TENDER FOR THE MANUFACTURE, SUPPLY AND INSTALLATION …

TENDER FOR THE MANUFACTURE, SUPPLY AND INSTALLATION OF

A STEEL CANOPY FOR THE NEW REFUELLING STATION

MALTA FREEPORT TERMINALS LTD

PORT OF MARSAXLOKK

KALAFRANA l/o B’BUGIA

MALTA

November 2021

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Tender for the manufacture, supply and installation of a steel canopy for the new refueling station

Table of Contents

1. General Tender Information ...................................................................... 5

1.1 Scope of works ............................................................................................. 5

1.1.1 Site Location ........................................................................................ 5

1.1.2 Works Description ................................................................................ 5

1.2 Copies of tender documents ......................................................................... 5

1.3 Tendering schedule ...................................................................................... 5

1.4 Site visit / clarification meeting ..................................................................... 6

1.5 Joint venture and consortia .......................................................................... 6

1.6 Sub-contractors ............................................................................................ 7

1.7 Clarification ................................................................................................... 8

1.8 Addenda ....................................................................................................... 8

1.9 Submission of tender offers .......................................................................... 8

1.10 Content of tender offers - documentation required ....................................... 9

1.10.1 Tenderer’s Information and Technical Documents ............................. 10

1.10.2 Technical Proposal ............................................................................. 12

1.10.3 Project time frame .............................................................................. 12

1.11 Warranty ..................................................................................................... 12

1.12 Tenderer’s price offer ................................................................................. 12

1.13 Tender expenses ........................................................................................ 13

1.14 Time for completion .................................................................................... 14

1.15 Opening of tender offers ............................................................................. 14

1.16 Award of tender .......................................................................................... 14

1.17 Rejection of tenders .................................................................................... 14

2. Conditions of contract ............................................................................. 15

2.1 General conditions ...................................................................................... 15

2.2 Particular conditions of contract ................................................................. 15

2.2.1 Definitions ............................................................................................... 15

2.2.2 Laws and Language ............................................................................... 15

2.2.3 Documents for use by the Contractor ..................................................... 16

2.2.4 Compliance with the Law and Regulation to be observed ...................... 16

2.2.5 General responsibility of the Contractor ................................................. 16

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2.2.6 Site Management ................................................................................... 16

2.2.7 Contractor Capability and/or Nominated Sub Contractor Capability. ...... 17

2.2.8 Setting out .............................................................................................. 17

2.2.9 Safety ..................................................................................................... 17

2.2.10 Quality Assurance ................................................................................ 18

2.2.11 Adverse physical obstructions or conditions ......................................... 18

2.2.12 Materials and Workmanship ................................................................. 19

2.2.13 Possession of Site and Limit of Site of Work ........................................ 19

2.2.14 Correctness of Documents ................................................................... 20

2.2.15 Drawings and specifications ................................................................. 20

2.2.16 Working Hours ...................................................................................... 21

2.2.17 Reporting of Accidents ......................................................................... 21

2.2.18 Access to works ................................................................................... 21

2.2.19 Tests..................................................................................................... 21

2.2.20 Power of Engineer ................................................................................ 22

2.2.21 Responsibility ....................................................................................... 22

2.2.22 Completion Period ................................................................................ 22

2.2.23 Programme of Works............................................................................ 23

2.2.24 Variations ............................................................................................. 23

2.2.25 Increase or decrease of cost ................................................................ 23

2.2.26 Tendered rates ..................................................................................... 23

2.2.27 Payment for Permanent Works only ..................................................... 24

2.2.28 Measurement of work ........................................................................... 24

2.2.29 Payment to Contractor.......................................................................... 24

2.2.30 Insurance .............................................................................................. 25

2.2.31 Arbitration ............................................................................................. 25

3. Design specifications ............................................................................... 26

3.1 Introduction ................................................................................................. 26

3.2 General Specifications ................................................................................ 26

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3.3 Fabrication .................................................................................................. 27

3.4 Marking ....................................................................................................... 30

3.5 Connections ............................................................................................... 31

3.6 Bolt Assemblies .......................................................................................... 31

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1. General Tender Information

1.1 Scope of works

1.1.1 Site Location

The area is located on the south-eastern boundary of the Terminal 1,

approximately 380m from the East gate. The site covers an area of

approximately 5000m2. The site is currently used for container stacking and

other engineering works

1.1.2 Works Description

1. Design of the new refueling station facilities’ steel canopy structure.

2. Fabrication and installation of canopy.

3. Proposed design to be approved by the Engineer.

4. Supply & install all ancillary facilities, such as electrical power, and

lights.

5. Connecting the canopy rain water collection system to the rain water

drain system prepared beforehand.

1.2 Copies of tender documents

The Tenderer can obtain a complete set of the Tender Documents from

Malta Freeport Terminals website.

(https://www.maltafreeport.com.mt/about-us/tenders/)

1.3 Tendering schedule

EVENT DATE

Issuing of tender 1st December 2021

Deadline for Submission of Tender offers 7th January 2022 @16.00 hrs

Contract Award 20 days after tender

submission closes (Max)

https://www.maltafreeport.com.mt/about-us/tenders/

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Project Commencement Date Immediate from signing of

contract

Commissioning & Completion of Project End of April 2022

1.4 Site visit / clarification meeting

A technical clarification meeting and site visit for Tenderers may be held at

any time within the submission deadline.

Tenderers will be asked to register prior to commencement of meeting by

providing their name, the Tenderer that they represent and the contact

details of the individual present during the meeting.

The Client’s Representative reserves the right to keep minutes of such

clarification meetings, which minutes will be made available to all Tenderers

through the clarification process.

The Engineer will not necessarily answer any queries during the meeting

but will be noted and answers will be posted through the clarification

process.

Tenderers are advised, in their interest, to inspect the site of works, in order

to ascertain for themselves the conditions of the site itself in particular the

requirements of MFT operations. No claims arising from lack of ascertaining

the site condition shall be entertained later.

