Tender for “Updation on GIS Consumer Indexing and Asset Mapping … Office/GIS-2012/GIS... · 2...
Transcript of Tender for “Updation on GIS Consumer Indexing and Asset Mapping … Office/GIS-2012/GIS... · 2...
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“Save Energy for Benefit of Self and Nation”
DAKSHIN GUJARAT VIJ CO. LTD
REGD CORPORATE OFFICE, NANA VARACHHA, KAPODRA, SURAT-395 006
Telephone No. 0261-2804216 / 42 / 43, Fax: 0261-2572636
Website: www.dgvcl.com, E-Mail: [email protected]
TENDER NO. DGVCL/ R-APDRP/2011/ FOR GIS WORK /001
Tender for “Updation on GIS Consumer Indexing and Asset Mapping by GPS
Survey” for DGVCL ( All town covered under R-APDRP PART-A)
TENDER DOCUMENT
Issued by:
DAKSHIN GUJARAT VIJ COMPANY LIMITED
REGD. & CORPORATE OFFICEREGD. & CORPORATE OFFICEREGD. & CORPORATE OFFICEREGD. & CORPORATE OFFICE NANA VARACHHA, KAPODRA, SURATNANA VARACHHA, KAPODRA, SURATNANA VARACHHA, KAPODRA, SURATNANA VARACHHA, KAPODRA, SURAT----395 006.395 006.395 006.395 006.
Telephone No. 0261-2804216 / 42 / 43, Fax: 0261-2572636
Email Email Email Email –––– [email protected]@[email protected]@gebmail.com
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DAKSHIN GUJARAT VIJ CO. LTD
REGD CORPORATE OFFICE, NANA VARACHHA, KAPODRA, SURAT-395 006
Tender Notice No:DGVCL/ R-APDRP/2011/ FOR GIS WORK/001
Sealed tenders invited in two bid system i.e. technical bid and price bid for
“Updation on GIS Consumer indexing and asset mapping by GPS Survey for
DGVCL” from Contractors who has executed work of similar nature and magnitude
successfully.
Tenderer should down load the tender documents from the Website and submit
the same as per instructions therein only by RPAD/Speed post.
Sr. No.Name of Work Estimated Cost Rs.
Time Limit Tender Fee Rs. (Non refundable)
E.M.D. Rs.
01. Updation on GIS Consumer Indexing and
Asset Mapping by GPS Survey” for
DGVCL ( All town covered under
R-APDRP PART-A)
38,00,000/-
For period of One year
1000/- 38000/-
1) Last date of submission of tender: 15-12-2011, up to 17.00 hrs.
2) Due date of opening of Tech. bid: 16-12-2011, on 15.00 Hrs.
3) Validity of tender: Validity of the proposals will be up to 120 days from a date of
opening of part-A bid or 60 days from the date of opening of price bid whichever is later.
No tender shall be accepted / opened in case of receipt after due date and time of tender,
irrespective of delay due to postal services or any other reasons and the DGVCL shall not
assume any responsibility for late receipt of tender. The tenders are to be submitted by the intending bidders in single envelop with two
separate sealed and super scribed envelopes as listed below:
Envelope No.1: Technical bid and Pre Qualification bid data, detailed specification etc.
Envelope No.2: Price Bid.
Technical and pre qualification bid details specification (envelope No.1) will be opened first
and subject to evaluation based on the qualification criteria contained in the individual bid document.
Price bids (Envelope No.2) of bidders who are assessed and declared as substantially
technically responsive on evaluation of the technical bid will be opened for further
commercial evaluation.
The Earnest Money Deposit and tender fee will be accepted by cash or Demand Draft on
any Nationalized Bank payable at “SURAT”,& drawn in favour of “DAKSHIN GUJARAT VIJ
COMPANY LIMITED”. Tender without EMD and tender fee shall be outright rejected. Two
separate demand draft for Tender fee and EMD should be submitted with technical bid.
The DGVCL reserves the rights to reject any or all tenders or accept any tender without
assigning any reason thereof.
Additional Chief Engineer (P)
DGVCL, SURAT
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INSTRUCTION TO BIDDER
&
CONDITIONS OF CONTRACT
FOR
TENDER NO.001
DAKSHIN GUJARAT VIJ COMPANY LIMITED
SURAT
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SECTION – I
TECHNICAL SPECIFICATION
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TECHNICAL SPECIFICATION (PART A)
FOR
Updation on GIS Consumer indexing and asset mapping by GPS Survey for
DGVCL
1.0 OBJECTIVES
1.1 This specification includes proposed methodology of providing GIS based Consumer
Indexing, GIS Mapping and Asset Codification for the jurisdiction of DGVCL
DGVCL , viz SURAT, Bharuch, Ankleshwer, Rajpipla, Vyara, Bardoli,
Vijalpor, Navsari, Bilimora, Vapi & Jambusar.
Intent of this specification is to appoint an agency to carry out Geographical
Information System (GIS) based consumer indexing, mapping and asset-coding work
in line with the methodology broadly prescribed in Annexure-IV and already
deployed, in the specified areas of cities which were already covered in GIS for the
modification in existing network and editing of new consumers and HT/LT line added
subsequently. Statistical data and particulars of all the cities involved are indicated in
Annexure-III. The field data collection for the LT customers shall be carried out as
per Part B of this tender
Scope of the bidder under this contract shall be to port the customer data with all the
associated information, asset data, mapped network diagram in graphical form,
codification of all the above entities (Assets, LT/HT customers etc.) hierarchically
and integrate them into single platform. The scope of works is described in more
detail in the later part of this document.
The uniquely codified indexed customer and asset database on the electrical system
network showing the source of supply to the particular customer is to be prepared in
graphical form.
It shall be the contractor’s responsibility to ensure that each consumer, corresponding
to ‘point of sale’ of Power, is properly included and indexed.
The codified and indexed customer database along with network connectivity
information, when created and operational, shall be capable of being on line
connected to other business process software without any limitation.
1.2 EXCLUSIONS TO THE SCOPE OF WORK
Main server, workstation, printer, UPS system, Network Analysis, Load flow software
and all other hardware required, if any would be provided by DGVCL and would not be
in the scope of work of the bidder However, if any modification is required in
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hardware/software shall be suggested with complete details by the bidder.
Communication channels (such as ISDN/PSTN/V-SAT/GSM/UG cable) for
networking between Central server and DGVCL offices along with stabilized data
communication links on ‘WAN’ would be provided by Owner and would not be in the
scope of work of the bidder.
2.0 SCOPE OF WORK
2.1 The description given here is broad scope of work to be carried out by the contractor.
However, any work even if not specifically mentioned but reasonably implied for the
successful implementation and good performance of the system, are deemed included.
The scope of work of the bidder shall include:
GIS Based consumer Indexing and Coding of Assets -HT/LT line Mapping is already
done in the specified area. For the modification in existing network, addition of new
consumers, Assets HT/LT line & Transformer centres in the specified area facility is to
be provided for next one year form allotment of written work which broadly comprises,
One year comprehensive maintenance support will be provided. As per the work done
for modification in existing network, assets and other consumer related process editing
of new network and consumers in sub divisions, same will be edited/deleted in the GIS
digital network. Payment will be made for actual work done-support provided during
maintenance period monthly bases.
i. Carrying out of field survey for consumers and assets;
ii. GIS mapping, indexing and codification of consumers and all the assets.
iii. The GPS coordinates to be established using GPS coordinate survey and the bidder shall
establish necessary master stations during the survey work.
iv. Preparation of digital electrical network from 66KV Sub-Station to Distribution
Transformer; this to include consumers and all the assets. The system shall be capable of
including such information without any limitation on the software / hardware).
v. Develop indexing for the electrical 22/11 kV feeders, feeder branches up to Distribution
transformers, L.T. lines, Switches, Service lines, Consumers etc,. shall be uniquely
indexed with defined relationships based on the normal mode of feeding envisaged. All
data of line, meters etc,. for network analysis and calculation of losses should be
included in data.
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TECHNICAL SPECIFICATION (PART B)
FOR LT CONSUMER INDEXING
AND ASSETS CODIFICATION 1. Background:
The DGVCL has initiated the process of consumer indexing, feeder mapping and asset
coding in respect of all 22/11 KV lines and sub-stations that also indicate the position of
Distribution Transformers (DT’s) installed on various feeders duly indexed with reference
to the feeders, sub-stations, sub-divisions, Divisions and the Circle.
DGVCL intends to carry forward this process of consumer indexing, GIS mapping of
LT/HT line and Asset Codification in respect of its consumers, Assets added
subsequently, and modification in existing network to up keep the data.
2. Scope of work:
The entire work would comprise of the following main activities:
a) Updating of consumer data and indexing with reference to the feeding DT. The scope
of this work would include, though not limited, to the following activities:
• Carrying out door-to-door survey and identifying all consumers connected to each
DT separately.
• Collecting and updating data in respect of every consumer generally as per the
format at Annexure-1. While doing so, additional information viz. condition of the
meter, seals and change in connected load, phase and details of any unauthorized
connections etc. that are noticed en-route be brought out appropriately.
• The LT lines shall be checked pole to pole. All service connections / service line
connections from the LT mains shall be checked with reference to the consumers
to whom these service lines are feeding the load. Door to door, survey of each
locality & pole to pole survey of each DT shall be conducted for checking the
existence of the connections in the premises, and the following shall be verified.
i) The existing connection figures in the ledger and is available in the
commercial records of DGVCL. If not, the unledgered connections shall be
reported to DGVCL.
ii) Status of connections, i.e. whether running or disconnected, shall be noted.
