TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

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BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES MUMBAI REFINERY, MAHUL, MUMBAI- 400 074. CRFQ NO 1000284849 Page 1 of 99 CENTRAL PROCUREMENT ORGANISATION-REFINERIES BHARAT PETROLEUM CORPORATION LTD MUMBAI REFINERY , MAHUL MUMBAI - 400074 TENDER FOR STEAM TRAP MANAGEMENT AND OPTIMIZATION AT UTILITIES AND OFFSITE AREAS AT BPCL-MUMBAI REFINERY CRFQ No. 1000284849 E Tender System ID: 27061 DUE DATE : 16.08.2017, 11: 00 Hrs. IST

Transcript of TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

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BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

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CENTRAL PROCUREMENT ORGANISATION-REFINERIES BHARAT PETROLEUM CORPORATION LTD

MUMBAI REFINERY , MAHUL MUMBAI - 400074

TENDER FOR STEAM TRAP MANAGEMENT AND OPTIMIZATION AT UTILITIES AND OFFSITE AREAS AT

BPCL-MUMBAI REFINERY

CRFQ No. 1000284849 E Tender System ID: 27061

DUE DATE : 16.08.2017, 11: 00 Hrs. IST

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Bharat Petroleum Corporation Limited Central Procurement Organisation (Refineries), Mumbai Refinery,

Mahul, Mumbai-400 074, Phone: 91-22-25533133.

NOTICE INVITING TENDER (CRFQ NO: 1000284849) BPCL, CPO (R) invites 3 part bids for “Steam Trap Management and Optimization at Utilities and Offsite area of BPCL-Mumbai Refinery”. (E-Tender System ID: 27061). Details of the Tender can be downloaded from any of the following websites:

• https://www.bharatpetroleum.in/tender/view tenders.aspx →Select Department → CPO(Refineries)

• E-tendering website: https://bpcleproc.in • Central Public Procurement Portal: http://eprocure.gov.in/cppp

Site Visit/Pre-bid meeting: 25th July 2017. Tender due date: 16th August 2017, 11: 00 Hrs. IST. Important: All updates, amendments, corrigenda etc, (if any) will be posted only on the above websites. There will not be any publication of the same through newspapers or any other media.

Date: 17.07.2017 (f) CPO-Refineries

Place: Mumbai

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NOTICE INVITING TENDER

STEAM TRAP MANAGEMENT AND OPTIMIZATION AT UTILITIES AND OFFSITE

AREAS OF BPCL-MUMBAI REFINERY. 1.1 All prospective bidders are requested enroll onto our e-tendering platform

https://bpcleproc.in maintained by M/s. E-Procurement Technologies Ltd, our authorised Service Provider for E-tendering.

1.2 Upon logging in to the e-procurement website, bidder can download the bid

documents and shall thoroughly go through the same. All documents required for the bid, shall be uploaded on the appropriate place in the E-Procurement web site, duly signed and scanned as indicated in the tender document.

1.3 Bidder is advised to read the Instructions for participating in the electronic tenders

directly through internet (Bid Submission Manuals are available on the above mentioned e-procurement site) and get conversant with the process of online submission of the offer well in time so as to submit offer by the due date.

1.4 E-Bidding instructions are also provided along with the tender document for

reference and guidance

2.0 BRIEF DESCRIPTION:

As a part of energy conservation, BPCL MR intend to implement steam trap management and optimization program for next 4 years at it’s utilities and offsite areas. There are approximately 2000 steam traps located in CPP, BOILER HOUSE, DM PLANT, Offsite area (including pipetracks 5,7,9,10,12 and pipe racks 5). The main scope is to make the vital steam trap system throughout the utilities and offsite area to work optimally. Detailed scope of work is provided in Section-6.

3.0 SITE VISIT/ PRE-BID MEETING:

3.1 Site visit/ Pre-bid meeting is scheduled on 25th July 2017 between 9 AM to 3 PM IST at BPCL- Mumbai Refinery. All interested bidders are requested to reach the site before 9 AM. The purpose of the pre- bid meeting is to clarify any doubts of the Bidders on the interpretation of the provisions of tender. Bidder(s) are requested to submit their queries, mentioning firm name, clause no. & clause by a letter/ e-mail to the Engineer-in-charge in order to have fruitful discussions during the meeting. All Bidders are requested to acquaint themselves for better clarity about the site and tender conditions, before submitting their bids. Necessary clarifications (if any), may be obtained prior to submission of the bid.

3.2 Engineer-in-charge: Shri. A B Gadekar, Chief Manager (Maint), BPCL –Mumbai Refinery, Mahul, Chembur, Mumbai. Tel No. 022 –25533567, 022-5562990 Extn : 4163 Email: [email protected]

3.3 Contact Person: Shri. A B Gadekar, Chief Manager (Maint), BPCL –Mumbai Refinery, Mahul, Chembur, Mumbai. Tel No. 022 – 25533567, 022-5562990 Extn : 4163 Email: [email protected]

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3.4 Bidders shall visit the location, at their own expense to see the site conditions before quoting for the job. Bidders should contact Engineer-in-charge for getting information required for visiting the site locations well in advance. Bidders to obtain all the information required for executing the contract from site. No request will be entertained on this count even if bidders choose not to visit. No claim what so ever may be shall be entertained on this ground.

4.0 PRE-QUALIFICATION CRITERIA:

4.1 Bidders meeting the technical & commercial qualifying criteria as per the pre-qualification document attached, shall only be considered for further evaluation of bids.

5.0 EARNEST MONEY DEPOSIT (EMD) :

5.1 The interest-free Earnest Money Deposit (EMD) of Rs 1,00,000/- (Rupees One Lakhs Only) for Indian Bidders and US$ 1600.00 (US$ One Thousand Six Hundred only) or Euro 1400.00 (Euro One Thousand Four Hundred Only) for non Indian Bidders. The EMD shall be arranged prior to the due date & time of opening of the "Pre-qualification Bid".

The following categories of Indian Bidders are however exempted from depositing EMD: a) Units registered with National Small Industries Corporation (NSIC); b) Units falling under Micro & Small Enterprises (MSEs) category and registered

with authorities specified under Public Procurement Policy for MSEs and as defined under the MSMED Act 2006. Vendor shall submit the EMI and EMII certificate from DIC along with their offer.

The above are subject to the fulfilling of under mentioned conditions: a) Units should be registered with National Small Scale Industrial Corporation

Limited (NSIC) or with any of the Authorities specified under the Public Procurement Policy for MSE’s. (DIC/KVIC/KVIB/Coir Board/NSIC/Directorate of Handicrafts and Handloom or any other body specified by Ministry of MSME.)

b) The Unit should be registered for the item tendered. c) The monetary limit, if any, indicated in the registration certificate should cover

value of items ordered. d) Registration Certificate is valid for a period at least up to validity of the offer. e) Self-attested copy of valid relevant registration certificate should be submitted

in support. f) Registration with DGS&D will not entitle a Tenderer to claim above exemption. g) Units registered with National Small Industries Corporation (NSIC) or MSE

subject to:

Such bidders must upload appropriate proof along with their "Pre-qualification Bid/EMD", to show that they are eligible for the exemption from EMD (application for registration as NSIC / MSE or for renewal will not be acceptable), failing which such bid will be treated as bid received without EMD and liable to be rejected.

h) All MSEs who are having Udyog Aadhaar Memorandum (UAM) shall be given

all benefits available under Public Procurement Policy for MSEs order 2012.

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Therefore, UAM shall also be accepted as a valid document for vendors seeking benefits under PPP for MSEs order 2012

i) Registration with DGS&D will not entitle the Bidder to claim exemption from

payment of EMD.

5.2 “Earnest Money Deposit” (EMD) shall be paid separately by Demand Draft (DD) / Banker’s Cheque drawn in favour of Bharat Petroleum Corporation Limited and payable at Mumbai, or by electronic funds transfer or bank guarantee.

5.3 The Bank Guarantee in lieu of EMD shall be furnished on non-judicial stamp paper of appropriate value and in the prescribed Performa given in the Tender Document.

5.4 Bank Guarantee (BG) shall be executed by any Scheduled Bank approved by Reserve Bank of India as per the proforma. The BG shall remain valid for a period of six months from the due date of opening the tender.

5.5 Bank Guarantee from any Foreign Bank is acceptable only if the same is countersigned by their Indian Branches (provided the Indian Branch of the Foreign Bank is recognized Scheduled Bank by Reserve Bank of India) or any Scheduled Indian Bank.

5.6 Original DD/ Banker's Cheque or BG as the case may be, towards EMD shall be sent separately to GM, CPO-Refineries, BPCL. Copy the DD/ Banker's cheque/ BG as the case may be, along with proof of dispatch to be uploaded along with "Pre-qualification Bid/EMD". Bids without EMD are liable to be rejected.

5.7 EMD can be also submitted through electronic fund transfer to the Account as detailed below; Details of Bank for Electronic Fund Transfer: Beneficiary-Bharat Petroleum Corporation Limited Name of the Bank- Standard Chartered Bank, M G Road, Address-90, M G Road, Fort, Mumbai-400 001,IFSC Code-SCBL0036001,MICR Code-400036002,Type of Account-11(Current), Account No:22205020115. Name of the Bank- Standard Chartered Bank, M G Road, Address-90, M G Road, Fort, Mumbai-400 001, USD Account no-22205032520, Swift Code- SCBLINBBXXX, BSR Code-6470036

5.8 EMD of other unsuccessful bidders shall be released after issuance of FOA/LOA/contract order against this tender. However, in case of successful bidder the EMD shall be released on receipt of performance bank guarantee.

5.9 Forfeiture of EMD - A tenderer who has submitted their bid shall not be permitted to alter/ amend or withdraw the bid, not withstanding that the bid(s) has/ have not yet been opened/ finalised. A tenderer who purports to alter/ modify withdraw their offer after submission, within the validity of the offer shall be liable to have their offer rejected and their EMD forfeited/encashed.

5.10 The Earnest Money deposited by successful tenderer shall be forfeited if the successful tenderer fails to honour the offer terms prior to ordering and Contractual terms after issuance of FOA/LOA/contract Order.

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5.11 Offers received without scan copy of EMD (DD/BG/Valid NSIC Certificate/Bank transfer details) in the e-tender and physically not received within 7 days after “Pre-qualification Bid” opening date (as indicated in the NIT or corrigendum thereof) are liable to be rejected.

5.12 EMD shall be valid for a period of 6 (Six) Months from the due date and in compliance with the terms provided in General Conditions of Contract (GCC) for the same. EMD format provided in GCC shall be complied.

6.0 OFFER VALIDITY:

The Offers shall be valid for a period of 120 days from Final Tender Due Date/ Extended Due Date for placement of order.

7.0 TIME OF COMPLETION:

As detailed in the Scope of Work and Special Conditions of contract.

8.0 GENERAL CONDITIONS OF CONTRACT (GCC):

Attached General Conditions of Contract (GCC) shall be applicable for the site work portion.

9.0 GENERAL PURCHASE CONDITIONS (GPC):

Attached General purchase conditions (GPC) shall be applicable for the material supply portion.

10.0 SUBMISSION OF TENDER:

10.1 Bids should be submitted in "THREE BID SYSTEM", i.e., "Pre-Qualification Bid", "Technical/Unpriced Bid" & "Priced Bid" through e-tendering portal.

10.2 "Pre-Qualification Bid" shall be complete with all the required documents uploaded as given below.

(i) All required documents as per PQ criteria (ii) Scan Copy of EMD (Demand draft/ Bank Guarantee/ Valid NSIC Certificate)

or Registration/ Exemption Certificate (if any)). (iii) Performa of Holiday Listing declaration to be submitted properly filled. (iv) Contact details of Vendor duly filled, signed and stamped. (v) Integrity Pact Document duly filled, signed and stamped on each page (vi) Any other supporting documents/ information in support of the bid. (vii) Details of specific experience as per the format provided in PQ section of the

tender

10.3 "Un-Priced Bid", i.e. Techno-Commercial Bid, shall be complete with all technical and commercial details (other than price) duly filled, signed and stamped essentially containing the following documents shall be submitted/ uploaded:-

i) Un-Priced copy of Price Schedule with an indication "Quoted" or "Not-

Quoted" against each item. Please do not indicate prices in Un-Price Bid. Bidders shall indicate the taxes, freight etc in percentage at the appropriate places in the Un-Priced copy of Price Schedule.

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iii) Acceptance, Compliance, Deviations and Exceptions: Bidders are requested to have all their queries clarified before bidding/during pre-bid meeting. Bidders are required to confirm and accept all the terms and conditions of the RFQ. However, if they still have deviations from our RFQ and the attachments (GCC, SCC, specifications, scope of work, special instructions to bidders, etc.), they can indicate deviations in the Form-B provided along with tender document giving reference to clause no.

iv) Duly signed and stamped RFQ/Tender document, Special conditions of contract, scope of work etc shall be uploaded as a token of acceptance.

v) Any other supporting documents/ information in support of the Un-priced Bid.

10.4 "Priced Bid" shall be submitted online. Bidders shall input their prices online in the template created in the E Tendering portal.

10.5 Bids complete in all respects should be uploaded in BPCL e-tendering portal on or before the due date & time. Each page of all documents, submitted by the bidder, shall be duly signed & stamped, and then scanned and uploaded in the portal. The offer shall be submitted in the Portal under the digital signature of the bidder.

10.6 Offer submitted by Telex/ Telegraphic/ Fax/ E-Mail/Hard copy or Hard copy in sealed covers, shall not be accepted.

10.7 BPCL shall not be responsible for any delay in uploading of offer. 11.0 TENDER OPENING:-

The deadline for bid submission is 11:00 Hrs (IST) on the due date mentioned/ extended due date (if any). The bids can be submitted in the e-procurement website up to the tender due date and time. The Pre-qualification bids will be opened online through e-procurement website on the same day at the time specified.

11.1 Pre-qualification Bids: The Pre-qualification bids shall be opened on the due date and time mentioned. Bidders, who have submitted their bids, can view/ witness the "Pre-qualification Bid" opening through the e-portal. The offers of those bidder(s) whose offer meet the Prequalification requirements, will only be considered for further evaluation, while those not meeting the Pre-qualification criterion, will be rejected without any clarification. Also offers of those bidder(s) who have uploaded the scan copy of the EMD/Exemption certificate shall only be considered for prequalification bid opening.

11.2 Un-priced bids:- The Un-priced Bids (Techno-Commercial Bid) of those bidder(s), whose offers for "Pre-qualification Bid" are found to be acceptable, will only be opened under advance intimation to them. Such Qualified Bidders can view/ witness the "Un-priced Bid" opening through the e-portal.

11.3 Price bids:- The date and time of opening Price Bids shall be intimated separately to the techno-commercially acceptable bidders and the price bids shall be opened through e-portal. Such Techno-Commercially accepted bidders can view/ witness the "Price Bids" opening through the e-portal.

12.0 CONTACT PERSONS:

Please note that tender against tender enquiry is invited through e-tendering mode. In case of any clarification regarding the tender, following are the contact persons:-

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12.1 FOR E-TENDERING RELATED ISSUES:

If tenderers need some clarifications or are experiencing difficulties while enrolling or while participating in this e-Tender, please E-Mail to the following E-Mail ID along with the snapshots of the errors being faced to: Mr. Ajay Nandangi - ajay.nandangi@

eptl.in with copy to jojijmelel@@bharatpetroleum.in OR Contact the Common Helpdesk No. (HQ) +91-79-40270573 [email protected], Mob: 08433615195.

12.2 FOR TECHNICAL CLARIFICATIONS:

For any technical clarifications regarding this RFQ, please contact: Shri. A B Gadekar, Chief Manager (Maint), BPCL –Mumbai Refinery, Mahul, Chembur, Mumbai. Tel No. 022 – 25524163, Email: [email protected]

12.3 FOR COMMERCIAL CLARIFICATIONS:

For any commercial clarifications regarding this RFQ, please contact:

Shri. Joji J Melel, Procurement Manager (CPO-R), Tel no. 022-25533133 Email: [email protected] (OR) Shri. A.R.Menon, Chief Manager (CPO-R), BPCL – Mumbai Refinery, Mahul, Mumbai Tel no. 022 - 25533142. Email: [email protected]

13.0 INTEGRITY PACT (IP):

13.1 Proforma of Integrity Pact (IP) shall be returned by the Bidder/s along with the PQ bid documents, duly signed by the same signatory who is authorised to sign the bid documents. All the pages of the Integrity Pact shall be duly signed, scanned and uploaded along with other documents. Bidder's failure to upload the IP duly signed along with bid documents shall result in the bid not being considered for further evaluation.

13.2 If the Bidder has been disqualified from the tender process prior to the award of the contract in accordance with the provisions of the IP, BPCL shall be entitled to demand and recover from Bidder Liquidated Damages amount by forfeiting the EMD/ Bid Security as per provisions of IP.

13.3 If the contract has been terminated according to the provisions of the IP, or if BPCL is entitled to terminate the contract according to the provisions of the IP, BPCL shall be entitled to demand and recover from Contractor Liquidated Damages amount by forfeiting the Security Deposit/Performance Bank Guarantee as per provisions of the IP.

13.4 Bidders may raise disputes/complaints, if any, with the nominated Independent External Monitor (IEM). The IEM's name, address & contact number is given below: Shri Brahm Dutt 1/8 Safdarjung Enclave, New Delhi - 110 029 E Mail: [email protected], Mob. +91 9871920282

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13.5 For seeking clarifications /details related to tender, the concerned BPCL official whose name and contact number is given in the tender document should only be contacted.

14.0 GENERAL POINTS:

14.1 BPCL reserves the right to extend due dates of tender, accept or reject any tender in part or full, without assigning any reason whatsoever. BPCL also reserves its right not to accept the lowest rates quoted by the bidders and also to give purchase/price preference to eligible Enterprises, as admissible under the existing policies of Government of India and as per BPCL guidelines.

14.2 COST OF BIDDING: The Bidder shall bear all costs associated with the preparation and submission of Bid, all activities in connection with bidding. BPCL will in no case be responsible or liable for these costs regardless of the conduct or outcome of the bidding process. Each Bidder accept and agrees, as a condition of submitting its Bid that it waives any and all claims against BPCL, its Co-ventures and their affiliates, for remuneration or restitution relating to its costs and expenses in.

14.3 CONTENTS OF BIDDING DOCUMENT: The Bidder is expected to examine carefully all instructions, conditions, forms and terms given in the Bidding Documents. Failure to furnish all information required by the Bidding Document or not responsive to the requirements of the Bidding Document will be at the Bidder's risk, and may result in rejection of the bid.

14.4 OWNER'S RIGHTS TO ACCEPT / REJECT ANY OR ALL BIDS: BPCL reserves the right to reject any or all the tenders without assigning any reasons whatsoever. Also BPCL reserves the absolute right to reject any or all the bids/tenders solely based upon the past unsatisfactory performance by the bidder/bidders in BPCL, the opinion/ decision of BPCL regarding the same being final and conclusive.

14.5 CONFIDENTIALITY OF BID DOCUMENT: The bidder shall not disclose any information contained in the bid document or otherwise supplied in connection with this bid to any third party, except for the purpose of preparing its bid and shall require any such third party to treat such information as confidential

14.6 All changes / alterations / corrections in the BID shall be signed in full by the person or persons signing the Bid, with date. No erasure, use of correction fluid and / or overwriting is permitted. All blank spaces shall be filled in by typewriter /printed or in ink and inter-lineations, alterations or erasures, if any occur, shall be formally explained over the signature of authorized representative. "Non-compliance/ violation" of this requirement may be cause for the rejection of the Bid.

14.7 PROCESS TO BE CONFIDENTIAL: After the opening of bids, information relating to the examination, clarification, evaluation and comparison of bids and recommendations concerning to award of contract shall not be disclosed to Bidders. Canvassing in any form by the Bidder or by any other Agency on behalf of the Bidder after submission of the Bid may disqualify the said Bid. Any effort by a Bidder to influence the owner in the process of examination, clarification, evaluation and comparison of Bids, and in decisions concerning award of contract, may also result in the rejection of the said Bid.

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14.8 WRONG INFORMATION: If the Bidder deliberately gives wrong information in his Bid to create circumstances for the acceptance of his Bid, Owner reserves the right to reject such Bids without any reference to the Bidder.

14.9 CLARIFICATIONS OF BIDS: In the event of finding any discrepancies in or omissions from the Bid Documents, or should the Bidder be in doubt as to the meaning of such documents, Bidder shall immediately notify BPCL, either by letter/ E mail, at the address shown above, who will thereupon, if required, send necessary written instructions to all Bidders. Any such request shall reach BPCL not later than seven (7) days prior to the 'closing date". As part of examination, evaluation and comparison of Bids, the Owner may at his discretion, ask Bidders individually for clarification or call them for discussion of their Bid. For Techno-Commercial clarifications, bidders shall normally be given a cutoff date for furnishing clarifications. Clarifications received after the specified cutoff date is liable not to be considered for evaluation. Technical Query (TQ)/Commercial Query (CQ) shall be issued to bidders through E-Mail/E Tendering platform. Reply of TQ/CQ shall also be received through E-Mail/E-Tendering platform.