1.5 Joint venture and consortia

Tender offer submitted by organizations forming a Joint Venture or

Consortium shall be acceptable as long as the requirements listed

hereunder are met in full.

Joint Ventures and Consortia must submit a single cohesive Tender offer

with the object of securing a single Contract as one organization and any

information and/or Forms required must be submitted accordingly. In this

respect, any Joint Venture or Consortium must submit only one set of

documents, forms and other information required under the Tender

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Documents except where otherwise specifically indicated, in the same way

as if the Tender offer is being submitted by a single organization. Tender

offers submitted in a piecemeal and fragmented manner with repeated

information and forms submitted separately by individual constituents of a

Consortium or Joint Venture except where otherwise specifically permitted

under the Tender Documents may result in the rejection of the Tender offer.

In the event that the Contract is awarded to a Joint Venture or Consortium,

no changes in the constituents of said Joint Venture or Consortium shall be

permissible for the entire duration of the Contract, other than as may be

permitted or required by Law.

Information regarding Joint Ventures or Consortia shall be submitted on the

Tenderer’s Details form and any supporting information or documentation

outlined above shall be attached to same.

1.6 Sub-contractors

Particulars of sub-contractors proposed to be employed shall be submitted.

LIST OF WORKS INTENDED FOR SUB-CONTRACTING

The Bidder shall submit a list of Sub-Contractors they intend to use for the

purpose of the Works although this list does not relieve them of any

responsibility to provide anything necessary for the proper execution and

timely completion of the Works.

The list must include at least the following information:

Description of

Works

Name of Sub-

Contractor

Address &

Phone No.

Value of Sub-

Contractor

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1.7 Clarification

a) Tenderer shall promptly notify the Engineer of any ambiguity upon

examination of the Tender Documents;

b) Tenderer requiring clarification or interpretations of the Tender

Documents shall make a written request to the engineering department’

prior to the deadline set in the Tender schedule.

c) Any interpretation, correction or change of the Tender Documents will be

made by Addendum. Interpretations, corrections or changes of the

Tender Documents made in any other manner will not be binding, and

the Tenderer shall not rely upon such interpretation, correction and

changes.

1.8 Addenda

a) Any addenda will be e-mailed or delivered to the Bidder.

b) No addenda will be issued later than the award of Tender.

c) It is expected that the Addenda will be officially available at least a week

before closure of tender.

1.9 Submission of tender offers

a) All Tenders and any other document required to be submitted preferably

through a soft copy addressed to the Purchasing Manager

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[email protected]

b) For any other documentation / brochures etc that cannot be sent

through email can be delivered at the front desk at the Malta Freeport

Terminal Administration block reception addressed to the Purchasing

Manager

c) All Tender offers must be received not later than the closing date and

time indicated in the Tendering Schedule.

d) The outer package enclosing the Tender offer shall be marked with the

Tender Name and Reference, and the name of the Tenderer’s

Organization.

1.10 Content of tender offers - documentation required

a) Tenderers are advised to ensure that all Submission Forms and

information submitted as part of their Tender offer should be presented

in the same order and sequence as they appear in the Tender

Documents;

b) Any inter-lineation, alteration or erasure must be initialed by the

signatory of

the Tender;

c) The Tender shall include the legal name of the Tenderer and a

statement that the Tenderer is a sole proprietor, a Joint Venture and/or

Consortia or a legal entity. A Tender by a Joint Venture and/or Consortia

shall give the place where this was registered, its registration number

and where it has its principal place of business and have the company

seal or other official certification affixed. A Tender submitted by an agent

shall have a valid power of attorney attached to the agent's authority to

bind the Tenderer.

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d) Tenderers shall submit their tender entirely at own risk and will be solely

responsible for expenses and losses incurred by them in the preparation

of their tender.

1.10.1 Tenderer’s Information and Technical Documents

The Tenderer shall submit all information as requested below:

Tenderer’s Details

Tenderer shall include all contact details, name of the Authorized

Representative, addresses and contact numbers.

Tenderer shall provide a detailed presentation of its organisation, its activity

and financial results for the past 5 years.

Data on Joint Ventures and Consortia shall be supplied, including any

supporting documentation in accordance with the respective section.

The Tenderer shall submit with their tender documents sufficient evidence

that they have carried out works of similar nature and maintenance as those

now being proposed in order that the Client may be in a position to assess

whether they are technically and financially capable of carrying out the

proposed works.

Tenderer’s Organisation Outline

Tenderer shall identify the management structure and hierarchy of the

Tenderer’s organisation and with an Organigram (or organisation chart) of

the said organisation.

Tenderers are to note that in the case of a Joint Venture or Consortium, a

single form must be filled and a single Organigram is submitted for the whole

Consortium or Joint Venture in the manner of a single organization.

Sub-Contracting Details

Each and every sub-contractor to be engaged on the works shall be

identified, regardless of the amount. The statement shall include, the name

of each Sub- Contractors’ organization, their address, contact numbers and

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e-mail address, a description of the works to be carried out by each Sub-

Contractor

Contractor’s experience

The Tenderer shall provide a list of projects of similar size, value and

complexity, carried out in the last ten (10) years including the following

details:

Project Name, Value and Location

Nature and Value of Tenderer’s involvement/works

Project start date and completion

date (State of completion (if still

ongoing)

Client organisation and client references

In the case of a Joint Venture or Consortia, although any experience gained

as a single organisation is preferable, separate sheets giving details of the

general experience of each constituent may be submitted.

Technical Expertise

A list of the key experts to be engaged shall be given, including the years of

expertise in the said field and respective qualifications. The Project

Coordinator shall be specifically engaged full time upon the works and shall

be present at all times during the works.

Key experts positions to include:

Project Coordinator

Civil Engineer

Health and Safety Supervisor

Quality Control Manager

Mechanical and Electrical Engineer

Prior to the award of the Contract, the Client will notify the Tenderer in writing

if the Company, after due investigation, has reasonable objection to any

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such person or entity. If the Company has a reasonable objection to any

such person or entity, the Tenderer must submit an acceptable substitute or

entity with an adjustment in his tender price to cover the difference in cost

occasioned by such substitution. The Company may at its discretion accept

the adjusted Tender sum or it may disqualify the Tender.