Commercial record of consumers with DGVCL shall be verified.
iii) Connections, which exist in the record of DGVCL, but are physically non-
existent. The purpose of mapping and indexing of consumers is to
determine the factual position that exists on the ground.
iv) All co-ordinates to be measured with accuracy of better than 1.0 mtr. by
G.P.S.
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v) Consumer details should be made available for load on Distribution
transformer Phase wise & billing Data of consumer.
GENERAL TECHNICAL SPECIFICATIONS
Mapping and indexing of the consumers & electrical network shall be done by
conducting a door-to-door survey that should locate all the consumers on a geographical
map and identify the source from where they are fed. This will detect unauthorized
connections or connections which have not been registered on the ledgers of DGVCL on
one hand and, the connections which exist in the record of DGVCL but are physically
non-existent, on the other hand. The purpose of mapping and indexing of consumers is to
determine the factual position that exists on the ground.
• The deliverable outputs would be in a format that would enable carrying out of
the following functions
a. Asset Management
b. Consumer Data base
c. Energy Accounting
d. Utility - Customer Relationship Management
e. E-Urja Oracle E-Buiseness suit
f. Interface to Consumer Billing, Analyzing, Collection and linkage to Spot Billing
• The data of the consumers shall be digitized into a digital format. The file shall
have the facility for export to existing GIS & E-Urja software of DGVCL.
• Indexing all the consumers with respect to the DT’s and 11 KV feeders attaching
an alphanumerical code to each consumer as per the plan indicated in Annexure-II
• The list of sub-divisions, feeders and nos. of consumers for which HT & LT
consumer indexing and survey is required, are at Annexure-III.
• The consumer data so collected shall be compiled in a tabular form, feeder wise
and sub-division wise on an acceptable platform viz. Oracle, SQL Server.
• Consumers fed from different LT circuits on the secondary side of the DT’s shall
be identified separately.
• Plotting the Geographical location of each consumer with an accuracy of 3.0
meters or better using GIS based instrument(s) with reference to local station(s)
and preparing a neat sketch of the network indicating location of each pole and the
point from where the service line to individual consumer emanates.
• This map should be to scale of 1:1000 for cities, Urban and sub urban areas &
1:2500 in Semi urban areas and should be clear and in an uncluttered form
generally maintaining proportions. Important landmarks viz. roads, bye-lanes,
water bodies, canals, rivers, rivulets, nalas, ponds, distributaries, block of houses,
parks, school buildings, railway lines & stations, hospitals and such other
permanent structures etc. falling en-route shall be duly incorporated / depicted.
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• All deliverables shall be computerized outputs, which shall be submitted both in
hard as well as soft copies. The hard copies (5 in number) shall be submitted duly
bound in spiral covers and the soft copies (3 in number) shall be submitted on CD-
ROM.
3. Owner’s contribution:
The data in respect of all HT & LT consumers as available in the Owner’s record
would be handed over to the prospective Contractor on, as is where is basis.
Owner’s staff may associate during field surveys for which the prospective Contractor
would furnish a work plan on a time scale well in advance.
The owner will detail suitable officer to work as nodal officer at each Sub-division for
co-ordination of the project till the final implementation and handing over of the
project.
4. Time Schedule:
The entire work for facility management for DGVCL will be for a period of one year
from the date of award of the work. You will have to collect the required details to be
surveyed from Sub Division offices within first week of the month by visiting sub-
division office in consultation with Sub-division office in charge. The detail received
shall be surveyed and data files shall be got up loaded to GIS software latest by 20th
of
the same month when data received.
5. Qualifying Requirements:
i) In order to qualify and be eligible to submit Bid Proposals, the bidders shall
have requisite resources in terms of professional competency (including
adequately qualified staff and Electrical Engineers and financial soundness to
complete the whole package within the stipulated time period.) To this extent,
the bidder(s) shall enclose the necessary documentary evidence with the bid.
ii) The Bidder shall not be anticipating any ownership change or change of
consortium partners during the period from Bid submission to at least 6 months
after successful commissioning of the contracted job and acceptance of the
same by the Employer.
iii) The prospective bidders would have undertaken and successfully completed
similar work in the area of GIS implementation for large utility projects
involving consumer indexing, linking of consumers and GIS mapping for at
least 5,00,000 consumers in India during the past 5 years in electric supply
Utility sector. OR GIS mapping in other sector of not less than 1 Cr. Rupees.
6. Functional Requirements:
The bidder shall have requisite resources in terms of professional competency
qualified staff and shall be fully conversant with electricity rules & regulations to
ensure that adequate safety measures are adopted while carrying out the above work.
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ANNEXURE_I
HT Consumer Details
1 HT_DTR_Details
Temporary Survey Code
SUBTYPECD
CAPACITY(KVA)
IMPEDANCE
INSTALLATIONDATE
HTSIDEPROTECTION
LOCATIONTYPE
PHASEDESIGNATION
NOMINALVOLTAGE
HTSIDECONFIGURATION
LTSIDECONFIGURATION
LTSIDEPROTECTION
LVFEEDERPROTECTION
TRANSMOUNTING
CORETYPE
LOCATIONCODE
Connection Number
Contract kVA
LTSIDEVOLTAGE
SWITCHTYPE
OPERATINGVOLTAGE
OWNER
GROSSWEIGHT(kg)
SEALED
CUSTOMERCLASSCODE
RATEDKVA
VECTORGROUP
CoolingType
SERIALNUMBER
TYPEOFBUSHING
MANUFACTURER
VOLUMEOILTANK
OILLEVELINDICATOR
BREATHER AVAILABILITY
PROTECTIONTYPE
EARTHTYPE
MANUFACTURER
2 HTConsumer_DTR_Pro_ABSwitch
Temporary survye no
SUBTYPECD
LOCATIONCODE
11
CAPACTIY
INSTALLATIONDATE
PHASEDESIGNATION
NOMINALVOLTAGE
RATEDCURRENT
NORMALPOSITION_A
NORMALPOSITION_B
NORMALPOSITION_C
PRESENTPOSITION_A
PRESENTPOSITION_B
PRESENTPOSITION_C
OPERATIONTYPE
DEVICETYPE
GROUNDEDINDICATOR
3 HTConsumer_DTR_Pro_DOFuse
Temporary Survey Number
SUBTYPECD
RELUNDERGROUNDSTRUCTID
RELSWITCHINGFACILITYID
LOCATIONCODE
MAXCONTINUOUSCURRENT
NORMALPOSITION_A
NORMALPOSITION_B
NORMALPOSITION_C
PRESENTPOSITION_A
PRESENTPOSITION_B
PRESENTPOSITION_C
PHASEDESIGNATION
NOMINALVOLTAGE
DEVICETYPE
HOUSINGTYPE
HOUSINGRATING
LINKTYPE
LINKRATING (amps)
LT Consumer
4 Consumer
Feeder name
DTR No
Circuit
Pole No
Building ID
Customer Name
Consumer Number
Occupant Name
Father Name
Mobile/Landline No
Complete Address
Govt. Emp (Yes/No)
Occupant Type
12
Route Code
Phase
Tariff Cat
AT/Po No.
EM_Inst Date
Meter Class
Lab No.
Rev
Meter Reading
EM Type
Meter Amps
Rent Code
Meter housing
EM Serial No.
EM Location (In/Outside)
EM Height
EM seal (ok/broken)
Scantioned Load
Seal serial No
EM Glass (OK/Broken)
Bulb
Fan
TV
Washing Machine
AC
Fridge
CFL
Computers
Plug Points
Pan No.
BPL No.
Ward No.