14.10 SIGNING OF BID: The Bid must contain the name, designation, residence and place of business of the person or persons submitting the Bid, and must be signed and sealed by the Bidder with his usual signature. The names of all persons signing should also be typed or printed below their signature. Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be furnished with the Bid. The Bidder's name stated in the Bid shall be the EXACT LEGAL NAME OF FIRM / COMPANY / CORPORATION, etc. as registered or incorporated

_________________________________

(For) Central Procurement Organisation (Refineries),

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INDEX OF ATTACHMENTS TO THE TENDER FOR STEAM TRAP MANAGEMENT AND

OPTIMIZATION AT UTILITIES AND OFFSITE AREAS OF BPCL-MUMBAI REFINERY Section No

Description

1 PRE-QUALIFICATION CRITERIA

2 INTEGRITY PACT AGREEMENT FORMAT

3 FORMAT FOR EMD BANK GUARANTEE

4 SPECIAL CONDITIONS OF CONTRACT/ SPECIAL PURCHASE CONDITIONS

5 SPECIAL TERMS AND INSTRUCTIONS TO BIDDERS

6 SCOPE OF WORK

7 SPECIFICATION

8 AGREED TERMS & CONDITIONS –IMPORTS

9 AGREED TERMS & CONDITIONS –INDIGENOUS

10 GENERAL CONDITIONS OF CONTRACT

11 GENERAL PURCHASE CONDITIONS ALONG WITH ANNEXURES

12 FORM-B ----- COMPLIANCE-DEVIATION-EXCEPTION FORM

13 E-BIDDING INSTRUCTIONS

14 PRICE SCHEDULE –IMPORTS (UNPRICED PART)

15 PRICE SCHEDULE –INDIGENOUS (UNPRICED PART)

16 FORMAT FOR BIDDER’S INFORMATION

17 ANTI PROFITEERING DECLARATION

18 APPLICABLE CHARGES, TAXES, FRIEGHT

19 GST DETAILS

20 ADVISORY ON ENVIRONMENTAL CRITERIA

21 TPI-PDIL INSPECTION OFFICES

22 POLICY ON HOLIDAY LISTING

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SECTION-1

PRE-QUALIFICATION CRITERIA

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SECTION-1

PRE-QUALIFICATION CRITERIA

1.0 PREAMBLE:

As a part of energy conservation, BPCL MR intend to implement steam trap management and optimization program for next 4 years at it’s Utilities an Offsite area. There are approximately 2000 steam traps located in CPP, BOILER HOUSE, DM PLANT, Offsite area (including pipetracks 5,7,9,10,12). The main scope is to make the vital steam trap system throughout the Utilities an Offsite area to work optimally. 2.0 PRE-QUALIFICATION CRITERIA:

The bidders who intend to participate in the tendering process shall meet the following minimum following prequalification criteria - technical & financial and only such bidders shall be pre-qualified for further evaluation.

*The job order value mentioned against clause 1.1 will be considered on annualized basis, only if the job order submitted by the bidder is having duration of one year or more. The value mentioned is basic contract value without taxes and duties. **Steam trap management covers auditing, rectification and sustenance of steam trap systems. ***Job order shall mean order pertaining to execution of steam trap management system jobs. Work criteria required to be fulfilled shall be – 1. Vendor shall be a manufacturer of various steam traps and glandless piston valves

having the facility to manufacture all the below listed traps/valves and having products with ISO certification.

List of traps / valves –

• Thermodynamic steam traps for LP/MP steam header applications. • Thermostatic steam traps for LP steam tracer applications.

S No

CRITERIA REQUIREMENT

1 TECHNICAL 1.1 Bidder as Principal Contractor should have successfully executed at least one job order*** for steam trap management** and optimization in Petroleum Refinery/ Petrochemical/fertilizer or other process Industry during the past 7 (Seven) years prior to tender due date.

Value not less than Rs.80.00 Lakhs*

2 FINANCIAL 2.1 Average annual turnover of the bidder as per the audited books of account for the latest three financial years.

Not less than Rs. 60 Lakhs.

2.2 Net worth as per the audited books of account for the latest financial year.

Should be positive

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• Compact steam trap assembly thermodynamic/thermostatic type with 5 valves (inlet, outlet, Bypass, Trap test, vent) for LP/MP and HP steam header applications.

• Glandless piston type isolation valves of various sizes.

2. Vendor shall have successfully executed work in petroleum refinery/petrochemical/ fertilizer/other process industries comprising of all the activities below –

• Steam traps system survey and identification of losses. Vendor shall have intrinsically safe ultrasonic instruments for measurement of losses from steam systems.

• Rectification including repairs and replacement of steam traps. • Sustenance of healthiness of the rectified system for a period of at least one

year with certification

3. Vendor shall have supplied at least a total of 1000 Nos of steam traps to petroleum refinery/petrochemical/ fertilizer/other process industries during the past 7 (Seven) years prior to tender due date.

Note to Bidders:

- Bidder should ensure submission of complete information/ documents in the first instance itself. Qualification may be completed based on the details so furnished without seeking any subsequent additional information.

- Bidder shall submit all relevant documents of their proven track records and

satisfactory performance by giving detailed reference (email address/ contact details) of end user(s). Owner shall have the right to obtain feedback directly from any or all end user(s) about performance of the bidder.

- The Bidder shall not be on the Holiday List of BPCL/ MOPNG/any Other Oil PSEs

and shall submit the declaration for the same.

- Exchange rate for foreign currency conversion to Indian rupees shall be considered as per the TT selling rate published by The State Bank of India on the previous working day of opening of the Pre-Qualification bid for PQ criteria evaluation.

Other documents to be submitted:

- Vendor shall provide all relevant documents towards proof of job execution as specified in the technical criteria at Clause 1.1 and its remarks thereof as well as their manufacturing capabilities along with ISO certification.

- Bidder shall submit at least one client job completion certificate stating satisfactory

performance of the work order executed of basic value (without taxes and duties) as per requirement in technical clause 1.1. The job order value shall be the composite value including supplies and services.

- Vendor shall provide purchase order copies as well as proof of supplies of steam

traps as specified in the remark point No:3 against technical criteria at Clause 1.1. - Company profile indicating organization structure of bidding entity.

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- Audited Profit & Loss Account, Balance Sheets/Statement of Assets & Liabilities etc. for the immediately preceding three financial years. Further, for bidders who have not finalized their books of account for the financial year 2016-17, evaluation of these criteria would be done for the latest financial year(s) for which books of account has been finalized.

- Declaration of holiday listing as per Annexure – I. - Submission of details of specific experience as called for in the Pre-Qualification

criteria as per Annexure-2.

**********************************

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ANNEXURE – I

(The Declaration should be produced on Vendor’s Letter Head selecting content for proprietary/partnership/company as applicable along with last para.)

PROFORMA OF DECLARATION OF HOLIDAY LISTING

------------------------------------------------------------------------------------------------------------------------------------

In the case of a Proprietary Concern:

I hereby declare that neither I in the name of my Proprietary concern M/s. _____________

which is submitting the accompanying Bid / Tender nor any other concern in which I am a

proprietor nor in any partnership firm in which I am involved as a Managing Partner have

been placed on holiday list declared by Bharat Petroleum Corporation

Limited/MOP&NG/any other Oil PSEs, except as indicated below:

(Here give particulars of holiday listing and in absence thereof state “NIL”).

-------------------------------------------------------------------------------------------------------------------------------------

In the case of a Partnership Firm:

We hereby declare that neither we, M/s. __________________ submitting the accompanying

Bid / Tender nor any partner involved in the management of the said firm either in his

individual capacity or as proprietor of any firm or concern have or has been placed on

holiday list declared by Bharat Petroleum Corporation Limited/MOP&NG/any other Oil PSEs,

except as indicated below:

(Here give particulars of holiday listing and in absence thereof state “NIL”)

----------------------------------------------------------------------------------------------------------------------------------------------------

In the case of Company

We hereby declare that we have not been placed on any holiday list declared by Bharat

Petroleum Corporation Limited/MOP&NG/any other Oil PSEs, except as indicated below:

(Here give particulars of holiday listing and in absence thereof state “NIL”)

----------------------------------------------------------------------------------------------------------------------------------------------------

It is understood that if this declaration is found to be false in any particular, Bharat Petroleum

Corporation Limited shall have the right to reject my / our bid, and, if the bid has resulted in

a contract, the contract is liable to be terminated.

Place: ____________ Signature of the Bidder______________

Date: ____________ Name of the Signatory_______________

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ANNEXURE-2

PROFORMA FOR SUBMISSION OF DETAILS OF SPECIFIC EXPERIENCE AS CALLED IN “PRE-QUALIFICATION CRITERIA”

Name of the Bidder:

Sl. DESCRIPTION DETAILS

Details of work(s) executed by the Bidder complying the requirement of Pre-qualification 1. Name of Plant and its location

2. Description of work

3. Name of Owner, Postal Address,

Phone/ Fax No./ E-mail Address

4. Details of Work executed and completed value

Details of Work: Completed value:

Milestone Dates Date of award : ______________ Starting date :_______________ Scheduled Completion Date : _________ Actual Completion Date : ___________ Reasons for delay, if any :

5. Supporting Document for Experience Criteria

• Whether copy of Work Order/ Contract Agreement enclosed: YES / NO

Ref. No.: _______________ dated

• Whether Completion Certificate from client enclosed: YES / NO

Ref. No.: _______________ dated

Date of Completion: _______________

Note: Bidder to use separate format for different works. I/We confirm that the information furnished are correct and do not have any misrepresentation. I/We also confirm that all details as per this format along with supporting documents have been furnished in order to establish the experience criteria, failing which the bid may not be shortlisted for further evaluation.

SIGNATURE AND STAMP OF BIDDER

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SECTION-2

INTEGRITY PACT

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SECTION-2

INTEGRITY PACT

Between

Bharat Petroleum Corporation Limited (BPCL) hereinafter referred to as "The

Principal", And

…………………………………………………………………………………………….. hereinafter referred to as "The Bidder/ Contractor/ Supplier".

Preamble

The Principal intends to award, under laid down organization procedures, contract/s for “TENDER FOR STEAM TRAP MANAGEMENT AND OPTIMIZATION AT UTILITIES AND OFFSITE AREA OF BPCL-MUMBAI REFINERY”. The Principal values full compliance with all relevant laws and regulations, and the principles of economic use of resources, and of fairness and transparency in its relations with its Bidder/s, Contractor/s and Supplier/s.

In order to achieve these goals, the Principal cooperates with the renowned

international Non-Governmental Organisation "Transparency International"

(TI). Following TI's national and international experience, the Principal will

appoint an Independent External Monitor who will monitor the tender process

and the execution of the contract for compliance with the principles mentioned

above.

Section 1 - Commitments of the Principal

(1) The Principal commits itself to take all measures necessary to prevent corruption and to observe the following principles:

a) No employee of the Principal, personally or through family members, will in connection

with the tender, or the execution of the contract, demand, take a promise for or accept, for himself/ herself or third person, any material or immaterial benefit which he/she is not legally entitled to.

b) The Principal will, during the tender process, treat all Bidders with equity and reason.

The Principal will, in particular, before and during the tender process, provide to all Bidders the same information and will not provide to any Bidder confidential/ additional information through which the Bidder could obtain an advantage in relation to the tender process or the contract execution.

c) The Principal will exclude from the process all known prejudiced persons.

(2) If the Principal obtains information on the conduct of any of its employees which is a criminal offence under the relevant Anti-Corruption Laws of India, or if there be a substantive suspicion in this regard, the Principal will inform its Vigilance Office and in addition can initiate disciplinary actions.

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Section 2 - Commitments of the Bidder/ Contractor/ Supplier

(1) The Bidder/ Contractor/ Supplier commits itself to take all measures necessary to prevent

corruption. He commits himself to observe the following principles during his participation in the

tender process and during the contract execution.

a) The Bidder/ Contractor/ Supplier will not, directly or through any other person or firm, offer, promise or give to any of the Principal's employees involved in the tender process or the execution of the contract or to any third person, any material or immaterial benefit which he/she is not legally entitled to, in order to obtain in exchange, any advantage of any kind whatsoever during the tender process or during the execution of the contract.

b) The Bidder/ Contractor/ Supplier will not enter with other Bidders into any undisclosed

agreement or understanding, whether formal or informal. This applies in particular to prices, specifications, certifications, subsidiary contracts, submission or non-submission of bids or any other actions to restrict competitiveness or to introduce cartelisation in the bidding process.

c) The Bidder/ Contractor/ Supplier will not commit any offence under the relevant Anti-

Corruption Laws of India; further the Bidder/ Contractor/ Supplier will not use improperly, for purposes of competition or personal gain, or pass on to others, any information or document provided by the Principal as part of the business relationship, regarding plans, technical proposals and business details, including information contained or transmitted electronically.

d) The Bidder/ Contractor/ Supplier will, when presenting his bid, disclose any and all

payments he has made, is committed to, or intends to make to agents, brokers or any other intermediaries in connection with the award of the contract.

(2) The Bidder/ Contractor/ Supplier will not instigate third persons to commit offences outlined

above or be an accessory to such offences.

Section 3 - Disqualification from Tender Process and Exclusion from Future Contracts

If the Bidder, before contract award, has committed a transgression through a

violation of Section 2 or in any other form such as to put his reliability or

credibility as Bidder into question, the Principal is entitled to disqualify the

Bidder from the tender process or to terminate the contract, if already signed,

for such reason.

(1) If the Bidder/ Contractor/ Supplier has committed a transgression through a violation of

Section 2 such as to put his reliability or credibility into question, the Principal is also entitled to exclude the Bidder/ Contractor/ Supplier from future contract award processes. The imposition and duration of the exclusion will be determined by the severity of the transgression. The severity will be determined by the circumstances of the case, in particular the number of transgressions, the position of the transgressors within the company hierarchy of the Bidder and the amount of the damage. The exclusion will be imposed for a minimum of 6 months and maximum of 3 years.

(2) A transgression is considered to have occurred if the Principal after due consideration of the

available evidences, concludes that no reasonable doubt is possible.

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(3) The Bidder accepts and undertakes to respect and uphold the Principal's absolute right to resort to and impose such exclusion and further accepts and undertakes not to challenge or question such exclusion on any ground, including the lack of any hearing before the decision to resort to such exclusion is taken. This undertaking is given freely and after obtaining independent legal advice.

(4) If the Bidder/ Contractor/ Supplier can prove that he has restored/ recouped the damage

caused by him and has installed a suitable corruption prevention system, the Principal may revoke the exclusion prematurely.

Section 4 - Compensation for Damages

(1) If the Principal has disqualified the Bidder from the tender process prior to the award according to Section 3, the Principal is entitled to demand and recover from the Bidder liquidated damages equivalent to Earnest Money Deposit/Bid Security.

(2) If the Principal has terminated the contract according to Section 3, or if the Principal is entitled

to terminate the contract according to Section 3, the Principal shall be entitled to demand and recover from the Contractor/ Supplier liquidated damages equivalent to Security Deposit/ Performance Bank Guarantee.

(3) The Bidder agrees and undertakes to pay the said amounts without protest or demur subject

only to condition that if the Bidder/ Contractor/ Supplier can prove and establish that the exclusion of the Bidder from the tender process or the termination of the contract after the contract award has caused no damage or less damage than the amount of the liquidated damages, the Bidder/ Contractor/ Supplier shall compensate the Principal only to the extent of the damage in the amount proved.

Section 5 - Previous Transgression

(1) The Bidder declares that no previous transgression occurred in the last 3 years with any other Company in any country conforming to the TI approach or with any other Public Sector Enterprise in India that could justify his exclusion from the tender process.

(2) If the Bidder makes incorrect statement on this subject, he can be disqualified from the tender

process or the contract, if already awarded, can be terminated for such reason.

Section 6 - Equal treatment of all Bidders/ Contractors/ Suppliers/Subcontractors

(1) The Bidder/ Contractor/ Supplier undertakes to demand from all subcontractors a commitment in conformity with this Integrity Pact, and to submit it to the Principal before contract signing.

(2) The Principal will enter into agreements with identical conditions as this one with all Bidders,

Contractors/ Suppliers and Subcontractors. (3) The Principal will disqualify from the tender process all Bidders who do not sign this Pact or

violate its provisions.

Section 7 - Punitive Action Against Violating Bidders/ Contractors/Suppliers/

Subcontractors

If the Principal obtains knowledge of conduct of a Bidder, Contractor, Supplier

or Subcontractor, or of an employee or a representative or an associate of a

Bidder, Contractor, Supplier or Subcontractor which constitutes corruption, or

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if the Principal has substantive suspicion in this regard, the Principal will

inform the Vigilance Office.

Section 8 - Independent External Monitors

(1) The Principal has appointed competent and credible Independent External Monitors for this Pact. The task of the Monitor is to review independently and objectively, whether and to what extent the parties comply with the obligations under this agreement.

(2) The Monitor is not subject to instructions by the representatives of the parties and performs

his functions neutrally and independently. He reports to the Chairperson of the Board of the Principal.

(3) The Bidder/ Contractor/ Supplier accepts that the Monitor has the right to access without

restriction to all Project documentation of the Principal including that provided by the Bidder/ Contractor/ Supplier. The Bidder/ Contractor/ Supplier will also grant the Monitor, upon his request and demonstration of a valid interest, unrestricted and unconditional access to this project documentation. The same is applicable to Subcontractors. The Monitor is under contractual obligation to treat the information and documents of the Bidder/ Contractor/ Supplier/ Subcontractor with confidentially.

(4) The Principal will provide to the Monitor sufficient information about all meetings among the

parties related to the Project provided such meetings could have an impact on the contractual relations between the Principal and the Bidder/ Contractor/ Supplier. The parties offer to the Monitor the option to participate in such meetings.

(5) As soon as the Monitor notices, or believes to notice, a violation of this agreement, he will so

inform the Management of the Principal and request the Management to discontinue or heal the violation, or to take other relevant action. The Monitor can in this regard submit non-binding recommendation. Beyond this, the Monitor has no right to demand from the parties that they act in a specific manner, refrain from action or tolerate action. However, the Independent External Monitor shall give an opportunity to the Bidder/ Contractor/ Supplier to present its case before making its recommendations to the Principal.

(6) The Monitor will submit a written report to the Chairperson of the Board of the Principal within

8 to 10 weeks from the date of reference or intimation to him by the 'Principal' and, should the occasion arise, submit proposals for correcting problematic situations.

(7) If the Monitor has reported to the Chairperson of the Board a substantiated suspicion of an

offence under relevant Anti-Corruption Laws of India, and the Chairperson has not, within reasonable time, taken visible action to proceed against such offence or reported it to the Vigilance Office, the Monitor may also transmit this information directly to the Central Vigilance Commissioner, Government of India.

(8) The word 'Monitor' would include both singular and plural.

Section 9 - Pact Duration

This Pact begins when both parties have legally signed it. It expires for the Contractor/ Supplier 12 months after the last payment under the respective contract, and for all other Bidders 6 months after the contract has been awarded. If any claim is made/ lodged during this time, the same shall be binding and continue to be valid despite the lapse of this pact as specified above, unless it is discharged/ determined by Chairperson of the Principal.

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Section 10 - Other Provisions

(1) This agreement is subject to Indian Law. Place of performance

and jurisdiction is the Registered Office of the Principal, i.e. Mumbai.

The Arbitration clause provided in the main tender document/ contract

shall not be applicable for any issue/ dispute arising under Integrity

Pact. (2) Changes and supplements as well as termination notices need to be made in writing. Side

agreements have not been made. (3) If the Bidder/ Contractor/ Supplier is a partnership or a consortium, this agreement must be

signed by all partners or consortium members. (4) Should one or several provisions of this agreement turn out to be invalid, the remainder of

this agreement remains valid. In this case, the parties will strive to come to an agreement to their original intentions.

……………………… …………………………… For the Principal For the Bidder/ Contractor/

Supplier Place: Mumbai Witness 1 : ………………

(Signature/Name/Address)

Date: 19.07.2017 Witness 2 : ……………… (Signature/Name/Address)

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SECTION-3

PROFORMA OF BANK GUARANTEE FOR EARNEST

MONEY DEPOSIT

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PROFORMA OF BANK GUARANTEE SECTION-3

(On non-judicial paper of appropriate value)

FOR EARNEST MONEY

To

Bharat Petroleum Corporation Ltd.

(CPO) Refineries

Mumbai Refinery, Mahul

MUMBAI 400074

Dear Sirs,

M/s. __________________________________________________________________________________

have taken tender for the supply of ____________________________________________________________

for Bharat Petroleum Corporation Ltd.

The tender Conditions of Contract provide that the Bidder shall pay a sum of Rs. ______

(Rupees__________________________________________________________________________________

) as earnest money /initial / full security deposit in the form therein mentioned. The form of payment of earnest

money / security deposit includes guarantee executed by Schedule ‘A’ Bank, undertaking full responsibility to

indemnify Bharat Petroleum Corporation Ltd. in case of default.

The said______________________________________ have approached us and at their request and in

consideration of the premises we__________________________________________________________

______________having our office at have agreed to give such guarantee as hereinafter mentioned.

1. We___________________________________________________________________ hereby

undertake and agree with you that if default shall be made by M/s.

_____________________________________ in performing any of the terms and conditions of the tender or in

payment of any money payable to Bharat Petroleum Corporation Ltd. We shall on demand pay to you in such

matter as to you may direct the said amount of Rupees_______________________________only or such

portion thereof not exceeding the said sum as you may from time to time require.

2. You will have the full liberty without reference to us and without effecting this guarantee postpones for any

time or from time to time the exercise of any of the powers and rights conferred on you under the contract with

the said_____________and to enforce or to for bear from endorsing any power of rights or by reason of time

being given to the said which under law relating to the sureties would but for provision have the effect of

releasing us.

3. Your right to recover the said sum of Rs.__________________(Rupees__________________

____________________) from us in manner aforesaid will not be affected or suspended by reason of the fact

that any dispute or disputes have been raised by the said M/s.__________________ ________________and/or

that any dispute or disputes are pending before any officer, tribunal or court.

4. The guarantee herein contained shall not be determined or affected by the liquidation or winding up,

dissolution or change of constitution or insolvency of the said______________ ____________________but

shall in all respects and for all purposes be binding operative units payment of all money due to you in respect

of such liabilities is paid.

5. Our liability under this guarantee is restricted to Rupees__________________________________ Our

guarantees shall remain in force until_____________________________________________ unless a suit or

action to enforce a claim under_________________________________________ Guarantee is filed against us

within six months from _____________________________(which is date of expiry of guarantee) all our rights

under the said guarantee shall be forfeited and shall be relieved and discharged from all liabilities thereunder.

6. We have power to issue this guarantee in your favour under Memorandum and Articles of Association and

the undersigned has full power to do under the Power of Attorney dated __________________granted to him

by the Bank.

