract by the
Contractor shall in no event exceed the lowest price at which the Contractor sells the Printing Material & Stationery of identical description to any other person during the period.
(ii) If it is discovered that the Contractor has contravened the above condition, then without
prejudice to any other action which might be taken against him, it shall be lawful for the
Director, LBSNAA to terminate the contract and purchase the items of Printing Material &
Stationery at the risk and cost of the Contractor.
7.4 Law covering the contract (i) The contract shall be governed by the Law of Contract for the time being in force.
(ii) Irrespective of the place of delivery, the place of performance or place of payment under the
contract, the contract shall be deemed to have been made at the place from which the
acceptance of tender has been issued.
(iii) Jurisdiction of Courts: The courts of the place from where the acceptance of tender has been
issued shall alone have jurisdiction to decide any dispute arising out of or in respect of this
contract.
7.5 Warranty
Supplier warrants that the Printing Material & Stationery supplied under this contract are new,
unused and shall have no defect, arising form design, materials or workmanship or from any act or
omission of the supplier that may develop under normal use of supplied Printing Material &
Stationery.
7.6 Arbitration
Except where otherwise provided in the Contract, all questions and disputes relating to the meaning of the specifications, and instructions herein before mentioned and as to the quality of the
materials, as to any question, claim, right, matter or thing whatsoever, in any way arising out of or
relating to the Contract, Specifications, estimates, instructions, orders or these conditions or
otherwise concerning the works, or the execution of the same whether arising during the process of
the work or after the completion or abandonment thereof shall be referred to the sole arbitration of a
person nominated by the Director, LBSNAA, and if he is unable or unwilling to act to the sole
arbitration of some other person appointed by him willing to act as such arbitrator. The submission
shall be deemed to Subm ission to Arbitration under the meaning of the Arbitration Act, 1940 or
any satisfactory modification of reenactment thereof for the time being in force, conclusive and
binding on all parties of the Contract.
7.7 Payment under the contract (i) No payment in advance shall be considered.
(ii) Payment for delivery of the Printing Material & Stationery will be made on submission of
bills within 60 days subject to inspection and finding the Printing Material & Stationery
acceptable and in accordance with the instructions given in the Acceptance of Tender.
(iii) Counter conditions by the tenderers for matters concerning payment of bills shall not be acceptable.-
7.8 Dispute and Applicable Law (i) Venue of arbitration shall be Mussoorie/ Dehradun.
(ii) All disputes in this connection shall be settled in Dehradun jurisdiction only.
(iii) LBSNAA reserves the right to accept any bid and to reject any or all bids and also cancel
the tender or modify the requirement without assigning any reasons. LBSNAA will not be
under obligation to give clarifications for doing the aforementioned.
Signature with stamp of Tenderer
ANNEXURE -3
Format for Bid Form
(on the letter head of the firm submitting the bid document)
To The Director Lal Bahadur Shastri National Academy of Administration, Mussoorie- 248179. Ref: Bid document No Dated-------------------- Sir,
Having examined the bidding documents, we, the undersigned, hereby submit the financial
bid for supply of Printing Material & Stationery and services as per the schedule of requirements
and in conformity with the said bidding documents.
We hereby offer to supply the Printing Material & Stationery / Services at the prices and
rates mentioned in the Bid.
If our bid is accepted, we will submit a bank guarantee for the sum equivalent to 40000/- (Rs.
Forty Thousands only) for the due performance of the Contract, in the form prescribed by the
LBSNAA, Mussoorie.
We do hereby undertake, that, in the event of acceptance of our bid, the supply of Printing
Material & Stationery/Services shall be made as stipulated in the schedule to the Bid document and
that we shall perform all the incidental services.
We enclose herewith the complete Bid as required by you. This includes:
Bid Letter Price Schedule(Appendix-7(
Technical Bid Form
We agree to abide by our offer for a period of 90 days from the date fixed for opening of the bid
documents and that we shall remain bound by a communication of acceptance within that time. We have carefully read and understood the terms and conditions of the bid document and we do
hereby undertake to supply as per these terms and conditions. Certified that the bidder is:
A sole proprietorship firm and the person signing the bid document is the sole
proprietor/constituted attorney of sole proprietor, or
A partnership firm, and the person signing the bid document is a partner of the firm and he
has authority to refer to arbitration disputes concerning the business of the partnership by virtue of
the partnership agreement/ by virtue of general power of attorney,
or
A Company, and the person signing the bid document is authorized to sign the bid on behalf
of the company and he has authority to refer to arbitration disputes concerning the business of the
company by virtue of the agreement/ by virtue of general power of attorney,
(NOTE: Delete whatever is not applicable. All corrections / deletions
should invariably be duly attested by the person authorised to sign
the bid document.)
We do hereby undertake, that, until a formal work order is prepared and executed, this bid,
together with your written acceptance thereof and placement of letter of intent awarding the work
order, shall constitute a binding contract between us. Dated this day of ___________ 2012 Signature of Bidder
Details of enclosures Full Address:
Telephone No.