1.10.2 Technical Proposal

The Tender shall include a detailed technical proposal, including the Tender

technical specifications signed by the Tenderer.

Wherever possible, the Tenderer shall submit with his tender all possible

information such as descriptive literature, illustrations, pamphlets and any

other documents, the name of the manufacturers etc., regarding the

materials which are to be used in construction of structures.

1.10.3 Project time frame

The Tender shall include a detailed Gantt chart of the project.

1.11 Warranty

Warranty for the entire project is for 5 years and include the following:

a) Equipment & material for excessive rust or corrosion

b) Craftsmanship which arise from bad working procedures and

processes.

c) Any other services and accessories that hinder its use in full or in

part.

1.12 Tenderer’s price offer

a) Prices shall be submitted in accordance with the items and

requirements indicated in the Bill of Quantities. Items of the Bill of

Quantities against which no price is entered could be deemed to

invalidate the Tender. Alternatively the Company may set a pro rata

based on other priced items of the Bill of Quantities and the Tenderer

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shall be obliged to accept such rate as established by the Company in

order not to forfeit the Tender Guarantee.

b) Prices shall only be submitted in Euro Currency.

c) Tenderers must inspect the Tender Documents and shall satisfy

themselves before tendering as to the correctness, sufficiency and

applicability thereof. If the Tenderer finds any errors etc., during the

Tendering Period it shall not amend the Tender Documents. No claim

will be considered should there be any omission, inaccuracy or

ambiguity therein.

d) All rates and prices inserted by the Tenderer in the Schedule of

Quantities shall be firm fixed prices and rates for the duration of the

Contract. No adjustment will be allowed in the Contract Prices or

Contract Rates in respect of any changes which may take place in the

cost of labour and materials or of any other factors affecting such prices

between the date of submissions of Tenders and the date of Expiry of

the Contract.

e) The tendered prices shall be the rate per complete item and the tender

value shall be the sum total of the items in the Bill of Quantities. The

rates tendered shall be considered as covering all the works as specified

as well as any other works which are contingent or of an indispensable

nature for completing the works in their entirety.

1.13 Tender expenses

a) Tenderers shall bear all costs and expenses associated with the

preparation and submission of their respective Tender offer.

b) The Client shall not be responsible nor shall it entertain any claims in

regard of any expenses, costs or losses incurred by any Tenderer in

relation to the preparation and submission of a Tender offer, attendance

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at the Site Visits and the presentation or inspections or any other aspect

of the Tendering process.

1.14 Time for completion

The Time for Completion of the Works in this Tender is indicated in clause

1.3

1.15 Opening of tender offers

The Evaluation procedure is confidential in its entirety. The Evaluation

Board’s decisions shall be collective and all its deliberations shall be held in

closed session and its members shall be bound by secrecy.

1.16 Award of tender

It is the intent of the Company to award contracts on the basis of the most

favorable Tenders, provided that the Tender has been submitted in

accordance with the requirements of the Tender Documents. A tender is

deemed to be the most favorable not when considering solely the price

quoted but also when considering other factors which may deem

appropriate to the Company such as but not limited to the technical solutions

proposed, bidder’s experience and references, project time schedule, etc..

Following the adjudication period, a Letter of Intent will be sent to the

successful Tenderer notifying same of the intention of the Client to enter into

a Contractual Agreement for the provision of the Works envisaged in this

Tender.

1.17 Rejection of tenders

The Company shall have the right to reject any or all Tenders and to reject a

Tender not accompanied by any data required by the Tender Documents or

to reject a Tender which is in any way incomplete or irregular. The Company

is not bound to accept any tender and shall not be bound to give any reason

for rejecting any or all tenders.

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2. Conditions of contract

2.1 General conditions

The following clauses are intended to give a clear idea of the terms and

conditions the Agreement with the awarded tenderer would be negotiated

and concluded.

The list is not exhausted and both parties reserve the right to include other

clause into the negotiation.

2.2 Particular conditions of contract

As a general conditions all clauses within the EPC contract apply, except for the

following clauses. The Clause numbers refer to the equivalent Clauses in Part 1:

General Conditions. These clauses in the general conditions are to be substituted

by the text as shown below, unless otherwise noted in the respective clause.

2.2.1 Definitions

For the purpose of this sub-clause, the respective address is:

The Client: Mr. Alex Montebello – CEO

Malta Freeport Terminals Ltd.

Kalafrana

Malta

2.2.2 Laws and Language

a) The Ruling Language is English

b) The Law is that in force in Malta.

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2.2.3 Documents for use by the Contractor

When applicable, 2 complete sets of prints of all drawings referred to in the

list of drawings for this work and a copy of the specifications shall be

furnished to the Contractor, on request, provided that such request is made

within a reasonable time before it is necessary to execute such a work in

order to fulfil the contract.

2.2.4 Compliance with the Law and Regulation to be observed

The Contractor shall comply with and fulfil all obligations imposed by the

Code of Police Laws and shall give all notices, obtain all permits, pay all

fees that may be lawfully demanded by Public Offices in respect of works

and comply with all the requirements of the law and lawful authority.

2.2.5 General responsibility of the Contractor

All works included in this tender shall be considered as one whole unit. The

Tenderer who is awarded the contract shall be considered and held

responsible for all types of works, materials and construction employed as

hereinafter described.

All materials and methods (except where otherwise stated) shall conform to

the relevant EU or British Standard equivalent.

All materials and methods of construction shall be in form and nature as

specified herein or indicated in the drawings and no variations whatsoever

will be permitted unless it has been previously agreed to in writing with the

Engineer

2.2.6 Site Management

The Project Engineer shall be available on site of works during all working

hours. Their Representatives shall be empowered to receive and act on the

instructions, directions or explanations as if given to the Contractor in

person. The representatives must be competent and acceptable to the

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Engineer in Charge

2.2.7 Contractor Capability and/or Nominated Sub Contractor Capability.

Specialist sub-contractors shall be employed for re-fuelling area and wash

bay facilities respectively, with proper portfolio background on similar

projects.