Yours faithfully

(Please refer GCC for the EMD BG format and comply)

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SECTION-4

SPECIAL CONDITIONS OF CONTRACT/ SPECIAL PURCHASE CONDITIONS

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SECTION-4

SPECIAL CONDITIONS OF CONTRACT/ SPECIAL PURCHASE CONDITIONS

1.0 GENERAL

This Special Conditions of Contract (SCC)/ Special Purchase Conditions (SPC) shall be read in conjunction with the General Conditions of Contract (GCC) and General Purchase Conditions (GPC), including its amendments, specifications of work, drawings and any other document forming part of this contract wherever the context so requires. BIDDER / CONTRACTOR shall adhere to all the instructions covered under GCC, GPC & SCC/ SPC including all design standards, as stipulated in the respective sections and should be in a position to submit the required records as evidence for review of OWNER as and when required and shall carry out changes based on PMC / OWNER review. Not withstanding the sub-division of the document into separate sections and volumes wherever done, every part of each shall be deemed to be supplementary of every other part and shall be read with and as part of the contract so far as it may be practicable to do so. Where any portions of the GCC or GPC are repugnant to or at variance with any provisions of the special conditions of contract, then, unless different intentions appear, the provisions of the special conditions of contract shall be deemed to override the provisions of the GCC and/ or GPC shall to the extent of such repugnancy, or variations prevail. The materials, design and workmanship shall satisfy the applicable relevant Indian Standards, the job specifications contained herein and codes referred. Where the job specifications stipulate requirements in addition to those contained in the standard codes and specifications, these additional requirements shall also be satisfied. In the absence of any Standard / Specifications / Codes of practice for detailed specifications covering any part of the work covered in this bidding document, the instructions / directions of BPCL (MR) will be binding upon the Contractor.

General Conditions of Contract: Attached BPCL’s General Conditions of Contract (GCC) along with annexures shall be applicable for this job (Site work portion). General Purchase Conditions: Attached BPCL’s General Purchase Conditions (GPC) shall be applicable for this job (Material supply portion).

2.0 SITE LOCATION & SITE VISIT

The Project Site is located at BPCL, Mumbai Refinery, Mahul, Chembur, Mumbai. Site Visit/Pre-bid meeting shall be scheduled on the Date and Time mentioned in the Notice inviting tender. The BIDDER / CONTRACTOR is advised to examine the work site, its surroundings and obtain for itself on its own responsibility all information that may be necessary for preparing the bid and entering into the contract. Claims of any kind due to variation or ignorance of site conditions & environmental conditions will not be eligible in any circumstances. The BIDDER / CONTRACTOR and any of personnel or authorised representatives shall be granted permission by the OWNER to enter upon its premises for the purpose of such inspection. It is understood that as an implicit condition of such permission, the BIDDER

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/CONTRACTOR, its personnel and/or authorised representatives shall be understood to have released and indemnified the OWNER and its personnel from and against all liability in respect thereof and to have assumed all responsibility for personal injury (whether fatal or otherwise), loss of or damage to person or property and any other loss, damage, cost and expenses incurred as a result of such visit, including those sustained by any negligence or other act of tort on the part of the OWNER and/or its personnel and Consultants. During such visits the BIDDER / CONTRACTOR shall abide by all the rules and regulations applicable to BPCL.

3.0 FIRM PRICES

The Contract Price shall remain firm and fixed till the completion of Work in all respects and no escalation in prices on any account shall be admissible to the BIDDER/ CONTRACTOR. 4.0 TAXES, DUTIES AND LEVIES IN FOREIGN COUNTRIES

The BIDDER / CONTRACTOR shall accept full and exclusive liability at his own cost for the payment of any and all taxes, duties, cesses and levies howsoever designated, as are payable to any government, local or statutory authority in any country other than India as are now in force or as are hereafter imposed, increased or modified and as are payable by BIDDER / CONTRACTOR, his agents, Sub-Contractors and its/ their respective employees for or in relation to the performance of this Contract. The BIDDER / CONTRACTOR shall be deemed to have been fully informed with respect to all such liabilities and considered and included the same in its bid and the Contract Price shall not be varied in any way on this account. 5.0 PRICES

Prices shall be quoted strictly in the format given/price template in price bid section which provides for quoting prices separately for Supply Portion and Services Portion.

6.0 PAYMENT TERMS

The Scope of Work consists in TWO parts. The same is detailed in the detailed scope of work. PART-A: SERVICE CONTRACT FOR STEAM TRAP SURVEY, RECTIFICATION & SUSTENANCE (3 STAGES) PART-B: MATERIAL SUPPLY CONTRACT FOR STEAM TRAPS & SPARES 7.2) PART-A: Service Contract for Steam Trap Survey, Rectification & Sustenance (3 Stages)

The scope of Part A comprises of the following 3 stages;

A (1) Initial 100% steam trap system audit- Steam trap system survey, Analysis, Coding, Tagging & Report submission (Stage-1)- Line Item 10 in the Schedule of rates.

A (2) Execution of trap system rectification- Repairs & Rectification of Steam Trap system

in the UTILITIES AND OFFSITE AREA (Stage -2)- Line Item 20 in the Schedule of rates.

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A (3) Maintenance of sustained performance- Sustenance of guaranteed performance

of steam traps for the entire UTILITIES AND OFFSITE AREA on Quarterly basis (Stage-3). Line Item 30 (A), 30 (B) & 30 (C) in the Schedule of rates for the period from 1st to 4th quarter (Both the quarters inclusive), 5th Quarter to 8th Quarter (Both the quarters inclusive) & 9th Quarter to 12th Quarter (Both the quarters inclusive) respectively.

Payment for A (1)- Payment for this will be one time on lump sum basis as per line item 10 of schedule of rates. 100% Payment shall be made within 30 days from Submission of Final report in entirety for the whole UTILITIES AND OFFSITES & its acceptance by BPCL Engineer-In- Charge. In case of Non-Indian bidders, the payment shall be through wire transfer. Bidder shall provide the wire transfer details such as Bank name, Swift code etc along with their offer. Payment for A (2)- Payment for this will be as per line item 20 of schedule of rates. This initial rectification phase may take about 6 to 8 months to bring the system to 95% level of trap healthiness. Therefore it is proposed that during this rectification period, vendor shall be paid part payment of the lump sum amount as follows:

i) 25% each of the cost of rectification jobs shall be paid after completion of 30% and 60% of the rectification jobs respectively.

ii) Final 50% shall be paid once 95% healthiness level of the Total Steam traps is reached and on BPCL verification & acceptance by BPCL-Engineer- In- Charge.

In case of Non-Indian bidders, the payment shall be through wire transfer. Payment for A (3)- Payment will be made on quarterly basis within 30 days of submission of the certified invoice. In case of Non-Indian bidders, the payment shall be through wire transfer Retention Money clause: Applicable for all 3 stages of Part-A. In lieu of 10% retention money, Contractor must submit bank guarantee of equivalent amount of retention money (10% of contract value) before submission of 1st R.A. bill. The validity for defects liability period shall be up to a period 36 months from the date of completion of rectification period. 7.2) PART-B: Material Supply contract for Steam Traps & spares

100% payment shall be made within 30 days on receipt and acceptance of material at BPCL Mumbai Refinery Warehouse subject to the submission of Performance Bank Guarantee equivalent to 10% (as indicated in Clause 8.0 below) of the total material value supplied valid for two years. For non Indian bidders, Payment will be made on submission of non negotiable documents (Invoice, Packing list and Airway Bill) directly to BPCL OR payment by CAD (Cash against Documents) OR Payment by Letter of Credit. However payment will be made in two parts as below: i) 80% of the value of supplies against shipping documents. ii) Balance 20% of the value of supplies by telegraphic transfer against satisfactory installation and commissioning of the supplies at site and on submission of 10% value of PBG for the supplies order Value.

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7.0 SECURITY DEPOSIT/ PERFORMANCE BANK GUARANTEE (PBG):

Security deposit/ PBG for 10% of total order value (separately for supply and site work) by way of Bank Guarantee in the prescribed format from any Scheduled Indian Bank as per GPC/ GCC shall be submitted (defects liability period) from the date of completion to cover any defects due to poor workmanship and defective material supplied.

8.0 TIMELINE FOR EXECUTION

PART-A: Service Contract for Steam Trap Survey, Rectification & Sustenance (3 Stages)

A(1) Initial 100% steam trap system audit - Steam trap system survey, Analysis, Coding, Tagging & Report submission (Stage-1)- Line Item 10 in the Schedule of rates – Activity shall be completed within 2 Months from the date of placement of PO/LOI and Submission of Final report in entirety for the whole Utilities and Offsite areas shall be completed within 3 Months from the date of placement of PO/LOI.

A (2) Execution of trap system rectification- Repairs & Rectification of Steam Trap system in the Utilities and Offsite areas (Stage -2)- Line Item 20 in the Schedule of rates 6 to Max 8 months.

A (3) Maintenance of sustained performance- Sustenance of guaranteed performance of steam traps for the entire Utilities and Offsite areas on Quarterly basis -36 months

The time line for each stage is detailed in the Scope of work document. PART-B: Material Supply contract for Steam Traps & spares Vendor to supply material at Refinery premises within 30 days of released PO/ Mail intimation from MR P&CS.

9.0 LIQUIDATED DAMAGES/ PRICE REDUCTION SCHEDULE:-

PART-A: Service Contract for Steam Trap Survey, Rectification & Sustenance (3 Stages)

A (1) Initial 100% steam trap system audit- Steam trap system survey, Analysis, Coding, Tagging & Report submission (Stage-1)- Line Item 10 in the Schedule of rates.

Submission of Final report in entirety for the whole UTILITIES AND OFFSITE AREA & its acceptance by BPCL as mentioned above will mark the end of this stage. The stage shall be completed within 3 Months from the date of placement of PO/LOI. Delay in completion of this stage beyond this period it will attract an LD of 1% per week to a max of 5% on lump sum value of item 10. A (2) Execution of trap system rectification- Repairs & Rectification of Steam Trap system in the Utilities and Offsite (Stage -2)- Line Item 20 in the Schedule of rates. The commencement of repairs & rectification job will begin at a mutually agreed date after receipt of necessary material for the same from the vendor following the Survey & Tagging activity & in any case not later than 8 months from date of PO/LOI. Reaching of 95% healthiness level of the Total Steam traps (including BPCL verification & acceptance) in the Refinery will mark the end of this Stage 2. Following this the sustenance period will start.

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The activities under this stage 2 are to be completed within 8 months from the date of starting the Rectification job. Delay in completion of this stage beyond this period it will attract an LD of 1% per week to a max of 5% on the lump sum value of Item 20. A (3) Maintenance of sustained performance- Sustenance of guaranteed performance of

steam traps for the entire Utilities and Offsite on Quarterly basis Penalty clause in Performance Guarantee section in scope of work document shall be applicable. PART-B: Material Supply contract for Steam Traps & spares For any delay in delivery beyond aforesaid delivery period price reduction @ ½% of undelivered order value per week of delay or part thereof, subject to a ceiling of 5% of total order value for the particular item/items ordered as per Clause No. 20 of BPCL’s GPC shall applicable.

10.0 EVALUATION CRITERIA

Evaluation shall be based on overall lowest quote basis considering Part -A and Part-B together. TPI charges, freight, taxes and duties etc and loading on commercial deviations (if any), shall be considered for evaluation of the lowest bidder. The successful Vendor shall provide required discount on overall basis during closing of the contract so that L1 parity is maintained. 11.0 MSE PREFERENCE

Owner reserves its right to allow Micro and Small Enterprises (MSEs), purchase preference as admissible/applicable from time to time under the existing Govt. policy. In case the bidder is registered under MSE (Micro and Small Enterprises), they shall provide Notarized copy of all the pages of the EM-II certificate issued by the appropriate authorities mentioned in the Public procurement policy of MSEs-2012 12.0 ANTI PROFITEERING CLAUSE:

If any new tax is introduced on sale of goods/services by VENDOR to OWNER in lieu of one or more of the then existing taxes or as a new tax altogether and the rate and impact of the new taxes is less than the rate and impact of existing tax or taxes which it replaces, VENDOR shall pass on to OWNER the benefit thereof by of commensurate reduction in the amount payable by the OWNER to VENDOR. If on the other hand, the rate of the new taxes is in excess than the rate of the new taxes it replaces, the OWNER on satisfactory proof shall reimburse the VENDOR the additional tax paid by the VENDOR as the result of the imposition of the new taxes provided they are within the contractual completion date. Explanation: For the purpose of above clause, impact means and includes the addition/reduction of taxes suffered on inputs, input services & capital goods. Further, impact of stranded taxes like CST on Interstate purchases, entry tax/octroi, etc., (if applicable) also needs to be considered. The vendor shall take steps viz. uploading invoice in GSTR 1, payment of the tax liability on the said invoices and filing of Returns etc. and comply with all the requirements of applicable laws including GST laws for the time being in force to enable the OWNER to avail tax credit/s including input tax credit. Any loss or non-availability of input

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tax credit by the OWNER due to non-compliance of applicable tax laws including but not limited to GST laws in force or otherwise, on the part of VENDOR, an amount equivalent to any tax liability accruing to the OWNER and/or to the extent of any loss accrued to the OWNER due to the non-availability of input tax credit or any liability accrued to the OWNER shall either stand cancelled or deducted from the payment due to the VENDOR or shall be reimbursed by the VENDOR as the case may be till such default is either rectified or made good by the VENDOR and the OWNER is satisfied that it is in a position to claim valid input tax credit within the time-lines as per applicable laws. Any cost, liability, dues, penalty, fees, interest as the case may be which accrues to the OWNER at any point of time on account of non-compliance of applicable tax laws or rules or regulations thereof or otherwise due to default on the part of VENDOR shall be borne by the VENDOR. An amount equivalent to such cost, liability, dues, penalty, fees and interest as the case may be, shall be reimbursed by the VENDOR within 30 days. Any GST as may be applicable on such recovery of amount shall also be borne by VENDOR and same shall be collected by the OWNER.

13.0 APPLICABLE CHARGES & GST

14.11 Bidders are requested to quote their Packing and Forwarding charges in base rate

and applicable freight and applicable GST rate separately.

14.12 All statutory levies, if applicable is payable extra by BPCL. However, any increase /decrease in statutory levies on the date of delivery during the scheduled delivery period on finished materials will be on BPCL's account. If the material is not supplied within the scheduled delivery period, then any increase on taxes will be on vendor's account.

The quoted base rate shall include all expenses towards all testing charges, PMI testing etc and exclude Third Party Inspection (TPI) charges 14.0 ARBITRATION CLAUSE:

GPC Arbitration clause is revised as below:

14.13 Option “1”. “Law, Arbitration and Jurisdiction: A. Negotiation and Conciliation:

The Parties shall endeavor to settle any dispute, difference, claim, counter-claim, question or controversy between the Parties arising out of, in connection with or in relation to this Agreement (“Dispute”) amicably between themselves, through negotiation.

B. Reference to Arbitrator:

I. Any Dispute which the Parties are unable to resolve pursuant to Clause (A) within thirty (30) days of the written notification by one Party to the other of the existence of a Dispute shall be finally determined by arbitration in accordance with the provisions of the Indian Arbitration and Conciliation Act, 1996 or any statutory modification or re-enactment thereof.

II. All arbitration proceedings shall be conducted in English language. For the purpose of such arbitration, both parties shall in good faith explore the

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possibility of agreement on a Sole Arbitrator and in case of failure of such mutual agreement on Sole Arbitrator, each party shall appoint one arbitrator and both appointed arbitrator shall appoint third arbitrator. The Arbitral tribunal shall decide any such dispute or claim strictly in accordance with the governing law specified below. The arbitration shall be conducted in accordance with the provisions of Indian Arbitration and Conciliation Act, 1996.

III. The venue of arbitration shall be Mumbai, India. The Award may include an award of costs. Each Party shall bear their respective expenses in relation to the arbitration and the eventual liability for the costs shall be in terms of the arbitral award.

IV. Notwithstanding of arbitration in respect of such dispute, the parties shall continue to perform their respective obligations under this Agreement without prejudice to the final determination/ Award in respect of such dispute.

C. Decision/ Award: Any decision or Award of the Arbitrator appointed pursuant to this clause shall be final and binding upon the parties.

D. Governing Laws/ Jurisdiction: This Agreement shall be governed by and construed in accordance with Laws of India. Each of the Parties hereto irrevocably submits to the sole and exclusive jurisdiction of the Courts at Mumbai, India.”

In case 1st Option is not acceptable then:

14.14 Option “2”. Any dispute arising out of or in connection with this contract, including any question regarding its existence, validity or termination, shall be referred to and finally resolved by arbitration under LCIA India Arbitration Rules, which Rules are deed to be incorporated by reference into this clause. The number of arbitrator shall be three. The seat or arbitration shall be Mumbai, India. The language to be used in the arbitration shall be English. The governing law of the contract shall be the substantive law of India. In case Option “1 & 2” are not acceptable then:

14.15 Option “3”. Any dispute arising out of or in connection with this contract, including any question regarding is existence, validity or termination, shall be referred to and finally resolved by arbitration in Singapore in accordance with the Arbitration Rules of Singapore International Arbitration Centre (“SIAC Rules”) for the time being in force, which rules are dimed to be incorporated by reference in this clause. The Tribunal shall consist of one arbitrator. The language of the arbitration shall be English. This contract is governed by the Laws of India.

15.0 CONTRACT AGREEMENT:-

The successful Bidder shall be required to execute a formal Agreement as per the Format available in GCC, with Owner within 15 days from the date of issue of Contract Order by

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CPO-Refineries. All pages of the tender document including General Conditions of Contract to be signed and stamped.

The Contract document shall consist of the following: i) Agreement signed on non-judicial stamp paper of Rs. 500/- value by Owner

and Contractor. ii) Detailed Letter of Acceptance/Contract Order along with enclosures. iii) The tender Document along with the drawings, annexures, attachments, etc. iv) Amendments to Bidding Document. v) All forms which were uploaded in the web (PQ, Technical bid & Price bid)

16.0 POST ORDER EXECUTION & CORRESPONDENCE:

Correspondence regarding execution, payments and subsequent correspondence etc. shall be with BPCL- Mumbai Refinery (Procurement and Services Department) after issue of purchase order. The details of the personnel shall be intimated after placement of the order.

**************

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SECTION-5

SPECIAL TERMS AND INSTRUCTIONS TO BIDDERS

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SECTION-5

SPECIAL TERMS AND INSTRUCTIONS TO BIDDERS

(A) PAYMENT TERMS

(B) EVALUATION CRITERIA FOR COMPARISON OF BIDS

(C) COMMERCIAL LOADING OF OFFERS IN CASE OF DEVIATIONS

A) PAYMENT TERMS

In partial modification of the payment terms as mentioned in the General Purchase

Conditions, the following payment terms shall be applicable.

1.0 PAYMENT TERMS (INDIAN BIDDERS):

1.1 Please refer Special Conditions of Contract for detailed payment terms.

1.2 General:

1.2.1 Taxes and Duties shall be released only on receipt of Cenvatable / vatable copy of

corresponding Invoice.

1.2.2 No initial advance payment along with order shall be made by Owner against

supplies as well as services (i.e., transportation, erection, site work etc.). If a supplier

insists on the same, the offer shall be rejected.

1.2.3 All bank charges shall be to respective accounts.

1.2.4 Bank Guarantee(s) shall be issued through Nationalised/ Scheduled bank, as per

pro-forma enclosed.

1.2.5 All Bank Guarantees will be issued directly to BPCL by the bank and Vendor shall

enclose copy of the same along with invoice.

1.2.6 All payments shall be released within 30 days of receipt of invoice and all requisite

documents, complete in all respects.

2.0 PAYMENT TERMS (FOREIGN BIDDERS):

In partial modification of the payment terms as mentioned in the General Purchase

Conditions, the following payment terms shall be applicable.

2.1 Please refer Special Conditions of Contract for detailed payment terms.

2.2 General:

2.2.1 No initial advance payment along with order shall be made by Owner against

supplies as well as services (i.e., transportation, erection, site work etc.). If a supplier

insists on the same, the offer shall be rejected.

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2.2.2 All Bank Guarantee(s) shall be issued through Nationalised / Scheduled bank in India

as per pro-forma enclosed. All Bank Guarantees will be issued directly to BPCL by

the bank. In case bank guarantee is issued by a branch of bank situated outside India

it should be countersigned by a Scheduled Indian Ba nk.

2.2.3 All bank charges and stamp duties payable outside India in connection with

payments shall be borne by Supplier. All bank charges and stamp duties payable in

India shall be borne by BPCL except L/C amendment charges for delays in delivery

and confirmation charges for confirmed L/C shall be borne by Supplier.

2.3 Transportation for Foreign Bidders

Ocean/Air transportation from FOB/ FCA Port of Exit to Designated Indian Port/ Airport shall

be arranged by BPCL through their nominated freight forwarder. Bidder shall arrange

handing over the material to BPCL freight forwarder at the designated port of exit.

In cases where the NIT/RFQ requires bidder to quote Ocean/Air freight, BPCL reserves the

right to ask the bidder to arrange shipment through bidders own freight forwarder at the

quoted freight rates.

B) EVALUATION CRITERIA FOR COMPARISON OF BIDS

1.1 Domestic Bidders:

Bids shall be evaluated on the basis of landed cost (including all supplies and services)

at Site including third party inspection charges (if applicable) by third party inspection

agency as nominated by BPCL.

1.2 Foreign Bidders

Bids shall be evaluated on the basis of landed cost at Site including the charges of

inspection by third party inspection agency, all duties, taxes and transportation

charges.

Exchange rate for foreign currency conversion to Indian rupees shall be considered as per

the TT selling rate published by The State Bank of India on the previous working day of

opening of the price bids

If a supplier does not quote freight charges, his offer shall be loaded with maximum

freight charges as quoted by the other bidders.