Telegraphic Address:
Fax No.
E-mail:
COMPANY SEAL
ANNEXURE-4
(IF BANK GUARANTEE IS GIVEN)
FORMAT FOR BID SECURITY FORM
Whereas ……………………… 1(hereinafter called “the Bidder”) has submitted its bid dated ………………………..
(date of submission of bid) for the supply of ………..… ………………………….………… (name and/or description
of the goods) (hereinafter called “the Bid”).
KNOW ALL PEOPLE by these presents that WE …………………… (name of bank) of …………………………… (name of the country), having our registered office at ……………………..
(address of Bank) (hereinafter called “the Bank”), are bound unto …………………… (name of
Purchaser) (hereinafter called “the Purchaser”) in the sum of ……………………………… for which
payment well and truly to be made to the said Purchaser, the Bank binds itself, its successors, and
assigns by these presents. Sealed with the Common Seal of the said Bank this ………………. day of
……… 2012………… THE CONDITIONS of this obligation are:
(i) If the Bidder withdraws its Bid during the period of bid validity specified by the Bidder
on the Bid Form; or
(ii) If the Bidder, having been notified of the acceptance of its bid by the Purchaser during
the period of bid validity:
fails or refuses to execute the Contract Form if required; or
fails or refuses to furnish the performance security, in accordance with the
Instructions to Bidders.
We undertake to pay the Purchaser up to the above amount upon receipt of its first written demand,
without the Purchaser having to substantiate its demand, provided that in its demand the
Purchaser will note that the amount claimed by it is due to it, owing to the occurrence of one or
both of the two conditions, specifying the occurred condition or conditions.
This guarantee shall remain in force up to and including forty five (45) days after the period of the
bid validity, and any demand in respect thereof should reach the Bank not later than the above
date.
……………………………..
(Signature of the Bank)
___________________
Name of Bidder
ANNEXURE-5
(IF BANK GUARANTEE IS GIVEN)
FORMAT FOR SECURITY DEPOSIT
FORM
To
_______________________________________________________ (Name of Purchaser)
WHEREAS ……………………………………………….(Name of supplier) hereinafter called “the Supplier”
has undertaken, in pursuance of contract No………………………….. dated ……………. 2012 to supply
……………………………..(Description of goods and Services) hereinafter called “the order”.
AND WHEREAS it has been stipulated by you in the said order that the supplier shall furnish you
with a Bank guarantee by a recognized bank for the sum specified therein as security for
compliance with the Supplier’s performance obligations in accordance with the order.
AND WHEREAS we have agreed to give the Supplier a Guarantee:
THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the Supplier, up to a total of …………… …………… …………… …………… ……… (Amount of the
Guarantee in Words and figures) and we undertake to pay you, upon your first written demand
declaring the supplier to be in default under the order and without cavil or argument, any sum or
sums within the limit of …………………… (Amount of Guarantee) as aforesaid, without your needing
to prove or to show grounds or reasons for your demand or the sum specified therein.
This guarantee is valid until the ……….. day of ………..2012
Signature and Seal of guarantors
………………………………… …………………………………
Address :……………………….
………………………………….
Date …………………..2012
All correspondence with reference to this guarantee shall be made at the following address:
______________________________________________________________________
(Name & address of the bank)
ANNEXURE-6
FORMAT FOR PERFORMANCE
SECURITY FORM
(BANK GUARANTEE FORM)
To
The Director
Lal Bahadur Shastri National Academy of Administration,
Mussoorie -248179
WHEREAS ……………………………………………….(Name of supplier) hereinafter called “the Supplier” has undertaken, in pursuance of contract No………………………….. dated ……………. 2012 ……… to
supply ……………………………..(Description of goods and Services) hereinafter called “the order”.
AND WHEREAS it has been stipulated by you in the said order that the supplier shall furnish you
with a Bank guarantee by a recognized bank for the sum specified therein as security for
compliance with the Supplier’s performance obligations in accordance with the order.
AND WHEREAS we have agreed to give the Supplier a Guarantee:
THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the
Supplier, up to a total of ……… ……… ………… …… ……… …… …… …… …… …… …… …… ……
…… (Amount of the Guarantee in Words and figures) and we undertake to pay you, upon your first written demand declaring the supplier to be in default under the order and without cavil or
argument, any sum or sums within the limit of …………………… (Amount of Guarantee) as aforesaid,
without your needing to prove or to show grounds or reasons for your demand or the sum specified
therein.
This guarantee is valid until the ……….. day of ………..2012
Signature and Seal of guarantors
…………………………………
Date …………………..2012
Address :……………………….
………………………………….