Remarks
CT/PT Details
5 CTPT_Details
Temparary survey code
INSTALLATIONDATE
HTSIDEPROTECTION
LOCATIONTYPE
PHASEDESIGNATION
NOMINALVOLTAGE
HTSIDECONFIGURATION
LTSIDECONFIGURATION
TRANSMOUNTING
CORETYPE
LTSIDEVOLTAGE
CoilType
OWNER
CT RATIO
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CT CLASS
CT STANDARD
CT VA BURDEN
CT SERIAL NO
CT FREQUENCY
MAKE
PT RATIO
PT VA
PT CLASS
PT FREQUENCY
PT STANDARD
PT SERIAL NO
6 CTPT_Protection_DO_Fuse_Details
Temporary Survey Number
SUBTYPECD
FUSEID
RELUNDERGROUNDSTRUCTID
RELSWITCHINGFACILITYID
LOCATIONCODE
MAXCONTINUOUSCURRENT
NORMALPOSITION_A
NORMALPOSITION_B
NORMALPOSITION_C
PRESENTPOSITION_A
PRESENTPOSITION_B
PRESENTPOSITION_C
PHASEDESIGNATION
NOMINALVOLTAGE
DEVICETYPE
HOUSINGTYPE
HOUSINGRATING
LINKTYPE
LINKRATING
7 CTPT_PrimaryMeter_Details
Temparary survey code
SUBTYPECD
LOCATIONCODE
INSTALLATIONDATE
PHASEDESIGNATION
RATEDKVA
RATEDKVAR
RATEDKW
KVARH
KVAH
KWH
RATEDAMPERE
POWERFACTOR
COMMISSIONDATE
CONNECTIONTYPE
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SERVICECABLERATING
CTRATIO
CT CLASS
PTRATIO
PT CLASS
METERRATING
METERTYPE
METER CLASS
REV / PULSE PER KWH
REMOTEREAD
MULTIPLYINGFACTOR
MANUFACTURER
SERIALNUMBER
LABNUMBER
CONSUMERNUMBER
HOUSINGTYPE
SEALTYPE
SEALSERIALNUMBER
CTPTDETAILS
MAKE
CAPACITY
CTPTRATIO
VABURDEN
Asset Atributes
A. HT Asset Atributes
1 HT Over Head Electrical Segment
CONDUCTORCONFIGURATION
STATUS
Conductor Material
INSULATIONTYPE
INSULATIONVOLTAGE
CONDUCTOR SIZE(Sq.mm)
CONDUCTOR TYPE
Remarks (Jumper, CTPT, HT Consumer, Switch, Fuse, HT/HT, HT/LT, End, Tap)
2 HT Support Structure
SUBTYPECD
Temporary Survey Code
Existing Pole Code
TYPE OF SUPPORT
No.of Wire
NO OF POLE
Condition Of Wires
Condition Of Poles
TypeOfCrossarm
LOCATIONCODE
OWNER
MATERIAL
CLASS
HEIGHT
MOUNTINGHEIGHT
GROUNDED
FOUNDATIONTYPE
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EARTHING
POLECOUNT
STYLE
MANUFACTURER
DATEOFMANUFACTURING
SERIALNUMBER
CONDUCTORSUPPORT
NUMBEROFCIRCUITS
NAME
TREATMENTTYPE
Street light details
Pole Condition
Remarks (Jumper, CTPT, HT Consumer, Switch, Fuse, HT/HT, HT/LT, End, Tap)
3 HT Under Groun Electrical Segment
From Pole
To Pole
Phase Designation
BACKFILLMATERIAL
BURIEDDEPTH (m)
CABLE COUNT
INCONDUIT INDICATOR
STANDBY CABLE INDICATOR
STATUS
Conductor Material
Insulation Type
INSULATIONVOLTAGE
CONDUCTOR SIZE
CONDUCTOR TYPE
4 HT Over head AB Switch
Temporary survye no
SUBTYPECD
LOCATIONCODE
CAPACTIY
PHASEDESIGNATION
NOMINALVOLTAGE
OPERATINGVOLTAGE
NORMALPOSITION_A
NORMALPOSITION_B
NORMALPOSITION_C
PRESENTPOSITION_A
PRESENTPOSITION_B
PRESENTPOSITION_C
OPERATIONTYPE
DEVICETYPE
GROUNDEDINDICATOR
TIESWITCHINDICATOR
SERIALNUMBER
MODEL
MANUFACTURER
5 HT Over head DO Fuse
Temporary Survey Number
SUBTYPECD
LOCATIONCODE
VOLTAGERATING
MAXCONTINUOUSCURRENT
MAXOPERATINGVOLTAGE
NORMALPOSITION_A
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NORMALPOSITION_B
NORMALPOSITION_C
PRESENTPOSITION_A
PRESENTPOSITION_B
PRESENTPOSITION_C
PHASEDESIGNATION
NOMINALVOLTAGE
MANUFACTURER
VOLTAGERATING
DEVICETYPE
HOUSINGTYPE
LINKTYPE
LINKRATING
6 RMU
InstallationDate
SubtypeCD
LocationCode
Owner
Status
Model
NormalPosition_A
NormalPosition_B
NormalPosition_C
PresentPosition_A
PresentPosition_B
PresentPosition_C
Division
SubDivision
Pole Number
Open
Close
AssetCode
Manufacturer
Serial Nubmer
NominalVoltage
OperatingVoltage
NormalPosition_A
NormalPosition_B
NormalPosition_C
PresentPosition_A
PresentPosition_B
PresentPosition_C
Enabled
NominalVoltage
OperatingVoltage
B. LT Asset Atributes 7 LT Over Head Electrical Segment
From Pole
To Pole
Subtypecd
Phase Designation
Nominal Voltage
Nuetral Material
Nuetral Size (Sq.mm)
Service Indicatior Domain Y/N
Type of support
NUMBER OF WIRES
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GUARDING
Conductor Configuration
Status
Conductor Material
Insulation Type
Insulation Voltage
CONDUCTOR SIZE(Sq.mm)
Conductor Type
8 LT Under Ground Electrical Segment
From Pole
To Pole
SUBTYPECD
Phase Designation
NOMINALVOLTAGE
NEUTRAL/EARTHING MATERIAL
NEUTRAL/EARTHING SIZE
BACKFILLMATERIAL
BURIEDDEPTH (m)
CABLE COUNT
INCONDUIT INDICATOR
STANDBY CABLE INDICATOR
NUMBER OF WIRES
STATUS
Conductor Material
Insulation Type
INSULATION VOLTAGE
CONDUCTOR SIZE
CONDUCTOR TYPE
9 LT Support Structure
Temporary Pole Number
EXITING CODE
SUBTYPECD
TYPE OF SUPPORT
NO of Stay Wire
NO of Poles
Condition Of Wires
Condition Of Poles
TypeOfCrossarm
LOCATIONCODE
OWNER
Status
MATERIAL
Class
Height
Mounting Height
Foundation Type
Grounded (Yes/N)
POLECOUNT
STYLE
MANUFACTURER
DATEOFMANUFACTURING
SERIALNUMBER
Conductor Support
No.of circuits
Street Light details
Pole Condition
C. Transformer
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10 Transformer
Temporary Survey_code
Exsisting Code
CAPACITY(KVA)
IMPEDANCE (in % )
INSTALLATIONDATE
HTSIDEPROTECTION
LOCATIONTYPE
PHASEDESIGNATION
NOMINALVOLTAGE
HTSIDECONFIGURATION
LTSIDECONFIGURATION
LTSIDEPROTECTION
LVFEEDERPROTECTION
TRANSMOUNTING
CORETYPE
TYPEOFBUSHING
SWITCHTYPE
COOLINGTYPE
MANUFACTURER
OWNER
SERIALNUMBER
REPAIREDBY
JOBNO & Date of Repairing
VOLUMEOILTANK
OILLEVELINDICATOR
BREATHER AVAILABILITY
GROSSWEIGHT(Kg)
METERID
SEALED
CUSTOMERCLASSCODE
RATEDKVA
PROTECTIONTYPE
EARTHTYPE
11 Primary Meter
Temporary Survey_code
Location Code
Phase Designation
INSTALLATIONDATE
RATEDKVA
RATEDKVAR
RATEDKW
KVARH
KVAH
KWH
RATEDAMPERE (in amps)
POWERFACTOR
CONNECTIONTYPE
SERVICECABLERATING
ADDRESS
CTRATIO
CT CLASS
PTRATIO
PT CLASS
MAKE
METERTYPE
METER CLASS
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REV / PULSE PER KWH
REMOTEREAD
MULTIPLYINGFACTER
METERRATING
MANUFACTURER
SERIALNUMBER
LAB NUMBER
CONSUMERNUMBER
HOUSINGTYPE
SEALTYPE
SEALSERIALNUMBER
CTPTDETAILS
CAPACITY
CTPTRATIO
VABURDEN
FACILITYID
METER STATUS
MODEL
12 PF Correcting Equipment
Temporary_Code
Exsisting_Code
SUBTYPECD
LOCATIONCODE
INSTALLATIONDATE
PHASEDESIGNATION
NOMINALVOLTAGE (in Volts)
MATERIAL
SWITCHTYPE
TOTALKVAR
OPERATINGVOLTAGE ( in Volts)
REACTANCE (ohm)
INDUCTANCE (henry)
NOOFUNITS
ONSETTING
OFFSETTING
REACTANCE MULTIPLICATION FACTOR
MANUFACTURER
SERIALNUMBER
CAPACITY(KVA)
RATEDAMPERE (in amps)
RATEDCAPACITANCE (Ferad)
MODEL
DATEMANUFACTURED
KVAR
13 DTR HT Protection Fuse
Temporary Survey Number
SUBTYPECD
LOCATIONCODE
VOLTAGERATING
MAXCONTINUOUSCURRENT
MAXOPERATINGVOLTAGE
NORMALPOSITION_A
NORMALPOSITION_B
NORMALPOSITION_C
PRESENTPOSITION_A
PRESENTPOSITION_B
PRESENTPOSITION_C
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PHASEDESIGNATION
DEVICETYPE
HOUSINGTYPE
HOUSINGRATING
LINKTYPE
LINKRATING
14 DTR LT Protection Fuse
Temporary Survey Number
SUBTYPECD
LOCATIONCODE
VOLTAGERATING
MAXCONTINUOUSCURRENT
MAXOPERATINGVOLTAGE
NORMALPOSITION_A
NORMALPOSITION_B
NORMALPOSITION_C
PRESENTPOSITION_A
PRESENTPOSITION_B
PRESENTPOSITION_C
PHASEDESIGNATION
MANUFACTURER
DEVICETYPE
HOUSINGTYPE
HOUSINGRATING
LINKTYPE
LINKRATING
15 DTR LT Protection Switch
Temporary survye no
SUBTYPECD
LOCATIONCODE
CAPACTIY
PHASEDESIGNATION
OPERATINGVOLTAGE
NORMALPOSITION_A
NORMALPOSITION_B
NORMALPOSITION_C
PRESENTPOSITION_A
PRESENTPOSITION_B
PRESENTPOSITION_C
OPERATIONTYPE
DEVICETYPE
GROUNDEDINDICATOR
SERIALNUMBER
MANUFACTURER
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ANNEXURE_II
Asset Codification Standard
a. Introduction
RAPDRP GIS system leverages identifying the electric network assets like HT & LT Poles (Support Structure),
Distribution Transformer, Substation using unique values associated to them.
b. Codification Process:
Codification process is derived from the standards that are followed with PGVCL (refer GIS Asset Codification
Document Annexure-A). Considering the standards those are being followed at DISCOM the process of Asset
Codification is categorized into two segments,
1. Codification of Network Assets
2. Codification of Feeder
• Codification of Network Assets
Codification for Network Assets is being handled via system that generates the Asset Code considering the
following standard and appends information of Feeder that includes codes for Feeder, Substation, Sub division,
Division, Circle, Zone (if applicable) and Company code.