1.3 Transit insurance/Marine Insurance shall be excluded from suppliers’ scope for the items

where only supply involved and the same shall be arranged by the owner. For purchases

involving site work, the Comprehensive (Transit/Marine cum storage, erection, till handing

over of equipment) Insurance shall be arranged by Owner.

1.4 In case of contradictions in terms and conditio ns of RFQ documents, then the following shall

prevail in order of precedence:-

1. NIT/RFQ

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2. Specifications & Scope of work / Price Schedule of RFQ

3. Agreed Terms and Conditions (ATC)

4. Special Conditions of Contract (SCC)/ Special P urchase Conditions (SPC)

5. Special Instructions to Bidders (SIB)

6. General Purchase Conditions (GPC)

7. General Conditions of Contract (GCC)

C). COMMERCIAL LOADING OF OFFERS IN CASE OF DEVIATIONS

1.1 Basis of Loading

The Foreign Bids on supplies shall be loaded on FOB /FCA Port of Exit prices and the Indian

Bids shall be loaded on FOT Dispatch Point prices. For services loading shall be on the basic

prices without taxes and duties.

1.2 Payment Terms

If any differential payment terms is offered by the vendor as against BPCL terms mentioned

in this tender and the same is acceptable to BPCL, Vendor shall be loaded at a rate

equivalent to benchmark prime lending rate (BPLR) of State Bank of India applicable on the

date of opening price bid, calculated for the applicable differential period for the applicable

amount.

Differential Period of any other stage shall be suitably decided at the time of evaluation.

1.2.1 Foreign suppliers shall not be permitted to offer differential payment terms as against the

terms specified in the RFQ/ GPC and in case they insist, their offer shall be rejected.

1.2.2 Advance along with FOA/ PO will not be allowed. If a supplier insists for advance payment

along with FOA/PO, his offer shall be rejected.

1.3 Performance Bank Guarantee (PBG)

1.3.1 Performance Bank Guarantee shall be required as specified in the SCC. In case a supplier

offers to give a PBG for less than 10% of order value, or for a lesser period than what is

provided in GPC, loading shall be done for the diff erential amount and/ or the differential

period. For differential period/ amount, the follow ing example will amplify the

methodology of loading (if GPC specifies 10% PBG for 18 months + 6 months claim period

= Total 24 months):

For differential period:

Period offered by Bidder Loading

10% for 24 months - No loading

10% for 18 months - 10% x 6/24 = 2.5%

10% for 12 months - 10% x 12/24 = 5.0%

10% for 6 months - 10% x 18/24 = 7.50%

For differential Amount:

Other than 10%: To be loaded by percentage by which PBG is short of 10%.

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1.4 Penalty for Delayed Deliveries shall be as per the RFQ documents:-

1.4.1 In case a Supplier does not accept the delayed delivery clause and/or takes any deviation

(insists for liquidated damages or indicates penalt y clause in place of Price Reduction Clause)

or takes exception to the percentage rate mentioned in GPC or SCC, the offer of such

supplier(s) shall be loaded by 5%. The Foreign Bids on supplies shall be loaded on FOB/FCA

Port of Exit prices and the Indian Bids shall be lo aded on FOT Dispatch Point prices. For

services, loading shall be on the basic prices without taxes and duties

1.5 Price variation:

1.5.1 Bidders must quote firm & fixed prices.

1.6 Indian Freight charges:

1.6.1 Indian bidders shall quote firm freight charges up to destination by road on freight pre-paid

door delivery basis through bank approved transporters for all cases.

1.6.2 If a bidder does not quote freight charges, his offer shall be loaded with maximum freight

charges as quoted by the other bidders.

1.7 Indian taxes / duties

In case a bidder states that taxes/duties are not applicable at present and will be charged as

applicable at the time of delivery then his bid shall be loaded by the maximum rate of

taxes/duties applicable.

1.8 Any other loading not explicitly covered above but as required in the opinion of OWNER to

bring the offers on par shall also be considered for evaluation and comparison.

(Bidder’s signature and Stamp)

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SECTION-6

SCOPE OF WORK

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SECTION-6

SCOPE OF WORK

STEAM TRAP MANGEMENT AND OPTIMIZATION AT UTILITIES AND OFFSITE AREA OF BPCL MR

INTRODUCTION As a part of energy conservation, BPCL MR at it’s Utilities And Offsite Area intend to implement steam trap management and optimization program for next 4 years. There are approximately 2000 steam traps located in CPP, BOILER HOUSE, DM PLANT, Offsite area (including pipetracks 5,7,9,10,12 and pipe racks 5). The main scope is to make the vital steam trap system throughout the Utilities And Offsite Area to work optimally. METHODOLOGY To implement this program, following methodology is envisaged –

1. This will be implemented in co-ordination with BPCL Energy & Environment department and will be executed under the supervision of Maintenance department.

2. This contract is to maintain steam trap system comprising of Steam Traps of various kinds including thermodynamic, thermostatic, bimetallic, Float, compact modules, Cu tubing steam traps used for keeping instrumentation piping hot, piping / copper tubing leading to the traps from the root valve in the header.

3. This steam trap management program is to be carried out in three stages. Jobs mentioned under each stage are mentioned in detailed scope.

First Stage Survey of all steam traps systems, analysis, coding and tagging & report

submission.

Second Stage

Repairs and rectification of the steam trap systems in Utilities And Offsite Area.

Third Stage Sustenance of guaranteed performance of steam traps for the entire Utilities and Offsite Area.

Following Table gives the Basic data regarding the Utility Steam headers in use in Mumbai Refinery:

Service Oper. Pressure Oper. Temp Design Pressure Design Temp

(kg/cm2) (deg. C) (kg/cm2) (deg. C)

LP Steam 3 160 6.5 170

MP Steam 18 350 21 390 MAJOR HIGHLIGHTS OF THE SCOPE It is proposed to bring the entire steam trap systems in Utilities and Offsite Area under this program. Total estimated quantity of steam traps in the above mentioned area is approximately 2000 nos. However there may be a variation of +/- 5% traps. In case the number of steam trap modules is less than 2000 in the above area, additional modules at different area will be considered for the scope of the contract up to maximum 2000nos.

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However even after this, if the number of steam traps in the program is less than 2000, the program will be executed for minimum 1200 number of traps. If the number is between 1200 and 2000, the service items 10, 20, 30A, 30B and 30C will be paid on proportionate basis.

a) Initial 100% steam trap system audit (Activity - 2 Months and Submission of Final report 3 Months from the date of placement of PO/LOI)- Steam trap system survey, Analysis, Coding, Tagging & Report submission (Stage-1)- Line Item 10 in the Schedule of rates

o Steam trap system initial study of Utilities and Offsite Area and associated offsite area.

o Generation of steam trap database specific to BPCL MR Utilities and Offsite Area through steam trap management software of vendor.

o Analysis of study findings and recommendations for rectification report in the form of a consolidated report.

b) Execution of trap system rectification (Repairs & Rectification of Steam Trap system in the Utilities and offsite areas (Stage -2)- Line Item 20 in the Schedule of rates 6 to Max 8 months from start of rectification jobs).

o Rectification of the system – Repair and replacement management of defective steam traps.

o Supply of material related to steam trap systems like steam traps, steam trap service kits, isolation valves.

o Establishing the baseline for system performance for guarantee clause. o System performance Guarantee for next 36 months at minimum 95%

functioning level.

c) Maintenance of sustained performance (36 months)- Sustenance of guaranteed performance of steam traps for the entire Utilities and offsite areas on Quarterly basis -36 months. Line Item 30 (A), 30 (B) & 30 (C) in the Schedule of rates for the period from 1st to 4th quarter, 5th Quarter to 8th Quarter (Both the quarters inclusive) & 9th Quarter to 12th Quarter (Both the quarters inclusive) respectively

o Continuous monitoring of steam trap system post rectification to achieve and sustain guaranteed system performance.

o Dedicated vendor team at site during the period of contract execution. PO VALIDITY PERIOD It is envisaged that the Stage 1 & 2 may take nearly 8-12 months from LOI/ PO placement followed by a sustenance period of 36 months. Hence the Validity period of this PO shall be 48 months. SCOPE OF WORK This Scope of Work consists in TWO parts. PART-A: Service Contract for Steam Trap Survey, Rectification & Sustenance (3 Stages) PART-B: Material Supply contract for Steam Traps & spares DETAILED SCOPE PART-A: Service Contract for Steam Trap Survey, Rectification & Sustenance The contract has got THREE stages of execution are as follows:

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Line Item 10 - Steam trap system survey, Analysis, Coding, Tagging & Report submission (Stage-1) Vendor to start the initial exhaustive Survey, Tagging for ID & Report preparation jobs within 15 days upon order placement. (Site mobilization period shall not be more than 15 days after order placement). This is to quantify the initial requirement of the material needed & to arrange for necessary spares to commence the system rectification job. During this period the vendor will be working in close quarters with E & E to understand the Steam Trap network in the Utilities and Offsite areas & work towards identifying the leaks, measuring them, tagging each Trap with a UIN (Unique Identification Number). It is expected that there will be a Site In-charge with 2 Engineers assisted by 5-6 Technicians to carry out this job by a vendor. Scope of Job

a) To study the current condition of the steam trap system and check the actual condition of the system throughout the refinery with regard to the condition of the traps and amount of steam leakage using the Steam Leak Detection devices against each steam traps, quantity to be indicated in Kg/hr.

b) Giving Unique tag to each and every steam trap in the refinery: Ensure that each Steam Trap to be tagged by Aluminum Tag & SS wire with location & trap details wherever it is not yet done. This will help in understanding the suitability & adequacy of the traps provided through close monitoring. Vendor shall make location wise as built existing unit steam trap network diagrams prepared in PDF and auto cad format for future reference in consultation with BPCL.

c) Vendor shall provide overall Utilities and Offsite area statistics unit/header wise indicating good steam traps, Blow steam traps, Cold steam traps, popping steam traps as per the type of steam traps and manufacturer of steam traps against each process units. Vendor shall submit health status of each individual trap, steam trap type, size, application, installation, steam pressure, temperature at the trap, location and recommendations for each trap. Vendor shall also submit unit wise steam loss findings in it’s report.

d) The vendor will also help in identifying the `No Steam Trap' locations & other deficiencies in the system and present it in report form after discussions with the BPCL team.

e) Vendor to submit the material required report to book requisitions for material procurement within 60 days of placement of PO/LOI so that the material will be ready for taking up repairs/ rectification jobs immediately after initial survey & report submission activity.

f) Vendor shall submit a detailed report regarding the system survey & the work carried out for approval of BPCL team (E & E, Maint & Operations). BPCL approved quantity forms basis for Repairs / rectification job. BPCL verification will take about 2 weeks for review & approval. List of rectification and repair jobs related to steam trap systems shall be finalized and validated before start of stage 2.

g) Vendor to provide reports of the survey of each unit/area as & when it is completed & not to wait till completion of all survey jobs to enable quick review & clearance.

This survey & tagging activity is to be completed within TWO months from the date of placement of PO/LOI. Submission of Final report 3 Months from the date of placement of PO/LOI

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Payment for this will be one time on lump sum basis as per line item 10 of schedule of rates. The rates will be applicable as (No of traps/2000)*rate in the PO Payment shall be made within 30 days from Submission of Final Report in entirety for the whole Utilities and Offsite Area & its acceptance by BPCL Engineer-In- Charge. For relevant Delivery Period & LD applicability refer Liquidated Damages Clause section in this Scope/SCC Document. Line item 20 - Repairs & Rectification of Steam Trap system in the Utilities and offsite area (Stage -2) The commencement of repairs & rectification job will begin at a mutually agreed date after receipt of necessary material for the same from the vendor following the Survey & Tagging activity & in any case not later than 4 months from date of PO/LOI. Tentatively repairs and rectification jobs can be planned in coordination with Engineer-in-Charge. Vendor is required to complete all hot work jobs in coordination with Site Engineer and Engineer-in-Charge. Vender shall plan the hot work activities in such a way to complete maximum hot work during outage period of the respective header. During this period the vendor will be working in close quarters with Maintenance & Operation apart from E & E section to eliminate the identified non-working, damaged traps & repair the other traps in the Steam Trap network. It is expected that there will be a Site In-charge assisted by 4-5 Supervisors & 8-10 Technicians to carry out this job deployed by vendor. Rectification prioritization can be based on – Loss from individual location, Availability of isolation, Accessibility of the particular equipment/pipeline, Availability of products. Vendor to submit complete list of new traps and spares required for rectification phase along with the unit wise in initial steam trap audit. Traps required for failed traps, traps required for non-repairable traps, traps required for no trap locations shall be submitted for procurement of material. All repairable steam traps are to be serviced or repaired with replacement of parts including replacement of traps irrespective of any make available at BPCL warehouse first and then to source from rate contract during rectification period. Quantity of steam traps at BPCL warehouse can be finalized and approved through joint validation by vendor and BPCL irrespective of any make for use in rectification phase. At no point of time, quantity shall not exceed more than 10% of total surveyed traps in audit stage. Scope of job

a) The main objective of this is to attend to all the irregularities in the steam trap system to bring it to optimum operational level to ensure energy losses due to steam leaks are at minimum level on a continuous basis in the Utilities and Offsite Areas.

b) This is a one-time activity to attend the defective steam traps & connected piping (as per scope) so that at least 95% of all steam traps in the Utilities and Offsite Areas of Refinery are in proper working condition.

c) The commencement of repairs & rectification job will begin at a mutually agreed date after receipt of necessary material for the same from the vendor following the Survey & Tagging activity. Rectification of these steam traps can be taken up in coordination with Engineer-in Charge and Site Engineer.

d) A fabrication contractor to do the repairs & servicing jobs with Welding / cutting sets & accessories required for carrying out the jobs will be provided by BPCL, only during

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the Repairs/ rectification period of the contract. However necessary close co-ordination with the fabrication contractor on day to day basis shall be in vendor’s scope.

e) During the rectification period vendor may call multiple welding machines from fabrication contractor to attend rectification. However each crew should be accompanied with an exclusive supervisor from the Main vendor for fabrication contractor job.

f) Fabrication Contractor will be providing Welders & Fabricators to carryout IBR / Non-IBR cutting/welding jobs but the other jobs like repair, rectification, Lapping, Fitting, disassembly & assembly jobs of Traps, valves, modules etc., need to be handled by the Vendor’s Technicians.

g) Measurement sheets from fabrication contractor will be signed by the site engineer of main vendor along with concerned BPCL maintenance engineer.

h) Vendor shall ensure that material requirement request is handed over to BPCL Maint at least One month in advance & take requisition from them for supply of necessary material. Vendor to ensure that the necessary materials for this job are supplied as per the requisition within stipulated delivery period.

i) The Vendor shall submit detailed activity bar chart, organogram with regard to supervisory staff deployment, material supply schedule etc., for execution of the contract for the entire contract period.

j) Defective steam traps identified for repair/rectification for which positive isolation is not available will remain out of scope for system guarantee purpose till the time these are attended to during plant shutdown.

Payment for this will be as per line item 20 of schedule of rates. The rate will be applicable as (no of traps/2000)* rate in the PO. This initial rectification phase may take about 6 to max 8 months to bring the system to 95% level of trap healthiness. Therefore it is proposed that during this rectification period, vendor is eligible for part payment of the lump sum amount as follows:

i) 25% each of the cost of rectification jobs shall be paid after completion of 30% and 60% of the rectification jobs respectively.

ii) Final 50% shall be paid once 95% healthiness level of the Total Steam traps is reached and on BPCL verification & acceptance by BPCL-Engineer- In- Charge.

However, vendor to note that retention money as applicable in all cases will be retained by BPCL unless PBG is provided. This payment is subject to verification & acceptance by BPCL. BPCL will take about two weeks for verification/validation. Example: Suppose there are 2000 faulty traps after the survey, vendor is entitled for 25% each of the item 20 lumpsum value after rectification of 30% i.e., 600 traps & 60% i.e., 1200 traps. Balance 50% is payable after 95% healthiness of Total Traps is achieved as per mentioned criteria. For relevant Delivery Period & LD applicability refer Liquidated Damages Clause section in this SCC/Scope Document. Line Item 30 : Sustenance of guaranteed performance of steam traps for the entire Utilities and Offsite areas on Quarterly basis (Stage-3): The rectification will be followed by sustenance period of 12 quarters (36 months). During this period the vendor will maintain the Trap Healthiness continuously as specified & try

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towards enhancing healthy trap population to 100%. a) This phase begins only after 95% of the Steam Traps in the designated areas of the

Utilities and Offsite areas are brought to healthy condition. After rectification period the vendor shall return a consecutive show of >95% System performance level.

b) Vendor to ensure that all steam traps with >5kg/hr of steam loss is attended first and considered in the 95% of healthy traps. Such traps will not be allowed for consideration among the 5% unhealthy traps unless they are identified in non-isolation category during rectification phase.

The Continuous monitoring of the entire system will begin after the achievement of guaranteed system performance post initial rectification. To attain this objective following is the work scope envisaged: Scope of Job a) Vendor will take care of the any new steam trap requirement which is required to

sustain performance minimum at 95%. b) Vendor will deploy adequate number of staff to monitor trap performance on daily basis.

It is envisaged that there will be at least One Site In-charge who will be a Graduate Engineer with at least 3 years’ experience in Steam Trap Maintenance jobs along with 4-5 supervisors qualified with at least a diploma in Engg with 2 years field experience and 8-10 Technicians.

c) Once the Repairs & Rectification jobs are over, the Vendor has to bring their own resources including diesel driven welding machine with Maintenance crew for all jobs on a regular basis throughout the sustenance period including Trap replacement & welding. All hot and cold work activities required to maintain the health status of trap systems at 95% level shall be in the scope of vendor.

d) Vendor to take care of all Non-IBR as well as IBR welding requirement related to Steam Trap modules and connected piping fitting leaks during sustenance period & this includes coordination with IBR authorities, if any. BPCL shall provide piping fittings for replacement in case required, however vendor shall arrange for hot and cold work of piping fittings.

e) Root cause report for repeated steam trap failure: Vendor needs to provide the reason for steam trap failure like blow through, leaky, cold etc., for steam traps which are found to fail repeatedly in refinery and mitigation plan to overcome failure of steam trap for next 36 months.

f) Vendor shall provide the data related to population of steam traps along with the status, reason for leak in existing Quarterly steam leak system in soft form.

g) Vendor should provide the details of steam trap installation as per network diagrams prepared in stage 1 (survey phase), date of installation of new steam traps, location of steam traps. Vendor should also indicate new location where ever there is requirement of new steam trap in unit and not replacement and so that update Steam network diagram for respective units.

h) All Traps being replaced by the vendor shall conform to the Specs as per the PO lines and at no extra cost to BPCL.

i) In case of major leaks identified & advised to vendor for rectification, the same to be attended within 48 hrs.

j) Vendor to submit quarterly report of the condition of the entire steam trap (100%) system in the scope along with summary of Healthy, defective traps, action taken & action plan for previous & next quarters.

k) A team comprising of the officers from E & E, Operation, Maint & vendor will do sample survey of at least 25% steam traps to decide the effectiveness/ efficiency of the traps in the sample survey area decided by BPCL. Vendor to submit the survey report duly

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attested by E & E and Operation while raising invoice for payment. BPCL may resort to any higher amount of sample survey if they so desire.

l) Vendor shall coordinate to conduct the survey in the last fortnight of every quarter. The certified measurement/invoice shall indicate healthiness of the entire Steam Trap population & shall be submitted to Maint Planning every quarter within first fortnight of each quarter for the previous quarter.

m) For calculation of steam loss in any form like passing, blow- through etc., the methodology adopted should conform to UNFCCC (United Nations framework conditions for climate change) for closed loop & CHT for open to atmosphere leaks.

n) Qualitative activity to be conducted during sustenance by BPCL and Vendor jointly like Steam quality improvement suggestions in pump seal quenching steam, Furnace atomizing steam quality enhancement suggestions, LP/MP steam tracing systems & good engineering practices, tank farm area steam & condensate system improvement suggestions, utilization of vent steam etc.

o) Vendor shall submit daily status report of rectification jobs scheduled throughout the stage 3 period. Shutdown nature of jobs shall be planned out during unit shutdown/outage time.

Payment shall be made as per line item 30 of schedule of rates. Owing to the contract duration spreading across 36 months (12 Qtrs), Vendor to quote separately as per following line items on per quarter basis.

• First year period From 1st to 4th quarter (Both the quarters inclusive)-Line item 30(A) • Second year period From 5th Quarter to 8th Quarter (Both the quarters inclusive) -

Line item 30(B) • Third year period From 9th Quarter to 12th Quarter (Both the quarters inclusive) -

Line item 30(C) If the number of steam traps in the program are between 1200 and 2000 then, rate will be applicable as (No of traps/2000)* rate in the PO. Payment will be made on quarterly basis within 30 days of submission of the certified invoice. GENERAL SCOPE APPLICABLE TO ALL ITEMS Important Note Where ever steam leak quantity is mentioned it is associated with leak in the steam trap area only as follows:

• All Steam Traps, isolation valves & piping up to root valve or up to 15 m behind from trap location whichever is lesser shall be in vendor’s scope.

• Steam Traps with Copper tubing on instrument, equipment or line tracers. a) All repairable steam traps are to be serviced or repaired with replacement of parts/trap

internals as available in our BPCL warehouse first and then to source from rate contract during rectification period.

b) Any leak in the steam trap module like integral trap flange leak, valve flange leak, flange leak, valve gland leak, thread joint leak etc are to be rectified by the Vendor.

c) Jobs to be carried out under the supervision of expert from the Vendor with valid work permit from BPCL and the Vendor Site Engineer should be present on continuous basis at BPCL MR Site.

d) In case of steam trap beyond repair, replacement of steam traps to be done by the Vendor only with consent from BPCL team comprising of E & E, Operation & Maint officers.