The Contractor shall furnish details at the time of tendering, of any

Subcontractors he intends to involve in the trades required to complete the

works.

2.2.8 Setting out

The Contractor shall set out the works during the progress of the building

and shall amend at his own cost any errors arising for inaccurate setting out.

The Contractor shall provide without extra charge all labour and equipment

required by the Engineer for testing and measuring the works and for

weighing, measuring or testing the efficiency of any portion or portions of the

complete work and shall also at his own cost provide all planking, gangways

etc. necessary for affording access to every part of the works and all

assistance or attendance required by the Engineer to ascertain the

particulars and obtain the measurements of the work done.

2.2.9 Safety

The Contractor shall comply with all National Safety Regulations and shall be

solely responsible for the safety of his workmen and the general public. He

shall also be responsible for any damage caused to 3rd party property that

may be caused by him or his employees.

Contractor shall provide the following before works commence:

a) A Health and Safety risk assessment covering the works to be carried out

at Malta Freeport

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b) Evidence that persons involved in the works have attended HSE

Induction training provided by the Terminal

c) Copies of training records if work involves the following activities:

- work at heights

- work in confined spaces

- Crane driver license or evidence of training in lifting device operation

d) Copy of regulatory certificates of lifting device and/or lifting accessories

to be used in the works

2.2.10 Quality Assurance

The Client will have a quality assurance system in place to oversee all

quality control issues. Testing will be carried out on all items as indicated in

the Technical Specifications. Compliance with the quality assurance system

shall not relieve the Contractor of any of his duties, obligations or

responsibilities under the Contract.

The Contractor shall submit to the Engineer for his approval a quality plan,

prior to the commencement of works. The plan shall set out details of the

quality management system to be implemented by the Contractor in order

to control all design procurement and construction activities required by the

Contract in such a way as to ensure completion of the Works in accordance

with the Contract.

2.2.11 Adverse physical obstructions or conditions

The Contractor shall be deemed to have allowed for all climatic conditions,

physical obstructions and physical conditions foreseen or not foreseen or

costs incurred by the Contractor by reason of such obstruction or condition

having been encountered.

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2.2.12 Materials and Workmanship

a. All materials required for the completion of the works specified shall be

provided by the Contractor unless stated otherwise on the Drawings

and/or the Contract Documents.

b. The work shall be carried out in the best customary practice and the

Engineer/Engineers Representative are to be satisfied that the quality

of the materials conforms to that specified herein.

c. The Contractor shall provide without extra charge all labour and

equipment required by the Engineer for testing, measuring or proving the

efficiency of any of the materials used or of any portion or portions of the

completed works.

2.2.13 Possession of Site and Limit of Site of Work

Possession of the site shall be given to the Contractor only when given order

to start work. The work must be carried out with due diligence and expedition

in order to minimize disruption of operations and on site time and the whole

work must be completed within the period mentioned in the contract.

The Contractor shall limit his work and storage of materials to the areas that

will be shown to him on the tender drawings, as required for the purpose.

Under no circumstances shall works being carried out by him or storage of

materials be allowed to interfere with other works being carried out in the

vicinity.

The Contractor shall make good each particular trade and provision for such

works shall be made in respective rates. All rubbish shall be cleared and

carted away as it is accumulated from time during the progress of the works

and on completion

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2.2.14 Correctness of Documents

The Contractor shall investigate the nature of the Works, lines, levels and

quantities and shall conduct all necessary investigations, tests and the like to

verify the correctness of the Drawings, Specification, and Instructions

supplied to him. If he considers that any of the Drawings, Specifications, Bills

of Quantities and Instructions may jeopardize execution of the Works, or if

they are inconsistent with economical or technical standards or may be

restricted, he shall notify the Engineer accordingly. If the Contractor fails to

notify the Engineer as aforesaid or having notified the Engineer proceeds

with the execution of the Works without having received instructions to

continue, he shall be held to be responsible for proceeding with the execution

of the Works on the basis of the Drawings, Specifications, Bills of Quantities

and instructions supplied to him.

2.2.15 Drawings and specifications

The work shall be carried out in accordance with the directions and to the

satisfaction of the Engineer and Projects Manager, in accordance with the

drawings, specifications and Schedule of Quantities and such further

drawings and directions as may from time to time be given by the Engineer.

If the work shown on any such direction be, in the opinion of the Contractor

extra to that comprised in the Specifications, he shall, before proceeding with

such work, give notice to this effect to the Engineer; but if no notice is given

to the Engineer before the execution of the work, the Contractor shall have

no claim to any extra payment in respect thereof.

The Contractor shall provide everything necessary for the proper execution

of the works according to the true intent and meaning of the drawings and

specifications taken together provided that the same be reasonably inferred

here from, and if the Contractor finds any discrepancy in the drawings, or

between the drawings and the specifications, he shall immediately refer the

matter to the Engineer who shall decide which shall be followed and the

Contractor shall be held responsible for any errors that may occur in the work

through the neglect of precaution. Figured dimensions are to be followed in

21


the preference to scale dimensions, and all dimensions, and particulars are

to be taken from the actual work. It must be distinctly understood that the

whole specification is intended to be strictly enforced and that no extra

charge in respect of extra work will be allowed unless they are clearly

outside the spirit of specifications.

2.2.16 Working Hours

Subject to any provision to the contrary contained in the Contract, the

Contractor shall have the option to work continuously by day and night and

on locally recognized holidays or days of rest.

2.2.17 Reporting of Accidents

The Contractor shall report to the Engineer details of any accident as soon

as possible after its occurrence. In the case of any fatality or serious

accident, the Contractor shall, in addition, notify the Engineer immediately

by the available means.

2.2.18 Access to works

The Engineer and the Engineer’s Representative or any persons authorized

by them shall have at all times access to the works. They shall also have

access to workshops or other places where work or material are being

prepared.