HT
POL
E
L
/
R
TAPPI
NG
POLE
DT DTR
CODE
LT
CIRCUI
T CODE
LT
CIRC
UIT NUM
LT
POLE
NUM
HT POLE
0 0 1
HT POLE
With
Tapping
0 0 1 L 0 0 1
DTR 0 0 1 D T 0 0 1
DTR(TA
P LINE) 0 0 1 L 0 0 1 D T 0 0 1
LT POLE 0 0 1 D T 0 0 1 L 1 0 0 1
• Codification of Feeder
As described in following table feeder code is comprised of following codes,
i. Company Code
ii. Zone Code
iii. Circle Code
iv. Division Code
v. Sub Division Code
vi. Sub Station Code
vii. Feeder Code
22
Com
pany Code
Zo
ne Co
de
Cir
cle Co
de
Divis
ion Code
Sub
Division
Code
Sub
station code
Feeder Code
For
All
Asset
C
(D,M,
P,U)
Z C C D D
S S S S S S
F F F
Since Feeder Code carries complete information of feeder, and also it includes standards that user understands
(like College Feeder of 11kV Dhoraji Substation has ‘CLG’ abbreviation), it requires manual input to provide
Feeder and above mentioned Coded (For future expansion of network) to the feeder origin device, hence system can inherit same Feeder code while generating Asset Code for Network Assets with the expansion of electrical
network.
Asset Codification Nomenclature
Electric network representation in GIS is broadly categorized into two sections to accommodate
distinction between pole assets at HT Network and LT network. Following are the sample
examples how asset codification takes place for Pole, Distribution Transformers, Substation etc.
on HT & LT Network. i. HT Network SLD
F01/00
4/R001 F01/00
4/R003
F01/004/R004
F01/004/R
004/DT00
F01/00
4/R002
F0
1/0
F0
1/0
F0
1/0F0
1/0
F01/
006
F0
1/0
F0
1/0
F0
1/0
F01/00
8/L00
SubS
Feeder:
F01 ����
F0
1/0 F01/00
8/L001
F01/008/L002/DT002
23
ii. LT Network SLD
2. CIN Standard
a. CIN for HT Consumer
DTR code + Consumer# (Existing number available in the master data)
i. Case 1: DTR on Main Line � SSS FFF PPP DT DDD
SSS� Sub Station Code
FFF� Feeder code
PPP� HT pole code
DT� Constant character
DDD �DTR code
ii. Case 2: DTR on Tap Line � SSS FFF PPP L/R TTT DT DDD
SSS� Sub Station Code
FFF� Feeder code
PPP� HT pole code
L or R � Circuit direction
TTT � Tapping pole number
DT� Constant character
DDD �DTR code
b. CIN for LT Consumer
Pole code + Consumer# (Existing number available in the master data)
i. Case � SSS FFF PPP DT DDD C T PPP
SSS� Sub Station Code
FFF� Feeder code
PPP� HT pole code
DT� Constant character
DDD � DTR code
C � LT circuit code
T � LT circuit Number
PPP � LT pole number
F01/004/R004/DT001 CIRCUIT
: L1 ����
L1/
013 L1/
012
L1
/01
L1/
001
L1/
002
L1/
003
L1/
008
L1
/00
L1/
009
L1/
010
L1/
014
L1/0
05
L1/0
06
L1/007
24
ANNEXURE-III
CONSUMER AND ASSET ARE TO BE SURVERYED AND
INDEXED.
DGVCL Consumer and asset projection for DGPS GIS Survey Updation
Sr.No.
Name of
Project
Area
(Towns)
No. of
feeders
Consumer
Consumer
will
increase by
5 % per year
DGPS
Sqr. KM
Network
Infrastructure
will increase by
5% per Year
1 SURAT 52 326827 16341 2027.09 101.35
2 BARDOLI 2 18647 932 37.32 1.87
3 VYARA 2 16322 816 88.12 4.41
4 VAPI 10 53167 2658 232.62 11.63
5 NAVSARI 18 79193 3960 661.74 33.09
6 VALSAD 9 54103 2705 297.32 14.87
7 BILIMORA 3 21731 1087 170.48 8.52
8 ANKLESWAR 6 31136 1557 225.88 11.29
9 BHARUCH 12 85695 4285 414.55 20.73
10 JAMBUSAR 1 9826 491 48.50 2.43
11 RAJPIPLA 1 11184 559 144.38 7.22
TOTAL 11 116 707831 35392 4348.00 217.40
25
ANNEXURE-IV
SUGGESTIVE METHODOLOGY OF
CUSTOMER INDEXING AND ASSET CODING INTENT
Intent of this methodology is to develop a system of coding of various elements of
Distribution Network like 11 Kv feeders, 11 Kv AB switches, D.P. Structures, distribution
transformers (DT’s), LT lines 3Ph/1Ph-2/3/4/5 wires, etc.
The entire information of all the assets and object elements should be stored in a database by
unique computer generated 20 digit alphanumeric code with ref. to Annexure-II. The coding
should be on a structured pattern and have provision for insertion of new component into the
system. This code is primarily for quick mapping and sorting of the asset element.
On query, either on a Graphic display of network showing element on a computer screen or
based on asset code, database should be able to furnish all the information of the particular
element. The Geographical location of electrical division & sub-division and a candidate
power sub-station, electrical connectivity and technical parameters wherever applicable etc.
shall be made available on query for tracking any asset or consumer.
The indexing has to be carried out in a way by which it would be possible to relate the
following:
i) The location / geographical area
ii) The 66 kV power sub-stations iii) The 66 kV power transformers.
iv) The main road, the branch roads and the lane through which 11 kV feeder passes from the 11 kV feeder code.
v) The 11/0.443 kV distribution transformers vi) The location of poles with respect to the main road, branch roads and lanes from the
index of poles. vii) The consumer code to indicate the type of consumer and the serial number of consumer.
viii) The consumer and the ‘DT’ from which, he is served.
1.0 Each of the Consumers, indexed based on initial record available with the owner and later verified by field survey, shall be given an exclusive 20 digit alphanumeric code. This code
shall also be generated by the system. The consumer code shall provide complete identity of the consumer as well as his connectivity to the electrical system profile.
2.0 Consumer code number shall be used for Metering, billing and all other service functions. Hence this code number will be available on the front end.
3.0 Asset code number is meant for internal linkage of consumer with nearest element and asset element with others.
4.0 The power of computer based data sorting and combining is to be used for providing
support for Billing, Customer service, MIS etc.
26
5.0 CONSUMER TYPE LIST (TENTATIVE) – DGVCL TO PROVIDE
Type of Consumer
LT Domestic (light & fan) – 1 phase
LT Domestic – 3 phase
LT Commercial– 1 phase
LT Commercial– 3 phase
LT Temporary- Ind./ Comm. – 1/3-ph.
LT Industrial– 1 phase
LT Industrial– 3 phase
LT Agricultural – 1 phase
LT Agricultural – 3 phase
LT Public Water Works
LT Private Water Works
LT Street Lighting
11 kV Industrial
11 kV Commercial
11 kV Bulk Supply
11 kV Water Works
33 kV Industrial
EHT Industrial
DTC
27
Technical Specification for GPS Survey and Customer Indexing
1. Overview
Building of GIS consists of three Tasks
� GPS Survey: Survey of electrical network with Global Positioning System and
preparation of Digital Map
� Base Map: Preparation of Base map using Ikonos vintage Imagery
� Customer Indexing: Identifying pole No/ Service pole/pillar No. from which service
is released to customer
2. GPS Survey
Availability of accurate distribution network map showing physical disposition and configuration of network is a basic pre-requisite for analysis, planning, optimization and study
of the network. The Important activities of GPS survey and creation of digital map of the network are listed below
i. Bidder shall procure a GPS Base Station and adequate number of GPS Rovers and
establish a Base Station at a central place. ii. GPS base station and rovers used for survey shall be survey grade and shall provide 1
meters accuracy after differential correction. The bidder shall provide in the bid response the Make, Type, Model and number of instruments proposed to be used for survey, with
technical literature on instruments.
iii. Surveyors shall walk along the HV and LV feeder with a GPS Rover and capture the
spatial position of the Pole, Distribution Transformer, Sub-station, Pump set and Industries.
iv. Collect the attribute data to be acquired, while surveying. The bidder shall prepare
attribute data model for the GPS survey and obtain approval of the utility before starting
the work. The typical attribute data to be collected is shown below
Line: Conductor Type; Conductor size; Phase& wires; Type of support;
Configuration,HT/LT.
Distribution Transformer: Capacity;Make,Serial Number,Repairer Detail, Percentage of
impedance; HV protection; LV protection; Number of LV feeders; LV feeder protection; transformer Mounting
v. Differential correction should be performed on spatial data captured.
vi. Collect details of internal arrangement of all Sub-stations, Distribution Transformer
stations, Ring mains, Four pole structures etc., and digitise them.
vii. Cross check by supervisor of all the attribute data & spatial positions captured by the
surveyors to the minimum extent of 3%. The bidder should maintain the documentary
evidence of the cross check and submit it along the bill.
viii. On completion of survey, map to the scale of 1:1000 for cities, Urban and sub urban areas & 1:2500 in Semi urban areas shall be printed and hard copies shall be submitted for
approval
28
ix. Map shall be resubmitted, incorporating all the omissions pointed out by utility
3. Customer Indexing:
The location of customer on the network is basic requirement for providing reasonably good customer service. The customer indexing or integration of geographic information system and
Customer information system is implemented by creating unique coding for each pole/service pillar and identifying which customer is fed from which pole or Service pillar. The customer
indexing in turn will identify the feeder, substation through which customer gets his supply. This information is of great help in Energy Audit, Trouble Call Management, Transformer Load
Management, Service Call Management, Network Planning, New Customer Management ,Load Flow Analysis,SCADA Activities etc.,
The bidder shall use Personal Digital Assistants (PDA) or Hand Held Computers (HHC) for customer indexing. The important activities of customer indexing are listed below:
i.Surveyor shall walk along with the line and identify the customers to whom supply is released
from each pole / service pillar
ii.The customer billing data given by the utility should be integrated with the GIS through
customer indexing.
iii.The bidder shall submit transformer wise list of consumers
iv.The data captured by the surveyor shall be crosschecked by the supervisor at least to the
extent of 1%. The bidder should maintain the documentary evidence of the cross check and submit it along with the bill.