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e) All hot/cold work for repair/replacement of steam trap, if any, will be carried out by Vendor, after the detection and immediate rectification will be planned in co-ordination with BPCL MR.

f) The assistance of fabrication contractor will be provided by BPCL only during Repairs & Rectification period. Beyond that i.e., during sustenance period, Vendor has to make their own resource arrangement for fabrication & maintenance.

g) Data of repair / replacement for each tag is to be mentioned in the report. h) Vendor will conduct quarterly training program on operation and maintenance of steam

traps in BPCL MR Refinery for operation / maintenance team within the refinery premises.

i) BPCL may also carryout performance checking of Steam Traps system through third party like CHT to assess the performance.

j) Vendor should deploy BEE certified energy managers who should be part of this steam trap system management.

Note on fabrication contractor

a) A fabrication contractor to do the repair jobs with Welding / cutting sets & accessories required for carrying out the jobs will be provided by BPCL only during the Repairs/ rectification period of the contract. However necessary co-ordination with the vendor on day to day basis is in vendor’s scope.

b) During the rectification period Vendor may call multiple welding machines from fabrication contractor to attend fabrication/ welding jobs. However each machine should be accompanied with a Supervisor from the Vendor.

c) Measurement sheets from fabrication contractor will be verified by the site engineer of Vendor and get certified from BPCL maintenance engineer before invoice preparation.

d) Once the Repairs & Rectification jobs are over the Vendor has to bring his own resources for all jobs including welding on a regular basis throughout the sustenance period.

PART-B : - MATERIAL SUPPLY CONTRACT FOR STEAM TRAPS & SPARES

Material Supply a) Please refer Technical Specification Sheets from Annexure-1 to Annexure-9 for

supply of various Steam Traps/ Manifolds etc. Service kits required for traps are not included and it will vary according to OEM of trap.

b) All material supplied should also conform to General Notes & Specs as per Attachment.

c) A list of spares routinely required in Steam Trap Maintenance is provided. Vendor to quote as per schedule of rates provided against each item.

d) Vendor will be intimated with a release of separate requisition regarding the required quantity from time to time so that minimum required quantity is maintained for smooth & effective functioning of the system. BPCL shall consider the available ware house quantity and release requisition for balance quantity for the supply.

e) Vendor shall advise well in advance regarding the steam trap requirement for the next two months and also arrange for the same at the earliest, once the requisition is released.

f) New steam traps to be supplied shall be as per steam leak rate determination standards a. PTC-39, b. ISO 7841 (1988) c. EUROPEAN STANDARD 27841 (1991) equivalent with the least amount of steam loss to prevent energy loss.

g) Vendor shall provide proper back up for the request made for material procurement. Adhoc requests will not be entertained.

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h) The Financial Limit/quantity for the material supply is mentioned for all the items put together. However there is no assurance about the complete consumption of the said Financial Limit/quantity.

i) No material procurement advice from vendor is entertained once the sustenance period begins.

j) Trap material to be of Metallic body. Non-Metallic Body material like plastic, PVC etc., are not acceptable.

k) Vendor to supply Steam Traps which meet specs as per PO lines. Vendor to submit spec sheet of each item along with the bid for Technical Review. Items not conforming to or inferior to the specified specs will not be accepted in which case the bid will be rejected.

l) Delivery: Vendor to supply necessary materials ordered within 30 days from the date of released purchase order / Mail Intimation.

m) Vendor to submit all the test and third part inspection certificates for all material supplied under this contract and as mentioned in material specifications requirement.

n) Quantities indicated in SOR are only for evaluation purpose and will change as per site & audit requirements. In any case, vendor shall not assume the quantities written in SOR as final quantity of material supply. There may be wide variation item wise in material requirement. BPCL reserves the final right to procure the material item wise under this contract.

Important notes on material supply Vendor to co-ordinate & help in expediting the materials required whenever the materials are needed for job execution in the refinery. The rates provided will be frozen for the entire period of contract. Provision for additional material requirement In the event where the quantity of material required exceeds the provision made in the Purchase Order, BPCL will have the discretion to place an Order to procure additional material up to 25% of Purchase Order quantity at the same rates. The items and the quantity required will be decided at the time of placement of order. Warranty of Materials Vendor to supply genuine spares, items manufactured by them. All new traps supplied & installed under this contract will carry a warranty of 4Years including all steam traps serviced with new spares kit from the date of installation & commissioning. Delivery period and liquidated damages clause LD applicability for various items & Penalties at various stages is applicable as mentioned below:

PART-A: Service Contract for Steam Trap Survey, Rectification & Sustenance (3 Stages)

A (1) Initial 100% steam trap system audit- Steam trap system survey, Analysis, Coding, Tagging & Report submission (Stage-1)- Line Item 10 in the Schedule of rates.

Submission of Final report in entirety for the whole Utilities and Offsite areas & its acceptance by BPCL as mentioned above will mark the end of this stage. The stage shall be completed within 3 Months from the date of placement of PO/LOI. Delay in completion

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of this stage beyond this period it will attract an LD of 1% per week to a max of 5% on lump sum value of item 10. A (2) Execution of trap system rectification- Repairs & Rectification of Steam Trap system in the Utilities and Offsite areas (Stage -2)- Line Item 20 in the Schedule of rates. The commencement of repairs & rectification job will begin at a mutually agreed date after receipt of necessary material for the same from the vendor following the Survey & Tagging activity & in any case not later than 4 months from date of PO/LOI. Reaching of 95% healthiness level of the Total Steam traps (including BPCL verification & acceptance) in the Refinery will mark the end of this Stage 2. Following this the sustenance period will start. The activities under this stage 2 are to be completed within 8 months from the date of starting the Rectification job. Delay in completion of this stage beyond this period it will attract an LD of 1% per week to a max of 5% on the lump sum value of Item 20. A (3) Maintenance of sustained performance- Sustenance of guaranteed performance of steam traps for the entire Utilities and Offsite areas on Quarterly basis Penalty clause in Performance Guarantee section in scope of work document shall be applicable. PART-B: Material Supply contract for Steam Traps & spares For any delay in delivery beyond aforesaid delivery period price reduction @ ½% of undelivered order value per week of delay or part thereof, subject to a ceiling of 5% of total order value for the particular item/items ordered as per Clause No. 20 of BPCL’s GPC shall applicable.

How to Quote a) Part-A-Vendor to quote lump sum price for the line item# 10, Lump sum Service /

Maint Charges for item#20 and for service/Maint charges per Quarter in line item#30 (A) From 1st to 4th quarter (Both the quarters inclusive), line item#30 (B) From 5th Quarter to 8th Quarter (Both the quarters inclusive) and line item#30 (C) From 9th Quarter to 12th Quarter (Both the quarters inclusive) as per schedule of prices

b) Vendor shall quote for all items for the line items in Part-B as per schedule of rates. c) Failure to quote for all items will lead to rejection of the bid.

Placement of purchase Order Purchase Order shall be placed based on the overall lowest qualified quote for Part –A and Part-B together. TPI charges (in case of non indian bidders), freight, taxes and duties etc and loading on commercial deviations (if any), less eligible Cenvat/VAT Credit for supplies /site work portion shall be considered for evaluation of the lowest bidder. Payment Terms Running Account Bills/ Release Purchase Orders: Contractors shall prepare measurement worksheets immediately upon completion of the jobs entrusted and in any case not later than 15 days from the date of job completion. All measurements shall be in the same units as in the Contract line items. Wherever possible vendor shall include sketches to bring clarity to the jobs done.

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For the purpose of taking joint measurement, the Contractor/representative shall be bound to be present whenever required by the Engineer-in-Charge/Site-in-Charge. If, however, they are absent for any reasons whatsoever, the measurement will be taken by the Engineer-in-Charge/Site-in-Charge or his representative and the same would be deemed to be correct and binding on the Contractor. For RA Bills / Bills against Release purchase orders, payment will be made within 30 days of submission of Invoice along with measurement sheets duly approved by Engineer In-charge of respective Site. Final Bills: The final bill shall be submitted by the Contractor within one month of the date of completion of the work fully and completely in all respects. If the Contractor fails to submit the final bill accordingly Engineer-in-Charge/Site-in-Charge may make the measurement and determine the total amount payable for the work carried out by the Contractor and such a certification shall be final and binding on the Contractor. The Engineer- in-Charge/Site-in-Charge may take the assistance of an outside party for taking the measurement, the expenses of which shall be payable by the Contractor. Payment of final bill shall be made within 30 days of submission of Invoice along with measurement sheets duly approved by Engineer In-charge of respective site. For Material Purchase Orders: Vendor shall ensure submission of relevant documents as applicable along with material delivery as follows:

a) Challan/site measurement sheets with the PO item numbers, Units of Measurements and quantities clearly mentioned.

b) Gate Entry document duly signed by CISF at BPCL Security Gate. c) Bill of Entry/ Excise (MODVAT) Invoice, Octroi charges as applicable. d) Technical documents like Drawings, MTCs, TPI certifications etc., as applicable.

Ensure that the Technical Documents should reach the nominated person in the PO for Technical Enquiries.

Please note that failure to submit any of the above documents may delay the process of payment. Hence recheck & confirm the dispatch of above documents with material to avoid hindrance in payment of Bills. Payment will be made upon receipt of the Invoice from the vendor within 30 days. System Performance Guarantee Vendor should guarantee to maintain the System Performance Rate of minimum 95% of Steam Traps in RMP units of Mumbai Refinery. Traps shall be in proper working condition without leak during the contract period post complete initial survey of the system & its rectification phase for below mentioned system components:

• All Steam Traps, isolation valves & piping up to root valve or upto 15m behind from Trap location whichever is lesser.

• Steam Traps with Copper tubing on instrument, equipment or line tracers. However for System healthiness measurement, only the Trap population will be considered.

• Once the system achieves 95% Trap healthiness, Vendor shall maintain the system to sustain the system healthiness consecutively for 36 months.

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• Defective steam traps identified for repair/rectification in repair phase for which positive isolation is not available will remain out of scope for system guarantee purpose till the time these are attended to during plant shutdown.

• During this period, BPCL will provide neither fabrication contractor nor any material in the form of Traps, repair kits etc., for repairs / replacement to maintain the healthiness at 95% level.

• Provision of additional material / fabrication contractor from BPCL is only for the following cases:

a) Where new scheme / layout is proposed b) Where change of type of trap is advised at a later stage

PENALTY CLAUSE After rectification period, the vendor shall return a consecutive show of >95% system performance level. The Continuous monitoring of the entire system will begin after the achievement of guaranteed system performance post initial rectification. During quarterly evaluation survey, in case the defect observed is more than 5% ( i.e <95% System performance level) , penalty shall be imposed which will be equal to the % by which defect exceeded 5%. For this purpose, the quarterly value of the job of monitoring and maintenance as per item#30 will be considered. Example: Suppose the healthiness of steam traps in the Refinery is found to be 93%, then (95-93) = 2% penalty will be levied through quantity adjustment i.e., during invoicing and payment, 0.98 will be paid instead of 1.00 quantity. If in case the vendor is unable to reach optimum level (95% healthiness) within stipulated time period from the date of commencement of the job (item#20) or anytime in future the performance goes below 90%, the vendor is not entitled for quarterly payment as per Item#30. If the situation remains the same consecutively for two quarters, BPCL has the right to terminate the contract & go for fresh tender, if need be. In such situations, Retention money / PBG given by the vendor will be forfeited. The vendor should give the list of passing/non isolatable steam traps on monthly basis to the concerned area maintenance/operations manager to enable plan & offer for replacement in the planned outages. BPCL may at any point resort to random checks of the system to check the performance claimed by vendor through in-house or third-party inspection. The vendor is bound to accept the report & act accordingly. SCOPE OF SUPPLY BPCL Scope of supply:

a. Fabrication contractor for carrying out the fabrication & welding jobs at site only during Repairs & rectification phase.

b. All steam traps, their parts, piping materials required for the job, either from ware house or through Release purchase orders till Rectification Stage.

c. Service air, Water, Lighting power supply and space for porta cabin d. Scaffolding required for the job in case required. e. Insulation removal and reinstallation after completion of jobs for all stages of

contract. Vendor’s Scope:

a) All resources required for survey like the supervisory staff, measuring instruments,

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tools, tags. Markers, etc., b) All tools & tackles, safety equipment c) DG Sets for Welding, cutting, grinding, and fitting equipment with necessary

supervisory & maintenance manpower along with consumables during sustenance period.

d) Necessary supervisory & maintenance technicians during rectification period. e) Any items men & material required but not mentioned in BPCL scope. f) Vendor to supply Steam Traps as per indent / released purchase order. g) Steam Traps, repair kits required to maintain system at 95% healthiness during

sustenance period. h) Porta cabin with office furniture and accessories like working bench, vice, tools etc.

Notes to Vendor a) It is expected that, irrespective of the brand of the steam trap in service, the successful

vendor shall service the defective traps. Wherever the traps need to be replaced, the material will be drawn from BPCL warehouse as per scope of line 20.

b) If the required material is not available or change in the system is warranted, the BPCL team will decide & approve such changes after which the vendor is permitted to use their own replacement material.

c) Once the PO is finalized, BPCL will buy all the steam trap materials for replacements from the successful vendor only to the extent provision for material supply is made in the PO except the parts that may be required for repairs of the existing steam traps of the other brands. Wherever the traps need to be replaced, the material will be drawn from BPCL warehouse till the inventory is exhausted.

d) Vendor should commit to supply the necessary spares required within 30 days of placement of order for spares to avoid delays in job execution.

e) Maintenance will provide necessary space for the vendor to carry out their job during their contractual period.

f) Please read Performance Guarantee clause, How to quote & method of Placement of Purchase Order thoroughly before quoting.

g) They will be reporting to the respective Utilities Unit and offsite heads during the contractual period for their requirements.

h) Vendor will do the survey as per Item#10 to check the present condition and submit a report regarding the material requirement at the earliest. Vendor shall also give the details of the defective traps in service belonging to other manufacturers also and the required spares for rectifying them for which spares will be arranged by BPCL.

i) The Vendor shall submit detailed activity bar chart, organogram with regard to supervisory staff deployment, material supply schedule etc., for execution of the contract for the entire contract period.

j) Vendor should have at least two nos intrinsically safe radio sets or intrinsically safe mobiles to communicate with BPCL personal.

k) Vendor to ensure that all personnel working under them use required personal Protective equipments (PPE’s).

l) Vendor to ensure safety in all the activities carried out by them. In case of occurrence of any unsafe incident, the contract is liable to be terminated without any prior notice.

m) Vendor to ensure good housekeeping in the areas in which he is working. n) All the generated scrap to be disposed off the same day to the designated scrap yard in

the Refinery. o) BPCL will not provide any canteen arrangement for the vendor. Vendor has to arrange

it for his resources. p) Vendor to follow all gate pass formalities and safety rules of BPCL refinery. q) Vendor to follow all instructions of site in charge during execution of contract.

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Documents to be submitted by Vendor.

• Test certificates of all procured and bought out items equipments, machinery, pipes, fittings, valves, structural steel, paints, wrapping and coating material, welding electrodes etc.

• Welding Procedure Specification and Procedure Qualification Reports • Painting inspection reports, • All Q.C check sheets, • Calibration / test certificates for all tools, tackles, instruments, lifting devices used. • No further claim certificate • Site clearing certificate • Any other records/ reports/ certificates as required by owner/ consultant from time

to time in the approved formats/ forms.

RESPONSIBILITY MATRIX DURING EXECUTION OF CONTRACT

Sr No Description Responsible

1 Certify the equipments deployed for steam leak survey BPCL E&E section /Vendor

2 Discuss, prepare format for survey and get approval before start of survey

BPCL E&E section /Vendor

3 Identify areas to vendor for survey in daily basis planning BPCL E&E/ Ops/ Maint section

4 System Survey, identify, measuring in all Utilities And Offsite Area

BPCL E&E ,Ops section / Vendor

5 Tagging of each trap with UID Vendor

6

Analysis, preparation and submission of report with classification of leaky traps, acceptable traps, No traps and system deficiency to BPCL Vendor

7 Review and checking of report as per standards / PO by BPCL

BPCL E&E/ Ops/ Maint section

8 Approval of report and communication to vendor BPCL E&E section

9 List of Material required for replacement shall be given to BPCL in time Vendor

10 Placement of material PO based on recommendation of E&E

BPCL Maint , P&CS section

11 Receipt of material at W/H and communication to vendor BPCL Maint , P&CS section

12 Repair / rectification after BPCL agreement Vendor

13 Assist in providing permits in unit area BPCL Maint/Ops section

14 Support to vendor by providing fabrication contractor during rectification phase only.

BPCL Maint section

15 Co-ordination with fabricator is vendor's responsibility Vendor

16 Completion of rectification & bring the system 95% level Vendor

17 Certification by BPCL for the rectification job BPCL E&E/ Ops/ Maint section

18 Commissioning of rectified traps BPCL Ops Section

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19 Joint measurement survey to find out steam loss after rectification

BPCL E&E ,Ops, Maint section /Vendor

20 Preparation of report after joint measurement survey Vendor

21 Periodic monitoring of each trap Vendor

22 Quarterly joint survey of steam traps and validated report submission for payment

Vendor/ BPCL E&E ,Ops, Maint section

GENERAL SPECIFICATIONS & NOTES FOR MATERIAL SUPPLY

1. Steam traps, Valves, Assemblies etc., supplied shall meet the IBR requirements and

shall be accompanied with original IBR Certificate in Form III – C duly approved and countersigned by IBR authority.

2. Material Test Certificate (Physical properties, Chemical Composition and Heat Treatment report) of pressure containing parts shall be furnished for complete assemblies.

3. Vendor to take no deviation from the mentioned specification in the RFQ 4. Vendor must submit the detailed drawings along with the catalogue. Detailed vendor

drawings shall be submitted for approval. 5. Steam testing at 10bar to be carried out for the complete connector assembly fitted

with thermostatic steam trap for 10% of the total quantity. 6. Spare Kits: Spare kits specifications should be compatible to the parent assembly.

Spare kits shall contain all necessary spares and consumables required for repair and maintenance, sufficient to extend warranty as applicable for usage of spare kits in the traps.

7. All gasket material shall be asbestos free, Grafoil filler shall be used in place of asbestos material.

8. Valid enlistment letter of EIL or any other reputed engineering consultant of India such as PDIL, JACOB, TOYO, MECON etc. for condensate manifold station /steam manifold station is preferable for evaluation.

9. Following Table gives the Basic data regarding the Utility Steam headers in use in Mumbai Refinery:

Service Oper. Pressure Oper. Temp Design Pressure Design Temp

(kg/cm2) (deg. C) (kg/cm2) (deg. C)

LP Steam 3 160 6.5 170

MP Steam 18 350 21 390

ADDITIONAL TECHNICAL REQUIREMENTS.

1. Vendor shall submit drawings for manifolds, piston valves, compact steam trapping assembly and condensate manifold station with catalogues along with the offer, without which offer will not be considered & rejected.

2. Vendor shall require to furnish this specifications duly signed and stamped as a token of acceptance and if any deviations from the specifications must be specified on a separate sheet otherwise writing any where shall not be treated as deviation.

3. All drawings and documents to quote with contract order number and RFQ number. 4. Parts subject to wear & tear shall be suitably hardened, if any. 5. Test reports shall be supplied for all mandatory tests as per applicable code. 6. Every manifold and compact steam trapping assembly shall be subjected to all

mandatory tests and checks called in the respective BPCL datasheet. 7. Paint or Ink for marking shall not contain any harmful metal or metal salts such as

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zinc, lead or copper which cause corrosive attack on heating for all supply of spares/systems.

8. Complete connector assembly shall be painted with one coat of inorganic zinc silicate (Minimum DFT 65 to 75 microns)

9. Complete connector assembly shall be dry, clean and free from moisture, dirt and loose foreign materials of any kind. It shall be protected from rust, corrosion and any mechanical damage during transportation, shipment and storage.

****************

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SECTION-7

SPECIFICATIONS OF SUPPLIES

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SECTION-7

ANNEXURE 1: COMPACT STEAM TRAP ASSEMBLY THERMODYNAMIC TYPE WITH 5VALVE (INLET/OUTLET/BYPASS/TRAP TEST/TRAP VENT PISTON VALVES)

CONFIGURATION ALONG WITH ISOTUB FOR VHP HEADER DRAINS (Item Sl. No. 1 and 2 in Part-B: Material Supplies)

TECHNICAL NOTES The Compact Thermodynamic Trap Module with an in built Bypass Valve, a Trap Vent Valve and a Trap Test Valve for high pressure steam applications upto 62 bar g. Replaceable trap internals and inbuilt strainer eases inline maintenance. The compact module has an integral upstream and downstream piston valves which isolates the upstream and downstream piping of the steam trap.

1. Complete connector assembly with Thermodynamic Trap shall meet the IBR requirements and shall be accompanied with original IBR certificate in Form III - C duly approved and countersigned by IBR authority.

2. Material Test Certificate (Physical properties, Chemical Composition and Heat Treatment report) of pressure containing parts shall be furnished for complete connector assembly.

3. The QAP shall be submitted as per IBR and obtain approval for the same by BPCL. 4. Vendor to take no deviation from the mentioned specification in the RFQ 5. Valid enlistment letter of EIL or any other reputed engineering consultant of India

such as PDIL, JACOB, TOYO, MECON etc. for condensate manifold station /steam manifold station is preferable.

6. Vendor must submit the detailed drawings along with the catalogue of the connector assembly with the Technical Offer.

7. Detailed drawings shall be submitted for approval after placement of PO and before start of manufacturing.

8. Complete connector assembly shall be painted with one coat of inorganic zinc silicate 9. (Minimum DFT 65 to 75 microns). 10. Complete connector assembly shall be dry, clean and free from moisture, dirt and

loose foreign materials of any kind. It shall be protected from rust, corrosion and any mechanical damage during transportation, shipment and storage.