2.2.19 Tests

Tests on any materials may be taken at any time during the course of the

works and the Contractor shall be bound to provide the Engineer with all such

assistance, instruments, machines, labour and materials as are normally

required for examining, measuring and testing any work, and the quality,

weight or quantity of any materials used and shall supply samples of

materials before incorporation in the works, for testing as may be required

by the Engineer.

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2.2.20 Power of Engineer

The Engineer shall have the power, during the course of the work, to order

the Contractor to remove from the site any materials which are considered

to be of an inferior quality. They shall also have the power to order the

removal and proper re-execution of any work executed with the rejected

materials in a manner contrary to the spirit of the Specifications. Such orders

shall be carried out by the Contractor at his own expense. In case of default

on the part of the Contractor to carry out such orders, the Client shall have

the power to employ and pay other persons to carry out same at

Contractor’s expense; such expenses shall be deducted from any monies

that may be due to the Contractor.

2.2.21 Responsibility

The Contractor will be responsible for the safety of the works (including the

materials and plant) until they are taken possession by the client and/or his

representative and shall stand the risk and be responsible for and must with

all.

2.2.22 Completion Period

The works shall be completed within the agreed Time-Frames

Tenderers may not be considered if this clause is not accepted. In awarding

the contract, the time factor will be an important consideration. When a

Tenderer does not quote the period to complete the works in its entirety, it is

assumed that works will be completed within the maximum time specified

therein.

Before proceeding to execute any work, the Contractor shall obtain the

Engineer’s approval of the manner in which the Contractor proposed to

execute each portion of the work and shall furnish such drawings, program

of works or information as the Engineer or his representative shall require.

The Contractor shall take all risks of accident or damage to the works, from

whatever cause arising and shall be responsible for the sufficiency of all

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means used by him for the fulfillment of the contract and shall not be relieved

from such responsibilities by any approval other than a written approval

which may have been given by the Engineer.

2.2.23 Programme of Works

The Tenderer shall be required to submit a detailed program of works

IMMEDIATELY UPON AWARD OF CONTRACT. This program shall show

how, week by week he proposes to proceed from the time of the award of

this contract up to completion date as herein described. The contractor shall

submit upon weekly bases, schedules of the main works, showing

quantitative work progress over the previous work and accumulative

progress to date.

Before proceeding with the execution of work, the Contractor shall obtain

the Engineer’s and projects Manager approval of the manner in which he

proposes to carry out each portion of the work and shall furnish such

drawings, programme of works or information as both the Engineer and

Projects Manager shall require.

2.2.24 Variations

The right is reserved to increase or decrease the quantity of any work

included in the contract or to omit any such work as necessary up to a

variance of 20%.

2.2.25 Increase or decrease of cost

The Contract Sum shall be a fixed amount and shall not be subject to

adjustment in the event of fluctuations in the cost of materials, labor,

affecting the cost of execution of the Contract

2.2.26 Tendered rates

The tendered rates shall be inclusive of all works as specified, as well as any

other works, which are congruent, or of an indispensable nature of

24


completing the work in its entirety. The rates shall be inclusive of all

materials necessary, profits, and payments of Customs Duty and Landing

Charges on all imported goods, all hire of plant and machinery required, and

also all transport of materials to the site of works and so on, and shall include

any taxes / charges that may be or become payable on any part of the works

covered by this tender/contract.

The Contract Sum includes all cost of mobilisation erecting a site office,

completion of all works within the contract and demobilisation.

Consequently the Contractor shall indemnify the Client for any claim arising

from the obligation to pay any such cost.

2.2.27 Payment for Permanent Works only

No advance payment will be made for the materials purchased and

available on site for form works, constructional plant, and temporary work.

Payments will only be effected in respect of actual permanent work

completed.

2.2.28 Measurement of work

The work shall be measured as detailed in the Bill of Quantities and as

specified by the appropriate clause in the attached specifications.

2.2.29 Payment to Contractor

An Interim Certificate of Payment may be issued at milestone intervals.

The interim payment shall be divided into stages, including:

- Design approval

- Further milestones dependent on the approved program

- Completion of works / commissioning

- End of defects liability period (if and where applicable)

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2.2.30 Insurance

The Contractor shall be required to have a Contractor’s All Risk Insurance

Policy, prior to the commencement of works. The Contractor shall provide

the Client with evidence that any required policy is in force and that the

premiums have been paid.

The Contractor shall provide insurance for Works and Equipment, including:

a) The Works, together with materials and plant for incorporation, to the

full replacement cost;

b) An additional sum to cover any additional costs of and incidental to the

rectification of loss or damage including professional fees and the cost

of demolishing and removing any part of the Works and of removing

debris of whatsoever nature;

c) Insure the Contractor’s Equipment and other things brought onto the

Site by the Contractor, for a sum sufficient to provide for their

replacement at the Site.

d) Damage to the Client’s surrounding property arising out of the contract

works and business interruption as a result of such damage.

The Contractor shall also provide insurance against each Party’s liability for

any loss, damage, death or bodily injury which may occur to any physical

property (except for things insured under Works and Equipment).

2.2.31 Arbitration

Should a dispute arise between the Client and the Contractor, the

Engineers’ interpretation and first determination should be the guidelines for

amicable settlement. However, in the case of inability to come to terms, any

of the parties has the option to refer the matter to arbitration. The arbitration

body is the Malta Arbitration Centre, South Street, Valletta. This Arbitration

Centre is regulated by the Laws of Malta. The decision of the three (3)

Arbitrators, as duly constituted, will be final.

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3. Design specifications

3.1 Introduction

The approved permit PA/4002/16 allows for a washing area, a fuel storage area, a

refuelling area and a tug/lifter service area. The project shall be divided into multiple

phases, with the fuel storage area and the refuelling area facilities constituting Phase

1. This specific phase includes the following works to be contracted:

1. Refuelling storage tanks, dispensers and accessories

2. Electrical and IT services

Steel Canopy

This specification document shall be read in conjunction with the approved PA

documents, technical reports, and Phase 1 drawings.