4. Deliverables The deliverables of all the above tasks are listed below
i. Digital map of network of project area showing full detail of pole,transformer,AB
switch,Line,RMUs etc
ii. Base map of project area overlaid with network map
iii. Creation of Spatial and non –spatial data base for electrical objects and non –electrical
objects
iv. Build GIS of project area
v. Customer indexing, integrating GIS and CIS
29
SECTION - II
INSTRUCTIONS TO BIDDERS
30
INDEX
CLAUSE NO. DESCRIPTION
1. Local conditions –site visit
2. Cost of Bidding
3. One Bid per Bidder
4. Format of Bid
5. Signature of Bid
6. Language of Bid
7. Bid shall include the following information
8. Proposal for submission of Bid
9. Submission of Bid documents
10. Late Bids
11. Clarification on Bid documents
12. Amendments in bid documents
13. Bid validity
14. Opening of Bids
15. Modification and withdrawn of Bid
16. Award Criteria
17. Notification of award
18. Signing of contract
19. Security Deposit /Performance Guarantee
20. Contract quality assurance
21. Storage of material
22. Confidentiality
31
INSTRUCTIONS TO BIDDERS
1. Local Conditions – Site visit:
It will be imperative on each Bidder to fully inform himself of all local conditions and
factors, which may have any effect on the execution of the Contract covered under these
documents and specifications. The Employer shall not entertain any request for
clarifications from the Bidders, regarding such local conditions. The prospective Bidders
are, therefore, advised to visit and examine the site(s) of Works and its surroundings and
obtain on their own responsibility all information that may be necessary for preparing
the Bid and entering into a Contract for execution of Works.
2. Cost of Bidding:
The Bidder shall bear all the cost and expenses associated with preparation, submission
of its Bid including post Bid discussions, technical, and other presentations etc. and
Employer will in no case be responsible or liable for these costs, regardless of the
conduct or outcome of the bidding process.
3. One Bid per Bidder:
Each Bidder shall submit only one Bid by himself or as a partner in a firm. The bidder,
who submits or participates, in more than one Bid will be disqualified.
4. Format of Bid
a) The Bidder shall prepare the Bid in duplicate, clearly marking each copy as
“Original Bid” or “copy of Bid”, as appropriate. In the event of any discrepancy
between them, the original shall govern.
b) The original and copy of the Bid shall be typed or written in indelible ink and shall
be signed by the Bidder or a person or persons duly authorized to bind the Bidder to the
Contract. The letter of authorization shall be submitted by way of written power of
attorney accompanying the Bid. All pages of the Bid shall be initialled by the person or
persons signing the Bid.
c) The Bid shall contain no interpolation, erasure or overwriting except as necessary to
correct errors made by the Bidder. In that case, each such correction shall be initialled by
the person or persons signing the Bid.
32
5. Signature of Bid:
a) The Bid must contain the name, residence and place of business of the person or
persons making the Bid and must be signed and sealed by the Bidder with his usual
signature. The names of all persons signing the Bid should also be typed or printed
below the signature.
b) Bid by a partnership must be furnished with full names of the all partners and be
signed with the partnership name, followed by the signature(s) and designation(s) of the
authorized partner(s) or other authorized representative(s). Copy of the Partnership deed
must be supplied along with the Bid.
c) Bid by Corporation/Company must be signed with the legal name of the
Corporation / Company by the President, Managing Director or by the Secretary/ other
person/or persons authorized to Bid on behalf of such Corporation/Company in the
matter.
d) A Bid by a person who affixes to his signature the word ‘President’ ‘Managing
Director’, ‘Secretary’, ‘Agent’ or other designation without disclosing name of his firm
will be rejected. Satisfactory evidence of authority of the person signing on behalf of the
Bidder shall be furnished with the Bid.
e) The Bidder’s name stated on the proposal shall be the exact legal name of the firm.
f) Bids not conforming to the above requirements of signing may be disqualified.
6. Language of Bid:
The Bid and all correspondence and documents relating to the Bid shall be written in the
English language.
7. Bids shall include the following information:
a) Copies of original documents defining the constitution or legal status, place of
registration and principal place of business, written power of attorney of the signatory of
the Bid to commit the Bidder.
b) Performance as prime Contractor for having executed works of similar nature
during the last 1 year and details of other works and contractual commitments presently
in hand. The work order along with quantified details of the works carried out may be
supplied for proper assessment.
c) Description of the tools and Plants for carrying out the works.
d) Qualification and Experience of key personnel, proposed for carrying out the Work.
e) Reports on the financial standing of the Bidder including certified copies of profit
and loss statements, balance sheets and auditors’ reports of the past five years and an
estimated financial projection for the next two years.
33
f) Information regarding any litigation, current or during the last two years, in which
the Bidder is involved, the parties concerned and disputed amount.
g) The proposed methodology and program of executing the job backed with
equipment planning and deployment, quality control procedure to demonstrate the
adequacy of Bidder’s proposal to meet the technical specification and completion
schedule as per milestones. It would be preferable to give this information in a self-
contained write-up.
h) Bids submitted by the joint venture/consortium of firms as partner shall comply
with following requirements:
� The lead partner must fulfil 100% of the qualification criteria.
� One of the partners shall be nominated as lead partner, and this authorization
shall be evidenced by submitting a power-of attorney signed by legally authorized
signatories of all the partners.
� Only the lead partner shall be authorized to incur liabilities and receive
instructions for and on behalf of any and all partners of the joint venture and the entire
execution of the Contract including payment shall be done exclusively with the lead
partner.
� All partners of the joint venture/consortium shall be liable jointly and severally
for the execution of the Contract in accordance with the Contract terms and a statement
to this effect shall be included in the Bid Form and in the Contract Form.
� A copy of the agreement entered in to by the joint venture/consortium partners
shall be submitted along with the Bid. Failure to comply with this requirement may
result in rejection of joint ventures/ consortium Bid.
The Employer reserves the right to ask for any additional information and reserves the
right to reject the proposal of any Bidder, if in the opinion of the Employer, the
qualification data is incomplete or the Bidder is found not qualified satisfactorily to
perform the Contract.
8. Proposal for Submission of bid
The bidders will submit the offer for the entire project in two separate parts; viz.,
(A) Technical Bid & (B) Price Bid.
Technical bid should contain:
1. Experience certificate of the party
34
2. Turnover certificate of the party
3. Details of equipment’s available & proposed to be acquired by the bidder
4. Proposed methodology to carry out this work.
9. Submission of Bid Documents
a) Unless otherwise stated in the bidding documents, bid must be submitted in
duplicate.
b) Bid must be submitted in a sealed envelopes , complete in all respects, which will
be received up to 17:00 hrs. on the due date at the following address:
Addl.C.E. (P),
DGVCL,Corporate Office, Nana Varachha, Hirabag-Circle, SURAT.Pin -395006.
c) The above two envelopes and a third one containing earnest money shall all be
clearly marked outside so as to identify each envelope, without opening the covers. All
the sealed envelopes should be properly tagged and placed in one common sealed cover
bearing on the top “Tender No. /2011 Due On 15-12-2011, for Updation on GIS
Consumer indexing and asset mapping by GPS Survey for
DGVCL.
d) Name of the bidder with address, validity period and particulars of the Bid Security
against the work.
e) The Bidders have the option of sending the Bid by registered post or speed post.
Bids submitted by telex/telegram will not be accepted.
f) Bidders downloading the tender have to send Tender fee separately without which
bid stands rejected.
10. Late Bids:
Any Bid received after the due time and date fixed or extended for submission of Bids
will be rejected and/or returned unopened to the Bidder.
11. Clarifications on bid documents:
a) The Employer may, if considered necessary, hold a joint conference after opening
of the bid so as to clarify various components of the proposed work covered under this
enquiry. The date of the bid conference, if held, will be intimated to all the Bidders who
have submitted their tender documents.
b) If any Bidder finds discrepancies or omission in the specifications / document or is
in doubt as to the true meaning of any part, he shall make a request, in writing, for
interpretation / clarifications to the Employer. The Employer then will issue
interpretations and clarifications as he may think fit in writing. After receipt of such
35
interpretations and clarifications, the Bidder may submit his Bid but within the time and
date as specified in the Invitation to Bid. All such interpretations and clarifications shall
form a part of the Bidding document and shall accompany the Bidder’s proposal.
12. Amendments in bid documents:
a) At any time prior to the deadline for submission of Bids, the Employer may, for any
reason, whether at its own initiative or in response to a clarification required by a
prospective Bidder, modify the bidding documents by amendment(s).
b) The amendment will be notified in writing or by Fax or email to all prospective
bidders, who have purchased the bidding documents, at the addresses contained in their
respective letter of request for the issue of bidding document. Employer will bear no
responsibility or liability arising out of non-receipt of the same in time or otherwise.
c) In order to afford prospective Bidder reasonable time in which to consider the
amendment in preparing their Bids, the Employer may, at its discretion, extend the
deadline for the submission of Bids.
d) Such amendments, clarifications etc. shall be binding on Bidders.