ADDITIONAL TECHNICAL REQUIREMENTS 1. Pressure & Temperature rating shall be according to ASME B16.34 2. Inlet and outlet connections shall be of 15NB and 20 NB, SW ends. 3. Thermodynamic trap seat and disc should be maintainable and Replaceable 4. LEAKAGE CLASS shall be of VI- Bubble Tight Shut Off 5. Pipeline Connector fitted with the thermostatic steam trap shall have Max. Operating Pr. of 62bar g and Max. Operating Temp. of 525deg C 6. Pipeline Connector fitted with the thermodynamic steam trap shall be tested at a Hydrostatic Pressure of 155Bar.g and air pressure of 6 bar g. PRODUCT FEATURES 1. The module has an inbuilt thermodynamic type steam trap, upstream, downstream isolation Valve and Bypass Valve, trap test & trap vent valve and 100-mesh built in strainer.

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2. The inbuilt trap has replaceable internals (seat, disc and spiral wound gaskets). 3. With an insulating cover that prevents the trap being unduly influenced by excessive heat loss when subjected to low ambient temperatures, wind, rain, etc. 4. The Trap is provided with the sizes and end connections15NB and 20NB Socket Weldable ends.

MATERIALS COMPACT STEAM THERMODYNAMIC TRAP MODULE CONSIST OF SINGLE PIECE FORGED BODY HAVING INTEGRAL GLANDLESS PISTON VALVES NAMELY FOR INLET; OUTLET;BYPASS & TRAP AND VENT VALVE. Leakage class VI bubble type shut off BONNET : BOLTED STEM : RISING UPPER & LOWER SEALING RING : RENEWABLE SS304 REINFORCED GRAPHITE RINGS TYPE : NON REGULATING PISTON VALVE BODY : ASTM A217 GR. WC6 BONNET : ASTM A217 GR. WC6 HANDWHEEL : SG IRON 400/15A STEM : ASTM-A216 TYPE 316 SEALING RING STACKS : GRAPHITE + SS304 SCREEN : S.S. 316 SCREENS WITH 100 MESHES STRAINER CAP : ASTM-A 217, GR. WC6 STRAINER CAP GASKET : SS EXFOLIATED SEAT : B.S. 4659 GR.BD2 DISC : B.S. 4659 GR. BD2 TOP COVER : ASTM A 217 GR.WC6 SPIRAL WOUND GASKET : SPIRAL WOUND (SS/GRAPHITE) BONNET : ASTM - A276, GR. SS410 STEM PISTON : ASTM A 276, GR. SS316 IBR APPROVAL : REQUIRED SIZE : 15 NB & 20 NB End Connection : Socket Weld TRAP SHOULD BE SUITABLE FOR VHP STEAM OF OPERATING CONDITIONS: 62 KG/CM2 STEAM AND TEMP 525 DEG C.

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ANNEXURE 2 : TECHNICAL SPECIFICATION FOR PISTON TYPE ISOLATION VALVES

(Item Sl. No. 3,4,5,6 and 7 in Part-B: Material Supplies) 1. Material Test Certificate (Physical properties, Chemical Composition and Heat Treatment report) of pressure containing parts shall be furnished for complete connector assembly. 2. The QAP shall be submitted as per IBR and obtain approval for the same by BPCL. 3. Vendor to take no deviation from the mentioned specification in the RFQ 4. Valid enlistment letter of EIL or any other reputed engineering consultant of India such as PDIL, JACOB, TOYO, MECON etc. for condensate manifold station /steam manifold station is preferable. 5. Vendor must submit the detailed drawings along with the Technical Offer. 6. Detailed drawings shall be submitted for approval after placement of PO and before start of manufacturing. RATING Class 800 MFG .STANDARD & DESIGN ASME B16.34 / API 602 SIZE RANGE 15NB to 50NB (15, 20,25,40 & 50 nb) ENDS SW B 16.11 / Screwed Ends LEAKAGE CLASS VI --BUBBLE TIGHT SHUT OFF MATERIAL SPECIFICATIONS PART NAME CONSTRUCTION MATERIAL BODY FORGED ASTM A 105 BONNET BOLTED- STRAIGHT DESIGN ASTM A 105 SPINDLE RISING ASTM A 276 TP 410 PISTON BURNISHED ( 0.2 - 0.6 Ra ) ASTM A 276 TP 304 ( 18% -- 20 % Cr ) UPPER & LOWER SEALING RING RENEWABLE & INTERCHANGABLE SS REINFORCED GRAPHITE (ASBESTOS FREE ) BELLEVILLE WASHER SPRING STEEL, EN - 47 HANDWHEEL CRCA CARBON STEEL ( ISD 513 ) / MALLEABLE CAST IRON ( IS 2108 ) SPACER ASTM A 276 TP 410 SERVICE CONDITIONS MAX. OPERATING PRESSURE : 78 BAR g MAX. OPERATING TEMP , 427 0 C TESTING STD API 598 HYDROSTATIC TEST ( FOR PRESSURES -BODY : 212 BAR (G), SEAT : 156 BAR (G) CERTIFICATION : IBR STEAM TEST AT 7- 10 BAR (AVAILABLE AT WORKS) 10% VALVE STRIP OFF TEST ON STEAM SELECT THE RANDOM OF SAMPLE FOR 5 Nos AIR TEST ( 7 BAR (G) ) 10% BPCL MESC 77.77.50.485.5 - 15 NB, 77.31.73.394.5 - 20 NB, 77.77.50.520.5-40 NB Piston valves RATING Class 800 STANDARD ASME B16.34 / IBR SIZE : 15 NB, 20 NB, 25 NB,

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ENDS SW B 16.11 / Screwed Ends MATERIAL SPECIFICATIONS BODY - FORGED ASTM A 105 BONNET - BOLTED, ASTM A 105 SPINDLE- RISING, ASTM A 276 TP 410 PISTON - BURNISHED, ASTM A 276 TP 304 ( 18% -- 20 % Cr ) UPPER SEALING RING - -RENEWABLE ASBESTOS FREE SS REINFORCED GRAPHITE LOWER SEALING RING - - RENEWABLE ASBESTOS FREE SS REINFORCED GRAPHITE BELLEVILLE WASHER SPRING STEEL, EN - 42 HANDWHEEL CRCA CARBON STEEL ( ISD 513 ) / MALLEABLE CAST IRON ( IS 2108 ) BONNET BOLTS - ASTM A 193 B7 BONNET NUTS - ASTM A 194 2H SPACER - ASTM A 276 TP 410 SPECIAL SERVICE CONDITIONS STEAM (IBR) MAX. TEMP , 427 0 C HYDROSTATIC TEST PRESSURE BODY : 212 BAR (G) SEAT : 156 BAR (G) TEST PRSSURE WITH AIR 7 BAR (G) CERTIFICATION : IBR Piston valve SW RATING Class 800 STANDARD ASME B16.34 / IBR SIZE : 40 NB , 50 NB ENDS SW B 16.11 / Screwed Ends MATERIAL SPECIFICATIONS BODY - FORGED ASTM A 105 BONNET - BOLTED, ASTM A 105 SPINDLE- RISING, ASTM A 276 TP 410 PISTON - BURNISHED, ASTM A 276 TP 304 ( 18% -- 20 % Cr ) UPPER SEALING RING - -RENEWABLE ASBESTOS FREE SS REINFORCED GRAPHITE LOWER SEALING RING - - RENEWABLE ASBESTOS FREE SS REINFORCED GRAPHITE BELLEVILLE WASHER SPRING STEEL, EN - 42 HANDWHEEL CRCA CARBON STEEL ( ISD 513 ) / MALLEABLE CAST IRON ( IS 2108 ) BONNET BOLTS - ASTM A 193 B7 BONNET NUTS - ASTM A 194 2H SPACER - ASTM A 276 TP 410 SPECIAL SERVICE CONDITIONS STEAM (IBR) MAX. TEMP , 427 0 C HYDROSTATIC TEST PRESSURE BODY : 212 BAR (G) SEAT : 156 BAR (G) TEST PRSSURE WITH AIR 7 BAR (G) CERTIFICATION : IBR

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ANNEXURE 3 : COMPACT MODULE WITH INLET/OUTLET/TRAP BYPASS/TRAP VENT/TRAP TEST PISTON VALVES FOR LP STEAM TRACER LINE PIPE CONNECTOR

(Item Sl. No. 8 and 9 in Part-B: Material Supplies) TECHNICAL NOTES 1. Complete connector assembly (forged compact assembly with inbuilt piston valves) shall meet the IBR requirements and shall be accompanied with original IBR Certificate in Form III - C duly approved and countersigned by IBR authority. 2. Material Test Certificate (Physical properties, Chemical Composition and Heat Treatment report) of pressure containing parts shall be furnished for complete connector assembly. 3. The QAP shall be submitted as per IBR and obtain approval for the same by BPCL. 4. Vendor to take no deviation from the mentioned specification in the RFQ 5. Valid enlistment letter of EIL or any other reputed engineering consultant of India such as PDIL, JACOB, TOYO, MECON etc. for condensate manifold station /steam manifold station is preferable for evaluation. 6. Vendor must submit the detailed drawings along with the catalogue of the connector assembly with the Technical Offer. 7. Detailed drawings shall be submitted for approval after placement of PO and before start of manufacturing. 8. Complete connector assembly shall be marked with tag number SAP code and PO number. Paint or Ink for marking shall not contain any harmful metal or metal salts such as zinc, lead or copper which cause corrosive attack on heating. 9. Complete connector assembly shall be painted with one coat of inorganic zinc silicate (Minimum DFT 65 to 75 microns) 10. Complete connector assembly shall be dry, clean and free from moisture, dirt and loose foreign materials of any kind. It shall be protected from rust, corrosion and any mechanical damage during transportation, shipment and storage. ADDITIONAL TECHNICAL REQUIREMENTS 1. Pressure & Temp. Rating shall be according to ASME B16.34 2. Inlet and outlet connections shall be of 15NB or 20NB, SW ends. 3. Connection to universal thermostatic steam trap shall be Universal Flanged 4. LEAKAGE CLASS shall be of VI- Bubble Tight Shut Off 5. Pipeline Connector fitted with the thermostatic steam trap shall have Max. Operating Pr. of 32bar g and Max. Operating Temp. Of 287deg C 6. Pipeline Connector fitted with the thermostatic steam trap shall be tested at a Hydrostatic Pressure of 64 bar g. 7. Material Specification for connector 1. Body- Main pipeline connector in a single forged assembly having in built Piston valve for trap upstream & Bypass, Trap Vent & Trap Test valve with forged construction ASTM A105 MOC 2. Bonnet with bolted construction and ASTM A105 MOC 3. Non Rotating Stem Piston with burnish finish (Ra 0.2) and ASTM A276, SS316 MOC 4. Renewable and Interchangeable sealing rings with SS reinforced graphite (asbestos free) MOC 5. Hand wheel shall be cast with SG Iron 6. Belleville washer of 50Cr V4 MOC 7.7) Bonnet nuts & studs shall be of A194, 2H and A193, B7 respectively. 7. Lantern Bush to be provided with ASTM A276, SS410 MOC

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8. Steam testing at 10bar to be carried out for the complete connector assembly fitted with thermostatic steam trap for 10% of the total quantity. 9. Vendor shall furnish this specifications duly signed and stamped as a token of acceptance and if any deviations from the specifications must be specified on a separate sheet otherwise writing any where shall not be treated as deviation. 10. Parts subject to wear & tear shall be suitably hardened, if any. 11. Complete Connector assemblies shall be dispatched in wooden crates to avoid damage. 12. All SW ends in the manifolds shall be protected by attaching press fit plastic caps. MATERIAL COMPACT STEAM BALANCED PRESSURE THERMOSTATIC TRAP MODULE CONSIST OF SINGLE PIECE FORGED BODY HAVING 4 GLANDLESS INTEGRAL PISTON VALVES NAMELY FOR INLET; OUTLET; BYPASS,TRAP AND VENT VALVE. IBR TEST CERTIFICATE TO BE ATTACHED. END CONNECTION : SOCKET WELD SIZE : 15NB & 20 NB PISTON VALVE SPECIFICATION Leakage class VI bubble type shut off BONNET : BOLTED STEM : RISING UPPER & LOWER SEALING RING : RENEWABLE SS304 REINFORCED GRAPHITE RINGS TYPE : NON REGULATING PISTON VALVE MAT BODY : CARBON STEEL FORGED ASTM A105 MAT BONNET: CARBON STEEL FORGED ASTM A105 MAT SPINDLE(INTEGRAL PISTON) : ASTM A276 TP410 MAT LANTERN BUSH/SPACER:ASTM A276 TP410 MAT BELLEVILLE WASHER : 50 CR V4/ASTM A240 GR.302 MAT HAND WHEEL : MALLEABLE IRON/CAST ST/FAB.ST/DUCT.IRON MAT BOLT : ASTM A193 GR.B7 MAT NUT : ASTM A194 GR.B2H

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ANNEXURE 4 : COMPACT STEAM TRAP ASSEMBLY THERMODYNAMIC TYPE WITH 5VALVE (INLET/OUTLET/BYPASS/TRAP TEST/TRAP VENT PISTON VALVES) CONFIGURATION ALONG WITH ISOTUB FOR LP/MP HEADER DRAINS.

(Item Sl. No. 10 and 11 in Part-B: Material Supplies) Compact steam trap module with inbuilt thermodynamic trap, upstream, downstream, bypass, trap test, trap depressurisation piston valve with replaceable seat, disc and strainer. It shall be with 5-valves (piston type valves only) General Requirement Trap Type Thermodynamic steam trap Trap Inlet Connection 15 NB , 20 NB Rating ASME B16.34 CL 150/300 End Connection SW 3000# Upstream and down stream isolation valve Integral in built piston valve Trap Bypass Valve Integral in built piston valve Trap vent/Depressurization Valve Integral in built piston valve Trap Test valve Integral in built piston valve Leakage Class VI Bubble tight shut off Hand wheel Rising Sealing Rings Renewable and interchangeable Strainer Integral in built strainer at inlet valve Material Requirement Body/cover ASTM A 105 Piston SS 304 Internals SS 304 Sealing rings SS Reinforced Graphite Belleville washer 50CRV4 Strainer screen SS304 Trap Seat Hardened tool steel AISI D2 Trap Disc Hardened tool steel AISI D2 Gasket SS with Ex foliated graphite filler Hand Wheel Ductile Iron/Malleable Iron/SG Iron Bolting ASTM A193 GR B7/A194 GR 2H Conditions Max allowable pr 63 Bar G Max operating tempt 425 deg C Max back Pr at outlet (Bar G) including condensate lift off 80% of upstream pressure Cold Hydraulic pressure (Bar G) 84 Service LP/MP pressure steam & Condensate Hydrostatic test Body tested at 1.5 times the design pressure Seat functional steam test Certification IBR III C 1) ALL FIVE VALVES SHOULD BE INTEGRAL GLANDLESS & SEATLESS PISTON VALVES.

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2) ALL VALVES SHOULD HAVE NON ROTATING PISTON DESIGN. 3) SURFACE FINISH OF VALVE PISTON SHALL BE ROLLER BURNISHED TO 0.2 TO 0.6RA 4) TRAP SEAT AND DISC SHOULD BE ON-FIELD REPLACABLE.SEAT TO BE HARDENED TO 65RC

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ANNEXURE 5 : BALANCED PRESSURE THERMOSTATIC STEAM TRAP FOR LP COPPER TRACING LINES 6 NB.

(Item Sl. No. 12 in Part-B: Material Supplies) Size & Pipe Connection: 06 NB Limiting Conditions: Max. Operating Pressure 21 bar Max. Operating Temperature 285°C. Cold hydraulic test pressure 42 bar BPCL MESC 76.83.29.003.5 BALANCE PRESSURE THERMOSTATIC STEAM TRAP Balanced pressure thermostatic steam trap with austenitic SS Body and internals with 22degC subcooling capsule, with NPT (F) end connection, NIBR Trap Size : 6 NB (0.25") FLOW DIRECTION : Top to bottom Max. Operating Pressure - 21kg/cm2 Max Operating Temp.- 285 degC Cold hydraulic test pressure - 42kg.cm2 Body - ASTM A276 316 ( Austenitic Stainless Steel) Cap- ASTM A276 420 (Stainless steel) Capsule- Stainless steel Spring- Stainless steel ASTM A276 302 Spacer plate ; Stainless steel- BS 1449 304S Strainer screen (0.8mm perforations)- Stainless steel- ASTM A276 304 Gasket - Stainless steel ASTM A40 304

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ANNEXURE 6 : BALANCED PRESSURE THERMODYNAMIC STEAM TRAP FOR MP COPPER TRACING LINES 6 NB.

(Item Sl. No. 13 in Part-B: Material Supplies) Size & Pipe Connection: 06 NB Limiting Conditions: Max. Operating Pressure 21 bar Max. Operating Temperature 395°C. Cold hydraulic test pressure 42 bar BALANCE PRESSURE THERMODYNAMIC STEAM TRAP Balanced pressure thermodynmic steam trap with austenitic SS Body and internals with NPT (F) end connection, NIBR Trap Size : 6 NB (0.25") FLOW DIRECTION : Top to bottom Max. Operating Pressure - 31 bar Max Operating Temp.- 427 degC Cold hydraulic test pressure - 62 bar Body - ASTM A276 316 ( Austenitic Stainless Steel) Cover and Cap- ASTM A276 420 (Stainless steel) Disc- Stainless steel Strainer screen (0.8mm perforations)- Stainless steel- ASTM A276 304 Gasket - Stainless steel ASTM A40 304

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ANNEXURE 7 : FULLY FORGED MANIFOLD OF 1.1/2" FOR STEAM SUPPLY AND CONDENSATE COLLECTION PURPOSE

(Item Sl. No. 14 and 15 in Part-B: Material Supplies) BPCL MESC 76.82.02.006.5 4 WAY CONDENSATE COLLECTION MANIFOLD WITH INBUILT GLANDLESS PISTON VALVE (IBR) TOP END & BOTTEM END CONNECTION 1.1/2" SW CL3000 TO ASME B16.11 TRACER LINE END CONNECTION 1/2" SW CL3000 TO ASME B16.11 Pipline connector INLET & OUTLET END CONNECTIONS 1/2" SW CL3000 TO ASME B16.11 GLANDLESS PISTON VALVES SIZE 1/2" END CONNECTION 1/2" MANIFOLD MANIFOLD BODY ASTM A105N MANIFOLD INTERNALS ASTM A276 GR SS316 PIPELINE CONNECTOR BODY ASTM A105N PISTON VALVE BODY/BONNET ASTM A105N PISTON ASTM A276 GR SS316 (BURNISH FINISH-RA 0.2) OVERLAY ON STEAM TRAP CONTACT AREA SS316L STEM SS410 LANTURN BUSH ASTM A276 SS410 UPPER & LOWER RING OF VALVE(Renewable& Interchangable) ASBESTOS FREE SS REINFORCED GRAPHITE BELLEVILLE WASHER 50CRV4 FASTENERS ASTM A193 GR B7/A194 GR 2H HANDWHEEL SG IRON 400/15A SERVICE FLUID,NON-IBR STEAM CONDENSATE FROM TRACER LINES DESIGN PRESSURE(BARG) 3.4 Bar g DESIGN TEMPERATURE('C) 285 MAX.WORKING PRESSURE(BARG) 32 BARG MAX.WORKING TEMPERATURE('C) 427 DEG 'C SAFETY FACTOR FOR TRAP 2 TIMES TRAP CAPACITY AT DESIGN CONDITION 700 KG/HR TESTING STANDARD API 598 & ASME B16.34 HYDROSTATIC TEST PRESSURE (BARG) BODY-TESTED AT 1.5 TIMES THE DESIGN PRESSURE FUNCTIONAL STEAM TEST FOR TRAP(BARG) AT MINIMUM SPECIFIED WORKING PRESSURE NDE ALL BUTT WELD JOINTS SHALL BE 100% RADIOGRAPHED LEAKAGE CLASS BUBBLE TIGHT SHUT OFF-ZERO LEAKAGE IBR certified BPCL MESC 76.82.02.010.5

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8 WAY CONDENSATE COLLECTION MANIFOLD WITH INBUILT GLANDLESS PISTON VALVE (IBR) TOP END & BOTTEM END CONNECTION 1.1/2" SW CL3000 TO ASME B16.11 TRACER LINE END CONNECTION 1/2" SW CL3000 TO ASME B16.11 Pipeline connector INLET & OUTLET END CONNECTIONS 1/2" SW CL3000 TO ASME B16.11 CONNECTION TO TRAP UNIVERSAL FLANGED MANIFOLD MANIFOLD BODY ASTM A105N MANIFOLD INTERNALS ASTM A276 GR SS316 PIPELINE CONNECTOR BODY ASTM A105N PISTON VALVE BODY/BONNET ASTM A105N PISTON ASTM A276 GR SS316 (BURNISH FINISH-RA 0.2) OVERLAY ON STEAM TRAP CONTACT AREA SS316L STEM SS410 LANTURN BUSH ASTM A276 SS410 UPPER & LOWER RING OF VALVE(Renewable& Interchangable) ASBESTOS FREE SS REINFORCED GRAPHITE BELLEVILLE WASHER 50CRV4 FASTENERS ASTM A193 GR B7/A194 GR 2H HANDWHEEL SG IRON 400/15A SERVICE FLUID,NON-IBR STEAM CONDENSATE FROM TRACER LINES DESIGN PRESSURE(BARG) 3.4 bar g DESIGN TEMPERATURE('C) 285 MAX.WORKING PRESSURE(BARG) 32 BAR G MAX.WORKING TEMPERATURE('C) 427 DEG 'C SAFETY FACTOR FOR TRAP 2 TIMES TRAP CAPACITY AT DESIGN CONDITION 700 KG/HR TESTING STANDARD API 598 & ASME B16.34 HYDROSTATIC TEST PRESSURE (BARG) BODY-TESTED AT 1.5 TIMES THE DESIGN PRESSURE FUNCTIONAL STEAM TEST FOR TRAP (BARG) AT MINIMUM SPECIFIED WORKING PRESSURE NDE ALL BUTT WELD JOINTS SHALL BE 100% RADIOGRAPHED LEAKAGE CLASS BUBBLE TIGHT SHUT OFF-ZERO LEAKAGE IBR certified

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BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 70 of 99

ANNEXURE 8 : UNIVERSAL THERMODYNAMIC TYPE STEAM TRAP TO BE FITTED WITH EXISTING PIPE LINE CONNECTORS AS REPLACEMENT FOR LP STEAM DRAINS AND MP STEAM TRACER.