3.2 General Specifications

To submit an itemized BOQ for the design, manufacture, supply and installation of a

galvanized steel canopy (as per attached drawing) indicating related prices & costs.

Prior to the start of fabrication of steelwork, the Contractor shall submit for approval of

the Engineer:

• All the necessary fabrication details

• The schedule of fabrication of members

• The connection details

• The methodology of erection

In the case of items to be designed by the Contractor, the Contractor is also to submit

a full set of structural analysis and design calculations as well as the corresponding

structural detailed drawings. Such approval shall not relieve the Contractor from his

responsibility for the correct positioning, fitting and fixings of materials and/or his

responsibility as a Contractor.

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Every piece of steelwork shall be distinctly marked before delivery, in accordance with

a marking diagram, and shall bear such other marks to facilitate erection. Care shall

be taken in the preparation of shop details to ensure such flexibilities in the design of

connections so as to cater for any lack of fit of members and sections of frameworks

that may occur within the permitted tolerance. It must also be ensured that mating

surfaces to be connected with grade 8.8 bolts to MSA EN ISO 1461 can easily be

brought into close contact prior to actual torqueing operations.

The Contractor shall obtain the approval of the Engineer as regards to, quality,

dimensions and weight of all materials to be used in the fabrication prior to purchase.

All paints and other materials used in the protective system shall be obtained ready

mixed from a reputable manufacturer and their quality approved by the Engineer.

The positioning and levelling of all structural steelwork, the plumbing of stanchions,

and the placing of every part of the structure with accuracy shall be the responsibility

of the Contractor and shall be in accordance with the approved Drawings and to the

satisfaction of the Engineer. The Contractor shall provide all access, staging and

scaffolds necessary to enable this checking to be carried out. Any remedial works

necessary shall be carried out and completed by the Contractor at his own expense

before the steelwork erection continues.

The whole steel framework shall be composed of suitably galvanized steel (to EN /

ISO 1461 or other approved material) elements. The canopies’ structural frames are

to be designed in galvanised steel. Given the site’s exposed location, the canopies

shall be able to withstand wind gusts of 40m/s. Due consideration shall also be given

to the site’s exposure to salt water spray. The cladding shall have a U-value of not

more than 0.25W/(m2K).

3.3 Fabrication

The execution of the structural steelwork shall conform to the requirements of MSA

EN 1090-1 & -2. The Contractor shall also operate a quality assurance system in

accordance with an approved internationally-recognised accreditation system. All

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steel plates and sections shall be of Grade S275 to MSA EN 10025 unless otherwise

stated. Hot rolled sections shall comply with the following standards:

• I sections, tees and channels to MSA EN: 10025-1

• Angles to MSA EN 10056:1999:Part 1

All bolts shall be galvanised steel hexagon bolts of grade 8.8, unless otherwise stated.

All nuts shall be of galvanised steel and Grade 8.8 as well. All pre-loadable bolts shall

comply with the requirements of MSA EN 14399-1, and not pre-loadable bolts to MSA

EN 15048-1. All bolts, nuts and washers shall be cleanly finished, sound and free from

defects. In all cases, nominal lengths of bolts shall be such that one clear thread shows

above the nut after tightening, and at least one thread plus the thread run out is clear

between nut and the unthreaded shank of the bolt. The bolt shank shall have a full

plain part to ensure that bearing of all the connected elements takes place on the plain

part of the bolt shank.

Where any grouting of steel bearing plates, or steel inserts, shall be used, proprietary

thixotropic non-shrink high strength in-situ grouts shall be used. Grouting of column

bases shall occur via grout holes in the base plate. Before grouting, holes shall be

thoroughly cleaned, and the concrete surface wetted.

All rolled steel, sheeting and bolts shall, as regards to quality tests, method of

manufacture, and general procedure followed during fabrication, conform fully to MSA

EN 1090-2:2:2001. The structural steelwork and selection of materials shall be carried

out with current practice, with the requirements of MSA EN 10025 and with the

stipulations of MSA EN 1993-1-5:2006. The structural sections shall be free from twist.

All bars, plates and rolled sections shall be true and fair and they must hold true to

profile throughout. Every piece of material shall be free from loose rust, scale and

pitting and true to thickness throughout. All joists, channels, angles, tie bars, flats,

plates, etc., are to be of sections and weights specified subject to a rolling margin of

2.5% over (not under) the specified weights and thickness. When the actual weight is

less than the specified or calculated weight, the materials shall be liable to rejection.

Copies of all mill and test certificates will be required for all materials and will be

submitted to the Engineer. The Contractor shall take any steps that may be directed

to satisfy the Engineer that the weights of the various sections are those shown on the

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drawings. If any further tests are necessary due to lack of information, the cost of such

tests shall be borne by the Contractor.

In order to obviate delays, it is intended that all major specification tests will be

undertaken at the mills, although the Contractor shall, if considered necessary, carry

out testing at an approved testing laboratory. When tests are carried out away from

the steelworks, the Contractor will be required to provide, free of charge, sample

pieces, as selected and stamped by the Engineer and, as soon as selected, these are

to be dispatched, at no cost to the Employer, to the testing laboratory where test pieces

will be made and tested.

The Engineer shall have access at all times to all places where work is being carried

out and shall be provided, by the Contractor, with all necessary facilities for inspection

during construction. The Contractor (and any Sub-Contractors employed) are to

ensure that the same responsible supervisor or foreman is directly in charge of the

works throughout all the stages of fabrication and erection and that the material and

the work are regularly inspected by the Contractor's own inspector.

All structural steelwork at the site shall be stored and handled so that the members

are not subjected to excessive stress or damage. The component parts shall be

assembled in such a manner that they are neither twisted nor deformed or otherwise

damaged, and shall be so prepared that the specified cambers, if any, are provided.