All correspondence with reference to this guarantee shall be made at the following address:
______________________________________________________________________
(Name & address s of the bank)
ANNEXURE-7
FORMAT FOR PRICE BID BY TENDERER
Full name and address of the tenderer in addition to telephone No. and mobile No. if any should be quoted in all the communication
To
The Director, LBS National Academy of Administration, Mussoorie
Date:
Dear Sir,
1) I/ we have carefully read the content of the tender for supply of items mentioned below to
LBSNAA and hereby offer to supply the items mentioned below at the rate given below
2) I/ We undertake to pay all taxes, as required under law, on aforesaid supplies. Purchaser will
pay only the Retail Price less the above quoted discount.
3) I/We understood the instruction to the tenders and conditions of contract in the schedule to
the Tender form and accept them, subject of paragraph thereof.
4) I/We am/are fully aware of the nature of stores requirement and my/ our offer is to supply
stores strictly in accordance with your requirements.
5) I/We agree to arrange supplies in accordance with the nomenclature and specifications given in
the schedule to tender, Deviations, if any, are indicate here.
DETAIL OF WORK TO BE EXECUTED THROUGH THIS TENDER (Items, specification and their
quantity for Purchase)
Sl. No.
Name of Items & Specification Quantity Brand/
Name
Rate per unit
inclusive of all taxes
*
1. Printing Paper
Colour/ White
70 GSM
Size A-3 [420 mm x297 mm]
Ream of 500 sheet
2800
Reams
2. Photocopy Paper
Colour/ White
75 GSM
Size A-4 [210 mm x297 mm]
Ream of 500 sheet
2500
Reams
3. Photocopy paper
Colour/ Mix (Yellow, Pink,
Green, Blue )
75 GSM
Size A-4 [210 mm x297 mm]
Ream of 500 sheet
300
Reams
4. Executive Bond Fine Paper
(Oamelle Offwhite color) of 100
GSM in pack
500
Reams
5. Leatherite Card Sheet
200 GSM approx.
Size A-3 [420 mm x297 mm]
10000 No.
6. Glazed Card Sheet
Colour (white color)
Size A-3 [420 mm x297 mm]
5000 No.
(Authorised signatory & stamp)
Name:………………………..
Place: ………………………..
Date: ………………………… Seal
ANNEXURE-8
FORMAT FOR TECHNICAL INFORMATION
(Please go through the terms and conditions stipulated in tender Document before filling up this
proforma)
1. Name and complete address of
the firm / Organisation
Tele. No.
FAX No.
Email ID
2.
Status of the organization
(i.e. whether proprietorship,
partnership, Pvt. Ltd./ Public Ltd.
Company, Regd. Under Societies
Regn. Act etc)
3. Registration No. of the
Organisation
(Please attach Certificate of Regn/
Incorporation)
4. Name of the authorized person of
the firm/ CEO/ Proprietor
Telephone No.
FAX No.
Mobile No.
Email ID
6. Business of the Organisation
(i.e. whether Dealer, Agent)
(Enclose a copy fo dealership/
agent Certificate
7. CST No., if any
Service Tax No. if any
PAN No. of the Organisation
8. Details of EMD (Enclosed DD) DD No. __________________ ___________ dated _____ for Rs.
___________ drawn on ________ ______ ______ ______ Bank in favour of Director, LBSNAA, Mussoorie
10. Do you agree with the terms and conditions stipulated in Tender
Document
9. Name & address of three prominent Organisations provided with similar services by you in the recent past (Please also furnish copies of the supply orders)
Declaration:
a) It is certified that the information furnished above is correct.
b) We have gone through the terms and conditions stipulated in Tender Document and confirm
to abide by the same. Disagreement and solution proposed has been listed in a separate
sheet and being attached with this Bid. A copy of the Terms and Conditions with its each
page signed, in token of acceptance of the same is enclosed.
c) We understand that the decision of the Office of the LBSNAA to accept/ reject “the points of
disagreements and proposed solution provided by us” would be final and binding;
d) The signatory to this bid is authorized to sign such bids on behalf of the organization.
Note: Attach copies of supporting documents
Signature……………………………………..
Name………….………………………………..
Designation…………………………………..
Contact No. …………………………………..
Date. …………………………………..
Place ……………………………………
ANNEXURE-9
LETTER OF AUTHORISATION FOR
ATTENDING BID OPENING
To
The Director,
LBSNAA, Mussoorie
Subject- Authorisation for attending bid opening on __________________________ date) in the
Tender of _________________________________________________
Following persons are hereby authorized to attend the bid opening for the tender
mentioned above on behalf of ___________________________________________________ (bidder) in order of preference given below.
Order of Preference Name Specimen Signature
I.
II.
Alternate Representative
Signature of bidder
OR
Officer authorized to sign the bid
Document on behalf of the bidder
Note:
1. Maximum of two representatives will be permitted to attend bid opening. In cases where
it is restricted to one, first preference will be allowed. Alternate representative will be
permitted when regular representatives are not able to attend.
2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed above is not received.