13. Bid Validity:
The bid shall be valid for a period of 90 (Ninety) calendar days from the date of opening
of Bid , failing which, tenders / bids shall be rejected.
14. Opening of Bids:
Bids will opened in presence of bidders present on scheduled date and time.
15. Modification and withdrawal of Bids:
a) The Bidder may modify or withdraw its Bid after the Bid’s submission provided
that the Employer receives written notice of the modification or withdrawal prior to the
deadline prescribed for submission of Bids.
b) The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked
and dispatched in accordance with the procedure given in Clause 10.
c) No Bid may be modified subsequent to the deadline for submission of Bids.
d) No Bid may be withdrawn in the interval between the deadline for submission of
Bids and the expiration of the period of Bid validity. Withdrawal/modification of a Bid
during this interval may result in the forfeiture of the Bidder’s earnest money.
16. Award Criteria:
a) The contract will be awarded for the package as a whole, including both the sub-
packages to the successful bidder whose Bids have been determined to be substantially
36
responsive and the Bidders are determined to be qualified to perform the Contract
satisfactorily, as decided by the Purchase Committee after negotiations.
b) The Employer reserves the right to accept or reject any Bid, and to annul the Bidding
process and reject all Bids at any time prior to award of Contract, without thereby
incurring any liability to the affected Bidder or Bidders or any obligation to inform the
affected Bidder or Bidders on the grounds for the Employer’s action.
c) The employer’s reserves the discretion & the rights not to award further work on
second batch of packages if it not satisfied with the performance of the contractor for
any other reason.
17. Notification of Award:
a) Prior to the expiration of the period of Bid validity and extended validity period, if
any, the Employer will notify the successful Bidder in writing by registered letter or by
email or Fax, to be confirmed in writing by registered letter, that his bid has been
accepted.
b) The notification of award through a Letter of Award will constitute the formation of
the Contract.
c) Upon the successful Bidder’s furnishing of performance guarantee pursuant to
Clause 19, the Employer will promptly notify each unsuccessful Bidder and will
discharge their earnest money.
18. Signing of Contract:
a) At the same time as the Employer notifies the successful Bidder that its Bid has
been accepted the Employer will send the successful Bidder the Contract Form
incorporating all agreements between the parties.
b) Within fifteen (15) days of the Notification of the Award the successful Bidder shall
sign and date the Contract and return it to the Employer.
19. 19. 19. 19. SECURITY DEPOSIT SECURITY DEPOSIT SECURITY DEPOSIT SECURITY DEPOSIT cum cum cum cum PERFORMANCE BANK GUARANTEE.PERFORMANCE BANK GUARANTEE.PERFORMANCE BANK GUARANTEE.PERFORMANCE BANK GUARANTEE.
a) Within 15 days of receipt of notification of award from the Employer, the
successful Bidder, to whom the Work is awarded, shall be required to furnish a Security
Deposit / PBG for an amount equal to 5% (Five percent) of the total Contract Price
towards faithful performance of the Contract in accordance with the terms and
conditions specified therein. The guarantee shall be valid up to 90 days after the
completion of the entire contract work. The amount of earnest money would be adjusted
against the performance guarantee (Security Deposit).
37
b) The Performance guarantee will be returned to the Contractor without any interest
at the end of the 90 days after the completion of the entire contract work.
Such Security Deposit / Performance Bank Guarantee than be deposited by the successful bidder either in cash / DD under the Account Officer, DGVCL, Corporate office, Surat or in the form of Bank Guarantee from schedule bank on non judicial stamp paper of appropriate value as intimated by DGVCL in the particular format.
19.1 The above BGs are to be furnished in whole Rupees with validity up-to last day of a required calendar month. Bank commission charges or any other charges, if any, shall be on to the vendor’s account. 19.2 The Bank guarantee must be from any Scheduled Bank / nationalized banks in the prescribed performa (Annexure-11) acceptable to the owner on a Gujarat State Non Judicial Stamp paper of Rs. 100/- duly authenticated by a first class Magistrate or Notary Public or directly confirmed by the issuing Banker. 19.3 Unless otherwise specifically required to be retained / forfeited by the DGVCL, the security deposit shall be refundable on request of the contractor after three months on completion of the entire work to the satisfaction of the DGVCL. 19.4 If the contractor fails or neglect to observe or perform any of his obligations under the contract, it will be lawful for the DGVCL to forfeit either in whole or in part at his absolute discretion, the Security deposit furnished by the contractor.
19.5 If the contractor fails to provide the Security within the period specified, such failure shall constitute a breach of the Contract and the DGVCL shall be entitled to make other arrangements at the risk and expenses of the contractor and the Earnest money deposited by the bidder shall stand forfeited by the DGVCL.
20. Contract Quality Assurance:
a) The Data so collected and compiled shall be accurate and in a flexible format that
would permit updating and modifications with ease.
b) The Bidder shall include in his proposal the Quality Assurance Program containing
the overall quality management and procedures, which he proposes to follow in the
performance of the Contract during various phases as detailed in relevant Clauses of the
technical specification. The employer reserves the right to suitably make changes in the
quality assurance program management and procedure, so as to ensure suitable quality.
21. Storage of Material:
The Bidder may, if so required, store his Material/Equipment in the well-maintained
place at his cost. Storage facilities wherever possible may be made available by the
Employer free of cost but the safe keeping of the items stored will remain the
responsibility of the successful bidder.
22. Confidentiality:
38
All information thus obtained shall be treated as confidential and shall be used solely for
the purpose intended under the contract and shall be returned to the Utility on
completion of the work. The successful Contractor shall be required to sign an
undertaking for maintaining confidentiality.
39
SECTION-III
CONDITIONS OF CONTRACT
40
INDEX
CLAUSE NO. DESCRIPTION
1. Notice, Consent and approvals
2. Employer’s decision and Instructions
3. Sub contracting
4. Contractor’s Representative
5. Compliance with Laws
6. Personal
7. Penalty for delay in the completion of work
8. Completion of work, verification of
data and release of payments
9. Earnest money deposit(EMD)
10. Suspension of works, Delivery or Erection
11. Effects of suspension
12. Set off & Risk procedure
13. Risk and Responsibility
14. Accidents
15. Insurance
16. Force Majeure
17. Contractor’s Default
18. Settlement of Disputes
19. Arbitration
20. Taxes and Duties
21. Advertising
22. Compliance of laws
23. Variation in the scope of work
24. Deviations/Exclusion
25. Evaluation for the purpose of allotment of work
41
1. Notice, Consent and approvals:
Wherever in the Contract, provision is made for giving notice, consent or approval by
any person, such consent or approval shall not be unreasonably withheld. Unless
otherwise specified, such notice, consent or approval shall be in writing and the word
“notify” shall be construed accordingly. Engineer-in-charge shall be the Nodal Officer in
this respect. He may delegate his powers to a subordinate officer wherever required. All
such letters and notices shall be addressed by the Contractor to the Engineer-in-Charge,
as required, with a copy to the Engineer. However, routine correspondences may be
exchanged by him with the Engineer with a copy to Engineer-in-charge.
2 Employer’s Decisions and Instructions:
a) The Contractor shall proceed with the decisions and instructions given by the
Engineer-in-Charge or its representative in accordance with these conditions.
b) The Contractor may require the Engineer-in-Charge to confirm in writing any
decision or instruction of the Engineer-in-Charge that is not in writing. The Contractor
shall notify the Engineer-in-Charge of such requirement without undue delay. Such a
decision or instruction shall not be effective until the written confirmation thereof has
been received by the Contractor from the Engineer-in-Charge or the Engineer. assigned
by him for the purpose.
3. Sub Contracting:
a) Except where otherwise provided under the contract, the contractor shall not sub-
contract any part of the works without the prior written consent of the Engineer-in-
Charge. Any such consent, if given, shall not relieve the contractor from any liability or
obligation under the contract and he shall be responsible for the acts, defaults and
neglects of any sub-contractor, his agents, servants or Workmen as fully as if they were
the acts, defaults or neglect of the Contractor, his agents or employees.
b) If any Sub-Contractor, engaged upon the Work either executes any Work which in
the opinion of the Engineer-in-Charge is not in accordance with the contract, or for any
other reason is undesirable, the Engineer-in-Charge may require the Contractor by
written notice to terminate the sub-contract and the Contractor shall immediately dismiss
the Sub Contractor and later shall forthwith leave the Site.
c) All correspondence from any Sub-Contractor to the Engineer-in-Charge shall be
submitted only through the Contractor. Correspondence by the Sub-Contractor sent
directly to the Engineer-in-Charge will not be acknowledged or taken cognizance of.
42
4. Contractor’s Representative
a) The Contractor shall, in addition to a project coordinator, employ one or more
competent representatives to supervise the works carried out at site. They shall be fluent
in the language used in day-to-day communication. Their names shall be communicated
in writing to the Engineer-in-Charge before Work at site begins.
b) Any instruction or notice that the Engineer-in-Charge gives to the Contractor’s
representative, shall be deemed to have been given to the Contractor. At least one of the
Contractor’s competent representative on each Site shall be fluent in speaking, writing,
reading and understanding English.
c) The Contractor shall, upon the Engineer-in-Charge’s written instruction remove
from the Works
d) Any person employed by him in the execution of Works, who misconduct himself
or is incompetent or negligent.
e) No persons, other than the employees of the Contractor and his Sub-Contractor,
shall be allowed on the Site except with the written consent of the Engineer-in-Charge.
Facilities to inspect the Works shall at all times be afforded by the Contractor to the
Engineer-in-Charge and his representatives.