(Item Sl. No. 16 in Part-B: Material Supplies) BPCL MESC CODE 76.83.31.058.5 Universal Thermodynamic steam trap RATING ANSI Class 600 TESTING STANDARD SPTS-95, API 598 and ASME B16.34 SIZE - Suit to pipeline connector 15 NB BODY Invest Cast Stainless steel - ASTM A743- GR.CA40 Main bore cap Invest Cast Stainless steel - ASTM A743- GR.CA40 Disc Invest Cast Stainless steel - ASTM A743- GR.CA40 Strainer Cap Invest Cast Stainless steel - ASTM A743- GR.CA40 Strainer Screen Stainless steel - SS 304 Inner Gasket Stainless steel & Graphite filler Outer Gasket Stainless steel & Graphite filler Max. Operating pressure: 21 bar Max. Operating temp: 427 degC CONNECTION TO CONNECTOR Universal - SWIVEL FLANGED 1) MINIMUM PRESSURE FOR SATISFACTORY OPERATION IS 0.25 BAR G 2)MAXIMUM OPERATING PRESSURE 80% OF UPSTREAM PRESSURE 3)SEAT HARDNESS = 48 to 52 HRc & DISC HARDNESS = 42 to 47 HRc IBR certified NOTES: 1)Vendor shall specify the material and certify the suitability of material selected for sealing rings and the parts not mentioned in the specification sheet for a pressure and temperature conditions specified in LP & MP configuration.

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BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 71 of 99

ANNEXURE 9 : UNIVERSAL BALANCE PRESSURE THERMOSTATIC TYPE STEAM TRAP TO BE FITTED WITH EXISTING & NEW PIPE LINE CONNECTORS AS REPLACEMENTS FOR LP STEAM TRACERS.

(Item Sl. No. 17 in Part-B: Material Supplies) Thermostatic steam Trap in ASTM A 105 forged CS body, SS internals with in-built Y type strainer with SW end connection and IBR Certified Limiting Condition Max. Operating pressure: 21 bar Max. Operatin temp: 285degC Material of Construction Cover, Body, Cap : ASTM A 351 CF8 Capsule: Stainless Steel Valve Seat: ASTM A 276 431 Strainer Screen: ASTM A 276 304 Spacer Plate : ASTM 276 304 Spring : ASTM A276 302 Cover Gasket: Reinforced Exfoilated Graphite/SS Ball : SS Connector screws : Carbon steel - HT Gr 8.8

**********************

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BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 72 of 99

SECTION-8

AGREED TERMS & CONDITIONS –IMPORTS

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BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 73 of 99

AGREED TERMS & CONDITIONS (IMPORT) SECTION-8

EACH POINT MUST BE CONFIRMED / COMMENTED UPON AND MUST BE SUBMITTED ALONG WITH TECHNICAL BID

CRFQ No. : 1000265273

S. No.

Tender Requirement Vendor’s confirmation/ acceptance/comments

A TECHNICAL:

1 Confirm that the offer has been submitted strictly as per the enquiry cum offer format.

2 Confirm that all pages of attached technical specifications and scope of supply enclosed with the tender enquiry have been submitted with the technical bid duly signed in all pages.

3 Confirm that there is no technical deviation and specification of offered product is same as per tender specification.

4 In case of any deviation, confirm that the same has been indicated in Form-B.

5 Confirm that any deviations/ reservations/ notes/ comments etc., givens elsewhere in the offer other than Form-B shall not be considered

B COMMERCIAL

1 Confirm that you have quoted firm prices on FOB basis in the price bid for imported supplies.

2 Confirm that FOB Price is quoted in the Schedule of rates

3 Indicate International Airport of Exit for supplies 4 Confirm that the firm air freight charges has been

quoted as percentage of the FOB price for Air transportation to Mumbai airport in the Schedule of Rates and this freight charges shall remain firm throughout the currency of the contract.

5 BPCL reserves the option to place order on FCA or on CFR basis during the currency of the contract. Confirm acceptance.

6 Service charges to shipping/forwarding agencies shall be borne by the vendor if order is converted on CFR basis. Confirm acceptance.

7 Prices quoted must exclude transit insurance charges from FCA airport as the same shall be arranged by the Purchaser. However, transit insurance charges for inland transit up to FCA airport of exit must be included by you in your prices. Confirm acceptance.

8 All taxes, duties and levies of any kind payable up to FCA airport of exit shall be borne by you. Confirm acceptance

9 Export permit/license if required shall be Bidder’s responsibility & any expenditure towards same will be borne by you. Confirm acceptance.

10 Confirm acceptance of delivery period/ Completion period as per the tender without deviation.

11 Owner reserves the right for rejecting the offer/offers not meeting the above delivery period/completion period. Confirm acceptance

12 Furnish Country of origin from where the goods have been offered.

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BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 74 of 99

13 Certificate for Country of Origin shall accompany the shipping documents. Confirm acceptance

14 Furnish the currency of quote. 15 Change in currency once quoted will not be allowed.

Confirm acceptance.

16 The offer for imported supplies/Services shall be either in USD or Euro Currency only. Confirm acceptance

17 Confirm quoted prices are valid for acceptance up to up to 120 days from the final due date / extended due date of RFQ.

18 On account of exigencies, if the bidder is requested to extend the validity of their offer, the same should be extended without any deviation including change in price. Otherwise, in such an event, the offer is liable to be rejected. Confirm acceptance

19 Vendor to provide Customs Tariff Number (BTN Number) of the supplies.

20 Confirm that you will furnish performance guarantee bond for 10% of order value as per SCC by way of Bank Guarantee in the prescribed format from any Scheduled Indian Bank as per clause 14 of General Purchase Conditions (GPC) and as per format of PBG attached.

21 The PBG should be valid for a period of 24 months from the date of supply (Guarantee period of 18 months from the date of supply + 6 months claim lodging period) or 18 months from the date of commissioning (Guarantee period of 12 months from the date of commissioning + 6 months claim lodging period) whichever is earlier. The PBG should be sent to us directly by your Banker. Confirm acceptance

22 In case PBG is not accepted by the vendor, the offer will be liable for rejection.

23 Confirm quoted prices shall remain firm and fixed till complete execution of order. Price Variation shall not be considered on any account.

24 Confirm acceptance of part order without any stipulation of minimum order value/ quantity. (However individual quantities will not be split)

25 In case of part order confirm all lumpsum charges quoted extra if any viz. Documentation, testing,packing, crating, handling, FCA charges etc., can be considered on prorata value basis.

26 Confirm acceptance to price reduction for delay in delivery / completion period as specified in the SCC/Scope of work.

27 In case this point is not accepted by the vendor, loading shall be done as per Special Instructions to Bidders. Confirm acceptance.

28 Confirm acceptance of payment terms as per tender SCC

29 Bidder to provide the bank details, Swift code etc for the above purposes along with the unpriced part of the bid.

30 Vendor to confirm that Duties in India is not included in the price and shall be borne by BPCL and that overseas is included in the price.

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BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 75 of 99

31 Confirm all taxes, duties and levies of any kind payable upto port of shipment shall be borne by supplier

32 Applicable Service Tax and with-holding tax under Indian Income Tax will be to BPCL Account. This shall be considered in evaluation of the offer. Income Tax Permanent Account Number (PAN) and the copy of the PAN Card shall be submitted by the bidder along with the un-priced part of the bid. Confirm acceptance.

33 Confirm acceptance of BPCL’s `General Purchase Conditions’, holIday listing policy & Special Terms and Conditions in toto.

34 Confirm acceptance of BPCL’s `General Conditions of Contract in toto.

35 In case of deviation/ reservations etc., to BPCL’s GPC/ GCC & tender conditions, confirm that the same has been given in Form-B and any deviations/ reservations/ notes/comments etc., given elsewhere in the offer shall not be considered. Confirm acceptance

36 Whether any of the Directors of Vendor is a relative of any Director of BPCL or the vendor is a firm in which any Director of BPCL or his relative is a Partner or the vendor is a private company in which any director of BPCL is a member or Director.

YES / NO

37 Confirm if Indian agent is involved. Please specify the name and details of the Indian agent.

38 The commission payable to Indian agents, if any, in Indian Rupees in terms of agreement (enclosing the copy of the same) shall be paid as per government guidelines prevailing for such payments

39 The commission to be paid to Indian agents shall be made in Indian Rupees only based on the exchange rate prevailing on the day of price bid opening and would not be subject to exchange rate variation.

40 The tenderers should also furnish the following particulars of the Indian agents/associates/and/or the foreign firms. 1) Name & address of the Indian agent, if any. 2) Confirmation that the Indian agent is registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi (enclosing a copy of their valid registration certificate). 3) If your Indian agent is not registered with DGS&D, New Delhi, confirm that they will get themselves registered with them immediately and forward a copy of the same. 4) Agency commission payable, if any, shall be paid in Indian Rupees only after receipt of material at site subject to furnishing a valid Registration Certificate from DGS&D, New Delhi.

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BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 76 of 99

5) The precise relationship between the foreign manufacturer/ principals & their Indian Agents/Associate; 6) The mutual interests which the manufacturer/principals and the Indian agents/associates have in the business of each other. 7) Any payment which the agent/associate receives in India or abroad from the manufacturer/principal whether as a commission for the contract or as a general retainer fee 8) Indian agent’s Income Tax PAN. 9) The foreign supplier’s Income Tax PAN

Bidder’s name : Bidder's Signature………………….. Offer Ref.& date:………… Name………………………………..

Designation ……………………..…………..

Tel. No./ Fax No. ………………………….. E-mail………………………………………..

Office stamp…………………………………….

Page 77: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 77 of 99

SECTION-9

AGREED TERMS & CONDITIONS –INDIGENOUS

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BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 78 of 99

AGREED TERMS & CONDITIONS (INDIGENOUS) SECTION-9

EACH POINT MUST BE CONFIRMED / COMMENTED UPON AND MUST BE SUBMITTED ALONG WITH TECHNICAL BID

CRFQ No. : 1000265273

S. No.

Tender Requirement Vendor’s confirmation/ acceptance/comments

A TECHNICAL:

1 Confirm that the offer has been submitted strictly as per the enquiry cum offer format.

2 Confirm that all pages of attached technical specifications and scope of supply enclosed with the tender have been submitted with the technical bid duly signed in all pages.

3 Confirm that there is no technical deviation and specification of offered product is same as per tender specification.

4 In case of any deviation, confirm that the same has been indicated in Form B.

5 Confirm that any deviations/ reservations/ notes/ comments etc., given elsewhere in the offer other than the Form B shall not be considered.

B. COMMERCIAL 1 Indicate Dispatch point 2 Confirm that the Prices shall be FIRM till complete

execution of the order and shall not be subject to variation on any account. Please confirm that the prices quoted in the price bid are inclusive of packing and forwarding charges

3 If the bidder in his quotation specifies that Taxes are not applicable due to any reason, the same shall be borne by the bidder, if it becomes applicable any time during the pendency of the contract.

4 Indicate the Tariff Number of the offered Item/s 5 Statutory variation in Taxes and Duties during

contractual delivery period shall be to BPCL account. Any increase in the rate of Taxes and Duties beyond CDD shall be to vendor’s account. Confirm acceptance

6 The scope of the vendor includes transportation of all the supplied items to the respective sites. Vendor to confirm acceptance.

7 Confirm acceptance of delivery period/ Completion period as per the tender without deviation.

8 Owner reserves the right for rejecting the offer/offers not meeting the above delivery period/completion period. Confirm acceptance

9 Confirm quoted prices are valid for acceptance up to 120 days from the final due date / extended due date of RFQ.

10 On account of exigencies, if the bidder is requested to extend the validity of their offer, the same should be extended without any deviation including change in price. Otherwise, in such an event, the offer is liable to be rejected. Confirm acceptance

11 Confirm that you will furnish performance guarantee bond for 10% of order value as per SCC by way of Bank

Page 79: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 79 of 99

Guarantee in the prescribed format from any Scheduled Indian Bank as per clause 14 of General Purchase Conditions (GPC) and as per format of PBG attached.

12 The PBG should be valid for a period of 24 months from the date of supply (Guarantee period of 18 months from the date of supply + 6 months claim lodging period) or 18 months from the date of commissioning (Guarantee period of 12 months from the date of commissioning + 6 months claim lodging period) whichever is earlier. The PBG should be sent to us directly by your Banker. Confirm acceptance

13 In case PBG is not accepted by the vendor, the offer will be liable for rejection. Confirm acceptance

14 Confirm quoted prices shall remain firm and fixed till complete execution of order. Price Variation shall not be considered on any account. Confirm acceptance.

15 Confirm acceptance of part order without any stipulation of minimum order value/ quantity. (However individual quantities will not be split)

16 Confirm acceptance of payment terms as per tender SCC without deviation

17 Confirm acceptance to price reduction for delay in delivery / completion period as specified in the SCC/Scope of work.

18 In case this point is not accepted by the vendor, loading shall be done as per Special Instructions to Bidders. Confirm acceptance.

19 Confirm acceptance of BPCL’s `General Purchase Conditions’, holiday listing policy & Special Terms and Conditions in toto.

20 Confirm acceptance of BPCL’s `General Conditions of Contract in toto

21 In case of deviation/ reservations etc., to BPCL’s GPC/ GCC & tender conditions, confirm that the same has been given in Form-B and any deviations/ reservations/ notes/comments etc., given elsewhere in the offer shall not be considered. Confirm acceptance

22 Whether any of the Directors of Vendor is a relative of any Director of BPCL or the vendor is a firm in which any Director of BPCL or his relative is a Partner or the vendor is a private company in which any director of BPCL is a member or Director.

YES / NO

23 You are requested to furnish the following information for e-payment: a) Name of the vendor/contractor party b) Account No. of the party c) Bank & Branch Name where the above account is maintained d) Type of account (current/saving/cash credit A/c) e) Branch code of the above bank branch f) The 9 digit MICR code of the above branch (with is printed in the cheques issued by the Branch available with the A/c holder

24 If the items are covered under DGS&D rate contract, confirm that a copy of rate contract is enclosed with your offer.

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BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 80 of 99

25 If you are registered under MSE (Micro and Small Enterprises) please provide the notorised certificate towards the same . Confirm acceptance

26 Confirm whether you are registered under MSE (Micro and Small Enterprises)

27 Bidders claiming purchase preference as MSE need to submit the following documents: a. Notarized copy of all the pages of the EM-II certificate issued by the appropriate authorities mentioned in the Public procurement policy of MSEs-2012. b. Vendors’ declaration on a duly notarized Rs.200 stamp paper stating that, in the event of award of contract, all the ordered supplies shall be made from the unit for which MSE certificate has been submitted. Confirm acceptance

Bidder’s Name : Offer Ref. : ……………………….

Bidder's Signature ………………………….. Date: ………………………………..

Name …………………………………………

Designation …………………………………….. Tel. No./ Fax No. :………………………….. E-mail………………………………………… Office stamp……………………………………

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BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 81 of 99

SECTION-10

GENERAL CONDITIONS OF CONTRACT (GCC)

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Page 130: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

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GENERAL PURCHASE CONDITIONS ALONG WITH

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Page 155: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 83 of 99

SECTION-12

FORM-B -- COMPLIANCE-DEVIATION-EXCEPTION FORM

Page 156: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 84 of 99

FORM B

FORMAT FOR ACCEPTANCE, COMPLIANCE, DEVIATIONS AND EXCEPTIONS

A NAME OF WORK :

STEAM TRAP MANAGEMENT AND OPTIMIZATION AT UTILITIES AND

OFFSITE AREAS OF BPCL-MUMBAI REFINERY

B COLLECTIVE RFQ

No. / ITEM No. CRFQ NO: 1000284849 E Tender No.27061

C NAME OF BIDDER :

TABLE – 1.

Sl.

No. DOCUMENT

ACCEPTED

WITHOUT ANY

DEVIATIONS WITH DEVIATIONS

1 GENERAL CONDITIONS OF CONTRACT

2

GENERAL PURCHASE CONDITIONS ALONG

WITH ANNEXURES

3

4

5

Note:- Bidders are required to confirm acceptance of all terms and conditions mentioned in the tender document. Duly filled in,

Signed, stamped and scanned copies of Tender, Special Conditions of Contract (SCC)/ Special Purchase c onditions (SPC), scope of

work, Specification, Agreed Terms & Conditions (Import/ Indigenous), Unpriced part of price schedule (Import/ Indigenous) are to

be uploaded in the web. The format given above in Table 1 is to be filled for all other documents. Any deviations, taken may be

stipulated in the format given in Table 2 (below).

TABLE – 2.

DEVIATIONS/ EXCEPTIONS

Sl.

No.

Bid Document Reference Subject Deviation

Page Clause

1

2

3

I/We confirm that I/ we have studied all the Terms and Conditions of the RFQ/ tender document, includi ng Scope of Work,

Specifications, Special Conditions of Contract (SCC ), Special Purchase Conditions, special instructions, General Conditions of Contract

(GCC), General Purchase Conditions etc., and confirm our acceptance of the same except for the clauses mentioned above in this

deviation form.

In case our offer is successful, we will submit hard copies of all documents duly signed and stamped on all pages.

___________________________

SIGNATURE WITH NAME & ADDRESS, SEAL AND DATE.

Note:

1. Filling up and submission of this form is mandatory.

2. If a document is accepted without any deviation, the vendor is required to put a tick mark in the

respective column against the document. If there are deviations, the vendor is required to put a tick

mark in the respective column against the document and indicate the deviation(s) in the format given

for indicating the same.

3. Successful bidder is required to submit hard copies of all documents duly signed and stamped on all

pages.

Page 157: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 85 of 99

SECTION-13

E-BIDDING INSTRUCTIONS

Page 158: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 86 of 99

GENERAL INSTRUCTIONS TO VENDORS FOR E-TENDERING

1. Bidder/s may download the tender from

• e-Procurement Portal : https://bpcleproc.in

• BPCL Web : https://www.bharatpetroleum.in/tender/view-tenders.aspx →

Select Department → CPO (Refineries)

• Central Public Procurement Portal : https://eprocure.gov.in/cppp

and participate in the tender as per the instructions given therein, on or before the due date of

the tender. The tender available on the BPCL website and the CPP portal can be downloaded for

reading purpose only. For participation in the tender, please fill up the tender online on the

e-Procurement Portal https://bpcleproc.in.

2. For registration on the e-tender site https://bpcleproc.in, you can be guided by the “Instructions

to Vendors” available under the download section of the homepage of the website. As the first

step, bidder shall have to click the “Register” link and fill in the requisite information in the

“Bidder Registration Form”. Kindly remember your e-mail id (which will also act as the login ID)

and the password entered therein. Once you complete this process correctly, you shall get a

system generated mail. Login in to the portal using your credentials. When you log in for the

first time, system will ask you to add your Digital Signature. Once you have added the Digital

Signature, please inform us by mail to the vendor administrator [email protected]

with a copy to [email protected] for approval. Once approved, bidders can login in to the

system as and when required.

3. As a pre-requisite for participation in the tender, vendors are required to obtain a valid Digital

Certificate of Class III and above as per Indian IT Act from the licensed Certifying Authorities

operating under the Root Certifying Authority of India (RCIA), Controller of Certifying Authorities

(CCA). The cost of obtaining the digital certificate shall be borne by the vendor.

In case any vendor so desires, he may contact our e-procurement service provider M/s. E-

Procurement Technologies Ltd., (Contact no. Tel: +91 79 4001 6816 & Tel: +91 22 65354113 |

65595111) for obtaining the digital signature certificate.

4. Corrigendum/amendment, if any, shall be notified on the site https://bpcleproc.in. In case any

corrigendum/amendment is issued after the submission of the bid, then such bidder/s who have

submitted their bids, shall be intimated about the corrigendum/amendment by a system-

generated email. It shall be assumed that the information contained therein has been taken

into account by the vendor. They have the choice of making changes in their bid before the due

date and time.

5. Price bid of only those vendor/s shall be opened whose Techno-Commercial bid is found to be

acceptable to us. The schedule for opening the price bid shall be advised separately.

6. Directions for submitting online offers, electronically, against e-procurement tenders directly

through internet:

(i) Vendor/s are advised to log on to the website (https://bpcleproc.in) and arrange to register themselves

at the earliest, if not done earlier.

(ii) The system time (IST) that will be displayed on e-Procurement web page shall be the time considered

for determining the expiry of due date and time of the tender and no other time shall be taken into

cognizance.

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BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 87 of 99

(iii) Vendor/s are advised in their own interest to ensure that their bids are submitted in e-Procurement

system well before the closing date and time of bid. If the vendor intends to change/revise the bid

already submitted, they shall have to withdraw their bid already submitted, change / revise the bid

and submit once again. In case vendor/s is not able to complete the submission of the changed/revised

bid within due date & time, the system would consider it as no bid has been received from the vendor

against the tender and consequently the vendor will be out of contention. The process of change /

revise may do so any number of times till the due date and time of submission deadline. However, no

bid can be modified after the deadline for submission of bids.

(iv) Once the entire process of submission of online bid is complete, they will get an auto mail from the

system stating you have successfully submitted your bid in the following tender with tender details.

(v) Bids / Offers shall not be permitted in e-procurement system after the due date / time of tender. Hence,

no bid can be submitted after the due date and time of submission has elapsed.

(vi) No manual bids/offers along with electronic bids/offers shall be permitted.

7. For tenders whose estimated procurement value is more than Rs. 10 lakhs, vendors can see the

rates quoted by all the participating bidders once the price bids are opened. For this purpose,

vendors shall have to log in to the portal under their user ID and password, click on the “dash

board” link against that tender and choose the “Results” tab.