All tubular members shall be sealed so as to prevent the access of moisture to the

inside of these members. The Contractor shall solely be responsible for any damage

done to the structure during erection and any members, which have been in any way

distorted either before or during erection, shall be straightened or replaced in an

approved manner at his own expense.

The Contractor shall ensure that all steelwork is fabricated to the specified clearances.

Where galvanised steel bolts are used, the holes shall be made in accordance with

MSA EN 1993-1-5, unless otherwise specified by the Engineer. Round holes for bolts

shall be drilled as indicated in the drawings. All holes are to be drilled and care shall

be taken to remove all burrs and arises formed during the drilling operations. When

holes are drilled in one operation through two or more separable parts, these parts

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shall be separated after drilling and any burrs are to be removed. All matching holes

for galvanised steel bolts shall register with each other such that a gauge, 2mm less

in diameter than the diameter of the hole will freely pass through the assembled

members in a direction at right angles to such members. The cutting of steel members

shall be carried out by shearing, cropping, hand-flame cutting, sawing or machine

flame cutting. Shearing, cropping and hand-flame cutting, however, are to be limited

to materials of minor members only.

Cut edges shall be true to profile and free from distortions especially where parts are

to be in metal-to-metal contact, free from major notches and cutting serrations and

shall be dressed to a neat workmanlike finish. All cutting of principal members shall be

carried out by swing or machine flame methods. If flame cut, the edges are to be

dressed, all arises are to be removed and the edges are, generally, to be made true

and smooth.

In cases, where, owing to difficulties of erection, some clearance may be essential,

this clearance shall be to a minimum allowance and the liners shall be accurately

formed and drilled to provide the necessary packing thickness. Slab bases and slab

caps, except when cut from material with true surfaces, shall be accurately machined

over bearing surfaces and shall be in effective contact with the end of the stanchion.

A bearing face which shall be grouted direct to a foundation need not be machined if

such face is true and parallel to the upper face. To facilitate grouting, holes shall be

provided where necessary in stanchion bases for the escape of air. The Contractor is

responsible for grouting the foundation bolts and steel bases of the columns in

accordance with the directions and instructions given by the Engineer.

3.4 Marking

The Contractor shall submit details of proposed methods of identifying and recording

materials and components to ensure the correct use and location in the structure.

Marks shall be placed in positions such that they will be visible for checking after

erection. Marking of steel that shall be blast cleaned, pickled, metal sprayed or

galvanized shall be done in such a way that subsequent treatment cannot obliterate

the marking. Hard-stamping shall not be allowed except where specified on the

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drawings.

3.5 Connections

Stanchions, splices, and butt joints of compression members dependent on contact

for the transmission of compressive stresses shall be accurately prepared to butt so

that the permitted stress in bearing is not exceeded nor any eccentricity of loading

created which would induce secondary bending in the members. Stanchion caps and

bases shall be prepared in a similar manner to the above and, where this is obtained

by machining, care shall be taken so that any attached gussets, and connecting angles

or channels are fixed with such accuracy that they are not reduced in thickness by

more than 2mm.

The holding down bolts and fasteners shall be in accordance with the arrangements

shown on the drawings. The Contractor shall prepare all necessary details for

determining the exact positions of the holding down bolt assemblies. The afore-

mentioned assemblies shall be sent on site in good time for being installed into

bearings and foundations.

The Contractor shall ensure that angle cleats, if used, project beyond the ends of

simply supported members. It is imperative to ensure that the insides of hollow

sections are dry and clear of debris before sealing ends and openings. The Contractor

shall ensure fit, profile and camber before making connections in structural systems

which are to be assembled before delivery to site. The Contractor shall notify the

Engineer two full days before work on the trial assembly commences.

3.6 Bolt Assemblies

Bolt and nut manufacturer specifications shall be submitted to the Engineer for

approval. Galvanized finish to bolt assemblies shall conform to MSA EN ISO 1461 or

equivalent specification. The coating shall be applied by the fastening manufacturer

and passivated when no additional coatings are specified. Nuts shall be tapped after

galvanizing. Sherardized finish to bolt assemblies shall conform to MSA EN ISO 4921,

Class 1 or other approved specification. The coating shall be applied by the fastening

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manufacturer and passivated. Zinc-plated finish to bolt assemblies must conform to

MSA EN ISO 4042 or other approved specification. The coating shall be applied by

the fastening manufacturer, passivated when no additional coatings are specified and

nuts tapped after plating. The Contractor shall seal all bolt holes in hollow sections to

prevent access of moisture. The Contractor shall submit for approval to the Engineer

the proposed method of sealing.

When the members being connected have a surface protective treatment, a washer

shall be placed under the nut or bolt head being rotated. When the bolt head or nut is

in contact with a surface that is inclined at more than 3º from a plane at right angles to

the bolt, taper washers shall be used to achieve satisfactory bearing. Nuts shall be

checked for adequacy after being galvanized and re-tapped if necessary to ensure a

satisfactory tightening performance. Bolts may be assembled using power tools or

shall be fully tightened by hand using appropriate spanners. Connected parts shall be

firmly drawn together. If there is a remaining gap which may affect the integrity of the

joint, it shall be taken apart and a packer inserted. Where parts cannot be brought

together without distorting the steelwork, rectification may be made by reaming,

provided the design of the connection will allow for larger diameter holes and bolts.

3.7 Welding

Welding of steel elements by metal arc method shall be to MSA EN 1011-1 & -2. Site

welding shall not be allowed, unless specifically-authorised by the Engineer. The

sequence of welding a joint or sequence of joints shall be such that distortion is

minimised. Consumables for use in metal arc welding shall comply with MSA EN 440,

MSA EN 499, MSA EN 1668 and MSA EN ISO 16834 as appropriate. Site welding

shall not be permitted unless indicated on the drawings or otherwise approved in

writing by the Engineer. The Contractor must ensure suitable, safe working conditions

during welding operations if site welding is approved by the Engineer. The Contractor

shall ensure that no welding shall be carried out between wet surfaces or when

ambient temperature is below 5 degrees Celsius. The Contractor shall not carry out

any additional welds in the fabrication shop or on site, or make any welds (including

tack welds) which are not indicated on the drawings, even for temporary attachment

or repair of 'faulty' plates, without obtaining prior approval from the Engineer. All welds

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shall be carefully dressed by removing slag by light hammering, wire brushing, or other

methods which do not deform the surface of the weld. All welds shall be tested

according to MSA EN 1291. The Engineer shall be informed two days in advance when

such tests will be carried out.