5 Compliance with Laws:
a) The Contract shall in all respects be interpreted in accordance with the laws in force
in India, including any such laws passed or made or coming into force during the period
of the Contract.
b) The Contractor shall be fully responsible for deducting the P.F. of the employees /
labour working under him as per statutory regulations and depositing the same with the
concerned authorities. Before execution of works, the contactor shall have to submit the
copy of worker insurance & PF number to HOD of HR department of corporate office,
DGVCL for verification & obtain NOC for the whole contact period otherwise bill
payment towards works carried out under this contract will be held. The contractor
must have to submit the copy of each renewal of labour insurance during the contract
period of this order.
c) The Contractor shall comply with the laws of India for manufacturing of
equipment/material.
43
6 Personnel:
a) The Contractor shall, unless otherwise provided in the Contract, make his own
arrangements for the engagement of all the required personnel and for their payment,
housing, feeding and transport.
b) The Contractor will be expected to employ on the Work only his regular skilled
employees with experience of the particular type of Work. No female personnel shall
continue with the work after darkness. No person below the age of eighteen years shall
be employed.
c) In case, the Employer becomes liable to pay any wages or dues to the personnel or
any Government agency under any of the provisions of the Minimum Wages Act,
Workmen Compensation Act, Contract Labour Regulation Abolition Act or any other
law due to act of omission and commission of the Contractor, the Employer may make
such payments and shall recover the same from the Contractor’s bills.
7. Penalty for delay in the completion of Work:
Penalty would be applicable @ 0.5% of the cost of unfinished work per week of delay
subject to a maximum of 10% of the cost of uncompleted work.
For the purpose of counting the completion of work and/or application of penalty, work
would be counted in modules of one complete feeder. This would be in addition to
compensating the Utility for taking to other recourses for completing the work such re-
contracting the work at the risk, cost & responsibility of the Contractor etc.
8. Completion of work, verification of Data and release of payments:
a) The progress of work would be monitored 11KV feeder wise on monthly basis with
reference to the time schedule agreed upon at the commencement of the Project. The
contractor would submit an exception report to the Owner’s representative bringing out
the progress made during the month under report as also explanatory notes on the
hurdles in achieving the targets together with comments on how he proposes to address
these hurdles towards timely completion of the work.
b) The Prospective Contractor would furnish completion reports in respect of each
feeder where upon, the Owner shall conduct sample surveys on approximately 10% of
the 11 KV feeders in each sub-division to verify the accuracy of data furnished by the
Contractor within 30 days of its submission. Any omissions/discrepancies in excess of
5% of the total consumer population on a particular feeder shall be considered lack of
diligence in carrying out the works that would entail carrying out the survey for that
feeder afresh at his own cost.
44
c) If inconsistencies are found again, penalties may be levied upon the Contractor for
compensating the Owner for repeating the sample survey. This would be without
prejudice to other penalties that may become leviable on account of delay in the
completion of work.
d) In case lack of diligence in carrying out the work is observed in more than 10 No.
11KV feeders in any one Circle then the Owner reserves the right to cancel the contract
and initiate action to get the work completed from alternative means at the risk & cost of
the Contractor.
e) Assessment of the total payment due to the contractor shall be made on the basis of
per 11 kV feeder, per consumer in case of LT / HT consumers’ indexing, per km.
covered in case of GIS based feeder Mapping & Asset Codification and per substation in
case of mapping & asset codification of substations.
f) MODE OF PAYMENT
The monthly invoices shall be correctly prepared in quadruplicate by the name of DAKSHIN Gujarat Vij Co. Ltd. with the satisfactory work completion certificate of respective office, i.e. SDN / DN is included and shall be submitted to EE (O&M/CITY/IND) for verification & payment. The EE (O&M/CITY/IND), after receiving the verified bills will arrange the payment within 30 days. g) Terms of payment: - The contractor shall submit the monthly invoice within a first week
of the next month with the original certificate of work completion & updates implementation in GIS system. The payment will be verified & paid by the office of EE (O&M/CITY/IND), DGVCL. The contractor would be required to fulfil the terms and conditions of the provision of EPF & Misc. Provision Act 1952 and employee's provident Fund Scheme 1952 in respect of skilled workers / persons engaged by him for performing the works of DGVCL. -- The payment shall be released within 30 days from the date of receipt of invoices & monthly original work completion certificate.
9. Earnest Money Deposit (EMD):
a) The Bidder shall furnish, as part of the Bid, an Earnest Money of 1% of
estimated cost .payable in the shape of Demand Draft drawn in favour of , DGVCL,
payable at SURAT.
b) Bids not accompanied by Earnest Money shall be rejected out-rightly
c) The EMD shall be refunded to the unsuccessful bidders within 90 days of the
award of Contract. This amount would not attract any interest during the period of
deposit.
d) The earnest money may be forfeited.
• If the Bidder withdraws his Bid after opening of the Bid.
45
• In the case of successful Bidder, if he fails within the specified time limit to sign
the agreement, or furnish the required performance guarantee
10. Suspension of Works, Delivery or Erection:
The Engineer-in-Charge may at any time instruct the Contractor to: -
a) Suspend progress of the Works, or
b) The Contractor shall during suspension protect and secure the Works or Equipment
affected at the Contractor’s Works or elsewhere or at the Site, as the case may be against
any deterioration, loss or damage.
11. Effects of Suspension:
a) The additional cost incurred by the Contractor in protecting, securing and insuring
the Works or Plant and in following the Engineer-in-Charge’s and in resumption of the
work, shall be added to the Contract Price except that no such addition to the Contract
Price shall be made if the suspension or deemed suspension is for a period less than 10
days.
b) The Contractor shall not be entitled to be paid any additional cost if such suspension
is necessary, by reason of a default on the part of the Contractor or for the proper
execution, or for the safety of the Works or Plant, unless such necessity results from any
act or default of the Employer or in consequence of any of the Employer’s Risks.
c) The Contractor shall not be entitled to additional cost unless he notifies the
Engineer-in-Charge of his intention to make such claim, within 10 days after receipt of
the order to suspend progress or delivery of the date of deemed suspension under sub
clause 8 a).
12 Set Off & Risk Procedure:
a) Any such money due and payable to the Contractor under the Contract may be
appropriated by the Engineer-in-Charge and set-off against any claim of the Engineer-in-
Charge for the payment of a sum of money arising out of under this Contract or any
other Contract entered into by the Contractor with the Engineer-in-Charge.
b) In the event of breach of any of the terms and conditions by the Contractor, the
Engineer-in-Charge can terminate the Contract without any notice to the Contractor at
any stage and the Contractor shall have no claim whatsoever on the Engineer-in-Charge
on this account. But the Contractor shall be liable to pay to the Engineer-in-Charge a
sum equivalent to 5% of the value of the Contract as liquidated damages and not as
penalty. The Contractor shall in addition and without prejudice to the above said
damages, make good any loss or damage that may be incurred by the Engineer-in-
46
Charge in getting the left out Works executed from elsewhere at the risk and cost of the
Contractor.
c) In case of delay in the execution of Works, the Engineer-in-Charge will have the
right to get the Work executed from any alternative source, at the sole risk and cost of
the Contractor. Any extra expenditure incurred in such action shall be recoverable in full
from the Contractor in addition to Owner's right of claim for liquidated damages.
13. Risk and Responsibility:
The Risk of loss or damage to physical property and the death and personal injury that
arises in consequence of the performance of the Contract shall be allocated between the
Employer and the Contractor as follows:
a) Employer’s Risks
• In so far as they relate to the area where the works are to be erected:
• War and hostilities (whether war be declared or not), invasion, act of foreign
enemies
• Rebellion, revolution, insurrection, military or usurped power or civil war.
• Ionizing radiation or contamination by radioactivity from any nuclear fuel,
radioactive toxic explosives or other hazardous properties of any explosive
nuclear assembly or nuclear component, thereof.
• Use or occupation of the works or any part thereof by the Employer.
• The act, neglect or omission or breach of Contract or of statutory duty of the
Employer
b) Contractor’s Risks
• The Contractor’s Risks are all risks other than those identified as the
Employer’s Risks.
14. Accidents:
The Contractor shall be liable for and shall indemnify the Employer against all losses,
expenses or claims arising in connection with the death of or injury to any person
employed by the Contractor or his sub Contractors or employees of the Owner for the
purposes of the Works, unless caused by any acts or defaults of the Employer. In the
latter cases the Employer shall be liable for and shall indemnify the Contractor against
all losses, expenses or claims arising in connection therewith.
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15. Insurance:
The Contractor shall insure against liability to third parties for any death or personal
injury and loss of or damage to any physical property including the property of the
Employer other than the Works arising out of the performance of the Contract and
occurring before the issue of the last Defect Liability Certificate. Such insurance shall be
effected before the Contractor begins any Work on the Site.
16. Force Majeure.
Force Majeures means any circumstances beyond the control of the parties including:
a) War and other hostilities, (whether war be declared or not), invasion, act of foreign
enemies, mobilization, requisition or embargo;
b) Ionizing radiation or contamination by radioactivity from any nuclear fuel or from
any nuclear waste from the combustion of nuclear fuel, radioactive toxic explosive, or
other hazardous properties of any explosive nuclear assembly or nuclear components
thereof;
c) Rebellion, revolution, insurrection, military or usurped power and civil war;
d) Riot, commotion or disorder, except where solely restricted to employees of the
Contractor.
e) Neither party shall be considered to be in default or in breach of his obligations
under the Contract to the extent that performance of such obligations is prevented by any
circumstances of Force Majeures that arise after the date of the Notification of Award.
f) If either party considers that any circumstances of Force Majeures have occurred
which may affect performance of his obligations he shall promptly notify the other party.
g) Upon the occurrence of any circumstances of Force Majeures the Contractor shall
endeavor to continue to perform his obligations under the Contract so far as reasonably
practicable. The Contractor shall notify the Engineer-in-Charge of the steps he proposes
to take including any reasonable alternative means for performance, which is not
prevented by Force Majeures. The Contractor shall not take any such steps unless
directed so to do by the Engineer-in-Charge.
h) If circumstances of Force Majeures have occurred and shall continue for a period of
180 days, notwithstanding, the Contractor may by reason thereof, having been granted
an extension of Time for Completion of the Works, either party shall be entitled to serve
upon the other, 30 days notice to terminate the Contract. If at the expiry of the period of
30 days Force Majeures shall still continue, the Contract shall terminate.