8. No responsibility will be taken by BPCL and/or the e-procurement service provider for any delay

due to connectivity and availability of website. They shall not have any liability to vendors for

any interruption or delay in access to the site irrespective of the cause. It is advisable that

vendors who are not well conversant with e-tendering procedures, start filling up the tenders

much before the due date /time so that there is sufficient time available with him/her to

acquaint with all the steps and seek help if they so require. Even for those who are conversant

with this type of e-tendering, it is suggested to complete all the activities ahead of time. It should

be noted that the individual bid becomes viewable only after the opening of the bid on/after

the due date and time. Please be reassured that your bid will be viewable only to you and

nobody else till the due date/ time of the tender opening. The non availability of viewing before

due date and time is true for e-tendering service provider as well as BPCL officials.

9. BPCL and/or the e-procurement service provider shall not be responsible for any direct or

indirect loss or damages and or consequential damages, arising out of the bidding process

including but not limited to systems problems, inability to use the system, loss of electronic

information etc.

If tenderers need some clarifications or are experiencing difficulties while enrolling or while participating

in this e-Tender, please E-Mail to the following E-Mail ID along with the snapshots of the errors being

faced to:

Mr. Ajay Nandangi - Email: [email protected] with copy to [email protected] OR

Contact the Common Helpdesk No. (HQ) +91 - (79) - 40270573, [email protected],

Mob: 08433615195.

****************

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BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 88 of 99

SECTION-14

PRICE SCHEDULE –IMPORTS/NON INDIAN BIDDERS (UNPRICED PART)

Page 161: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

Sl. No. MATERIAL

CODE/ SERVICE

CODE

Description Unit Qty Unit Rate in

figures,

exclusive of GST

Currency Unit Rate in

words, exclusive

of GST

Amount (Unit

Rate * Qty),

exclusive of GST

10 89005410

Steam trap system Survey, Analysis, Coding,

Tagging & Report submission (Stage-1) as per

detailed scope of work.

1 LS Vendor to enter

QUOTED/NOT

QUOTED

ALL

CURRENCIE

S

Vendor to enter

QUOTED/NOT

QUOTED

Vendor to enter

QUOTED/NOT

QUOTED

20 89005411

Repairs & Rectification of Steam Trap system in

the Utilities and Offsites area (Stage -2) as per

detailed scope of work, exclusive of GST.

1 LS Vendor to enter

QUOTED/NOT

QUOTED

ALL

CURRENCIE

S

Vendor to enter

QUOTED/NOT

QUOTED

Vendor to enter

QUOTED/NOT

QUOTED

30 (A) 89005610

Sustenance of guaranteed performance of steam

traps for the entire Utilities and Offsites area on

Quarterly basis (Stage-3) --The period From 1st to

4th quarter as per detailed scope of work.

4 Per

Quarter

Vendor to enter

QUOTED/NOT

QUOTED

ALL

CURRENCIE

S

Vendor to enter

QUOTED/NOT

QUOTED

Vendor to enter

QUOTED/NOT

QUOTED

30 (B) 89005611

Sustenance of the system performance as per

detailed scope (stage 3) - The period From 5th

Quarter to 8th Quarter (Both the quarters

inclusive) as per detailed scope of work.

4 Per

Quarter

Vendor to enter

QUOTED/NOT

QUOTED

ALL

CURRENCIE

S

Vendor to enter

QUOTED/NOT

QUOTED

Vendor to enter

QUOTED/NOT

QUOTED

30 (C) 89005612

Sustenance of the system performance as per

detailed scope (stage 3) -The period From 9th

Quarter to 12th Quarter (Both the quarters

inclusive) as per detailed scope of work.

4 Per

Quarter

Vendor to enter

QUOTED/NOT

QUOTED

ALL

CURRENCIE

S

Vendor to enter

QUOTED/NOT

QUOTED

Vendor to enter

QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

Sl. No. MATERIAL

CODE/ SERVICE

CODE

Description Unit Qty Unit FOB Price Currency Unit FOB Price in

words

FOB Amount

(Unit Rate * Qty)

1 76.83.31.101.5

COMPACT STEAM TRAP,15NB,800#,TD SW IBR

(Refer Annexure 1 of Specifications of supplies)

PC 25

QUOTED/NOT

QUOTED

ALL

CURRENCIE

S

QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Tender System ID: 27061

PART-A: SERVICE CONTRACT FOR STEAM TRAP SURVEY, RECTIFICATION & SUSTENANCE (3 STAGES)

TOTAL OF PART A

PART-B: MATERIAL SUPPLIES

PRICE SCHEDULE: NON-INDIAN BIDDERS

Page 162: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

2 76.83.31.151.5

COMPACT STEAM TRAP,20NB,800#,TD SW IBR

(Refer Annexure 1 of Specifications of supplies)

PC 25

QUOTED/NOT

QUOTED

ALL

CURRENCIE

S

QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

3

GLANDLESS PISTON VALVE 15NB

(Refer Annexure 2 of Specifications of supplies)

EA 2000

QUOTED/NOT

QUOTED

ALL

CURRENCIE

S

QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

4

GLANDLESS PISTON VALVE 20NB

(Refer Annexure 2 of Specifications of supplies)

EA 2000

QUOTED/NOT

QUOTED

ALL

CURRENCIE

S

QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

5

GLANDLESS PISTON VALVE 25NB

(Refer Annexure 2 of Specifications of supplies)

EA 1

QUOTED/NOT

QUOTED

ALL

CURRENCIE

S

QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

6

GLANDLESS PISTON VALVE 40NB

(Refer Annexure 2 of Specifications of supplies)

EA 1

QUOTED/NOT

QUOTED

ALL

CURRENCIE

S

QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

7

GLANDLESS PISTON VALVE 50NB

(Refer Annexure 2 of Specifications of supplies)

EA 1

QUOTED/NOT

QUOTED

ALL

CURRENCIE

S

QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

8

COMPACT TRAP CONNECTOR FOR LP TRACER

15N (Refer Annexure 3 of Specifications of

supplies) EA 100

QUOTED/NOT

QUOTED

ALL

CURRENCIE

S

QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

9

COMPACT TRAP CONNECTOR FOR LP TRACER

20N (Refer Annexure 3 of Specifications of

supplies) EA 100

QUOTED/NOT

QUOTED

ALL

CURRENCIE

S

QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

10

COMPACT TD TRAP LP/MP HDR DRAIN 15NB

(Refer Annexure 4 of Specifications of supplies)

EA 300

QUOTED/NOT

QUOTED

ALL

CURRENCIE

S

QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

11

COMPACT TD TRAP LP/MP HDR DRAIN 20NB

(Refer Annexure 4 of Specifications of supplies)

EA 60

QUOTED/NOT

QUOTED

ALL

CURRENCIE

S

QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

12

BALANCED TS TRAP FOR LP CU TRACING 6 NB

(Refer Annexure 5 of Specifications of supplies)

EA 200

QUOTED/NOT

QUOTED

ALL

CURRENCIE

S

QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

13

BALANCED TD TRAP FOR MP CU TRACING 6 NB

(Refer Annexure 6 of Specifications of supplies)

EA 200

QUOTED/NOT

QUOTED

ALL

CURRENCIE

S

QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

14

STM SUPLY & CONDNSE MANIFOLD 1-1/2 4 WAY

(Refer Annexure 7 of Specifications of supplies)

EA 20

QUOTED/NOT

QUOTED

ALL

CURRENCIE

S

QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

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15

STM SUPLY & CONDNSE MANIFOLD 1-1/2 8 WAY

(Refer Annexure 7 of Specifications of supplies)

EA 20

QUOTED/NOT

QUOTED

ALL

CURRENCIE

S

QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

16

UNIVRS TD TRAP LP DRAIN & MP TRACER 15NB

(Refer Annexure 8 of Specifications of supplies)

EA 300

QUOTED/NOT

QUOTED

ALL

CURRENCIE

S

QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

17

UNIVERSAL TS TRAP LP STEAM TRACERS 15NB

(Refer Annexure 9 of Specifications of supplies)

EA 200

QUOTED/NOT

QUOTED

ALL

CURRENCIE

S

QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTEDTOTAL OF PART B

Page 164: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 89 of 99

SECTION-15

PRICE SCHEDULE –INDIGINEOUS BIDDERS (UNPRICED PART)

Page 165: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

Sl. No. MATERIAL

CODE/ SERVICE

CODE

Description Unit Qty Unit Rate in

figures,

exclusive of

GST

Currency Unit Rate in

words,

exclusive of

GST

Amount (Unit

Rate * Qty),

exclusive of GST

HSN

NO.

SAC NO.

10 89005410

Steam trap system Survey, Analysis, Coding,

Tagging & Report submission (Stage-1) as per

detailed scope of work.

1 LS Vendor to

enter

QUOTED/NOT

QUOTED

INR Vendor to

enter

QUOTED/NOT

QUOTED

Vendor to enter

QUOTED/NOT

QUOTED

20 89005411

Repairs & Rectification of Steam Trap system

in the Utilities and Offsites area (Stage -2) as

per detailed scope of work.

1 LS Vendor to

enter

QUOTED/NOT

QUOTED

INR Vendor to

enter

QUOTED/NOT

QUOTED

Vendor to enter

QUOTED/NOT

QUOTED

30 (A) 89005610

Sustenance of guaranteed performance of

steam traps for the entire Utilities and Offsites

area on Quarterly basis (Stage-3) --The period

From 1st to 4th quarter as per detailed scope

of work, exclusive of GST..

4 Per Quarter Vendor to

enter

QUOTED/NOT

QUOTED

INR Vendor to

enter

QUOTED/NOT

QUOTED

Vendor to enter

QUOTED/NOT

QUOTED

30 (B) 89005611

Sustenance of the system performance as per

detailed scope (stage 3) - The period From 5th

Quarter to 8th Quarter (Both the quarters

inclusive) as per detailed scope of work,

exclusive of GST.

4 Per Quarter Vendor to

enter

QUOTED/NOT

QUOTED

INR Vendor to

enter

QUOTED/NOT

QUOTED

Vendor to enter

QUOTED/NOT

QUOTED

30 (C) 89005612

Sustenance of the system performance as per

detailed scope (stage 3) -The period From 9th

Quarter to 12th Quarter (Both the quarters

inclusive) as per detailed scope of work,

exclusive of GST..

4 Per Quarter Vendor to

enter

QUOTED/NOT

QUOTED

INR Vendor to

enter

QUOTED/NOT

QUOTED

Vendor to enter

QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

Sl. No. MATERIAL

CODE

Description Unit Qty Unit Rate in

figures, inlusive

of Packing &

Forwarding and

exclusive of

GST and freight

charges

Currency Unit Rate in

words ,

inlusive of

Packing &

Forwarding

and exclusive

of GST and

freight

charges

Amount (Unit

Rate * Qty) ,

inlusive of

Packing &

Forwarding and

exclusive of GST

and freight

charges

PART-A: SERVICE CONTRACT FOR STEAM TRAP SURVEY, RECTIFICATION & SUSTENANCE (3 STAGES)

PART-B: MATERIAL SUPPLIES

TOTAL OF PART A

BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Tender System ID: 27061

PRICE SCHEDULE: INDIAN BIDDERS

Page 166: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

1 76.83.31.101.5

COMPACT STEAM TRAP,15NB,800#,TD SW IBR

(Refer Annexure 1 of Specifications of

supplies) PC 25

QUOTED/NOT

QUOTED

INR QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

2 76.83.31.151.5

COMPACT STEAM TRAP,20NB,800#,TD SW IBR

(Refer Annexure 1 of Specifications of

supplies) PC 25

QUOTED/NOT

QUOTED

INR QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

3 0

GLANDLESS PISTON VALVE 15NB

(Refer Annexure 2 of Specifications of

supplies) EA 2000

QUOTED/NOT

QUOTED

INR QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

4 0

GLANDLESS PISTON VALVE 20NB

(Refer Annexure 2 of Specifications of

supplies) EA 2000

QUOTED/NOT

QUOTED

INR QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

5 0

GLANDLESS PISTON VALVE 25NB

(Refer Annexure 2 of Specifications of

supplies) EA 1

QUOTED/NOT

QUOTED

INR QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

6 0

GLANDLESS PISTON VALVE 40NB

(Refer Annexure 2 of Specifications of

supplies) EA 1

QUOTED/NOT

QUOTED

INR QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

7 0

GLANDLESS PISTON VALVE 50NB

(Refer Annexure 2 of Specifications of

supplies) EA 1

QUOTED/NOT

QUOTED

INR QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

8 0

COMPACT TRAP CONNECTOR FOR LP TRACER

15N (Refer Annexure 3 of Specifications

of supplies) EA 100

QUOTED/NOT

QUOTED

INR QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

9

0

COMPACT TRAP CONNECTOR FOR LP TRACER

20N (Refer Annexure 3 of Specifications

of supplies) EA 100

QUOTED/NOT

QUOTED

INR QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

10

0

COMPACT TD TRAP LP/MP HDR DRAIN 15NB

(Refer Annexure 4 of Specifications of

supplies) EA 300

QUOTED/NOT

QUOTED

INR QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

11

0

COMPACT TD TRAP LP/MP HDR DRAIN 20NB

(Refer Annexure 4 of Specifications of

supplies) EA 60

QUOTED/NOT

QUOTED

INR QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

12

0

BALANCED TS TRAP FOR LP CU TRACING 6 NB

(Refer Annexure 5 of Specifications of

supplies) EA 200

QUOTED/NOT

QUOTED

INR QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

13 0

BALANCED TD TRAP FOR MP CU TRACING 6 NB

(Refer Annexure 6 of Specifications of

supplies) EA 200

QUOTED/NOT

QUOTED

INR QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

14

0

STM SUPLY & CONDNSE MANIFOLD 1-1/2 4

WAY (Refer Annexure 7 of Specifications

of supplies) EA 20

QUOTED/NOT

QUOTED

INR QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

15 0

STM SUPLY & CONDNSE MANIFOLD 1-1/2 8

WAY (Refer Annexure 7 of Specifications

of supplies) EA 20

QUOTED/NOT

QUOTED

INR QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

16

0

UNIVRS TD TRAP LP DRAIN & MP TRACER 15NB

(Refer Annexure 8 of Specifications of

supplies) EA 300

QUOTED/NOT

QUOTED

INR QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

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17

0

UNIVERSAL TS TRAP LP STEAM TRACERS 15NB

(Refer Annexure 9 of Specifications of

supplies) EA 200

QUOTED/NOT

QUOTED

INR QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTED

QUOTED/NOT

QUOTEDTOTAL OF PART B

Page 168: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 90 of 99

SECTION-16

FORMAT FOR BIDDER’S INFORMATION

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BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 91 of 99

FORMAT FOR BIDDER’S INFORMATION

1 Name of Bidder

2 Address for Communication

3 General contact details viz. e mail address, telephone no., & fax no.

4 Whether bidder is a manufacturer OR dealer/trader, for items under this tender

5 Type of Organisation: Government Dept./Public Sector Undertaking/Public Limited Company/ Private Limited Company / Partnership/ Propreitorship Others (Pl. specify)

6 Location of Registered Office , in the case of Company

7 Residential status : Indian or Non-resident;

8 Indian Income Tax PAN Number: (Note : In case where Indian Income Tax Deduction at Source is applicable, non-availability of PAN Number will entail a higher deduction)

9 In case non-resident, whether the bidder is having any Permanent Establishment in India, through which business transactions in India are carried out.

10 IN CASE BIDDER IS A MANUFACTURER FOR

ITEMS UNDER REFERENCE:

10.1 Address of Factory:

10.2 Central Excise Registration Number(For Indian bidders)

10.3 Service Tax Registration Number , if any (For Indian Bidders)

10.4 Sales Tax / VAT / CST Registration Number(For Indian Bidders)

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BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 92 of 99

11 IN CASE BIDDER IS A DEALER / TRADER /

SERVICE PROVIDER FOR ITEMS UNDER

REFERENCE:

11.1 Central Excise Registration Number, if any(for issuing Cenvatable invoice under Cenvat Credit Rules) (For Indian Bidders)

11.2 Service Tax Registration Number, if any (For Indian Bidders)

11.3 Sales Tax / VAT / CST Registration Number (For Indian Bidders)

12 CONTACT PERSON’S DETAILS:

12.1 Name & Designation

12.2 E-mail id

12.3 Telephone No.- Landline

12.4 Mobile Number.

12.5 Fax number

13 Average Annual Turnover of the business

14 Whether the bidder falls under the category of Micro & Small Enterprises(MSE) as per the MSME Policy of Govt. of India. If YES, whether proof for the same enclosed with the bid?

Page 171: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 93 of 99

SECTION-17

ANTI PROFITEERING DECLARATION

Page 172: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 94 of 99

ANTI PROFITEERING DECLARATION

To whomsoever it may concern

I, Mr. __________, proprietor of M/s XYZ (similar salutations for other authorized signatories) hereby

solemnly and sincerely declare, that I have abided with all the laws and rules, as applicable on

me/my firm/my company from time to time, in my dealing with M/s Bharat Petroleum Corporation

Limited (‘BPCL’), including but not limited to Section 171 of the Central Goods and Services Tax Act,

2017.

In furtherance and compliance of the said section, I declare, that I have made commensurate

reduction in the prices of the goods and/or services as provided by me/my firm/my company to

BPCL on account of any input tax credits availed by me/my firm/my company as a registered taxable

person or the reduction in the price on account of any reduction in the tax rate, as applicable, from

time to time.

I declare that the foregoing is true and correct and the same is a legal obligation and failure to fulfill

it could result in penalties under state law.

Page 173: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 95 of 99

SECTION-18

APPLICABLE CHARGES, TAXES, DUTIES , FREIGHT ETC.

Page 174: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

M/s ____________________________________________(Name of Company)

Offer No. _______________________________________(Bidder’s Ref.)

Contact Person's Name & Mobile No. : ____________________________

E-mail ID : ___________________________

S No Commercial conditions descriptionApplicable for Supply at

BPCL-Mumbai Refinery

Applicable for Site

work at BPCL-

Mumbai Refinery

1,1 SGST in (% of Basic price)

1,2 CGST in (% of Basic price)

1.3 UTGST in (% of Basic price)

1.4 IGST in (% of Basic price)

1.5 Freight charges in %, if applicable.

1.6

Third Party Inspection. Bidder to quote distance in

KM between PDIL office and testing location.

Applicable TPI charges plus GST will be paid by

BPCL to PDIL.

1,7 Invoicing Location provided in Price Bid

1,8 HSN / SAC Codes provided in Price Bid

SIGNATURE WITH SEAL:_______________________

VENDOR NAME : _______________________

BHARAT PETROLEUM CORPORATION LIMITED

(CPO-R)

APPLICABLE CHARGES AND GST-INDIAN BIDDERS

SUB : STEAM TRAP MANAGEMENT AND OPTIMIZATION AT UTILITIES AND OFFSITE AREAS OF BPCL - MUMBAI REFINERY

REF. : CRFQ No. 1000284849, e-Tender No. 27061

Notes :

1) Vendor shall only indicate the current applicable Goods and Service Tax (GST) for all the items in tender in

percentage and TPI in KM. If any of the taxes are not applicable for the tender, vendor shall indicate NIL against

the same in relevant space provided.

2) If vendor has multiple Invoicing / Billing location (State), pl indicate with items Sr. Nos.

I hereby confirm that above commercial conditions shall supersede the clauses if any repeated anywhere in

quotation.

Page 1 of 1

Page 175: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

M/s ____________________________________________(Name of Co

Offer No. _______________________________________(Bidder’s R

Contact Person's Name & Mobile No. : _________________________

E-mail ID : ___________________________

S NoCommercial conditions

description

Applicable for Supply at

BPCL-Mumbai Refinery

1.1Air Freight Charges (%) Vendor to specify

1.2Port handling charges (%)

Shall be suitably loaded as per

Guidelines

1.3Custom clearance charges (%)

Shall be suitably loaded as per

Guidelines

1.4 Inland transportation to site including service tax

(%)

Shall be suitably loaded as per

Guidelines

1.5Any other charges/Taxes/Customs duties (%)

Shall be suitably loaded as per

Guidelines

1.6

Transit Insurance

Shall be suitably loaded as per

Guidelines

REF. : CRFQ No. 1000284849, e-Tender No. 2706

BHARAT PETROLEUM CORPORATION LIMITED

(CPO-R)

APPLICABLE CHARGES -NON INDIAN BIDDERS

SUB : STEAM TRAP MANAGEMENT AND OPTIMIZATION AT UTILITIES AND OFFSI

MUMBAI REFINERY

Page 176: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

1,7HSN / SAC Codes provided in Price Bid

Shall be suitably loaded as per

Guidelines

1,8Any other charges/Taxes/Customs duties (%)

Shall be suitably loaded as per

Guidelines

I hereby confirm that above commercial conditions shall supersede the cl

repeated anywhere in quotation.

VENDOR NAME : _______________________

SIGNATURE WITH SEAL:_______________________

Notes :

Note :- Vendor shall also specify applicable taxes and duties for site work.

Page 177: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

Applicable for Site

work at BPCL-

Mumbai Refinery

. 27061

MITED

DERS

OFFSITE AREAS OF BPCL -

Page 178: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

the clauses if any

work.

Page 179: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 96 of 99

SECTION-19

GST DETAILS

Page 180: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …
Page 181: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …
Page 182: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …
Page 183: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …
Page 184: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 96 of 99

SECTION-19

GST DETAILS

Page 185: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 98 of 99

SECTION-21

ADDRESSESS OF TPI AGENCY-M/S PDIL OFFICES

Page 186: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

Annexure-14

Page 187: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

BHARAT PETROLEUM CORPORATION LIMITED, CPO-REFINERIES

MUMBAI REFINERY, MAHUL, MUMBAI- 400 074.

CRFQ NO 1000284849

Page 99 of 99

SECTION-22

POLICY ON HOLIDAY LISTING

Page 188: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

������������������� ����

�������������������

SECTION 11

Page 189: TENDER FOR STEAM TRAP MANAGEMENT AND ... - Bharat …

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