3.8 Blasting, Priming and Painting

Prior to incorporation in the Works, the Contractor shall ensure that paint containers

are clean, sealed and leak-free, and that paints are in good condition, i.e. not lumpy,

mouldy or other. He shall also ensure that no materials are past their expiry date.

Materials shall be unloaded and handled with care to avoid damage to packaging and

denting or unsealing of containers. All materials shall be stored in a clean dry area

protected from extremes of temperature as per manufacturer's recommendations. If

the total quantity of flammable paints and other exceeds 50 liters at any one time, the

Contractor shall take precautions to ensure the safety of all personnel and the building

at all times, by displaying 'No Smoking' signs, providing ventilation, etc.

The Contractor shall not apply painting materials if environmental conditions are not

suitable, such as airborne dust spoiling fresh paint, or temperature extremes causing

cracking. All surfaces which are to be painted, oiled or otherwise treated, shall be dry

and thoroughly cleaned to remove all loose scale and rust. Surfaces shall be cleaned

from oil and grease by emulsion cleaning. Salts and other contamination shall be

removed by high pressure fresh water hosing. When dry, all surfaces shall be blasted

to Sa2.5 standard according to MSA EN ISO 8501-1 with a surface profile according

to Rugotest No. 3, BN 10a-Rz-50-60 microns using an abrasive medium which is free

from chlorides and from any other contamination. All abrasive blasting shall be carried

out indoors in a controlled environment. The Contractor shall forward all test results to

the Engineer for approval.

The blast cleaning process shall use the following abrasives unless otherwise

specified:

Surfaces to be painted: shot or cut-wire abrasives

Surfaces to be metal-sprayed: grit abrasives

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When abrasives are recycled in the blast cleaning system, the equipment shall be

fitted with a dust removal system to remove fines and contaminants.

Shop contact surfaces shall not be painted unless otherwise specified. If so specified,

these contact surfaces shall be brought together while the paint is still wet. Surfaces

not in contact but inaccessible after shop assembly, shall receive the full specified

protective treatment before assembly. In the case of surfaces to be welded, the steel

shall not be painted within a suitable distance from any edges to be welded if the paint

specified would be harmful to welders or impair the quality of the welds. Welds and

adjacent parent metal shall not be painted prior to de-slagging, inspection and

approval. Any weld spatter shall be removed by grinding and any residues dusted off

prior to painting. The top flanges of beams to which through-deck shear connector

stud welding shall be carried out, shall not be painted.

Paint shall be applied to steel members only after all cutting, drilling, and grinding has

been completed. All steelwork shall be painted in accordance with the paint

manufacturer's specification. The paint colour shall be RAL 7016 and approved by the

Engineer. Paint splashes, spots, and stains shall be removed from floors, walls, etc.,

and damaged surfaces are to be touched up and the whole of the works left clean

upon completion. All bolted connections shall be painted over once the tightening of

bolts is complete. The Contractor shall ensure that all paint edges are clean cut. All

coatings shall be applied in layers of adequate and even thicknesses, especially on

risers, to give a smooth finish of uniform required thickness and colour, free from brush

marks, nibs, sags, runs, orange peel texture, wrinkles and other defects. Each coat

film shall be continuous. Each coating shall be applied under suitable conditions of

temperature, humidity and cleanliness. Where two or more coats of a product are to

be applied, a different colour shade to be approved by the Engineer shall be used for

each coat to ensure that each coat provides complete coverage.

Steelwork which will be exposed externally in the finished works or gaps between

adjacent components such as shop and site bolted connections shall be given an

additional stripe coat of primer, or undercoat, applied to all edges and corners. Epoxy

primers and polyurethane-based finishes shall be applied in strict accordance with

manufacturer's instructions. All paint products shall be used within the manufacturer's

recommended pot life. Each paint system shall consist of materials supplied by a

single manufacturer, to ensure compatibility of products. The Contractor shall not in

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any way interfere with the paint to be applied, such as by mixing different materials, or

thinning.

Following site erections, any welding or mechanical damage shall be cleaned, and

damaged areas touched up using an appropriate mastic, followed by the application

of a final coat on all areas on site using an electrostatic airless paint system. Care shall

be taken not to exceed maximum over coating interval as specified on technical data

sheets. Copies of the data sheets of the proposed paint system shall be submitted to

the Engineer for approval before any works start or any orders are placed. The

Engineer shall inspect all corrosion protection work, and any areas deemed defective

will have to be re-cleaned, blasted, primed and painted again, at the expense of the

Contractor. Any remedial works necessary shall be carried out and completed by the

Contractor at his own expense before the steelwork erection continues. Where

damage to coatings or subsequent surface preparation has exposed bare metal, it

shall be thoroughly cleaned and primed within 2 hours. Mechanical damage to

coatings shall be made good by local cutting back of coatings, preparation and

reapplication of all coats to leave a neat, continuous and flat finish. Inadequate dry film

thickness or surface defects due to adverse weather shall be remedied by rubbing

down and applying further coat(s) as instructed. Early degradation of coatings by

blistering, peeling, flaking cracking, lack of adhesion, etc. shall be made good by

complete removal, preparation and reapplication of all coats, as instructed. Paint

splashes, spots and stains shall be removed from floors, walls, etc., and damaged

surfaces are to be touched up and the whole of the Works left clean upon completion.

(3 files attached)

PROPOSED CANOPY SIDE VIEW

PROPOSED CANOPY PLAN VIEW PROPOSED CANOPY FRONT VIEW

TENDER FOR THE MANUFACTURE, SUPPLY AND INSTALLATION …

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