17. Contractor’s Default:
48
a) If the Contractor is not executing the Works in accordance with the Contract or is
neglecting to perform his obligations, there under, as seriously, to affect the Program for
carrying out of the Works, the Engineer-in-Charge may give notice to the Contractor
requiring him to make good such failure or neglect.
b) If the Contractor:
i) Has failed to comply within a reasonable time
ii) Assigns the Contract or Sub-Contracts the whole of the Works without the
Engineer-in-Charge’s written consent, or
iii) Becomes bankrupt or insolvent, has a receiving order made against him or
compounds with his creditors, or carries on business under a receiver, trustee or manager
for the benefit of his creditors or goes into liquidation.
c) The Engineer-in-Charge may, after giving 15 days notice to the Contractor,
terminate the Contract and expel the Contractor from the site. Any such expulsion and
termination shall be without prejudice to any other rights or powers of the Employer, or
the Contractor under the Contract. The Employer may upon such termination complete
the Works himself or by any other Contractor. The Employer or such other Contractor
may use for such completion, Contractor’s equipment which is on the Site and as he or
they may think proper, and the Employer shall allow the Contractor a fair price for such
use.
d) The Employer shall, as soon as possible after such termination, certify the value of
the Works and all sum then due to Contractor as at the date of termination.
e) The Engineer-in-Charge shall not be liable to make any further payments to the
Contractor until the Works have been completed. When the Works are so complete, the
Employer shall be entitled to recover from the Contractor the extra costs, if any, of
completing the Works after allowing for any sum due to the Contractor. If there is no
such extra cost the Engineer-in-Charge shall pay any balance due to the Contractor.
f) The Contractor’s liability shall immediately cease when the Employer expels him
from the Site without prejudice to any liability there under that may have already
occurred.
18. Settlement of Disputes:
a) Any dispute(s) or difference(s) arising out of or in connection with the Contract
shall, to the extent possible, settled amicably between the parties.
b) If any dispute or difference of any kind whatsoever shall arise between the
Employer and the Contractor, arising out of the Contract for the performance of the
49
works whether during the progress for the works or after its completion or whether
before or after the termination, abandonment or breach of the Contract, it shall, in the
first place, be referred to and settled by the empowered officer to be appointed by the
Employer, who within a period of thirty (30) days after being requested by either party
to do so, shall give written notice of his decision to the Employer and the Contractor.
c) Unless as hereinafter provided, such decision in respect of any matter so referred
shall be final and binding upon the parties until the completion of the Works and shall
forthwith be given effect to by the Contractor who shall proceed with the Works with all
due diligence, whether he or the Engineer-in-Charge required arbitration as hereinafter
provided or not.
d) If after the Empowered Officer has given written notice of his decision to the
parties, and no claim to arbitration has been communicated to him by either party within
thirty (30) days from the receipt of such notice, the said decision shall become final and
binding on the parties.
e) In the event of the Empowered Officer failing to notify his decision as aforesaid
within thirty (30) days after being requested aforesaid, or in the event of either the
Owner or the Contractor being dissatisfied with any such decision, or within thirty (30)
days after the expiry of the first mentioned period of thirty (30) days, as the case may be,
either party may require that the matters in dispute be referred to arbitration as
hereinafter provided.
19. Arbitration:
All matters, question, disputes, differences and/or claims arising out of and/or
concerning and/or in connection and/or in consequences or relating to this Contract
whether or not obligations of either of both parties under this Contract be subsisting at
the time of such dispute and whether or not this Contract has been terminated or
purported to be terminated or completed, shall be referred to the Mutually Agreed
Arbitrator under Indian Arbitration Act 1996. The Award of the Arbitrator shall be
final and binding on the parties to this Contract.
20. Taxes and Duties:
a) All custom duties, excise duties, sales taxes and other taxes including service
tax and duties, levies payable by the Bidders in respect of the transaction between the
Bidders & their vendors/sub-suppliers while procuring any components, sub-
assemblies, raw-materials and equipment shall be included in the Bid price and no
separate claim on this behalf will be entertained by the Employer.
50
b) Wherever excise duty is applicable, the credit due under the MODVAT
policies wherever applicable, shall be taken into account by the Bidder while quoting
the Bid price. Compliance of this clause shall be confirmed by the Bidder along with
his Bid.
c) As regard the Income Tax, surcharge on Income Tax and other taxes including
tax deduction at source, the Bidder shall be responsible for such payment to the
concerned authorities with in the prescribed period.
d) Deduction of Works Sales Tax at source as per provisions of Sales Tax Act
shall be made from the Bills of the Contractor.
21. Advertising:
Any advertising stating the subject of this Contract by the Contractor in India or in
other foreign countries shall be subject to approval of the Employer prior to the
publication. Publication of approved articles, photographs and other similar materials
shall carry approval of the Employer.
22. Compliance of Laws
The successful bidder will certify that he has complied with the provisions of
Industrial & Labour Laws including PF Act, ESI Act etc. as may be applicable.
23. Variation in the Scope of Work
The scope of work can be increased/decreased by 25% during the execution or
otherwise on the pro-rata basis by the Engineer-in-Charge.
24. Deviations/Exclusions
The bidder is to mention the deviations/exclusions in the schedule given and also to
mention the cost of the withdrawal the price bid (Part-II). The deviations/exclusions
mentioned anywhere else will not be entertained and it will be presumed that there is
no deviation/exclusion in the tender.
25. Evaluation for the purpose of allotment of work
Though the rates per unit have been asked for in the price schedule A, the total cost of
the package will be calculated based on total quantities mentioned in the bid document
for the purpose of comparison of lowest bidder before and after the negotiations by
Purchase Committee. However, the prices lowered during the negotiations will be
reduced pro-rata on all the items in the same proportion.
26. The tender is being invited for a period of one year initially. However, DGVCL
reserve the right to extend the contract for a further period of two years by mutual
consent under same rate, terms & condition after receiving the performance of the first
year.
51
SECTION - IV
BID PROPOSAL SECHEDULE - B
52
TENDER NO. DGVCL/ R-APDRP/2011/ FOR GIS WORK /001
BID PRICE SCHEDULE B
A. WORK/SERVICE PORTION AND PORTING/LOADING & HANDING OVER OF
DATA/MAPS
Sr.
No.
Description Unit Annual
Qty. Unit
Price
Total
Prices (Rs.)
Lacs
Total value at
DGVCL inclusive of all
Taxes &
Duties (Rs.)
1.0
1.1
1.2
1.3
1.4
1.5
1.6
1.7
INDEXING, MAPPING &
ASSET CODIFICATION WITH
GPS COORDINATES
HT & LT customer indexing and
tabulation of same, based on the
registers / ledger record of the
owner for all the consumers of
each Area / Division. Field survey
works, physical verification of
coded data base of customer based
upon electrical system
codification, and source of supply
to a particular customer GIS mapping of 11 kV feeder/Lt
line from the substation up to the last distribution transformer and
Asset codification of the electrical assets on 11 kV feeders from
substation to last DT and LT lines Painting of numbers on
Pole/Transformers etc. with back ground colour as per instruction
and black numbers
GPS survey (Field survey)
Technical Audit of sub-station (In
case of new S/S only)
Technical Audit of distribution transformer (In case of new S/S
only) Base Maps (Municipal map or SOI
maps , satellite imageries)
Per
consumer
Per Sq. km.
Per No.
Per Km.
Per No.
Per. No.
Per Sq. Km
96000
396
24000
396
24
2400
396
TOTAL COST – A
Amount in words: .........................................................................Rupees
Signature of Contractor S.B./PG1
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BID PRICE SCHEDULE B
Note: 1. The prices arrived at in this schedule should match with the prices indicated in bid
submission format. 2. Prices to be quoted both in figures and in words.
3. Prices quoted should be F.O.R. basis inclusive of all Taxes including service tax and levies. 4. In case of any discrepancy between the two, the rates quoted in words shall prevail.
5. The quantity indicated above is only indicative & not final. The payment will be done only
for the actual quantity executed.
Signature of Contractor Authorized Signatory
DGVCL, SURAT
S.B./PG2
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APPENDIX – A:
RESPONSIBILITY OF THE VENDOR
1. Submission of the names along with 3 photographs each of the field staff, supervisors, managerial staff (town wise).
2. Detailed work plan, town wise, with methodology and milestones, no. of work force – field level, managerial, etc. This has to be shared with DGVCL before starting the work.
3. Accident & Medical Insurance of all staff involved in activities related to GIS survey under RAPDRP project, as per the prevailing laws and copy of same must be submitted to DGVCL & time to time same will be renewed & its copy must be submitted to DGVCL.
4. The vendor will indemnify DGVCL from any acts of omission and commission, which are unethical, and committed advertently or inadvertently, by any of its staff members, employees or any representative acting on or behalf of the vendor Company.
5. All tools tackles, equipment’s, accessories, portable, non portable, fixed, etc as required for the R – APDRP project will be provided for by the vendor at their own cost, which is deemed to have been included in the cost of the proposal.
6. All responsibilities related to the employees and staff of the Vendor Company, with respect to their travelling, lodging, boarding, conveyance, etc will be the sole responsibility of the vendor Company.